m i n u t e s regular board meeting marlboro township ... · or rotational symmetry. they created...

M I N U T E S

REGULAR BOARD MEETING

MARLBORO TOWNSHIP BOARD OF EDUCATION ADMINISTRATION BUILDING

MARCH 21, 2017 - 7:08 P.M.

CALL TO ORDER Mrs. Debbie Mattos, Board President, called the Regular Meeting to order

at 7:08 p.m. MEMBERS PRESENT Robert Daniel, Dara Enny, Joanne Liu-Rudel, Craig Marshall, Debbie

Mattos, Stephen Shifrinson, Robyn Wolfe and Ellen Xu (arrived at 7:12 p.m.)

MEMBERS ABSENT Randy Heller OTHERS PRESENT Mrs. Cindy Barr-Rague, Mr. Richard Conway, Esquire, Schenck, Price,

Smith & King, LLP, Dr. Jonathan Hart, Dr. Eric Hibbs, Mr. Brian Reiner, Mr. Thomas Slattery, Mrs. Liz Walsh and Mr. Marc H. Zitomer, Esquire, Schenck, Price, Smith & King, LLP

SUNSHINE LAW Be advised that this meeting is being held in accordance with the Open Public Meetings Act, Chapter 231 P.L. 1975 (Sunshine Law) and that adequate notice of the date, time and agenda has been sent to the Asbury Park Press and the News Transcript and has been posted and filed with the Marlboro Township Clerk. Copies have also been sent to each district school and other area newspapers in accordance with the law. STATEMENT OF VIDEOTAPING OF PUBLIC PORTION OF BOARD OF EDUCATION MEETINGS Please note that the public portion of all board of education meetings are videotaped and available for public viewing on our website. Therefore, members of the public should have no expectation of privacy in any statements that they make when addressing the Board/Administration. PUBLIC SESSION STATEMENT Pursuant to Board Policy 0164 and 0167 Roberts’ Rules of Order shall govern the Board of Education in its deliberations and in the conduct of its meetings. As such, all comments from the public and from other members of the Board should be directed to the Board President who is responsible for presiding over the meeting. The President shall direct all inquiries or comments to the appropriate Administrator or Board member for response, after all members of the public have had an opportunity to speak. The Board/Administration may not have a response for all inquiries at the public meeting. In those circumstances, a response will be provided in a timely manner. Per Board Policy, if it

REGULAR BOARD MEETING MARCH 21, 2017 PAGE 2

appears that the public participation will exceed 60 minutes, the Board President may impose a set time limit per speaker at the beginning of the public participation portion of the meeting. Moreover, the President may interrupt, warn, or terminate a participant’s statement when the statement is too lengthy, abusive, obscene, or irrelevant. In addition, the President may request any individual to leave the meeting when that person does not observe reasonable decorum, whether the person is at the microphone or at any other place in the meeting room or building. New Jersey law prohibits any person from disrupting a public meeting. Law enforcement will be contacted if a person disrupts the meeting and fails to desist after being directed to do so by the Board President or Superintendent. Finally, out of respect, we ask that you refer to our administrators or staff members by their titles, such as Doctor, Mr. or Mrs. Thank you. NO SMOKING ON SCHOOL GROUNDS Please be advised that there is no smoking on school grounds – inside or outside – at any time. PLEDGE OF ALLEGIANCE Mrs. Mattos led The Pledge of Allegiance. ARTWORK DISPLAYS The artwork displayed in the lobby and front hallway of the Administration Building was courtesy of Ms. Colleen Ford’s art classes at the Frank J. Dugan Elementary School. Across the United States the month of March is recognized as Youth Art Month. The purpose of Youth Art month is not only to promote Art Education in schools, but to recognize the achievements of the talented student artists. The students of Frank J. Dugan Elementary, under the instruction of art teacher Colleen Ford, have created projects which have focused on problem-solving, creativity, independent growth and collaboration, as well as integrated math, science, technology and history. First grade artists learned about digital art and artists and careers that use digital tools to create artwork. Students created Romero Britto inspired dogs on their tablets! Second grade artists focused on African American artist Faith Ringgold to honor Black History Month and created a mixed media self-portrait in her style. They read and discussed her quilt turned book Tar Beach. Third grade artists explored the art of weaving and used math to create their paper plate looms! The students explored artist Wassily Kandinsky when painting their concentric circles on the plate! Fourth graders explored the process and techniques associated with printmaking and explored the concept of radial or rotational symmetry. They created one print and printed it four times to create their radial design. Fifth grade artists traveled to ancient China where they discovered the Ming Dynasty and their contribution to the ceramics world. They explored their style and made their own blue scratchboards and used the motifs and decor of the Ming Dynasty to scratch away beautiful designs. The artwork displayed in the Board Room was courtesy of the Champions at Marlboro Elementary School.


The Champions students at Marlboro Elementary School were introduced to the sounds and history of American Folk Music. They explored the roots, genres, and the 20th century revival of Americana folk music through singing, songwriting, playing musical instruments, and creative hands-on activities. Students gained exposure to the diverse cultures that contributed to the development of American folk music, developed the 21st Century Learning Skills of communication, and music-appreciation skills. The Champions students of Marlboro Elementary School share their original interpretations of "This Land is Your Land" as seen and felt through the sounds of American Folk Music songs. ANNOUNCEMENTS Central Jersey Music Educator’s Association and New Jersey American Choral Directors’ Association On Saturday, January 28, 2017, 16 students from Marlboro Memorial Middle School (MMMS) submitted auditions for the Junior High Honor Choir hosted by the New Jersey chapter of the American Choral Directors’ Association. Ms. Laura Winslow sponsored these students and served as a judge at the auditions (but did not judge her own students). Over 300 students from across the state auditioned for placement in this advanced choir, and 100 were accepted. Ms. Winslow is pleased to report that 8 students were accepted into the Honor Choir:

Hannah Arbeitel, 8th grader Matthew Chen, 7th grader Emily Gao, 7th grader (2nd year) Raymond Ge, 8th grader (scored highest of all baritones who auditioned) Sid Nandiwada, 7th grader Sahil Rajwade, 7th grader Skanda Sai, 8th grader (2nd year) Nina Tripathi, 8th grader

Students will have the honor of rehearsing with Dr. Peggy Detweiler, Director of Choral Activities at Mansfield University in PA, and a renowned leader in her field. They will perform with talented peers from all over the state. The concert will be held on Saturday, May 6, 2017 at J.P. Case Middle School in Flemington, NJ. On Saturday, February 4, 2017, 12 students from Marlboro Memorial Middle School auditioned live for the Intermediate Honor Choir hosted by CJMEA, the Central Jersey Music Educators' Association. Ms. Laura Winslow sponsored these students and assisted with the auditions (but did not judge her own students). This is the first year that MMMS has participated in this process. Ms. Winslow is pleased to report that 10 students were accepted into the Honor Choir:

Jade Chow, 7th grader Sharanya Datta, 8th grader Emily Gao, 7th grader


Raymond Ge, 8th grader (who scored highest of all baritones who auditioned) Rachael Kim, 8th grader Nicole Kodkany, 8th grader Sid Nandiwada, 7th grader Sara Phondge, 8th grader Nina Tripathi, 8th grader Annalise Wu, 7th grader Students had the honor of rehearsing with conductors Matthew Lee, Choir Director at JP Stevens HS in Edison, NJ and Mark Dolan, Choral Director for Newtown MS in PA. The concert took place on Sunday, March 12, and five of the soloists featured in the concert were students from MMMS. All 14 students (four of whom were accepted into both programs) are members of Memorial’s select choir, the Royalaires, and worked extremely hard to prepare for the auditions and performances. Toshiba/NSTA ExploraVision 25th Annual Competition The project of four 8th grade students, Shruti Kedharnath, Nina Tripathi, Grace Wong, and Amisha Singh, from Mr. Joe Pede’s Science class, was selected as a Regional Winner in the 2016-2017 Toshiba/NSTA ExploraVision competition in the grades 7-9 division. The team's submission, entitled, "GrowPro: The Prosthetic That Grows With You," was the best submission in their grade level for Region 2. As a Regional Winner, their project is being recognized for having tremendous creativity, scientific accuracy, communication, and feasibility of vision. The students now advance to the National Finals where they must develop a website, construct a prototype, and create a two minute video that conveys their vision of their technology. In the finals, they have the opportunity to win a $10,000 savings bond as well as a trip to Washington D.C. to be recognized for their achievement during the ExploraVision Awards Weekend. School Bus Driver and Building Maintenance Personnel Motor Vehicle Abstracts Mrs. Cindy Barr-Rague, School Business Administrator/Board Secretary, announced that school bus driver and building maintenance personnel abstracts were run and all have Privileges in Good Standing. COMMUNICATIONS There were no communications. SUPERINTENDENT'S REPORT/HARASSMENT/INTIMIDATION/ BULLYING (HIB) REPORT

(REFERENCE A-1) FEBRUARY 16, 2017 - MARCH 15, 2017 INCIDENTS 3


MEETING DATES

DAY DATE MEETING

Tuesday April 4, 2017 Workshop

Tuesday April 25, 2017 Regular

APPROVAL OF MINUTES RESOLUTION APPROVAL OF MINUTES RESOLVED, that the minutes of the following meetings be approved as submitted:

DATE MEETING

February 7, 2017 Workshop

Executive


February 21, 2017 Regular


Executive

DISCUSSION: Mrs. Dara Enny made a motion to table the February 28, 2017 Executive Session Minutes until the Board reconvenes after this evening’s Executive Session. Mr. Craig Marshall seconded the motion.


ROLL CALL VOTE

MOTION TO TABLE FEBRUARY 28, 2017 EXECUTIVE SESSION MINUTES

MOVED BY Dara Enny

SECONDED BY Craig Marshall

AYE Robert Daniel, Dara Enny, Joanne Liu-Rudel, Craig Marshall, Robyn Wolfe and Ellen Xu

NAY Debbie Mattos and Stephen Shifrinson

ABSTAIN None

ROLL CALL VOTE

APPROVAL OF MINUTES RESOLUTION (EXCEPT FEBRUARY 28, 2017 EXECUTIVE SESSION MINUTES

WHICH WERE TABLED)

MOVED BY Stephen Shifrinson

SECONDED BY Robyn Wolfe

AYE Robert Daniel, Dara Enny, Joanne Liu-Rudel, Craig Marshall, Debbie Mattos, Stephen Shifrinson, Robyn Wolfe and Ellen Xu

NAY None

ABSTAIN None

SECRETARY/BUSINESS ADMINISTRATOR'S REPORT PAYROLL CERTIFICATION The Board Secretary/School Business Administrator reported, in compliance with N.J.S.A. 18A:19-1b, she has certified the February 2017 payroll in the amount of $5,107,693.65 which includes $260,480.17 representing the employer's share of TPAF Social Security.


INVESTMENT REPORT

The Board Secretary/School Business Administrator submitted for Board information the February, 2017 Investment Report (REFERENCE A-2). EXECUTIVE SESSION RESOLUTION

RESOLVED that in accordance with the provisions of the Open Public Meetings Act (“Act”), the Marlboro Township Board of Education shall conduct a closed executive session pursuant to the Personnel and Legal exception(s) prescribed by N.J.S.A. 10:4-12 for the purpose of discussing:

(1) Matter(s) of Attorney/Client Privilege_____________

(2) The Morganville School_______________________

(3) __________________________________________

It is anticipated that the length of time of this executive session will be 30 minutes and that action will be taken in public after the executive session.

BE IT FURTHER RESOLVED that the minutes of the executive session will be released when the need for confidentiality in accordance with N.J.S.A. 10:4-12 no longer applies. DISCUSSION: There was no discussion.

ROLL CALL VOTE

EXECUTIVE SESSION RESOLUTION

MOVED BY Craig Marshall

SECONDED BY Joanne Liu-Rudel


NAY None

ABSTAIN None

CALL TO ORDER Mrs. Mattos reconvened the Regular Meeting at 8:20 p.m.


MEMBERS PRESENT Robert Daniel, Dara Enny, Joanne Liu-Rudel, Craig Marshall, Debbie

Mattos, Stephen Shifrinson, Robyn Wolfe and Ellen Xu MEMBERS ABSENT Randy Heller OTHERS PRESENT Mrs. Cindy Barr-Rague, Dr. Jonathan Hart, Dr. Eric Hibbs, Mr. Brian

Reiner, Mr. Thomas Slattery, Mrs. Liz Walsh and Mr. Marc H. Zitomer, Esquire, Schenck, Price, Smith & King, LLP

PUBLIC SESSION There was no participation by the public.

FINANCIAL AND BUSINESS OPERATIONS MATTERS The Superintendent of Schools submitted the following resolutions for approval: 1. TRANSFERS RESOLVED, that the Marlboro Township Board of Education approves the following transfers in the 2016 - 2017 general fund appropriations:

AMOUNT FROM TO REASON

$58,212 11 000 270 615 Gas and Diesel ($40,000) 11 000 270 160 Sal Sub Drivers ($18,212)

11 000 270 511 Contract Svcs - Vendors

Reallocation due to need to contract out two additional packages.

$19,000 111 000 213 320 Nursing Services

11 000 219 320 Consultants

Reallocation due maternity leave coverage.

$ 25 11 000 219 500 Online Resources CST

11 000 216 500 Online Resources Speech

Reallocation of budgeted expenses.

$ 4,900 11 000 230 339 Professional Svcs Board of Ed

11 000 230 334 Architect/Eng Services

Reallocation due to professional services in connection with the ALC roof repair.

$ 1,876 11 000 240 500 11 000 221 500 Reallocation due to contractual


AMOUNT FROM TO REASON

Workshop/Seminar Principal Office

Workshop/Seminar Curriculum

obligations.

2. LIST OF BILLS RESOLVED, by the Marlboro Township Board of Education, that the claims for goods received and services rendered and certified to be correct by the Business Administrator, be approved for payment in the amount of $7,745,001.32 (REFERENCE A-3). 3. SECRETARY/MONTHLY RECONCILIATION REPORTS RESOLVED, that the financial reports of the Secretary to the Board of Education (REFERENCE A-4) and the Monthly Reconciliation Report (REFERENCE A-5) for February 2017 which are in agreement be accepted as submitted and attached to and made part of the minutes of this meeting. BE IT FURTHER RESOLVED, that pursuant to N.J.A.C. 6A:23-2.11(c)4 we certify that as of February 28, 2017, after review of the secretary's monthly financial report (appropriations section) and upon consultation with the appropriate district officials, to the best of our knowledge no major account or fund has been overexpended in violation of N.J.A.C. 6A:23-2.11(b) and that sufficient funds are available to meet the district's financial obligations for the remainder of the fiscal year. 4. TRAVEL RESOLVED that the Marlboro Township Board of Education approves the following staff members to attend workshops, conferences, meetings, seminars and conventions as deemed appropriate and approved by the Superintendent of Schools and/or his designee during the 2016 – 2017 school year, subject to State Payment Guidelines as established by Department of Treasury and guidelines as established by the Federal Office of Management and Budget. (OMB) Staff: Cindy Barr-Rague to attend NJ School Business Officials Annual Conference in Atlantic City, NJ on June 7 – 9, 2017; total cost $911.60. Christine Jelinsky to attend NJ School Business Officials Annual Conference in Atlantic City, NJ on June 7 – 9, 2017; total cost $911.60. Eric Hibbs to attend Penn GSE, The Center for School Study Councils in Blackwood, NJ on April 24, 2017; total cost $161.00. Jonathan Hart to attend Penn GSE, The Center for School Study Councils in Blackwood, NJ on April 24, 2017; total cost $161.00.


Jonathan Hart to attend NJ Principals Supervisors Association Legal One Training, “Seniority and Tenure Acquisition” in New Providence, NJ on April 3, 2017; total cost $150.00. Al Perno to attend NJ Principals Supervisors Association, “The Role of Social and Emotional Learning in Building a Positive School Climate for Students & Adults” in Monroe, NJ on May 10, 2017; total costs $75.00. Cindy Barr-Rague to attend NJ School Nutrition Association Procurement Workshop in Bordentown, NJ on April 19, 2017; total costs $50.00. 2017-2018 Staff: Jonathan Hart to attend NJ Principals & Supervisors Association Legal One Training, “Tenure – Arbitration Year in Review” in Monroe, NJ on July 20, 2017; total cost $150.00. 5. HARASSMENT/INTIMIDATION/ BULLYING (HIB) REPORT RESOLVED that the Marlboro Township Board of Education accepts the Superintendent’s Action(s) for the following NJ Smart Number HIB Report as reported to the Board at its Regular Meeting of February 21, 2017 for the period January 12, 2017 – February 15, 2017, wherein 4 incidents were reported; however, only one incident was reported as a HIB.

NJ SMART NUMBER(S)

9. N/A

10. N/A

11. N/A

12. 2451796403

6. AWARD OF BID: PARTIAL ROOFING REPLACEMENT AT MARLBORO ELEMENTARY

SCHOOL WHEREAS, on February 1, 2017, the Marlboro Township Board of Education advertised for bids for the Partial Roofing Replacement at Marlboro Elementary School; and WHEREAS, bids were received from fifteen (15) vendors and opened on February 28, 2017 at 11:00 a.m.; and WHEREAS, the School Business Administrator and the architect have reviewed the bids to determine the lowest responsible bidder, as indicated below:


1. Northeast Roof Maintenance, Inc. NOW THEREFORE BE IT RESOLVED, that the Marlboro Township Board of Education authorizes the School Business Administrator/Board Secretary to award a contract to Northeast Roof Maintenance, Inc. Perth Amboy, New Jersey, for the Partial Roofing Replacement at Marlboro Elementary for a fee of $732,000. 7. DONATION: SCOPE RESOLVED, that the Marlboro Township Board of Education acknowledges, with appreciation and gratitude, a gift of $7,795 from SCOPE for one Spot Vision Screener with carry case and a five year warranty; and BE IT FURTHER RESOLVED that it be appropriated in the 2016 – 2017 school year budget as follows: Account Code: 12 000 213 730 Account Title: Equipment Medical - District Amount: $7,795 8. RESOLUTION TO APPROPRIATE REVENUE RESOLVED that the Marlboro Township Board of Education hereby appropriates the following into the 2016-17 school year Budget from School Play Proceeds from the Marlboro Middle School for the 2016-17 school year. Account Name: Building Equipment Middle Account Code: 11 000 262 610 Amount: $1,708.00 Account Name: Building Equipment >$2,000 Account Code: 12 000 262 730 Amount: $2,199.00 9. APPROVAL OF SHARED SERVICES

WHEREAS, the Uniform Shared Services and Consolidation Act, N.J.S.A. 40A:65-1 et seq., authorizes public entities to enter into a contract with each other to subcontract any service which one of the parties to the agreement is empowered to render within its own jurisdiction including services incidental to the primary purposes of any of the participating entities; and WHEREAS, the Marlboro Township Board of Education (hereinafter referred to as “the Board”) owns/leases a fleet of school buses, which it uses to transport children to and from the schools that comprise the Marlboro Township School District (hereinafter referred to as “the District”); and


WHEREAS, the Township of Marlboro (hereinafter referred to as “the Township”) intends to operate a Summer Recreation Camp program (hereinafter referred to as “Summer Camp”) during the summer of 2017 for children who reside in the Township, and expects that said children will need and/or want transportation to and from the Township Recreation Center, as well as transportation to and from the Township Recreation Center to other locations within the Township for Summer Camp activities and outside of the township for trips, on a daily basis; and WHEREAS, the Board is specifically authorized, pursuant to N.J.S.A. 18A:39-22, to permit the use of school buses that it owns or leases for the purpose of transporting children and adults participating in a recreation or other program operated by the municipality or municipalities in which the District is located, provided that: (a) each use of school buses for these purposes is approved by the Board; (b) such use of school buses shall not interfere with the transportation of school pupils; and (c) the school buses so used shall be operated only by persons licensed as bus drivers; and WHEREAS, the parties are of the opinion that the provision of such transportation services can be more efficiently and economically provided through a joint agreement for the subcontracting of services; and WHEREAS, the parties are thus desirous of entering into a shared services agreement that would authorize the Board to provide the above-referenced transportation services on behalf of the Township, with the Board using its Transportation Department and licensed bus driver employees to coordinate the transportation, develop the bus routes, and provide said transportation, and for which the Township shall reimburse the Board for the costs incurred by the Board, including but not limited to the costs of fuel, driver salaries, insurance and depreciation; RESOLVED, that the Board hereby approves a Shared Services Agreement with the Township commencing on or around June 26, 2017 through August 4, 2017; and BE IT FURTHER RESOLVED, that the Board President and the Board Secretary are authorized to sign the Shared Services Agreement and such other documents as are necessary to effectuate the terms of this resolution; and BE IT FURTHER RESOLVED, that the Shared Services Agreement shall be filed and open for public inspection at the administrative offices of the Board. 10. AUTHORIZATION FOR DISPOSAL OF EQUIPMENT RESOLVED that the Marlboro Township Board of Education authorizes the school business administrator/board secretary to dispose of 78 Dell computers.


11. APPROVAL OF CONTRACT: RESNICK CONSULTANTS RESOLVED, that the Marlboro Township Board of Education enter into a mutually acceptable contract with Resnick Consultants, LLC, Old Bridge, New Jersey, for the provision of speech language therapy services from May 5, 2017 to not later than June 30, 2017 not to exceed 36 days at a cost of $500 per day for a total cost not to exceed $18,000. 12. AWARD OF MERIT PAY: 2016 – 2017 SCHOOL YEAR EMPLOYMENT CONTRACT

FOR SUPERINTENDENT OF SCHOOLS WHEREAS Dr. Eric M. Hibbs, Superintendent of Schools, has satisfied the requirements for meeting Qualitative Goal #2; NOW THEREFORE, RESOLVED, that merit pay in the amount of $4,125 be awarded to Dr. Eric M. Hibbs, Superintendent of Schools, who has satisfied these requirements as stipulated in his employment contract for the 2016 – 2017 School Year. 13. STATE CONTRACT PURCHASES The following is a report of State Contract Purchases from February 17, 2017 to March 16, 2017:

P.O. #

Vendor

For

State Contract #

Amount

M171145 Mid Atlantic Truck Ctr Repair parts for buses and vans

42075 $3,897.87

M170605 Sherwin Williams Paint and supplies 82236 124.00

Various Xerox Corporation Copier supplies and service 82703 296.18

M170232 Custom Bandag Tires and tire related services

82527 & 82528

4,397.76

M171143 Bus Parts Warehouse Repair parts for buses and vans

42088 484.08

M172591 Finger’s Radiator Repair parts for buses and vans

89253 695.00

M171142 Allied Diesel Svc Corp.

Repair parts for buses and vans

42107 470.54

Various KDI GSA/FSS Reprographics Schedule Use

51464 268.11

M172668 Neopost Mailroom equipment 41267 66.60


P.O. #

Vendor

For

State Contract #

Amount

M171144 Hoover Truck Centers, Inc.


42068 336.51

M170234 National Parts Supply Co, Inc.


85993 190.43

Various Toshiba GSA/FSS Reprographics Schedule Use

75256 20,297.00

M172632 Trius, Inc. Repair parts for road maintenance equipment

85856 26.17

M171172 Allied Oil #2 Fuel Oil 81399 1,573.10

DISCUSSION: #7 – Donation: Scope Mrs. Mattos thanked Scope for their generous donation of $7,795 for one Spot Vision Screener with the carrying case and a five year warranty. #2 – List of Bills Mr. Craig Marshall inquired as to how to vote on an item listed on the Bill’s List that included two issues to which he previously voted no and have already been paid. Mr. Marc Zitomer, Esquire, advised him to abstain on check #84160.

ROLL CALL VOTE

FINANCIAL & BUSINESS OPERATIONS MATTERS

MOVED BY Ellen Xu


AYE Robert Daniel, Dara Enny (except #2 - Bills List - Check #84160; #4 – Mrs. Cindy Barr-Rague and Dr. Eric Hibbs and #12 – Dr. Eric Hibbs), Joanne Liu-Rudel, Craig Marshall (except #2 - Bills List - Check #84160), Debbie Mattos, Stephen Shifrinson, Robyn Wolfe and Ellen Xu (except #2 - Bills List - Check #84160)


FINANCIAL & BUSINESS OPERATIONS MATTERS

NAY None

ABSTAIN Dara Enny (#2 - Bills List - Check #84160; #4-Mrs. Cindy Barr-Rague and Dr. Eric Hibbs and #12-Dr. Eric Hibbs), Craig Marshall (#2 - Bills List - Check #84160) and Ellen Xu (#2 - Bills List - Check #84160)

CURRICULUM MATTERS The Superintendent of Schools submitted the following resolution for approval: 1. INTERSCHOLASTIC ATHLETIC COMPETITIONS: SPRING SPORTS 2016-2017

SCHOOL YEAR RESOLVED, that the interscholastic athletic schedules for the spring season be approved, as submitted (REFERENCE A-6).

BE IT FURTHER RESOLVED, that these competitions are subject to cancellation and may be rescheduled; and FINALLY, BE IT RESOLVED, that additional competitions may be scheduled for playoffs DISCUSSION: There was no discussion. ROLL CALL VOTE

CURRICULUM MATTERS

MOVED BY Craig Marshall

SECONDED BY Stephen Shifrinson


NAY None

ABSTAIN None


PERSONNEL MATTERS The Superintendent of Schools submitted the following resolutions for approval: 1. RETIREMENTS

RESOLVED, that the retirements of the following employees, as indicated below, be accepted, with regret.

NAME

POSITION/LOCATION

EFFECTIVE

DATE

TUITION REIMBURSEMENT

OWED

Genie Colletti Elementary Teacher Frank J. Dugan Elementary

6/30/17 None

Cynthia Hicks Teacher of Art Marlboro Memorial Middle School

6/01/17 None

Denise Mokes Instructional Assistant Marlboro Memorial Middle School

6/30/17 None

Sharon Thomas Teacher of Computer Applications Asher Holmes Elementary

6/30/17 None

BE IT FURTHER RESOLVED, that the Board expresses its appreciation and enormous gratitude to Genie Colletti for her 21 years, Cynthia Hicks for her 19 years, Denise Mokes for her 25 years and Sharon Thomas for her 19 years of faithful service to the children and the district; and BE IT FURTHER RESOLVED, that they enjoy good health and much happiness during their retirements. 2. EMPLOYMENT: INSTRUCTIONAL ASSISTANTS RESOLVED, that the following individuals, as indicated below, be approved for employment for the remainder of the 2016-2017 school year.

NAME (REPLACEMENT/ NEW POSITION)

POSITION/LOCATION

EFFECTIVE

DATES

SALARY♣

Sabrina Cianci* (new position)

Instructional Assistant Frank J. Dugan Elementary

On or after 3/22/17 -

$16.49 Per Hour 3 Hours, 10 Minutes Daily


NAME (REPLACEMENT/ NEW POSITION)

POSITION/LOCATION

EFFECTIVE

DATES

SALARY♣

6/30/17 $9,712.61 Per Annum, Prorated

Lynn Delesky* (new position)


On or after 3/22/17 - 6/30/17

$16.49 Per Hour 3 Hours, 20 Minutes Daily $10,223.81 Per Annum, Prorated

Carol Dudt (Replacing Bianca Beecher, who was reassigned)

Instructional Assistant David C. Abbott Early Learning Center

3/22/17 - 6/30/17


Ellen Schlesinger* (new position)


On or after 3/22/17 - 6/30/17


* Pending the results of the Criminal History Review. ♣Subject to change, pending outcome of negotiations.

3. EMPLOYMENT: ADDITIONAL TEACHING TIME RESOLVED, that the following employee, as indicated below, be approved to receive additional compensation for teaching an extra period in lieu of receiving a preparation period.

NAME/POSITION/SCHOOL

EFFECTIVE DATES AMOUNT♣

Katherine DiLella Teacher of Students with Disabilities Marlboro Elementary

3/22/17 - 6/30/17 $28.80 per preparation period, not to exceed 36 preparation periods, at a stipend not to exceed $1,036.80

♣Subject to change, pending outcome of negotiations. 4. TEACHER: AFTER SCHOOL ACTIVITIES RESOLVED, that the following individual, as indicated below, be approved as a teacher for after school activities for the 2016-2017 school year.


NAME

LOCATION

MAXIMUM # OF SESSIONS

MAXIMUM STIPEND♣

Ailish Kuldanek Marlboro Memorial Middle School 38 $79.77 per session, at a stipend not to exceed $3,031.26

♣Subject to change, pending outcome of negotiations. 5. AMENDED CURRICULUM: STATION FACILITATOR FOR POWER PROGRAM PARENT

ACADEMY

RESOLVED, that the following teacher, as indicated below, be approved to be Station Facilitator for the POWER Program Parent Academy. Workshop theme “A Day at the Carnival” will be presented to Title I students and their parents on April 21, 2017, at a stipend not to exceed $480.00♣. Teachers will provide strategies to prepare students for academic success. To Be Funded through Title I.

NAME SCHOOL

Kristin Fahey-Miller (Replacing Jena Aitala)

Defino Central Elementary School

♣Subject to change, pending outcome of negotiations. 6. SUBSTITUTE TEACHERS RESOLVED, that the names of the following individuals, as indicated below, be added to the list of substitute teachers for the remainder of the 2016-2017 school year.

NAME CERTIFICATION

Erin Barbato Certificate of Eligibility with Advanced Standing - Elementary School Teacher in Grades K-6

Bjonda Bilali County Substitute Certificate

Carol Dudt Certificate of Eligibility with Advanced Standing - Teacher of Mathematics

Jessica Fromm* Certificate of Eligibility with Advanced Standing - Teacher of Preschool through Grade 3

Terrilin Mroz County Substitute Certificate

Carole Reiss Certificate of Eligibility - Teacher of Health and Physical Education


NAME CERTIFICATION

Certificate of Eligibility - Supervisor

Caitlyn Seidel Certificate of Eligibility with Advanced Standing - Elementary School Teacher in Grades K-6 Certificate of Eligibility with Advanced Standing - Teacher of Students with Disabilities

Jessica Sparandera Certificate of Eligibility with Advanced Standing - Elementary School Teacher in Grades K-6

Danielle Weinstein* Certificate of Eligibility with Advanced Standing - Elementary School Teacher in Grades K-6 Certificate of Eligibility with Advanced Standing - Teacher of Students with Disabilities

*Pending the results of the Criminal History Review. 7. SUBSTITUTE INSTRUCTIONAL ASSISTANTS RESOLVED, that the names of the following individuals, as indicated below, be added to the list of substitute instructional assistants for the remainder of the 2016-2017 school year.

NAME

Alexis Alviggi*

Carol Dudt

Shannon Ferraro

*Pending the results of the Criminal History Review. 8. SUBSTITUTE SECRETARIES/CLERKS RESOLVED, that the names of the following individuals, as indicated below, be added to the list of substitute secretaries/clerks for the remainder of the 2016-2017 school year.

NAME

Annmarie George

Danielle MacKenzie*

Robyn McAllister*


*Pending the results of the Criminal History Review. 9. SUBSTITUTE COURIER RESOLVED, that the name of the following individual, as indicated below, be added to the list of substitute couriers for the remainder of the 2016-2017 school year.

NAME

Penny Cevasco

*Pending the results of the Criminal History Review. 10. SUBSTITUTE SCHOOL MONITOR RESOLVED, that the name of the following individual, as indicated below, be added to the list of substitute school monitors for the remainder of the 2016-2017 school year.

NAME

Ronald Pagnotta*

*Pending the results of the Criminal History Review. 11. UNPAID LEAVE OF ABSENCE RESOLVED, that an unpaid leave of absence, as indicated below, be granted to the following individual.

NAME

POSITION/LOCATION

EFFECTIVE

DATES

REASON

FAMILY LEAVE PERIOD

Lisa Klink Teacher of Science Marlboro Memorial Middle School

3/27/17 - 4/07/17 Personal 3/27/17 - 4/07/17

*Federal/State Family Leave Act (not to exceed 12 weeks) 12. AMENDED RESOLUTION: LEAVE DATES A. RESOLVED, that the resolutions approved at the December 20, 2016 Regular Meeting

granting Danielle Cianci-Kivet medical disability and unpaid child care leaves be amended, as indicated below.


PAID MEDICAL DISABILITY LEAVE

FROM TO

4/03/17 - 5/26/17 3/09/17 - 5/26/17

UNPAID CHILDCARE LEAVE* (No Change)

5/29/17 - 6/30/17*

*Federal/State Family Leave Act (not to exceed 12 weeks) B. RESOLVED, that the resolutions approved at the December 20, 2016 Regular Meeting

granting Natalia Diaz medical disability and unpaid child care leaves be amended, as indicated below.


FROM TO

1/23/17 - 3/16/17 1/23/17 - 4/07/17

UNPAID CHILDCARE LEAVE*

FROM TO FAMILY LEAVE PERIOD

3/17/17 - 6/16/17 4/17/17 - 6/30/17 4/17/17 - 6/30/17*

*Federal/State Family Leave Act (not to exceed 12 weeks) C. RESOLVED, that the resolutions approved at the February 21, 2017 Regular Meeting granting

Katie Krusznis medical disability and unpaid childcare leave be amended, as indicated below.


FROM TO

2/21/17 - ½ day on 3/17/17 2/21/17 - ½ day on 3/20/17


UNPAID MEDICAL DISABILITY LEAVE**

FROM TO

½ day on 3/22/17 - 4/07/17 ½ day on 3/23/17 - 4/07/17**

**Federal Family Leave Act (not to exceed 12 weeks)


4/17/17 - 6/09/17*

*Federal/State Family Leave Act (not to exceed 12 weeks) D. RESOLVED, that the resolutions approved at the February 21, 2017 Regular Meeting granting

Robyn Murdoch medical disability and unpaid childcare leave be amended, as indicated below.


FROM TO

2/27/17 - ½ day on 3/21/17 2/27/17 - ½ day on 3/22/17

UNPAID MEDICAL DISABILITY LEAVE

FROM TO

3/22/17- 6/06/17** 3/23/17- 6/07/17**


UNPAID CHILDCARE LEAVE***

FROM TO FAMILY LEAVE PERIOD

6/07/17- 6/30/17 6/08/17- 6/30/17 6/07/17- 6/30/17***

***Federal/State Family Leave Laws to run concurrently for 2 weeks from 6/08/17 - 6/16/17 and State Family Leave Law to run for an additional 1 week from 6/19/17 - 6/22/17.


E. RESOLVED, that the resolutions approved at the November 15, 2016 Regular Meeting

granting Stephanie Osgoodby medical disability and unpaid child care leaves be amended, as indicated below.


FROM TO

3/20/17- 5/01/17 2/27/17 - 4/07/17

UNPAID MEDICAL LEAVE (New)

4/08/17- 5/01/17**



5/02/17 - 6/30/17*

*Federal/State Family Leave Act (not to exceed 12 weeks) F. RESOLVED, that the resolutions approved at the February 21, 2017 Regular Meeting granting

Kyra Tighe medical disability and unpaid child care leaves be amended, as indicated below.


FROM TO

2/10/17 - 3/24/17 2/13/17 - 3/24/17


3/27/17 - 6/30/17*

*Federal/State Family Leave Act (not to exceed 12 weeks)


13. SUBSTITUTE MECHANIC RESOLVED, that the name of the following individual, as indicated below, be added to the list of substitute mechanics for the remainder of the 2016-2017 school year.

NAME

Robert Cromer*

*Pending the results of Criminal History Review. DISCUSSION: #1 – Retirement Dr. Jonathan Hart, Director of Human Resources, read the following statement in honor of Mrs. Genie Colletti. “The teaching career of Mrs. Genie Colletti began over 30 years ago in New York City where she served special needs children as their special education teacher. Her tenure in Marlboro at the then Marlboro Early Learning Center began in September 1995, as a basic skills instructional assistant for kindergartners. In 2001, she began teaching first grade at Dugan where she has nurtured Dugan’s youngest children for the last 16 years. Mrs. Colletti greets each day with a contagious energy and enthusiasm for her work with children. The students of Mrs. Colletti’s classes both past and present truly understand the gift of ‘a love for learning.’ Mrs. Colletti’s ability to connect with all her students, strengthened by her warmth and kindness of heart, has continually fostered the type of self acceptance and confidence that has compelled her students to honor their own gifts and reach their personal best. Mrs. Colletti’s energy and dedication has oftentimes extended beyond the walls of her classroom and building. As a PTA-Teacher liaison, a member of Dugan’s Improvement Team and Anniversary Committees, and as a Cooperating Teacher with local colleges, Mrs. Colletti has been an integral part of Dugan’s success and to her profession at large. Not a surprise, Mrs. Colletti is the proud recipient of Dugan’s Teacher-of-the-Year Honor for 2013. Inspired by a genuine passion to care for children, Mrs. Colletti is highly regarded by students and parents both past and present for the gratitude they feel for having Mrs. Colletti fulfill this special place in their lives as one of their most memorable and caring teachers. While Mrs. Colletti shares that leaving her calling is bittersweet, she is ready to begin a new chapter in her journey. Mrs. Colletti has travel plans to both sides of the States as her children reside locally and in Arizona. The time between visits to children and grandchildren will be spent in the theatre district and restaurants of NYC alongside her husband and family friends.


On behalf of the entire Dugan and Marlboro community, we are grateful for her years of service to children and families and her collegiality and friendship. We wish Mrs. Genie Colletti happiness and health as she explores this next chapter of life and hopes she always remembers the doors of Dugan will remain open to her when she visits.” Mrs. Liz Walsh, Administrative Assistant, read the following statement in honor of Mrs. Denise Mokes. “For the past 19 years Mrs. Denise Mokes has been a valued member of the Special Education program working as an Instructional Assistant in Asher Holmes, Marlboro Middle and Marlboro Memorial Middle schools. Throughout her career, Mrs. Mokes was known to all as a caring, dedicated assistant to countless students, and a well-respected, valued colleague to many teachers. Mrs. Mokes also served as an Assistant Track Coach, and was often found chaperoning students at concerts, plays, and after school clubs. We wish Mrs. Mokes many years of good health filled with time spent with her husband, Al, two children A.J. and Samantha, and her grandson, Henry, as well as time to spend relaxing on her boat.” Dr. Hart read the following statement in honor of Mrs. Cynthia Hicks. “Cindy Hicks, Art and Creative Arts teacher, is retiring after 17 years. Mrs. Hicks began teaching Art classes in 1999 in Frank Defino Central School. After one year in Marlboro Middle School, Mrs. Hicks moved to Marlboro Memorial Middle School and taught there from its opening day until the present. Throughout her teaching career Mrs. Hicks shared her creative vision as advisor to the Newspaper and Art Scenery clubs. Mrs. Hicks is looking forward to spending time with her husband, Ed, and their children. She also hopes to spend more time pursuing her many creative and active pursuits which include Reiki, cooking, baking, playing the piano and horseback riding. We wish Mrs. Hicks many years of good health.” Mrs. Walsh read the following statement in honor of Ms. Sharon Thomas. “Sharon Thomas has announced her intention to retire from the Marlboro Township Schools after 20 years of service. Over those twenty years, Sharon has worked closely with hundreds of Asher students and staff members and has left a lasting impression on each one. Sharon is known for her positive energy, unrelenting enthusiasm, and love of a good joke! Her contagious laugh, generous spirit, and beautiful smile brightened the halls of Asher every day. She is a true team player who was always willing to jump in and help in any and every way and her true talent was being able to make everyone who came in contact with her feel special and important. She has been diligent in her duties and very well-liked and respected by all members of the school community. It was more than apparent that she cared about her job, as well as the students, teachers, and staff members with whom she had daily contact. In fact, she still keeps in touch with former students and meets yearly with a few who are now in their twenties!


Described by her colleagues at Asher as an amazing friend, colleague, and collaborator, Sharon will certainly be missed. While her time working at Asher has come to an end, her imprint on our school and the friendships created are timeless. The Asher community wishes her well in this new chapter of her life and hopes that she knows what an asset she was both to the students and staff. We stand by your side every day, Sharon, as you fight for health and strength. Good luck and best wishes for a retirement filled with lots of laughter, quality time with family and friends, all the books from Amazon that you can handle, and travel to the wildest destinations out there. You deserve all this and more!” Mrs. Mattos, on behalf of the Board of Education, wished all the retirees a happy and healthy retirement and thanked them for their 84 years of combined service. ROLL CALL VOTE

PERSONNEL MATTERS (INCLUDING ADDENDUM #1 - ITEM #13)

MOVED BY Joanne Liu-Rudel

SECONDED BY Dara Enny


NAY None

ABSTAIN None

POLICY DEVELOPMENT & COMMUNITY RELATIONS MATTERS The Superintendent of Schools submitted the following resolutions for approval: 1. BUILDINGS & GROUNDS CALENDAR: 2017 – 18 SCHOOL YEAR RESOLVED, that the Buildings & Grounds Calendar for the 2017 – 18 School Year be approved as submitted.


2. AMENDED SCHOOL YEAR CALENDAR: 2016 - 2017 SCHOOL YEAR RESOLVED, that the 2016 – 2017 School Year calendar be hereby amended to reflect the following:

DATE

FROM TO

CURRENT CALENDAR REVISED CALENDAR

Tuesday, March 14, 2017 Normal School Day Snow Day #2

Wednesday, March 15, 2017 Normal School Day Delayed Opening

DISCUSSION: There was no discussion. ROLL CALL VOTE

POLICY DEVELOPMENT & COMMUNITY RELATIONS MATTERS

MOVED BY Dara Enny



NAY None

ABSTAIN None

POLICY DEVELOPMENT & COMMUNITY RELATIONS MATTERS The Superintendent of Schools submitted the following for approval by the Board of Education: 1. FIRST READINGS RESOLVED that the following be approved for first reading before the Board of Education (REFERENCE A-7):


FILE CODE NAME

Bylaw 0152 Board Officers

Policy 1510 Americans with Disabilities Act Rights of Persons with Handicaps or Disabilities/Policy on Nondiscrimination (M)

Policy 2418 Section 504 of the Rehabilitation Act of 1973 - Students (M)

Policy 2460 Special Education (M)

Policy 2467 Surrogate Parents and Foster Parents (M)

Policy 2468 Independent Evaluations

Policy 5116 Education of Homeless Children

Policy 8830 Student Records (M)

DISCUSSION: There was no discussion. ROLL CALL VOTE

POLICY DEVELOPMENT & COMMUNITY RELATIONS MATTERS

MOVED BY Robyn Wolfe



NAY None

ABSTAIN None


LIAISON REPORTS New Jersey School Boards Association Liaison There was no report. Monmouth County School Boards Association Liaison There was no report. Marlboro Township Liaison There was no report. PTA/PTO/SCOPE Liaison Mrs. Mattos stated that the next meeting is March 28, 2017. SCOPE will be having their Walk for Change on Thursday, April 20, 2017 at all the schools. Donations are always welcome. Freehold Regional High School District Liaison Mrs. Mattos stated that the Coach’s meeting is listed on the website for anyone with incoming freshmen. Marlboro Township Alliance Mr. Stephen Shifrinson, Board Vice President, reported that, at the March 9, 2017 meeting, the Alliance has its 2017 Spring brochure online; the Marlboro Police were in attendance and reported that the Kid Prints process being used in Marlboro is such a success, that they are being contacted by other municipalities to see how it is being done. He further stated that, on the Freehold Regional High School District’s website, it talks about 48 incidents of drugs and alcohol use. This number is somewhat deceiving and there were three kids from Marlboro. In closing, Mr. Shifrinson reported that the Township was finally able to buy the Stattel Farm, which will be preserved as Green Acres and nothing will be built on it. Marlboro Educational Foundation (MEF) Mrs. Enny reported that it is not too late to get involved in the Grandparents’ Club and added that the upcoming art events are Kids Bingo night and The Wizards. More information will follow.


COMMITTEE REPORTS Buildings & Grounds Committee Mr. Shifrinson reported that the highlights of the March 15, 2017 meeting were the bid results for the partial repair of the Marlboro Elementary School roof and there was an overall savings of $148,000 from the original estimate. He added that there are architectural fees for specs and management for the roof construction at The David C. Abbott Early Learning Center and the total estimated cost is $110,000. Mrs. Barr-Rague stated that the specs for the Nurses Suite and the IT Office are done and in attorney review. She noted that the amount of bidders for the classroom renovations and the Marlboro Elementary Roof renovations was tremendous. She added that we did very well by going out early enough to attract them, as it was to our benefit financially. Curriculum Committee There was no report. DEAC There was no report. Policy Committee Dr. Hart reported that Strauss Esmay sent another Policy Alert and he anticipates a Policy Committee meeting within the next month to review additional revisions to policy. Referendum Committee Mrs. Mattos stated that discussion would begin at the next meeting in April. Technology Committee There was no report. OLD BUSINESS Mr. Marshall asked if there was any follow up in approaching the Township about getting money from the PILOT (Pay In Lieu Of Taxes) program. Mrs. Barr-Rague responded that she started some brief discussions and would continue when she returns from vacation. Mrs. Mattos noted that the Negotiations Committee meeting was rescheduled to May 1, 2017.


NEW BUSINESS Mr. Robert Daniel discussed two ideas that he thought would be of interest to the Board. First, was surveying the parents to get their input and feedback on our school district and second, was whether there could be after-school programs that could be funded by the parents, i.e. Theater Week at Defino. Dr. Eric Hibbs, Superintendent of Schools, agreed that both of these ideas have merit and that the second portion could be a survey question. He further stated that he would not want to compete with anything that already exists, such as other clubs or Champions Art and Science Clubs. He also believes that the students should be surveyed as to their interests. A brief discussion ensued between the Board and Administration. Mrs. Xu inquired as to a survey to parents on how their child/ren’s teachers are doing and Mrs. Liu-Rudel raised the possibility of a Referendum survey. A discussion ensued between the Board and Administration regarding possible survey content. Mrs. Liu-Rudel suggested streamlining Board meetings to make them more efficient. A brief discussion ensued between the Board and Administration. PUBLIC SESSION There was no participation by the public.

APPROVAL OF MINUTES RESOLUTION APPROVAL OF MINUTES RESOLVED, that the minutes of the following meeting be approved as amended:

DATE MEETING

February 28, 2017 Executive

DISCUSSION: There was no discussion.


ROLL CALL VOTE

APPROVAL OF MINUTES RESOLUTION FEBRUARY 28, 2017 EXECUTIVE SESSION MINUTES, AS AMENDED

MOVED BY Stephen Shifrinson



NAY None

ABSTAIN None

ADJOURNMENT Moved by Stephen Shifrinson, seconded by Joanne Liu-Rudel and unanimously carried, the Regular Meeting adjourned at 9:25 p.m.

Respectfully submitted, Cindy S. Barr-Rague School Business Administrator/Board Secretary


BOARD SECRETARY'S MONTHLY CERTIFICATION

BUDGETARY LINE ITEM STATUS

Pursuant to N.J.A.C. 6A:23-2.11(c)3, I certify that as of February 28, 2017 no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11(a).

___________________________________________________

CINDY S. BARR-RAGUE SCHOOL BUSINESS ADMINISTRATOR/BOARD SECRETARY DATE: MARCH 17, 2017


REGULAR MEETING

MARCH 21, 2017

R E F E R E N C E S H E E T

ITEM REFERENCE NUMBER

Superintendent’s Report A-1

Investment Report: February 2017 A-2

Bills List A-3

Secretary’s Report: February 2017 A-4

Monthly Reconciliation Report: February 2017 A-5

Spring 2017 Interscholastic Sports Schedules A-6

First Readings A-7

m i n u t e s regular board meeting marlboro township ... · or rotational symmetry. they created...

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