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8/13/2019 M & E Prsentation! 111

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Monitoring & Evaluation


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What is Monitoring?

Monitoring is the routine assessment(e.g.

daily/monthly/ quarterly) of information orindicatorsof ongoing activities


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Why Monitor

Monitoring

tracks progress toward the set programtargets or performance standards

identifies aspects of the program that are

working according to plan and those that are

in need of midcourse corrections so thattimely improvements or changes can be

made


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What is Evaluation?

Evaluation refers to the measurement of

how much things have changed becauseof the intervention(s) implemented.


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Why Evaluate

Because there are many factors that cause

things to change, a formal evaluation triesto demonstrate how much a specific

intervention contributed to the change.


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Definition of M & E

A management tool that is built around a

formal process for measuring performanceand impact using indicators that help

measure progress toward achieving

intermediate targets or goals. Monitoring

systems comprise procedural arrangementsfor data collection, analysis and reporting.


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Purpose of M & E

To determine how program funds are being spent

To determine if programs are being implemented as

planned

To determine what the effects are on public health

To determine if programmes need to be changed to

be more effective and

Provide reasons for success or failure


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Figure 1.1

CHANGE

Monitoring and Evaluation

Monitoring CHANGEPMTCT Interventions

Ev

aluation


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Indicators

Indicator:

A value on a scale of measurement (a number,%,ratio, fraction) derived from a series of

observed facts that reveal relative changes

as a function of time.

Eg. In 2000 there were no ARV available; In2005 5% of known HIV infected persons are

on ARVs


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Understanding Indicators

Definition

Rationale Numerator

Denominator

Measurement Strengths and limitations


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Definition

Number and percentage of CSOs trained in

HIV/AIDS prevention among youth 15-24(prevention approach may vary depending

on CSO eg church, SLPPA)


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Rationale

NAP reliant on CSOs to reach subgroup

populations Important to assess CSO resources available to

address prevention

Knowledge and approval of CSOs activity in

terms of prevention Are CSOs meeting the needs of the populations

concerned


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What is measured

This indicator quantifies

1. CSOs with human resources that are trained inHIV prevention and/or

2. CSOs that provide prevention services


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Numerator/Denominator

Number of CSO workers trained or retrained

in prevention methods

Total number of CSO workers identified as

able to provide prevention methods


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Strength

This indicator tracks the number of CSOs

trained for prevention of HIV infection. Itattempts to document increasing capacity to

deliver preventative interventions


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Limitation

No conclusions should be drawn regarding

quality because this is affected by practicesemployed rather than the existence of trained

personnel


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Indicator Examples

% HIV patients on ARV

2000 - 0%

In 2005 - 5%

In 2008 - 20% = improvement

Reported HIV cases in new born

2000 - 2 2005 - 26= stop and review

200841= programme failure


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Collecting and Using Data


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M & E of CSOs

Unique as M & E is done on an individual

basis Maybe ongoing or one time

Results are usually reflected in surveys or

records


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Active M & E

Examination of each module to select

indicator (eg CSOs, PMTCT, OVC, TC,Blood safety)

Data elements selected from indicator eg

# Females 15-24 on ARV

Sex, age, treatment

Data capture designed


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What is good data

Understand the data. Make sure that those

responsible for collecting information clearlyunderstand what is being asked for.

Record the data every time. Encourage

those responsible for collecting information to

record it on the appropriate form


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What is good data

Record all the data. Make sure allthe

information requested on the form iscompleted.

Record the data in the same way every

time.When possible, use the same

definitions, the same rules for reporting thesame piece of information over time.


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M & E through data collection

Program

Start

Program

End

Set Program

Objectives

E E

M M M M

Met Program

Objectives

Time


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Mid-course and end-of-program

evaluation can be determined by:

1. Reviewing available records and reports

2. Conducting supervisory assessment

3. Conducting self-assessment

4. Conducting peer assessment

5. Obtaining client feedback (exit interviews)

6. Polling community perceptions7. Benchmark(comparing the sites services with

others)


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Your Role in M & E

To ensure that proposal objectives are met

To seek assistance if necessary To be honest about deliverables

To give feedback/report

Allow review of work


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My Role in M & E

To review approved proposals To define

indicator(s)

To prepare a reporting format

To provide assistance where necessary

To review periodically (dependant on

proposal)

To review accomplishments

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