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ieThe Board of Management in an ETB

School

• A Board of Management for an ETB school has a clear remit to manage the school on behalf of the ETB (and the Trustee partner if it is a designated community college) in accordance with– Legislation– DES circulars, guidelines & procedures– Any policies/strategies the ETB may establish

regarding the operation of its schools

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Board of Management Role• Boards are populated by nominees of the various

stakeholders i.e. ETB, Trustees, Parents, Staff, etc.• The BOM operates at all times in the best

interest of the School. • Nominees - not Reps

– Nominees are not representative of their nominating body. (which means avoiding any perception that they are promoting personal or particular sectional interests)

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Governance• The main Governance functions of the Board of

Management are:• Supporting the Principal and his/her staff• Policy formation and strategic planning• Monitoring the implementation of Policy, Strategy, and Plans

• The best Boards comply with the five principles of good Governance by:

• Providing leadership • Exercising control• Being transparent and accountable• Working effectively • Behaving with integrity

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• Attend board meetings regularly and come prepared to meetings

• Make reasonable efforts to inform themselves about matters relevant to their work on the board

• Avail of the training provided for board members, and set aside time to get to know the staff and the facilities

Key Duties of Board Members

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• School Plan & DEIS Plan - annual adoption of plan, regular review, policy review calendar

• SSE • Finances – ETB is the corporate entity thus has ultimate responsibility for finances.

BOM responsible for how annual budget is spent and accounted for.

• Premises & equipment - minor repairs, books, stationery, materials & equipment from annual budget

• Reporting – annual report

• Code of Behaviour• Admission, Suspension & Expulsion of students• School inspections – BOM specifically involved in WSE-MLL

• Annual adoption of Educational Scheme – programmes & subjects offered by the school.

• Staffing – BOM in an ETB school has no HR function. BOM is responsible for approving the schedule of posts.

• School attendance – strategy document for TUSLA

• Child Protection & Anti-Bullying

Specific Responsibilities

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Role of the Chairperson

• Establish and maintain a professional relationship with the Principal, characterised by mutual trust, respect and honesty

• Have a comprehensive understanding of the business of the school

• Make it safe for all members to express their views• Be able to cope with conflict and use conflict

constructively

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Role of the Chairperson

• Conduct the business of the board efficiently• Invite all members to participate in discussions

and decision making ensuring a fair balance of participation at meetings

• Progress the business of the board during and between meetings

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Role of the Secretary• Agree dates for meetings with Chair

• Prepare the agenda in consultation with Chair• Issue seven days notice to Board members and

the CE & EO of meetings

• Ensure notice for BOM meetings include – • Notice of Meeting• Draft copy of minutes of previous meeting• Agenda• Draft policies for review / adoption• Principal’s Report

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• Briefs BOM Members on the various items under discussion

• Receives and deals with correspondence of the Board

• Convenes, in consultation with the Chairperson, emergency meetings

• Advises the Board of a WSE/MLL/SI

• Records and writes minutes

Role of the Secretary

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iePrincipal’s Report to the Board

1. Teaching and Learning– Leader Meetings / in-service attended & the impact on School Management

& Development– Teacher in-service attended & the impact on Teaching & Learning– Systems introduced to improve Teaching and Learning– Curricular & Co-curricular activities

2. School Development Planning/School Self Evaluation– School priorities for the year – Inspection reports– Subject Department Planning including Croke Park Hours

3. Pastoral Care– Pastoral Care update– Child Protection

• Matters Reported to HSE• Advice Sought

– Anti-Bullying • Matters Reported• Action Taken

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Principal’s Report to the Board

4. Update on school eventsArts/Sports/ActivitiesStudent achievements/awards

5. Staff matters6. Student matters7. Links with the community8. Buildings & maintenance9. Health & Safety

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ieSpecific items on the annual Agenda• September / October

– School Plan/Priorities for the year– State Exam results analysis & First Destination Report– Child Protection, Anti bullying and Health and Safety annual checklists

• November / December– Policy review

• January / February– Policy Review– Financial planning, preparation of estimate of income and expenditure

• March / April– Projected Enrolment & Educational Scheme

• May– School Self Evaluation– Review Progress on Annual Priorities – BOM Self Evaluation, review of BOM 3/5 Yr Plan

Teaching & Learning on every agenda