m i n u t e s loudoun county board of supervisors

M I N U T E S

LOUDOUN COUNTY BOARD OF SUPERVISORS

DECEMBER 4, 2013

At a business meeting of the Board of Supervisors of Loudoun

County, Virginia, held at the County Government Center in the

Board of Supervisors' Meeting Room, 1 Harrison Street, S.E.,

Leesburg, Virginia on Wednesday, December 4, 2013 at 4:00 p.m.

PRESENT: Scott K. York, Chairman

Shawn Williams, Vice Chairman

Ralph Buona

Janet Clarke

Geary Higgins

Matthew Letourneau

Ken Reid

Suzanne Volpe

ABSENT: Eugene Delgaudio

IN RE: CALL TO ORDER

Chairman York called the business meeting to order.

Supervisor Buona led the invocation and the Pledge of

Allegiance.

IN RE: ADOPTION OF CONSENT AGENDA

Vice Chairman Williams moved that the Board of Supervisors adopt

the following items on consent: #2, #3, #4a, #5, #6, #7, #8,

#10, #12, #13, #15, #17, #18, #19, #20, #22, #23a, #23b, #23c,

#23d, #23e, #26, and #27. Seconded by Supervisor Buona. The

motion passed 8-0-1. Supervisor Delgaudio absent for the vote.

The following (23) twenty-three items were approved on consent:

IN RE: (2) RESOLUTION OF COMMENDATION FOR TERRANCE WHARTON,

DIRECTOR OF BUILDING AND DEVELOPMENT

(This item was initiated by Chairman York.)

Vice Chairman Williams moved that the Board of Supervisors

approve the Resolution of Commendation for Terrance D. Wharton

for his service to Loudoun County. Seconded by Supervisor

Buona. The motion passed 8-0-1, Supervisor Delgaudio absent for

the vote.

The Board presented the Resolution of Commendation to Terrance

Wharton, Director of Building and Development.

IN RE: (3) RESOLUTION OF COMMENDATION FOR EAGLE SCOUT ETHAN

RAPHAEL

(This item was initiated by Supervisor Volpe.)


approve the Resolution of Commendation for Ethan Raphael, Troop

572, Sterling, Virginia, recognizing his attainment of the rank

of Eagle Scout and that this resolution be made part of the

permanent record of Loudoun County. Seconded by Supervisor

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Buona. The motion passed 8-0-1, Supervisor Delgaudio absent

for the vote.

The Board presented the Resolution of Commendation to Eagle

Scout Ethan Raphael.

IN RE: (4a) APPOINTMENTS

a. Confirmations (Of Nominations approved at the November 6, 2013 Business Meeting)


confirm the following appointments. Seconded by Supervisor

Buona. The motion passed 8-0-1, Supervisor Delgaudio

absent for the vote.

District Specific Appointment:

Transportation Improvement and Safety Commission

Dwayne Guthrie as the Catoctin District Representative

Non-District Specific Appointments:

Community Services Board: Term to expire 06/30/2016

Kellyn Guevara-Kellogg as an Appointed Citizen

Amy M. McMullen as an Appointed Citizen

Renee Murray as an Appointed Citizen

Sarah Elizabeth Bryant as an Appointed Citizen

Economic Development Commission (see ** below)

Joanne Theurich: Term to expire 12/31/2014

Paula Harper: Term to expire 12/31/2015

Ted Lewis: Term to expire 12/31/1016

Family Services Advisory Board: Term to expire 09/30/2016

Ali Salar Khawaja as the At-Large Representative

Loudoun Health Council: Term to expire 09/30/2015

Dr. Carolyn Walsh as the Citizen Representative

Clarification of Term Dates:

Loudoun Health Council:

(These members were given incorrect term dates previously)

Jennifer Odutola: Corrected Term expiration date is

9/30/2014

Joseph Varnau: Corrected Term Expiration date is 9/30/2014

IN RE: (5) ADMINISTRATIVE ITEMS REPORT OF DECEMBER 4, 2013


approve the Administrative Items Report of December 4,

2013.(Attached at the conclusion of these Minutes.) Seconded by

Supervisor Buona. The motion passed 8-0-1, Supervisor Delgaudio


a. Budget Adjustments

The Board of Supervisors moved to: (1) approve the

following FY 2014 budget adjustments as set out in the

December 4, 2013 Administrative Items Report: BA-1025310,

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BA-1031442, BA-1031789, BA-1031988, BA-1035448, BA-1036583, BA-

1036612, BA-1036639 BA-1036698, BA-1039717, BA-1039859 and BA-

1052093 , (2) recognize an increase in revenue in the amount of

$441,746 in the General Fund for FY 2014, and (3) make an

increase in FY 2014 appropriations of $1,105,019.13 in the

General Fund.

b. Board of Supervisors’ Minutes

The Board moved to approve the October 2, 2013, October 16,

2013 and the November 6, 2013 Board Business Meeting

Minutes.

The following Committee Summary is included in the Board’s

Packet:

Economic Development Committee Report – 11-18-13

c. Deeds for Approval

The Board moved to approve the following deeds:

1. CPAP 2006-0071/Raspberry Falls Hamlet, Section D-1(Golf

Cart Path Crossings);

2. ESMT 2013-0013/Freetown Boulevard;

3. ESMT 2013-0024/Allder School Road - Woodgrove/Ketoctin;

4. ESMT 2013-0033/Tall Oaks Lot 4;

5. ESMT 2013-0058/Braddock Road Improvements LCPS

Property;

6. ESMT 2013-0059/Braddock Road Improvements Woo

Property;

7. ESMT 2013-0060/Braddock Improvements Willowsford

Property;

8. ESMT 2013-0061/Braddock Road Improvements CWM

Farm Property;

9. ZCPA 2007-0005/Loudoun Valley Estates;and

10. ZMAP 2006-0011/Stone Ridge Public Use

Site #3 Conveyance (PIN 204-35-4604).

d. Timeline Extension CMPT-2013-0010 Washington Gas –

Willowsford Gate Substation

The Board of Supervisors moved to approve a timeline

extension of an additional 365 days, to October 24, 2014,

for Planning Commission action on CMPT-2013-0010 Washington

Gas – Willowsford Gate Substation.

e. Noise Expert Request-Transportation & Land Use Committee

The Board of Supervisors moved to direct staff to seek

proposals to retain a noise consultant, for an estimated

cost of $2,000.00 to assist the Transportation and Land Use

Committee in making a recommendation to the full Board

regarding appropriate noise control mechanisms to consider

as part of the Data Center ZOAM.

The Board further moved to direct staff to seek proposals

to retain a noise consultant, at a cost not to exceed

$6,000, to conduct a noise study in the vicinity of one of

the Data Centers located in proximity to residential uses.

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f. Grant of Easement over County Property – Edgar Tillett

Memorial Park (Dominion Virginia Power Electric Utility

Easement)

The Board of Supervisors moved to approve the requested

grant of easement to Virginia Electric and Power Company,

doing business in Virginia as Dominion Virginia Power as

shown on plat number 40-13-0061, dated February 11, 2013,

and that the Chairman and Vice-Chairman be authorized to

execute a Right-of-Way Agreement or other form of deed of

easement acceptable in form to the County Attorney.

g. Assignment of Department of Motor Vehicles 2013 Dog and Cat

Sterilization Funds

The Board of Supervisors moved to approve the assignment of

Loudoun County’s allocation from the DMV 2013 Dog and Cat

Sterilization Fund in the amount of $8,445.00 to the

Shenandoah Valley Spay/Neuter DBA Potomac Spay/Neuter

Clinic, in accordance with Section 46.2-749.2:7 of the Code

of Virginia.

h. Acceptance of Deed from Commonwealth of Virginia/Property

of the Former Town of Waterford

The Board of Supervisors moved to: (1) approve the deed

from the Commonwealth of Virginia conveying any interest in

the property of the former Town of Waterford, substantially

in the form presented at the December 4, 2013 Business

meeting, and (2) authorize the Chairman of the Board to

execute the deed or a separate instrument to acknowledge

acceptance by the County of Loudoun.

i. Release of Open Space Easement on County Property to Permit

Installation of Loudoun Water Utility Line

The Board of Supervisors moved to approve the letter

supporting the conversion/diversion of a VOF open space

easement on County-owned property (PIN 153-26-6615) for

purposes of allowing the construction of Loudoun Water

facilities, substantially in the form presented at the

December 4, 2013 meeting, and authorize the County

Administrator or his designee to sign the letter on its

behalf.

j. Request for the Board of Supervisors to Endorse an

Application for an Agriculture and Forestry Industries

Development Fund Planning Grant for a Feasibility Study for

the Creation of A Loudoun County Viticulture and Enology

Education Center

The Board of Supervisors moved to endorse the commitment of

$4,375 of existing FY13 Department of Economic Development

funds to apply for an Agriculture and Forestry Industries

Development Fund Planning Grant to conduct a feasibility

study and business plan for the creation of a Loudoun

County Viticulture and Enology Education Center.

k. Secondary Road Addition: Blue Ridge Glen

The Board of Supervisors moved to approve the resolution.

l. Secondary Road Addition: Loudoun Valley Estates 2, Sections

4 & 5, Landbay 1-Loudoun Reserve Drive 2


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m. Secondary Road Addition: Cope Property/Stone Fox Estates


n. Secondary Road Addition: Salem Farm


o. Secondary Road Addition: Peace Plantation 1, Sections 8 & 9


p. Secondary Road Addition: Peace Plantation 1, Phase 1


IN RE: (6) REVIEW AND RENEWAL, MODIFICATION OR TERMINATION OF

THE NEW ALDIE AGRICULTURAL AND FORESTAL DISTRICT

Vice Chairman Williams moved that the Board of Supervisors renew

the new Aldie Agricultural and Forestal district, to include

only those parcels listed as item numbers 1 through 24 in

attachment 3, entitled “new Aldie AFD – proposed BOS

recommendations,” to the staff report for the December 4, 2013,

Board of Supervisors’ business meeting; modify the conditions of

the district to provide that the period before the next review

of the district shall be four (4) years; and continue to require

any subdivisions or adjustments to parcels enrolled in the

district to meet the current zoning ordinance requirements or a

minimum of fifty (50) acres, whichever is greater, and prohibit

subdivision through clustering.

Vice Chairman Williams further moved that the Board of

Supervisors’ renewal of the New Aldie Agricultural and Forestal

district be based in the finding that, after consideration of

the findings and recommendations of the Agricultural District

Advisory Committee and the Planning Commission, all parcels

included in the renewal of the district contain Agriculturally

and Forestally significant land. Seconded by Supervisor Buona.

The motion passed 8-0-1, Supervisor Delgaudio absent for the

vote.

IN RE: (7) FY2014 METROPOLITAN WASHINGTON COUNCIL OF

GOVERNMENTS DUES


authorize the County Administrator to release funding for

payment of Loudoun County’s FY 2014 Metropolitan Washington

Council of Governments membership dues in the amount of

$249,885. Seconded by Supervisor Buona. The motion passed 8-0-1,

Supervisor Delgaudio absent for the vote.

IN RE: (8) OPTIONS FOR WESTERN LOUDOUN COMMUTER LOT


direct staff to apply for a Commission Permit with the Town of

Purcellville for a temporary commuter lot at the Purcellville

Baptist Church located at 601 Yaxley Drive, in Purcellville, VA

and, when approved by the Town, enter into a license agreement

with the church to secure commuter parking spaces. Seconded by



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IN RE: (10) ROUTE 7/ROUTE 690 STATUS UPDATE AND ALIGNMENT

RECOMMENDATION


endorse Design Alternative #1 for a future interchange at the

existing Route 7/Route 690 overpass, and direct staff to

complete the Interchange Justification Report (IJR) and pursue

Commonwealth Transportation Board (CTB) approval of Design

Alternative #1. (Attached at the conclusion of these Minutes.)

Seconded by Supervisor Buona. The motion passed 8-0-1,


IN RE: (12) MEMORANDUM OF UNDERSTANDING WITH TOWN OF LEESBURG

ON ENFORCEMENT OF MAINTENANCE CODE: UPDATE AND

APPROVAL


approve the amended “Memorandum of Understanding for Enforcement

of the Virginia Maintenance Code between Loudoun County,

Virginia and the Town of Leesburg, Virginia” as presented at the

December 4, 2013 meeting. Seconded by Supervisor Buona. The

motion passed 8-0-1, Supervisor Delgaudio absent for the vote.

IN RE: (13) CMPT-2013-0002 & SPEX-2013-0004/CWS WHEATLAND #116


ratify the Planning Commission approval of CMPT 2013-0002, CWS-

Wheatland #116, based on the Special Exception and Commission

Permit plat dated March 31, 2011 and revised through August 27,

2013, prepared by Dewberry Engineers, Inc. and with the Findings

for Approval, provided as Attachment 2 to the December 4, 2013

staff report.


Supervisors approve SPEX 2013-0004, CWS-Wheatland #116, subject

to the Conditions of Approval dated November 26, 2013 and based

on the Findings for Approval, provided as Attachments 2 and 3 to

the December 4, 2013 staff report. Seconded by Supervisor


the vote.

IN RE: (15) ZOAM-2013-0005/PROPOSED TEXT AMENDMENTS TO ARTICLE

4, ARTICLE 8, AND SUCH OTHER SECTIONS OF THE REVISED

1993 LOUDOUN COUNTY ZONING ORDINANCE AS NECESSARY TO

IMPLEMENT THE ROUTE 28 CORRIDOR PLAN AND CREATE NEW

REGULATIONS FOR NEW ROUTE 28 CORRIDOR ZONING DISTRICTS


approve ZOAM-2013-0005, Route 28 Corridor Zoning Regulations:

Amendments to the Revised 1993 Zoning Ordinance, as set forth in

Attachment 1 of the Action Item for the December 4, 2013, Board

of Supervisors Business Meeting, and find that such ZOAM is in

compliance with the Route 28 Corridor Plan policies.

Vice Chairman Williams further moved to direct Staff to prepare

a proposed process, timetable, and zoning map showing the

proposed boundaries of the Optional Overlay zoning districts on

properties located within the Route 28 Corridor, and other

related material for Board consideration, for presentation to

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the Board of Supervisors at a subsequent business meeting.



IN RE: (17) BOARD MEMBER INITIATIVE: INTERSECTION OF GUM

SPRING ROAD/EVERGREEN MILLS ROAD TRAFFIC SAFETY &

CONGESTION RELIEF

(This item was initiated by Supervisors Clarke and Letourneau.)


direct staff to identify the cost and funding sources available

for a consultant to study options for near term improvements to

the Gum Spring and Evergreen Mills Roads intersection. Seconded

by Supervisor Buona. The motion passed 8-0-1, Supervisor

Delgaudio absent for the vote.

IN RE: (18) BOARD MEMBER INITIATIVE: PROPOSED THROUGH TRUCK

RESTRICTION ON EMERALD PARK DRIVE (ROUTE 1065) IN THE

EMERALD PARK ESTATES IN THE CATOCTIN ELECTION DISTRICT

(This item was initiated by Supervisor Higgins.)

Vice Chairman Williams moved that the Board of Supervisors hold

a public hearing on January 8, 2014 to consider whether it

should request the Virginia Department of Transportation to

evaluate the implementation of a through-truck restriction on

Emerald Park Drive (Route 1065). Seconded by Supervisor Buona.


vote.

IN RE: (19) BOARD MEMBER INITIATIVE: RESOLUTION TO CTB

REQUESTING BRIDGE NAMING IN HONOR OF JOHN G. LEWIS

(This item was initiated by Supervisor Higgins.)


support the resolution requesting the Commonwealth

Transportation Board to name the bridge over Catoctin Creek at

Featherbed Lane after John G. Lewis. Seconded by Supervisor


the vote.

IN RE: (20) BOARD MEMBER INITIATIVE: PARTNERSHIP WITH

KARSIYAKA MUNICIPALITY, TURKEY


Vice Chairman Williams moved that the Board of Supervisors grant

the Chairman of the Board of Supervisors authorization to enter

into a sister county/city partnership with, Karşıyaka

Municipality - Turkey provided that such partnerships shall

reflect the standard tenets as our existing partnerships.



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IN RE: (22) BOARD MEMBER INITIATIVE: REQUEST TO IDENTIFY

POSSIBLE CASH PROFFERS FOR THE EXTENSION OF A LEFT

HAND TURN LANE ON STERLING BLVD ONTO WEST POPLAR AVE

IN STERLING



direct staff to report on available cash proffers for the

construction of a left hand turn lane on northbound Sterling

Boulevard turning onto West Poplar Road. Seconded by Supervisor


the vote.

IN RE: (23A) FINANCE/GOVERNMENT SERVICES AND OPERATIONS

COMMITTEE REPORT: CONTRACT AWARD/OPERATION OF THE

YOUTH SHELTER


approve the recommendation of the Finance/Government Services

and Operations Committee to authorize the Purchasing Agent to

award a one year contract for the Operation of the Youth Shelter

Facility to North American Family Institute Inc., for the period

of January 1, 2014 to December 31, 2014 in the amount of

$1,645,043. Seconded by Supervisor Buona. The motion passed 8-

0-1, Supervisor Delgaudio absent for the vote.

IN RE: (23B) FINANCE/GOVERNMENT SERVICES AND OPERATIONS

COMMITTEE REPORT: CONTRACT AWARD/9-1-1 TELEPHONY

SYSTEM




award a five (5) year contract for a 911 Telephony System

utilizing the City of Hampton contract, in the amount of

$2,881,226. Seconded by Supervisor Buona. The motion passed 8-


IN RE: (23C) FINANCE/GOVERNMENT SERVICES AND OPERATIONS

COMMITTEE REPORT: AWARD AUTHORITY INCREASE/CONSULTING

SERVICES FROM KIMLEY-HORN AND ASSOCIATES, INC. FOR

TRANSPORTATION AND CAPITAL PROJECT MANAGEMENT SERVICES




increase the award authority for the Consulting Services for

Transportation and Urban Planning, Design and Engineering

Services contract with Kimley-Horn and Associates, Inc. in the

amount of $745,000, for a new contract amount of $1,745,000.



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IN RE: (23D) FINANCE/GOVERNMENT SERVICES AND OPERATIONS

COMMITTEE REPORT: FY2014 CIP AMENDMENT/TALL CEDARS

PARKWAY



and Operations Committee to approve Budget Adjustment #970043 to

amend the Adopted FY 2013 – FY 2018 Capital Improvement Program

by appropriating $2,502,189 in cash proffers in the Public

Facilities Fund in FY 2014 and transfer it to the Capital Fund

to construct a half section of Tall Cedars Parkway from Riding

Center Drive to Pinebrook Road. Seconded by Supervisor Buona.


vote.

IN RE: (23E) FINANCE/GOVERNMENT SERVICES AND OPERATIONS

COMMITTEE REPORT: RESOURCES FOR MANAGING LOCAL FIXED

ROUTE TRANSIT SERVICE



and Operations Committee to approve adding 1.00 FTE to the

Department of Transportation and Capital Infrastructure by

converting the current temporary Tysons Express Manager position

into the permanent full-time Operations Manager position.


Supervisors approve the Finance/Government Services and

Operations Committee recommendation to direct staff to prepare a

budget adjustment appropriating $37,356 of local gasoline tax

revenues to fund this position in FY 2014. Seconded by



IN RE: (26) SALE OF FAIRFAX CITY WATER FACILITIES TO LOUDOUN

WATER/TERMINATION OF 1959 AGREEMENT

Vice Chairman Williams moved that the Board of Supervisors:

(1) approve the Contingent Termination Agreement among the

City of Fairfax, Loudoun County Sanitation Authority and

the Board of Supervisors, substantially in the form as

presented at the December 4, 2013, meeting, and

(2) authorize the County Administrator to execute that

agreement on its behalf.



IN RE: (27) BOARD MEMBER INITIATIVE: SAFE ROUTES TO SCHOOLS

PROGRAM JOINT RESOLUTION REQUEST FROM LOUDOUN COUNTY

PUBLIC SCHOOLS



endorse the Joint Resolution with the Loudoun County School

Board in order to confirm the joint effort by the two entities

to establish and build upon a "Safe Routes to School" program

for students within Loudoun County Public Schools. (Attached at

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the conclusion of these Minutes.) Seconded by Supervisor Buona.


vote.

IN RE: CHAIRMAN’S INFORMATION ITEMS

Chairman York had no information items to present.

IN RE: (1) BRIEFING ITEM: LAND DEVELOPMENT APPLICATIONS,

DECEMBER 4, 2013 PUBLIC HEARING

John Merrithew, Department of Planning, briefed the Board on the

land development applications for the December 11, 2013 Board of

Supervisors’ Public Hearing. The purpose of this item was to

solicit any additional comments or questions so staff could

prepare a response for the hearing, if time allowed. Seven of

the nine items on the December agenda had been reviewed by the

Planning Commission (PC). There were three land use

applications; a Special Exception to allow data center

development in the Prologis development and two rezonings. There

are no issues with the Prologis Special Exception and the

Commission voted 9-0 to recommend approval. The two rezonings,

one at Goose Creek Village North in Ashburn and the second,

Evermont Trace, in Brambleton, were both coming to the Board

with unanimous Commission recommendations of denial (6-0-3, 7-0-

2, respectively). Neither application has drawn significant

public comment; however, there were land use policy issues and

employment to residential conversion issues. There are also two

Zoning Ordinance Amendments (ZOAM) on the December agenda: a

proposal to expand the number of zoning districts in which

public schools are permitted uses (permitted by right), and

proposed amendments to the Child Care standards. He noted that

the Planning Commission proposed that there be no change in the

review process for the schools as laid out currently. He said

the PC proposed performance standards and these would apply to

the by right schools, some definition changes to clarify the

distinction between public and private schools. The Schools By

Right ZOAM drew a considerable amount of public comment, for the

most part, opposed to the amendment because it would remove

opportunities for public comment on school applications. As

noted in Attachment 1, the Commission recommendation reflects

that concern. The Childcare amendments had also drawn public

comment, primarily from child care operators concerned about the

complexity and cost of getting required approvals. The

Commission worked with State staff, operators and local Family

Services staff throughout their review. In conjunction with the

Ordinance amendment (and as part of the same staff report), the

Board would be considering a fee schedule change for legislative

applications and zoning permits associated with child care

facilities. He added that the Planning Commission voted 9-0 to

recommend the modified ordinance amendment. The final agenda

item was a Comprehensive Plan Amendment (CPAM) initiated by the

Board for the northern portion of the Lower Sycolin Transition

Policy Area. The amendment considers changes to the planned land

use based on recent developments in the area. The area includes

fourteen (14) properties and all owners were contacted and

invited to an outreach meeting prior to Commission review.

Public comment at the October 15, 2013 Planning Commission

hearing supported the proposal and the Commission voted 9-0 to

recommend approval.

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Board Requests:

Supervisor Buona asked staff to provide the Board information

regarding the deadline for the ZMAP and ZCPA for Goose Creek

Village North.

IN RE: ADDITIONS/DELETIONS

Chairman York added Resolution of Appreciation to Sean T.

Connaughton to the agenda as Item #30.

IN RE: CLOSED SESSION

Vice Chairman Williams moved that pursuant to Section 2.2.3711

of the Code of Virginia, the Loudoun County Board of Supervisors

recess the public meeting and enter into closed session. The

authority for the closed session is Section 2.2.3711(A),

Subsection (3). The purpose of the closed session is discussion

or consideration of an acquisition of real property for a public

purpose where discussion in an open meeting would adversely

affect the bargaining position or negotiating strategy of the

Board. The subjects of the closed session are:

1. the acquisition of school sites in the Dulles North area; 2. the acquisition of a site for the Leesburg Park and Ride

Lot; and

3. the acquisition of a site for the Aldie Fire and Rescue Station.

The authority for the closed session is Section 2.2.3711(A),

Subsection (7). The purpose of the closed session is

consultation with legal counsel and briefings by staff members

or consultants pertaining to actual or probable litigation and

consultation with legal counsel on specific legal matters. The

subject of the closed session is the SCC Proceedings on the

Dulles Greenway tolls (PUE-2013-00011).

In addition, the authority for the closed session is Section

2.2.3711(A), Subsection (1). The purpose of the closed session

is discussion or consideration of the performance of specific

public officers, appointees or employees of the Board. The

subject of the closed session is the annual performance review

of the County Administrator. Seconded by Supervisor Buona. The

motion passed 8-0-1, Supervisor Delgaudio absent for the vote.


adjourn the closed session and that the Board of Supervisors

reconvene its public meeting and that the minutes of the public

meeting should reflect that no formal action was taken in the

closed session. Seconded by Supervisor Volpe. The motion passed

8-0-1, Supervisor Delgaudio absent for the vote.

Vice Chairman Williams further moved that the Resolution

Certifying the Closed Session be adopted and reflected in the

Minutes of this public meeting. Seconded by Supervisor Buona.


vote.

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Resolution Certifying Closed Session

WHEREAS, the Loudoun County Board of Supervisors, this 4th

day of December , convened in closed session by an affirmative

vote and in accordance with the provisions of the Virginia

Freedom of Information Act:

Now, therefore, be it resolved that the Board of Supervisors

does hereby certify that to the best of each member’s knowledge,

only public business matters lawfully exempted from open meeting

requirements under the Freedom of Information Act were discussed

in the closed session to which this certification applies; and

(2) only such public business matters as were identified in the

motion by which the said closed session was convened were heard,

discussed or considered by the Board of Supervisors.

IN RE: PUBLIC INPUT

Chairman York announced that each speaker would have up to two

minutes to speak during public input.

Gem Bingol from the Piedmont Environmental Council spoke in

opposition of the Bi-County Parkway. She emphasized the need

for better solutions that solved issues that the Bi-County

Parkway was supposed to address that would not put communities

and the environment at risk and moved the County’s progress

toward an energy efficient future.

Natalie Pien, Catoctin District, spoke in opposition of the Bi-

County Parkway and referred to the report, “Rethinking the Bi-

County Parkway, Making Sound Transportation Investments in

Prince William and Loudoun County While Preserving Manassas

Battlefield National Park,” by Norman L. Marshall. She

commented that the report concluded the parkway may increase

rather than alleviate traffic congestion. She requested the

Board reconsider the Bi-County Parkway in a broader context.

Anne Donovan Larson, Vice President of Taylorstown Community

Association and a committee member of the Scenic River Advisory

Committee of Catoctin Creek, thanked the Board for passing the

naming of a bridge after John Lewis, an important historical

figure.

Todd Sipe of the Dulles Farms Homeowners Association thanked

Supervisor Letourneau for work he had done on the Pleasant

Valley-Braddock interchange and Chairman York for the letter

which clarified the route of the Bi-County Parkway. He urged

traffic control to avoid problems in the Braddock and Route 50

area.

Bruce Johnson, Catoctin Creek Scenic River Advisory Group and

Taylorstown Community Association, thanked the Board for their

support of Supervisor Higgins’ resolution naming a bridge after

Loudoun County historian, John Lewis, as a wonderful way to

recognize him and celebrate his legacy in Loudoun County.

Connie Cota inquired why transportation decision makers in the

area were not planning for the future and for mass transit. She

stated the country needed to be progressive and transition to

efficient clean energy.

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Shaun Kelley, Chair of the County’s Economic Development

Commission (EDC), thanked Tim Hemstreet, Julie Grandfield,

members of the EDC, Vice Chairman Williams, and Supervisor Reid,

for proposed amendments to the draft changes of the EDC by-laws.

He emphasized several areas of concern, such as the need for

representation from the airport, schools, and Small Business

Development Corporation.

Ted Lewis, Vice Chair of the Economic Development Commission,

stated he looked forward to working with the Board and focusing

on economic development. He pointed out the current by-laws

indicated networking was part of the EDC’s mission to provide a

forum for government, business, and education to come together,

debate and exchange ideas.

Gary Nicely corrected previous statements he had reported

concerning compressed natural gas. He urged everyone to call

the White House to suggest the use of satellite computer

technology on the transportation system. He inquired about

Horsepen Run with 25-foot trees which had been removed for storm

sewer outflows and laying riprap.

Chairman York suggested that if Mr. Nicely had specific

questions regarding Horsepen Run that he should contact County

Administration and request a review of this issue.

John Mileo, a resident of Lansdowne Village Greens, expressed

best wishes to Supervisor Reid and family for a happy and

healthy Hanukah and best wishes to the Board of Supervisors for

a Merry Christmas and happy healthy New Year and to everyone a

personal thank you for the fine service to the County.

Grace Horvath, a senior at Loudoun County High School’s Academy

of Science (AOS), spoke on behalf of the AOS Environmental Club

and 350Loudoun in opposition to the Bi-County Parkway. She

advocated for improved bus and Metro public transportation. She

urged the Board to revoke support of the Bi-County Parkway.

Brett Merritt, a resident of the Broad Run District, referenced

the Moorefield Integrated Energy Management Plan. He asserted

the first step toward action was admitting a serious problem

with the status quo in areas of energy and growth. He commended

the Board for establishing a reduction in residential property

tax.

Jerry Stewart, a resident of Aldie, expressed concern for the

Board’s support of the Bi-County Parkway. He questioned the

Board’s vision and appealed them to consider solar energy and

public transportation alternatives that would alleviate harmful

emissions and commuting traffic.

Kathee Myers, a resident of Purcellville, spoke in support of

expanding the Loudoun County Bus Service. She added that the

County should expand its coverage and scheduling to increase

ridership. She urged the Board to support the Loudoun County bus

service and ensure its adequate funding.

Martha Polkey stated the Board’s support for the Bi-County

beltway was not fulfilling the constituent’s needs. She

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commented the parkway would contribute to overdevelopment,

intense congestion, and degradation of the quality of life.

Dan Turlik spoke in opposition to the Bi-County Parkway. He

stated it would be throwing away taxpayer money to help

developers build additional housing around the route and that

the increased traffic level would hurt and not help the county.

IN RE: BOARD DISCLOSURES/COMMENTS

Supervisor Reid wished everyone Happy Holidays, Merry Christmas

and Happy Hanukah. He disclosed the following: On November

13, 2013, met with Mike Banzhaf of Reid Smith, John Peterson

from Peterson Companies, and Jeff Saks of Kimley Horn regarding

Crosstrail Commercial Center; November 18th, had a phone call

with Mr. Banzhaf regarding Crosstrail, Kentler’s proposed

development on Goose Creek Golf Course, and proposed Park and

Ride at Villages of Leesburg; discussed the Memorandum of

Agreement with the towns regarding Northern Virginia

Transportation (NVTA) funds pointing out NVTA rules stated it

had to be for new and expanded service. He appreciated and

thanked Ms. Myers for her statement in support of expanded bus

service. He stated the Town of Leesburg were County taxpayers

paying over a hundred million dollars in property taxes and

referenced the County’s CIP had no road projects in the Town of

Leesburg He pointed out that the Town of Leesburg, like

Sterling, had many transit dependent people. He expressed hope

for further discussion regarding a Memorandum of Understanding

with the Town, and stipulations as to what the Town would pay

for with more incentive for certain services extended outside

the Town. He encouraged more systems providing service to work

and shopping versus destinations and locations. He commented

while he had advocated for monies for highway projects, the Town

of Leesburg sought fairness and equity in funding based on

updated not outdated calculations.

Supervisor Volpe reported that the last Transportation and Land

Use Committee meeting continued for three-and-a-half hours and

apologized if there was not enough discussion on the agenda

items. She disclosed the following: On November 7, 2013, met

with Peterson Companies to discuss ideas for the Commonwealth

Project; November 8th, attended Loudoun County Chamber of

Commerce Small Business Awards banquet and congratulated two

Algonkian District award winners, Stage Coach Theatre Company

for Tourism and Entertainment Business of the Year, and Joey

Smiles Photography for Home Based Business of the Year; November

11th, met with Regency HOA, discussed the Data Center ZOAM;

November 15th, attended Catholic Business Network breakfast,

updated on Business Friendly Zoning Ordinance amendments;

November 18th, met with Brambleton representatives, discussed

rezoning cases in process; November 21st, attended Cascades

Community Association annual meeting, discussed site planning

for a MI Homes Project; November 22nd, meeting and tour with BF

Saul representatives on Countryside Shopping Center renovation

project and indicated it had come along beautifully; November

22nd, met with Goose Creek Village representatives regarding

their application; November 27th, met with PTA President for

Algonkian Elementary School, discussed upcoming budget; December

2nd, toured the new conservation center building at George

Washington University, a state-of-the-art facility for textile

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restoration and preservation with an anticipated grand opening

in April; December 3rd, attended the Sterling Rotary Club meeting

and reception; December 4th, met with Evermont Trace

representatives, regarding a current land use application. She

wished everyone a wonderful Christmas and Happy Hanukah and

hoped they enjoyed the holidays and spirit of the season.

Supervisor Higgins stated he hoped everyone had a great

Thanksgiving, a Happy Hanukah, a Merry Christmas and a Happy New

Year coming up. He disclosed the following: On November 11,

2013, phone call discussing Wheatland cell tower with Frank

Sterns; November 12th, met with Crosstrail representatives on

their application; November 13th, met Chris Avery and discussed

Evergreen Mills soccer fields; November 13th, met Ms. Overman on

B&B changes; December 4th, met Mike Romeo and others to discuss

the Evermont Trace rezoning application. He thanked Terry

Wharton for his service to the County over the past 30 years.

He thanked the Board for supporting the Resolution to the

Commonwealth Transportation Board honoring John Lewis,

architect, historian, and patriarch of Loudoun’s historic

preservation efforts. He pointed out that this resolution was

endorsed by the Heritage Commission and the Virginia Department

of Historic Resources. He suggested visiting the Thomas Balch

Library and www.loudoun.gov/historic to review his work. He

thanked Patty Psaris, Catoctin Creek Scenic River Advisory

Committee member, who initiated the request.

Supervisor Buona disclosed the following: On November 7, 2013,

met with Lori Greenlief of McGuire Woods and Jeff Snow from

Digital Realty, to discuss the data center ZOAM 2013-0003;

November 13th, met with Charles Elliott, John Elcano, and Alex

Ross of Toll Brothers, Mike Banzhaf from Reed Smith, Packie

Crown of Bowman Consulting, and Bob Klancher the Planning

Commissioner, to discuss Belmont Executive Center, ZMAP 2013-

0003; November 15th, met with Joanne Therich from Janelia Farm

Research Campus, to discuss the Ashburn Village Blvd/Route 7

interchange project with Howard Hughes Medical Institute

planning to make a cash contribution in December for the

project; November 20th, met with Scott Plein to discuss a

potential land-use application near Belmont Green; November 27th,

met with Larry Beerman and Alan McKelvie from Goose Creek

Village North, and Chris Gleckner of Walsh Colluci to discuss

property rezoning near Sycolin Road/Belmont Ridge Road and ZMAP-

2012-0015. He reminded Supervisors that the Joint Committee of

School Board and Board of Supervisors would meet on December 5th,

at the School Administration Building, to discuss consolidation

between County and School functions. He reminded the Board that

the Finance Government Services and Operations Committee meeting

was now scheduled for December 18th. He pointed out that the

Board had approved less than 150 residential units in two years

and stressed the Board could not control what was approved prior

or as by-right. He commented that the 2015 budget was

approaching and that this budget would be very challenging.

Supervisor Williams thanked the public who expressed their

concerns during public input. He disclosed the following: On

November 21, 2013, met with Jo Thoburn from Fairfax Christian

School and Colleen Gillis Snow of Cooley to discuss a potential

land-use application; November 22nd, had a phone conversation

with Dave Bennion regarding Dulles World; November 25th,

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discussed Dulles World proffers with Staff Aide Caleb Weitz,

Dave Bennion, Colleen Gillis-Snow, and Brian Winterhalter;

December 4th, phone conversation with Dave Bennion to discuss

Dulles World. He thanked his colleagues for a productive year,

their families for the patience to support them in public

service, County staff for the late nights and support provided

to the Board and his office for all the hard work. He wished

Happy Holidays to all.

Supervisor Letourneau echoed Supervisor Williams’ comments about

the fantastic staff from County Administrator, Tim Hemstreet, on

down. He expressed appreciation and noted the Board’s success

was dependent on staff support. He disclosed the following:

November 7, 2013, met with Will Castleberry of Facebook and Jeff

Novak of AOL regarding data center concerns and the proposed

Data Center ZOAM; November 19th, attended Stone Ridge Association

Annual Meeting to update the community; with Supervisor Buona

attended a ribbon cutting for United Airlines’ new hangar at

Dulles Airport, a major investor in Loudoun County employing

6,000 people at the Washington Dulles hub; December 5th,

conducted the 4th quarter Town Hall meeting at Freedom High

School, South Riding. He reminded the Board that there would be

no Economic Development Committee meeting in December. He

introduced and welcomed Amanda McLaughlin as his new office

staff member. He commented he was pleased with the overall

progress with strategic goals and objectives set by the Board.

He emphasized the Board’s commitment to prioritizing Metro and

the local bus system and to keeping ahead of planned

development.

Supervisor Clarke thanked the public for attending tonight’s

meeting. She pointed out the Bi-County Parkway was part of the

Countywide Transportation Plan (CTP) for years as a community

road. She further explained the Board had passed a resolution

to support four lanes and not six lanes. She appealed to her

colleagues to support a four-lane road to the Prince William

County line. She disclosed the following: On November 7, 2013,

had a conference call with Lori Greenlief from McGuire Woods and

Jeff Snow and Scott Morrow of Digital Realty to discuss the

upcoming data zoning ordinance; November 12th, staff meeting

regarding PRAP-2013-0079 Rick Barbee/ZMAP to rezone from R-1 to

R-8; November 12th, staff attended the Route 50 Task Force

Meeting; November 12th, spoke at Brambleton Homeowners

Association’s Annual Community Meeting; November 18th, met with

Dawn Klassen, Hal Cline, and Chris Glassmoyer regarding the

Round Hill Fire Department and Aldie Trail; November 18th, met

with Search Firm regarding the search for a new school system

Superintendent; November 19th, staff attended PRAP for Loudoun

County Sanitation Authority special exception or CMPT; November

19th, attended Loudoun Water’s community meeting on a proposed

alternative water tank site; November 20th, staff met with VDOT

and County staff regarding the Middleburg Sidewalk Project;

November 20th, met with Helen Cuervo of VDOT and constituent Doug

Kemmerer to discuss protection, preservation, and maintenance of

rural roads; November 21st, attended Round Hill Town Council’s

meeting to brief and update the Council on the Western Loudoun

Sheriff’s Substation property and plans for a future Round Hill

Fire and Rescue Station; November 22nd, staff met with Bill Yauss

of Drees Homes, VDOT representatives, and County staff, with

regards to paving a portion of Braddock Road; November 22nd,

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spoke with Steve Schulte with Brambleton for a project update;

November 25th, met with Ron MacLaren from the Village of St.

Louis to discuss Bland Property; November 25th, met with Arcola

Volunteer Fire Department and Mr. Kroboth regarding the new

Brambleton Fire Station problem resolutions; December 2nd, staff

met with Rob Baker and Jack Gallagher of Richmond American,

Randy Minchew and Mike Romeo from Walsh Colucci to discuss

Evermont Trace rezoning application; December 2nd, attended

Allder School Road Project community meeting at Woodgrove High

School Library.

Chairman York disclosed the following: On November 7, 2013, met

with Jeff Snow, Laurie Greenlief, and Scott Morrow regarding

Digital Realty and Data Center ZOAM; November 12th, met Don

Wooden and Nick Liu from the Meladon Group regarding plans for

Silver Line land parcels; November 18th, phone call with William

Baker regarding Autumn Hill development; November 20th, phone

call with Mindy Williams regarding Children’s Science Museum;

November 22nd, met with Brian Cohen from Willowsford for an

update with respect to development. He commented it truly had

been a season of thanksgiving. He reported that

the Board allocated $6,000 for the Discovery Elementary School

proposed inclusive playground fund and thanked Eric Trump of

Trump Organization for contributing $7,000. He commented on the

blanket drive and that the blankets were the greatest need in

the Syrian Refugee Camps that he visited while on a recent trip

to Turkey. He further stated $6,000 was donated to purchase

blankets, the Turkish delegation pledged to purchase more, and

the Secretary of Transportation secured shippers to provide free

shipping on the containers to ship the blankets to Turkey. He

expressed appreciation for success of the drive and thanked all

contributors. He stated December 12th was the closing date for

the Virginia Transportation Infrastructure Bank’s Pacific

Boulevard/Kincora Project. He thanked Staff Aide Robin Bartok

for coordinating and keeping contacts on course. He questioned

the philosophy of not building roads to save the environment

when people had to get around. He explained that this Board had

approved four lanes with a six-lane right-of-way for possible

future road expansion of the Bi-County Parkway. He stressed the

importance of preserved additional lanes for possible future

other uses, such as bike lanes or trails.

IN RE: COUNTY ADMINISTRATOR COMMENTS

Tim Hemstreet, County Administrator announced that Loudoun

County Transit sought comment on proposed bus schedules for

weekday service to the new Silver Line Metrorail stations,

service beginning early in 2014, and draft schedules could be

viewed online at loudoun.gov/silverlinebuses, with comments

accepted through December 13th, or emailed comments accepted at

[email protected]. He explained the county’s online mapping

system, WebLogis, was accessible on tablets and touch screen

devices, and Loudoun’s Geographic Information System, or GIS,

provided access to dozens of layers of mapped information, was

recently upgraded to support finding directions from one address

in the county to another, with more online information available

at loudoun.gov/weblogis. He announced Loudoun County received

the Distinguished Budget Presentation Award from the Government

Finance Officers Association of the United States and Canada for

presentation of the Fiscal Year 2014 budget. He pointed out the

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association cited Loudoun County government and staff for a

“commitment to meeting the highest principles of governmental

budgeting,” and added the complete FY14 budget was online at

loudoun.gov/budget. He concluded by stating Loudoun County fire

officials reminded everyone that although winter holidays were a

time for celebration, by following some simple prevention

measures, you could greatly reduce risk of fire in your home and

enjoy a safe holiday season, with more information available

online at loudoun.gov/fire.

IN RE: (4b) APPOINTMENTS

A. CONFIRMATIONS

CONFIRMATIONS (requiring a ballot and separate vote)

Loudoun Water Board of Directors

Ballot Votes:

The Board of Supervisors voted by two separate ballots on

the following nominees:

Ballot #1:

Terry Allen – Received 3 votes.

Michael Alter – Received 2 votes.

Dimitri Kesari – Received 2 votes.

Mark Koblos – Received 6 votes.

Charles McKinney III – Received 1 vote.

Martin Sultan – Received 2 votes.

Ballot #2:

Terry Allen – Received 3 votes.

Michael Alter – Received 0 votes.

Dimitri Kesari – Received 1 vote.

Charles McKinney III – Received 0 votes.

Martin Sultan – Received 4 votes.

Chairman York moved that the Board of Supervisors confirm

Mark Koblos and Martin Sultan for the Loudoun Water

Board. Seconded by Supervisor Letourneau. The motion

passed 7-0-2, Supervisors Delgaudio and Volpe absent for

the vote.

b. Nominations

Affordable Dwelling Unit Advisory Board

Supervisor Volpe nominated Steve Schulte (residential

builder or developer position).

Supervisor Volpe nominated Dwight Stonerook (architect and

Leesburg representative.)

Communications Commission

Chairman York nominated Michael Monrroy as the Sterling

District representative (on behalf of Supervisor

Delgaudio.)

Community Criminal Justice Board

Chairman York nominated Shadi Sarkis as the Sterling


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Delgaudio.)

Supervisor Higgins nominated Warner Workman as the Catoctin

District representative.

Courthouse Grounds Committee

Chairman York nominated Stephanie Kincaid as the Sterling


Delgaudio.)

Facility Standards Manual Board

Supervisor Reid nominated Jim Kirk.

Family Services Board

Supervisor Reid nominated Rusty Foster.

Fire and Rescue Commission

Supervisor Clarke nominated Mark Fontaine.

Heritage Commission

Supervisor Clarke nominated Tony Buffington.

Library Board of Trustees

Chairman York nominated Andrew Beacham as the Sterling


Delgaudio.)

IN RE: (9) AFFIRMATION OF PERSONAL PROPERTY TAX RATES FOR TAX

YEAR 2014

Supervisor Buona moved that the Board of Supervisors affirm the

2014 personal property tax rates, as shown on Attachment 1 to

the December 4, 2013 Board of Supervisors Action Item, as part

of the FY15 budget. (Attached at the conclusion of these

Minutes.) Seconded by Supervisor Letourneau. The motion passed


IN RE: (11) MEMORANDUM OF AGREEMENT WITH NVTA; MEMORANDUM OF

AGREEMENT WITH TOWNS OF LEESBURG AND PURCELLVILLE

REGARDING NVTA FUNDS

Chairman York moved that the Board of Supervisors instruct the

County Administrator to transmit the comments and proposed edits

contained in the proposed Memorandum of Agreement between Loudoun

County and the NVTA; and in the proposed Memorandums of Agreement

between Loudoun County and the Towns of Leesburg and Purcellville

to NVTA. Seconded by Supervisor Reid. The motion passed 8-0-1,


IN RE: (14) ZOAM-2013-0006/PROPOSED ZONING ORDINANCE AMENDMENT

TO REVISE THE UTILITIES REQUIREMENT IN THE JLMA-1,

JLMA-2, AND JLMA-3 ZONING DISTRICTS IN THE REVISED

1993 LOUDOUN COUNTY ZONING ORDINANCE

Chairman York moved that the Board of Supervisors approve ZOAM-

2013-0006, Proposed Zoning Ordinance Amendment to revise the

Utilities Requirement in the JLMA-1, JLMA-2 and JLMA-3 Zoning

Districts in the Revised 1993 Loudoun County Zoning Ordinance,

as set forth in Attachments 1, 2 and 3 of the Action Item for

the December 4, 2013 Board of Supervisors’ Business Meeting.

(Attached at the conclusion of these Minutes.) Seconded by

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Supervisor Clarke. The motion passed 7-1-1, Supervisor Reid

voted no and Supervisor Delgaudio absent for the vote.

IN RE: (16) BOARD MEMBER INITIATIVE: COMMUTER BUS SYSTEM

OVERCAPACITY EVALUATION

(This item was initiated by Supervisor Clarke.)

Supervisor Clarke moved that the Board of Supervisors request

the Commuter Bus Advisory Board work with the Department of

Transportation and Capital Infrastructure staff to evaluate the

issue of Commuter Bus and Park & Ride overcrowding in Loudoun

County.

Supervisor Clarke further moved that the Board request the

Commuter Bus Advisory Board to return to the Board of

Supervisors with options and recommendations to include how to

alleviate this problem in the immediate term and to create a

plan for addressing the projected reoccurrence of these problems

in the future. Seconded by Supervisor Reid. The motion passed 8-


IN RE: (21)BOARD MEMBER INITIATIVE: FUNDING FOR PATRIOT PROJECT


Chairman York moved that the Board of Supervisors direct staff

to appropriate $50,000 in General Fund Balance to the Patriot

Project. Seconded by Supervisor Reid.

Chairman York amended his motion that the Board would

appropriate $50,000 to the Patriot Project from General Fund

Balance, but distribution would not occur until the time when

the project had $50,000 remaining to be funded. Seconded by

Supervisor Reid.

Chairman York’s motion, as amended, passed 8-0-1, Supervisor


IN RE: (23F) FINANCE/GOVERNMENT SERVICES AND OPERATIONS

COMMITTEE REPORT: RECRUITMENT AND APPOINTMENT OF

MEMBERS TO THE BOARD OF EQUALIZATION

Supervisor Buona moved that the Board of Supervisors approve the

recommendation of the Finance/Government Services and Operations

Committee to solicit interested candidates for appointment to

the Board of Equalization by directing staff to publish the

proposed notice in the newspaper and on the website and to

distribute the notice to appropriate professional organizations.

Supervisor Buona further moved that staff return to the

Finance/Government Services and Operations Committee with a

proposal to create BOE compensation based upon a fixed annual

amount. Seconded by Supervisor Letourneau. The motion passed


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IN RE: (23G) FINANCE/GOVERNMENT SERVICES AND OPERATIONS

COMMITTEE REPORT: RESOURCE REQUIREMENTS FOR ENTERPRISE

RESOURCE PLANNING (ERP) SYSTEMS

Supervisor Buona moved that the Board of Supervisors approve the

recommendation of the Finance/Government Services and Operations

Committee to direct staff to prepare budget adjustments which

appropriate unallocated FY 2013 General Fund balance as follows:

a. $1,679,999 for the Phase 1 Enterprise Resource Planning

(ERP) project requirements;

b. $341,876 for 6.00 FTEs in the Department of Management

and Financial Services and $62,717 for 1.00 FTE in the

Department of Information Technology for ongoing

operational, maintenance and technical support of the

various modules implemented in Phase 1 of ERP as well as

modules to be implemented in Phases 2 and 3 of ERP;

c. $444,981 for Phase 2 start-up activities; and

d. $7,036,333 in an ERP Implementation Contingency account,

wherein the funds may only be released after review and

approval of the Finance/Government Services and

Operations Committee.

Supervisor Buona further moved that staff present to the

Finance/Government Services and Operations Committee monthly

status reports based on cost, schedule and performance/technical

milestones, with associated variances.

Supervisor Buona further moved that the Board of Supervisors

authorize the Purchasing Agent to increase the contract award

authority to AST by $3,876,595 for a total of $24,926,659.

Seconded by Supervisor Letourneau. The motion passed 7-1-1,

Supervisor Clarke voted no and Supervisor Delgaudio absent for

the vote.

IN RE: (24A) TRANSPORTATION AND LAND USE COMMITTEE REPORT:

ZCPA-2012-0002/DULLES WORLD CENTER


forward ZCPA 2012-0002, Dulles World Center, to the January 2,

2014 Board Business Meeting for action. Seconded by Supervisor

Volpe. The motion passed 7-1-1, Supervisor Clarke voted no and


IN RE: (24B) TRANSPORTATION AND LAND USE COMMITTEE REPORT:

LOCAL FIXED ROUTE TRANSIT ANALYSIS – FINAL REPORT

Supervisor Volpe moved that the Board of Supervisors approve the

recommendation of the Transportation and Land Use Committee and

endorse the proposed changes and recommendations of the local

fixed route transit analysis; and direct staff to include those

elements to:

a. Forward the local fixed route changes to the Virginia

Department of Rail and Public Transportation as part of the

annual TDP update to meet the December 2013 deadline;

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b. Develop the FY2015 Proposed Budget for local fixed route

service in advance of the state grant application;

c. Develop the FY2015 state grant application(s) related to

local fixed route service to meet the February 1, 2014

deadline; and

d. Develop the procurement documents for a local fixed

route transit provider for a minimum three year contract

period beginning July 1, 2014.

Seconded by Supervisor Buona.

Supervisor Letourneau amended the motion to:

a. Direct staff to utilize $50,000 in projected FY14 gasoline tax transit appropriated balance to fund a

survey of households in the area bound by the Greenway to

the north, Belmont Ridge/Northstar Blvd alignment to the

west, Dulles Airport and Fairfax County to the east and

Prince William County to the south.

b. Include funding for a fixed route to serve the target area to be surveyed in the TDP FY15 budget, state

operating grant application and the procurement process

for service beginning July 1, 2014.

Seconded by Supervisor Clarke.

Supervisor Letourneau’s amended motion passed 8-0-1, Supervisor


Supervisor Reid amended the motion that the Board of Supervisors

direct staff to utilize up to $50,000 in projected FY14 gasoline

tax transit appropriated balance to fund a survey to determine

the feasibility of a bus route that will extend from downtown

Leesburg to the Government Support Center on Sycolin Road and

then to Ashburn and via Ashburn Farm Parkway, Waxpool Road and

Pacific Boulevard.

Supervisor Reid further moved to include funding in the Transit

Development Plan (TDP), FY2015 budget for a fixed route to serve

the target area for the state operating grant application and

the procurement process beginning July 1, 2014. Seconded by

Supervisor Higgins. Supervisor Reid’s amended motion FAILED 4-

4-1, Supervisors Buona, Clarke, Volpe and Williams voted no and


Supervisor Buona moved that the Board of Supervisors forward

this item to the Transportation and Land Use Committee for

further refinement. Seconded by Vice Chairman Williams.

Supervisor Buona withdrew this motion.

Supervisor Reid moved that the Board of Supervisors direct staff

to devise a separate memorandum of understanding (MOU) on how

those fixed bus routes will be routed and scheduled and direct

staff to study the fiscal impact of the County contributing 75

percent toward any service that extends outside the town limits

and 50 percent within the town limits, as long as the buses stop

at a County facility, such as the County Government Support

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Center, the Shenandoah Building and the Government Support

Center/Commuter Bus Lot on Sycolin Road. The MOU shall be

forwarded for further discussion to a future Finance/Government

Services and Operations Committee meeting. Seconded by

Supervisor Higgins. Supervisor Reid withdrew the motion

regarding the MOU for the Town.

Chairman York moved that the Board of Supervisors authorize the

Chairman and the Vice Chairman to schedule a Committee of the

Whole meeting to discuss public transportation particularly bus

service throughout the County of Loudoun. Seconded by

Supervisor Clarke.

Chairman York’s motion passed 8-0-1, Supervisor Delgaudio absent

for the vote.

Supervisor Reid amended the motion to direct staff to prepare

and advertise a single procurement for the operation of fixed

route bus service in the County and Town of Leesburg. Seconded

by Supervisor Higgins. The amended motion passed 8-0-1,


Voting on the main motion, as amended, passed 8-0-1, Supervisor


IN RE: (24C) TRANSPORTATION AND LAND USE COMMITTEE REPORT:

UPDATE ON WATER RESOURCES TECHNICAL ADVISORY COMMITTEE

ACTIVITIES

Supervisor Volpe moved that the Board of Supervisors direct the

Water Resources Technical Advisory Committee, with staff

assistance, to develop a general work plan recommending an

approach for a detailed examination and assessment of costs and

potential funding options for watershed management. Seconded by

Chairman York.

Supervisor Volpe accepted Supervisor Buona’s amendment that any

effort involved in this task that requires additional outside

resources or additional costs has to be approved by the Board.

Supervisor Volpe accepted Chairman York’s amendment that the

Water Resources Technical Advisory Committee provide monthly

updates to the Transportation and Land Use Committee on their

work.

Supervisor Volpe’s motion, as amended, passed 8-0-1, Supervisor


IN RE: (24D) TRANSPORTATION AND LAND USE COMMITTEE REPORT:

ZMAP-2012-0021, SPEX-2012-0047, SPEX-2012-0048, SPEX-

2012-0049, ZMOD-2013-0002, SPMI-2013-0008/CROSSTRAIL

COMMERCIAL CENTER

Supervisor Volpe moved that the Board of Supervisors approve

ZMAP 2012-0021, SPEX 2012-0047, SPEX 2012-0048, SPEX 2012-0049,

SPMI 2013-0008 and ZMOD 2013-0002, Crosstrail Commercial Center,

subject to the proffers dated December 2, 2013, and based on the

Findings for Approval and subject to the Conditions of Approval

dated November 26, 2013 for SPEX 2012-0047 and SPMI 2013-0008 in

the December 4, 2013 staff report. Seconded by Supervisor

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Higgins. The motion passed 8-0-1, Supervisor Delgaudio absent

for the vote.

IN RE: (25A) ECONOMIC DEVELOPMENT COMMITTEE REPORT: ROLE AND

STRUCTURE OF THE ECONOMIC DEVELOPMENT COMMISSION

(EDC)/REVISION TO EDC BY-LAWS

Supervisor Letourneau moved that the Board of Supervisors accept

the recommendations of the Economic Development Committee,

restructuring the Economic Development Commission and adopting

the by-law revisions, as proposed to be effective January 1,

2014. (Attached at the conclusion of these Minutes.) Seconded by

Supervisor Buona.

Supervisor Letourneau accepted Chairman York’s friendly

amendment to change the name as adopted by the Economic

Development Committee to Economic Development Advisory

Commission (EDAC).

Supervisor Letourneau accepted Chairman York’s friendly

amendment that the word be changed from “may” to “will” in

Article III, A, 2 (PAGE 2) of the by-laws.

Chairman York moved an amendment to the motion which would

revert to the current process that was currently being used to

select the members of the Commission. The motion FAILED 3-5-1,

Supervisors Buona, Clarke, Higgins, Letourneau, and Volpe voted

no and Supervisor Delgaudio absent for the vote.

Supervisor Reid moved an amendment to include representatives of

the Metropolitan Washington Airports Authority, Washington

Airports Task Force, Loudoun County Public Schools and Small

Business Development Center as members of the restructured EDAC

(nonvoting). The motion died due to lack of a second.

Supervisor Letourneau’s motion, as amended, passed 8-0-1,


IN RE: (28) ALIGNING COUNTY AND STATE HOLIDAY SCHEDULES AFTER

GOVERNOR’S DECLARATION OF ADDITIONAL TIME OFF FOR

STATE EMPLOYEES

(Supervisor Reid disclosed that his wife is a salaried employee

of the County in the Department of Parks, Recreations and

Community Services and declared he was eligible to participate

in the transaction fairly, objectively and in the public

interest.)

Supervisor Clarke moved that the Board of Supervisors approve

County government offices to close on December 23rd in keeping

with the additional time off granted by Governor McDonnell for

State employees. Seconded by Vice Chairman Williams.

Supervisor Reid moved a substitute motion that the Board of

Supervisors approve County government offices to close half a

day on December 23rd. (This motion died due to lack of a second.)

Supervisor Clarke’s motion passed 8-0-1, Supervisor Delgaudio


MINUTES


BUSINESS MEETING

DECEMBER 4, 2013

PAGE

IN RE: (29) RECONSIDERATION OF BOARD ACTION TAKEN ON NOVEMBER

6, 2013: “ITEM 14 – PROPOSED LIFTING OF MORATORIUM ON

THE GRANTING OF TAX EXEMPTIONS BY DESIGNATION”

Chairman York moved that the Board of Supervisors reconsider

Item #14 - Proposed Lifting of Moratorium on the Granting of Tax

Exemptions by Designation from the November 6, 2013 Board

Business Meeting. Seconded by Supervisor Buona. The motion

passed 6-2-1, Supervisors Williams and Letourneau voted no and


[The following motion was made at the November 6, 2013

Board Business meeting:

“Supervisor Letourneau moved a substitute motion that the

Board of Supervisors continue the moratorium on exemptions

by designation and direct staff to cease accepting

applications, remove any information about the application

process for tax exemptions by designation from the website,

and direct staff to inform applicants and interested

organizations that their application and/or interest will

not be considered by the Board, but to inform them that the

Board has a nonprofit process in place during the budget

process. (Seconded by Supervisor Reid. The motion passed

6-3, Supervisors Buona, Clarke and Volpe voted no.)”]

Voting on the November 6th substitute motion: Supervisors

Letourneau and Williams - Yes; Supervisors Buona, Clarke,

Higgins, Reid, Volpe and York – No; Supervisor Delgaudio –

Absent for the Vote. This motion FAILED 2-6-1.

Chairman York moved that the Board of Supervisors direct staff

to advertise the lifting of the moratorium on exemption by

designation and accept applications through April 1, 2014 for

the non-profit entities to apply for tax exemption for tax year

2015.

Chairman York further moved that staff be directed to contact

applicants who have submitted applications since 2009 and

organizations who have inquired about the tax exempt program,

listed on Attachments 2 and 3 of the staff report dated November

6, 2013, about the lifting of the moratorium on tax exemption by

designation, and the application process.

Chairman York further moved that the Board forward to the

Finance/Government Services and Operations Committee review of

the exemption criteria, and discuss the feasibility of an annual

application process for property tax exemption by designation.


Supervisors Letourneau, Reid and Williams voted no and


IN RE: (30) RESOLUTION OF APPRECIATION FOR SECRETARY OF

TRANSPORTATION OF THE COMMONWEALTH OF VIRGINIA, SEAN

T. CONNAUGHTON


Chairman York moved that the Board of Supervisors suspend the

rules. Seconded by Supervisor Letourneau. The motion passed 8-


MINUTES


BUSINESS MEETING

DECEMBER 4, 2013

PAGE

Chairman York moved that the Board of Supervisors adopt a

Resolution of Appreciation for Sean T. Connaughton, Secretary of

Transportation for the Commonwealth of Virginia. (Attached at

the conclusion of these Minutes.) Seconded by Supervisor Buona.


vote.

The Resolution of Appreciation for Sean T. Connaughton will

be presented at a future date.

IN RE: ADJOURNED

Chairman York adjourned the Board Business Meeting.

____________________ ______________________

CHAIRMAN COUNTY ADMINISTRATOR

____________________ _______________________

DATE DATE

(These minutes include a summary of the discussions on matters proposed, deliberated or decided

at this meeting. For a complete and detailed record of the discussions, please consult the audio

recording of the meeting in the County Administrator’s office. In addition, a video webcast for

the meeting may be available on the County’s website, www.loudoun.gov.)

http://www.loudoun.gov/

m i n u t e s loudoun county board of supervisors

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