Slide 1

Lynn Dixon, M.S.C.J. Chief of Police Kristine Elderkin, M.H.Sc. Emergency Management Coordinator Austin Community College

Slide 2

Kristine Elderkin Emergency Management Coordinator, Austin Community College District Health and Safety Coordinator; 15 years experience with Samsung, Kodak, GE, Municipality of Metro Toronto and Shell. Master of Health Science, University of Toronto Bachelors in Chemistry, McMaster University kelderki@austincc.edu

Slide 3

Chester Lynn Dixon Chief of Police, Austin Community College District Adjunct Professor with Austin Community College Criminal Justice Master of Science Criminal Justice from Texas State University Retired Lieutenant, Texas Department of Public Safety Specialized in Management and Fire Arms Training Former DPS SWAT Team Leader Commander of DPS Dive Recovery Team Federal Bureau of Investigation National Academy Graduate 34 years of law enforcement experience

Slide 4

Slide 5

Slide 6

Slide 7

Slide 8

Slide 9

Trustees play a crucial role in developing policy A policy that provides ongoing support for emergency management helps to ensure the success of planning efforts at your college

Slide 10

Effective emergency management begins with senior leadership on campus An emergency management initiative requires: Administration support Financial support Involvement of the college community

Slide 11

The purpose of this presentation is to provide insight into emergency management so that you can develop the best policy for your college

Slide 12

By the end of this session, participants will be able to answer these questions: What is an Emergency Operations Plan? Is it required? What do trustees need to think about when it comes to campus emergency preparedness?

Slide 13

8 Counties 8 Campuses and 3 under construction 11 Learning Centers 100+ CE locations 2 Business Centers 5,000 Faculty & Staff 43,000 Students 8 Counties 8 Campuses and 3 under construction 11 Learning Centers 100+ CE locations 2 Business Centers 5,000 Faculty & Staff 43,000 Students

Slide 14

Slide 15

An Emergency Operations Plan (EOP) is a document that outlines how your college will prevent/mitigate, prepare for, respond to and recover from emergencies associated with: Natural hazards, Technological hazards, and Adversarial or human-caused hazards

Slide 16

An EOP is flexible enough for use in all emergencies It is designed to accommodate people with various levels of cognitive ability, knowledge, physical capabilities and life experience.

Slide 17

A complete EOP is comprised of: A Basic Plan Functional Annexes Hazard-Specific Annexes It references: Standard Operating Procedures Checklists

Slide 18

Prevention-Mitigation Preparedness Response Recovery

Slide 19

Prepare RespondRecover Prevent- Mitigate An IHE emergency operations plan should use the four phases of emergency management to effectively prepare and respond to emergencies.

Slide 20

Prevention is the action taken to decrease the likelihood that an event or crisis will occur.

Slide 21

Mitigation is the action taken to eliminate or reduce the loss of life and property damage related to an event.

Slide 22

In order to properly prioritize prevention-mitigation projects, a risk assessment is essential All the hazards that threaten your colleges jurisdiction must be considered

Slide 23

Access Parking

Slide 24

Slide 25

Crime prevention through environmental design: Natural surveillance easily see what is occurring Natural access control restrict entry or exit Territoriality maintenance demonstrate ownership of and respect for property

Slide 26

Preparedness is the action taken to design processes and protocols to prepare for potential emergencies.

Slide 27

Many assessment tools are available. The Texas Public Junior College Safety and Security Audit must be completed every three years (Texas Education Code 37.108)

Slide 28

Licensed peace officers empowered by the State of Texas Operate 24/7/365 Patrol campus Enforce laws Enforce policy

Slide 29

Functions: Dispatch of, communication with and tracking of Officers District-wide fire and security alarm monitoring Liaison between ACC and 911, Police, Fire and EMS Staffed 24/7/365 First point of contact for campus emergencies

Slide 30

Slide 31

Police & EM Regulatory required training ICS, NIMS Active Shooter Response Professional development E-Teams Emergency Team duties First Aid, CPR, AED Fire Extinguisher Faculty & Staff New Employee Orientation Regulatory required training First Aid, CPR, AED Students New Student Orientation In-class orientation For everyone: crime prevention, active shooter awareness, severe weather awareness, on-going emergency procedures training

Slide 32

Exercises are used to test and improve plans and procedures. Examples: Building evacuation drills Shelter-in-place drills Lock-down drills Emergency communication protocols Exercises are an opportunity to collaborate with community partners

Slide 33

AREA OF RESCUE ASSISTANCE

Slide 34

Slide 35

Slide 36

Email, phone and text message Emergency message boards and speakers HELP desk phone line Desk phones Social media Channel 19 Local media

Slide 37

Raise awareness, share information Conduct drills Verify equipment operation Test emergency procedures Third week of every semester

Slide 38

Response involves taking action to contain and resolve an emergency effectively.

Slide 39

Stay away from campus Shelter in place Reverse evacuation Lockdown Full/partial evacuation of building/campus Drop, cover and hold

Slide 40

Slide 41

Recovery establishes procedures, resources and policies to assist an institution and its members to return to functioning after an emergency.

Slide 42

A Continuity of Operations Plan is pre- planned. It documents the colleges: Essential Functions Lines of Succession Delegation of Authority Continuity Facilities Continuity of Communications Vital Records Management and more

Slide 43

Physical and structural recovery Business recovery Restoring the learning environment Psychological and emotional recovery

Slide 44

A damage assessment determines the extent of the effects of the incident on campus and community physical assets and identifies newly created vulnerabilities.

Slide 45

The college can restore administrative and business function using their Continuity of Operations Plan.

Slide 46

This phase of restoration may involve: conducting classes in offsite locations, implementing online learning, and implementing temporary procedures re: grading, attendance, graduation requirements, etc. Administrators must make swift decisions and communicate them effectively.

Slide 47

It is critical to identify the mental health resources (both short - and long-term) in collaboration with partners to promote this part of the recovery.

Slide 48

The best things people can do: donate cash to legitimate organizations and donate blood.

Slide 49

Slide 50

Prepare RespondRecover Prevent- Mitigate The cycle as a whole is an ongoing process, just as the EOP is a dynamic document that requires continual updating.

Slide 51

Slide 52

IHEs have a commitment to ensure the safety of those on their campuses Pre-planning can prevent an emergency; minimize its effects; facilitate a rapid and effective response; and quicken recovery Federal & State authorities and mandates require public colleges to have an EOP

Slide 53

Texas Education Code Chapter 37, Section 108 Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act) The Higher Education Opportunity Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) Homeland Security Presidential Directive #5 (HSPD-5)

Slide 54

ICS defines incident response organizational concepts and structures NIMS provides a framework for incident management and requires ICS HSPD-5 (issued in 2003 in response to 9-11) mandates the use of NIMS Homeland Security Presidential Directive #5 National Incident Management System Incident Command System

Slide 55

DHS and ED recommend all IHEs implement NIMS and adopt ICS Compliance is tied to eligibility for some Federal funds and grants

Slide 56

The Incident Command System: Is based on proven incident management practices Defines incident response organizational concepts and structures Consists of procedures for managing personnel, facilities, equipment and communications Is used through the lifecycle of an incident

Slide 57

ICS helps to ensure: The use of Common Terminology, enabling diverse incident management and support entities to work together The safety of responders, students, faculty, workers, and others The achievement of response objectives The efficient use of resources

Slide 58

The Incident Commander: Provides overall leadership for incident response Ensures incident safety Takes policy direction from the Executive/Senior Official Delegates authority to others Establishes incident objectives

Slide 59

Slide 60

Resources and training are available through the Department of Education, FEMA, and many professional associations (IAEM, IACLEA)

Slide 61

Goal of REMS: To support schools and IHEs in the development of comprehensive all- hazards emergency management plans

Slide 62

Action Guide for Emergency Management at Institutions of Higher Education Balancing Student Privacy and School Safety: A Guide to FERPA for Colleges and Universities A Guide to Vulnerability Assessments: Key Principles for Safe Schools Building a Disaster-Resistant University

Slide 63

Slide 64

Multi-Hazard Emergency Planning for Higher Education (L363) Incident Command System Overview for Executives/Senior Officials (G402) Emergency Planning for Campus Executives (G367) Introduction to the Incident Command System for Higher Education (IS-100.HE) National Incident Management System (IS-700)

Slide 65

Slide 66

One of 23 executive actions President Obama announced : Develop model emergency response plans for schools, houses of worship and institutions of higher education January 26, 2013

Slide 67

Prohibit weapons on campus Conduct awareness seminars Provide emergency procedures

Slide 68

See Something, Say Something Patrol campuses and interact frequently with students Help assess behavioral concerns Develop a Workplace Violence program

Slide 69

Use ACC Emergency Alert to provide initial warning and follow-up messages Students, faculty and staff implement emergency procedures for self- protection

Slide 70

ACC Police Officers are trained to respond immediately, even if alone

Slide 71

Slide 72

Protecting student, faculty, and staff lives Reducing possible loss and damages Protecting the reputation of the institution Maintaining control of your campus Being prepared for a variety of emergencies

Slide 73

Danger to life safety Loss of faculty, staff and students Impact on reputation Uncoordinated response Loss of financial support (donations, contributions, grants, financial aid, etc.)

Slide 74

Slide 75

1. Is emergency management a priority for senior Campus Executives? 2. What plans are in place to protect students, faculty, staff and property? 3. Has a comprehensive continuity of operations plan been developed?

Slide 76

4. What are the highest priority hazards facing the college? 5. How is compliance with State and Federal laws managed?

Slide 77

By the end of this session, participants will be able to answer these questions: What is an Emergency Operations Plan? Is it required? What do trustees need to think about when it comes to campus emergency preparedness?