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MPM 3013 PROJECT MANAGEMENT

GROUP 5 - MACAM YES!

FINAL REPORT FOR PROJECT MANAGEMENT 2016 FUNDRAISING

STATION GAME

NO. GROUP MEMBER’S NAME / HEIRARCHY ID NO. 1 Tan Huey Ling 1122700279 2 Amy Bok Li Ven 1122700273 3 Siah Jing Ling 1122701123 4 Pua Hui Lin 1122701122 5 Foong See Min 1122701593 6 Yap Shuk Shin 1122701127 7 Lim Sook Koon 1122700268 8 At iya Lohwit hee 1112702559 9 Siow Sien Yie 1122702004

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Table of Cont ent s

1.0 GROUP PROFILE ........................................................................................................................... 3

1.1 GROUP DETAILS ........................................................................................................................ 3

1.2 ORGANISATION CHART ............................................................................................................ 4

2.0 SPECIAL REPORT .......................................................................................................................... 5

2.1 Event Details ............................................................................................................................. 5

2.2 MACAM YES! STATION GAME ................................................................................................. 5

2.3 MACAM YES! STATION GAME – THE SEPERATION ANXIETY ............................................. 6

2.4 MACAM YES! STATION GAME – THE OFFICE FLING............................................................ 7

3.0 MACAM YES! VISUALS .................................................................................................................. 8

3.1 LOGO ........................................................................................................................................... 8

3.2 POSTER ....................................................................................................................................... 9

4.0 COMMUNICATION DOCUMENTATION ...................................................................................... 11

5.0 MINUTE MEETING ....................................................................................................................... 19

6.0 GANTT CHART ............................................................................................................................. 26

7.0 BUDGET AND SALES SUMMARY ................................................................................................ 27

8.0 MACAM YES! FACEBOOK PAGE INSIGHTS .............................................................................. 27

8.1 Facebook Insights .................................................................................................................. 29

9.0 MEETING PHOTOS ...................................................................................................................... 38

10.0 EVENT TIMELINE ...................................................................................................................... 40

11.0 ATTENDANCE ............................................................................................................................ 41

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1.0 GROUP PROFILE

1.1 GROUP DETAILS

1. Tan Huey Ling – 1122700279

(ht t p: / / mile.mmu.edu.my/ orion/ 1122700279/ )

2. Amy Bok Li Ven – 1122700273

(ht t ps: / / mmls.mmu.edu.my/ wordpress/ 1122700273/ )

3. Siah Jing Ling – 1122701123

(ht t ps: / / mmls.mmu.edu.my/ wordpress/ 1122701123/ )

4. Pua Hui Lin – 1122701122

(ht t ps: / / mmls.mmu.edu.my/ wordpress/ 1122701122/ )

5. Foong See Min – 1122701593

(ht t ps: / / mmls.mmu.edu.my/ wordpress/ 1122701593/ )

6. Yap Shuk Shin – 1122701127

(ht t ps: / / mmls.mmu.edu.my/ wordpress/ 1122701127/ )

7. Lim Sook Koon – 1122700268

(ht t ps: / / mmls.mmu.edu.my/ wordpress/ 1122700268/ )

8. At iya Lohwit hee – 1112702559

(ht t ps: / / mmls.mmu.edu.my/ wordpress/ 1112702559/ )

9. Siow Sien Yie – 1122702004

(ht t ps: / / mmls.mmu.edu.my/ wordpress/ 1122702004/ )

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1.2 ORGANISATION CHART

1.3 TABLE OF GROUP MEMBERS DETAILS

NO. GROUP MEMBER’S NAME / HEIRARCHY ID NO.

1 Tan Huey Ling 1122700279 2 Amy Bok Li Ven 1122700273 3 Siah Jing Ling 1122701123 4 Pua Hui Lin 1122701122 5 Foong See Min 1122701593 6 Yap Shuk Shin 1122701127 7 Lim Sook Koon 1122700268 8 At iya Lohwit hee 1112702559 9 Siow Sien Yie 1122702004

ΠΡΟϑΕΧΤ ΜΑΝΑΓΕΡ

(ΤΑΝ ΗΥΕΨ ΛΙΝΓ)

ΗΥΜΑΝ

ΡΕΛΑΤΙΟΝΣ

ΨΑΠ ΣΥΚ ΣΗΙΝ

ΣΙΟΩ ΣΙΕΝ ΨΙΕ

ΤΡΕΑΣΥΡΕΡ

ΠΥΑ ΗΥΙ ΛΙΝ

ΨΑΠ ΣΗΥΚ ΣΗΙΝ

ΣΟΧΙΑΛ

ΜΕ∆ΙΑ

ΦΟΟΝΓ ΣΕΕ ΜΙΝ

ΛΟΓΙΣΤΙΧΣ

ΑΤΙΨΑ

ΛΟΗΩΙΤΗΕΕ

ΑΜΨ ΒΟΚ ΛΙ ςΕΝ

ΛΙΜ ΣΟΟΚ ΚΟΟΝ

ΣΙΑΗ ϑΙΝΓ ΛΙΝΓ

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2.0 SPECIAL REPORT

2.1 Event Details

Event Name : Macam Yes! St at ion Game

Dat e : 3rd February 2016

Venue : FCM Lobby, Mult imedia Universit y, Cyberj aya

Organiser : Group 5 - Macam Yes!

Support ed By : St udent Af fairs Division (STAD)

Event Direct or : Tan Huey Ling

Target Audience : Mult imedia Universit y Cyberj aya Campus St udent s and

Lect urers, and Primary School St udent s f rom Cyberj aya

Macam Yes! Online Pages

Facebook: ht t ps: / / www. facebook.com/ Macam-Yes-1668442466770137/

Orion: ht t p: / / mile.mmu.edu.my/ orion/ 1122700279b/

2.2 MACAM YES! STATION GAME

Group 5 - Macam Yes! , is one of t he 20 groups in Creat ive Cont ent and Mult imedia

Showcase Fair (CCMSF) 2016, had conduct ed a st at ion game, which includes t wo

t ypes of games, The Seperat ion Anxiet y and The Of f ice Fl ing.

These t wo games t aken one minut e each t o play and point s would be record

and given during t he part icipat ion. Part icipant s are required t o buy t he t icket t o

play t hese games as t hey have t o achieve t he highest score t o win great prizes.

Part icipant s are given 2 choices which are part icipant s are required t o pay RM 2 for

1 round (2 games) or RM5 for 3 rounds( 6 games). Part icipant s are required t o l ist

down t heir name and phone number on t he t icket s for prizes. Top 10 winners

announced on t he leader board at t he boot h and we would be announced in our

Macam Yes! Facebook page as we would be giving out updat es and t easers before

and during t he fair.

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2.3 MACAM YES! STATION GAME – THE SEPERATION ANXIETY

The rules of game:

There are a lot of dif ferent t ypes of but t ons wit h dif ferent colours and 5 Paper cups

assigned wit h dif ferent colour given. Part icipant s are t o separat e t he but t ons

according t o colour in 1 minut es by using one hand. They only can pick up one but t on

at a t ime. Each but t on in t he paper cup considers 1 point for t he game.

Equipment needed:

• 5 Paper cups assigned wit h dif ferent colour (per one game)

• But t ons

• 1 Table

• St opwat ch

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2.4 MACAM YES! STATION GAME – THE OFFICE FLING

The rules of game:

There are t ot al of 96 paper cups wit h dif ferent colours and unl imit ed of paper bul let s

given. Part icipant s are given 1 minut e t o shoot t he paper bul let s int o t he paper cups

by using t he rubber t hat t ied on chair. The dif ferent colours of paper cups consider

dif ferent point for t he game.

• Red colour = 10 point s

• Black colour = 8 point s

• Orange colour = 6 point s

• Dark blue colour = 4 point s

• Light blue colour = 2 point s

• Whit e colour = 0 point

Equipment needed:

• 96 Paper cups assigned wit h dif ferent colour and past ed on mount ing board

• Paper Bul let s

• Rubbers

• 1 Table

• 1 Chair

• Rope (Used t o hang t he mount ing board)

• St opwat ch

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3.0 MACAM YES! VISUALS

Group 5 – Macam Yes! came out wit h a few opt ions of Macam Yes! St at ion Game

Event post er and logo mock-ups. The f inal ised post er and logo design of our group

chosen among t he maj orit y vot es.

3.1 LOGO

Logo Mock-ups

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Final ised Logo

3.2 POSTER

Post er Mock-ups

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Final ised Post er

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4.0 COMMUNICATION DOCUMENTATION

List of sponsors:

Via E-mail Letter

1. TGV cinemas

2. MPH Book St ore

Via Phone Call/ Face to Face

3. Bonavox Karaoke

4. Doi Chaang Cyberj aya

Sponsor which handle by Joanne

5. Boat Noodles

6. Seoul Garden

7. ChaTime

Sponsor updates:

1. TGV cinemas (No reply E-mail)

2. MPH Book St ore (No reply E-mail)

3. Bonavox Karaoke (Rej ect ed by phone cal l )

4. Doi Chaang Cyberj aya (Get 10pcs vouchers)

5. Boat Noodles (No updat e)

6. Seoul Garden (No updat e)

7. ChaTime (No updat e)

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Screenshots of E -mail L etter

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Prizes Preparation

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Photos of the three of the Top 10 Winners

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Af t er we managed t o get t he 10 vouchers f rom Doi Chaang Cof fee Cyberj aya, we get

not if y t hat t he 10 vouchers were not val id t o use it .

There are some miscommunicat ions bet ween part ners of Doi Chaang Cof fee

Cyberj aya and us. One of part ner f rom DCC (The person who gave us t he 10 vouchers)

had miscommunicat ed wit h her ot her part ners. They didn’ t get any not if y about t hat

she gave me t he vouchers and also she was careless t hat act ual ly t he voucher is only

val id unt i l t he end of 2015.So t hat why one of t he part ner wil l post on t he Facebook

t o not if y us.

Af t er we get clarif y f rom person in charge in DCC, as our responsibil i t y, we cont act ed

t he 10 winner who t ook t he vouchers and explain t o t hem regarding t o t his issue.

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Screenshots for messages to the 10 winners

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5.0 MINUTE MEETING

Week 2: November 25- December 1 2015

Attendance: Al l present

Venue: K-Space

Agenda:

I. Discussion:

Discussion of t he direct ion and t opics for t he event , creat e a l ist of proj ect ideas and

proposal preparat ion.

II. Tasks

A. Decide on a project

1. Purpose: Decide on t he scope of our t eam’ s Proj ect

2. Discuss Group name

3. Allocat e work t o each members t o creat e own logo design for t he group

4. Discuss proj ect scope and obj ect ive

5. Brief t he informat ion of t he event

6. Discuss and al locat ed posit ion t o each members

7. Allocat ed work t o creat e Facebook pages

8. Each members present t heir MMLS WordPress blogs

9. Allocat e j ob for creat ing proposal purpose.

B. Result

From our discussion, we had decided t o name our group name as Macam Yes? we had decided

t o go for 2 st at ion games which are The Separat ion Anxiet y and The Of f ice Fl ing. Each game

wil l t ake up t o 60 seconds t o complet e. A fee of RM2 is required t o play t he games.Top 10

winners wil l be announced at our Macam Yes? Facebook page. Part icipant s are required t o

l ist down t heir name and phone number for prizes.

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Week 3: December 2 - December 8 2015

Attendance: Tan Huey Ling (Proj ect Manager), Pua Hui Lin, Yap Shuk Shin (Treasurer),

Foong See Min, Siow Sien Yie (Social Media), Amy Bok Li Ven, Lim Sook Koon. Siah Jing Ling

(Logist ics)

Absent: At iya Lohwit hee

Venue: Mile Lab

Agenda:

I. Discussion of the event direct ion.

II. Tasks:

A. Event Direct ion

1. Looking for Sponsorship for prizes in t he form of coupons or hampers. Sponsorship

t hat came int o our mind include TGV cinema, Chat ime, karaoke, et c.

2. For t he leader board, we had decided t o divide according t o Top 3 t i l l no.10. In

which, t he Top 3 wil l be get t ing grand prize.

3. Anot her import ant element for our games is t he “ checkl ist ” for part icipant s. This

“ checkl ist ” wil l al low us t o keep t rack on t he part icipant s score and number of t imes

t hey played. Part icipant s were t o present t he “ checkl ist ” t o redeem prizes.

B. Things that need to be amended include:

• Group name Macam Yes? To Macam Yes!

• Game st at ion f low

C. Things that we need to consider:

1. Final ized proposal wil l be submit t ed on Friday t o t he hicom

2. The venue of our event would be at t he lobby of FCM, t he one out side E-Gal lery.

At rium is not recommended t o hold our event because t here has leakage issue, which

would be risky

3. As for t he dist ribut ion of f lyers, we are al lowed t o do what ever we can j ust t o promot e

our mini event . We can share t hem onl ine and of f l ine

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4. As for t he sponsorship, we can email t o t he sponsor companies or meet t he managers.

Bear in mind, we might need t o help t he sponsor companies i f t hey approve t o sponsor

us. For example, in ret urn, we provide branding awareness for t hem. Also, document

t he emails and t he reply for our report

5. As for our event awareness, we can provide t -shirt s for ourselves or anyt hing t o

resembles our group

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Week 4: December 9 - December 15 2015

Attendance: Al l present s

Venue: Mile Lab

Agenda:

Progress Discussion

A. Progress

1. Checkl ist t o al low us t o keep t rack on t he part icipant s score and number of t imes

t hey played.

2. Propose on t he t icket layout in 2 color version.

B. Sponsorship:

Discuss t he way t o approach sponsorship

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Week 5: December 16 - December 22 2015

Attendance: Al l present s

Venue: DR0002

Agenda:

Flyers Design and Poster Design

1. Dist ribut ed work t o design post er and f lyers.

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Week 8: January 6 – January 12 2016

Attendance: Al l present s

Venue: Mile Lab

Agenda:

Updat e Progress Discussion

A. Progress

1. Post er design – Post er wil l be sharing via onl ine only. Post er had got t en approval

f rom Corporat e Communicat ions Unit s (CCU) for branding format . The f lyer is A5 size

(148mmx210mm)

2. Game t est ing – we shal l t ry out t he game on t he week before t he event day, Feb 3rd

2016

3. It ems for t he event – Expect ed t o get al l t he it ems we need by next t wo weeks

4. Money col lect ion, since we have not received any money for our mini-event -Each

member cont ribut ed RM 30 t o buy t he it ems t hat we need on t hat day.

5. Sponsorship – We are now moving on t o t he plan B. But at t he same t ime, we were

st i l l searching and hope t o approach pot ent ial company.

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Week 9: January 13 – January 19 2016

Attendance: Al l present s

Venue: Mile Lab

Agenda:

Event Brief ing, Discussion on t ool and mat erials.

• Brief t he about t he upcoming event

Tasks

1. Decide when, where, how and cost for t he gif t s.

2. Scheduled t he t ime for wrapping t he girls and preparing t he game t ools.

3. Checkl ist of t he it ems we need t o be prepared for t he event

a. Ticket s

b. Not iceboard (s) - leaderboard & Our logo

c. Game inst ruct ions board (needed?)

d. Games props - Seperat ion anxiet y & Of f ice f l ing

e. St opwat ch phone app

f . Tables - For hampers and Seperat ion anxiet y

g. Chair (s) - For Of f ice f l ing

h. St at ionaries (markers and al l for decorat ion purposes)

i. Set (s) t able forms for det ails of part icipant s

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6.0 GANTT CHART

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7.0 BUDGET AND SALES SUMMARY

Budgeted Cost of Work Performed (BCWP)

No Items Estimate Price (RM)

Quantity

Total Price (RM)

1. Gif t Hamper Top 1 - 5 30 5 150 Hamper Top 6 - 10 10 5 50

2. Boot h Games Decorat ion 1st Game

• A1 Mount ing Board • Paper Cup (25) • Double-sided t ape

6 3 5

2 5 1

12 15 5

2nd Game • Paper cup • But t on

(get f rom 1st

game)

10

- -

-

10

Advert isement (f lyer, not ice board…) 20 - 20 3. Administ rat ion fee 50 - 50

Total: 312

Income:

All t he income f rom each of our members and t he fundraising on day, t he sum of t ot al and record below:

• Collect RM30 f rom 9 members = RM 270

• Fundraising = RM163 o There had 59 part icipant s had play game in our boot h. o 15 part icipant s spent RM5 t o buy 3 round t icket . o 44 part icipant s spent RM2 t o buy 1 round t icket .

• Tot al = RM433

Actual Cost of Work Performed (ACWP)

• The main expenses of t he event which is t he Top 10s’ gif t s, t he games need, and ot hers.

• The gif t s and spend among RM 172.00.

• Games needs meant t he mat erial use t o set up t he games, such as mount ing board, paper cups, hot glue, color paper and so on. There had spent around RM 45.

• Ot hers expenses l ike boot h decorat ion, f lyers only.

• Tot al cost : RM237.70

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Cost Variance Percent:

312 / 237.70 x 100% = 76.18%

Profit : (with our own money, RM270)

(433 – 237.7) / 433 x 100% =

= 195.3 / 433 x 100%

= 45.10% (RM195.30)

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Χοστ Χοστ

Μεµβερ Σπονσορ

Μονεψ

ΡΜ 195 .30

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8.0 MACAM YES! FACEBOOK PAGE INSIGHTS

8.1 Facebook Insights

Overviews

Likes

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REACH

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PAGE VIEWS

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POSTS

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Videos

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People

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9.0 MEETING PHOTOS

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10.0 EVENT TIMELINE

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11.0 ATTENDANCE

MEMBER/ WEEK NO

1

2

3

4

5

6

7

8

9

10

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TAN HUEY LING

- / / / / - / / / / / / /

PUA HUI LING

- / / / / / / / / - / / /

SIAH JING LING

- / / / / / / / / / / / /

AMY BOK LI VEN

- / / / / / / / / / / / /

LIM SOOK KOON

- / / / / / / / / / / / /

YAP SHUK SHIN

- / / / / / / / / / / / /

FOONG SEE MIN

- / / / - / / / / / / / /

ATIYA LOHWITHEE

- - - / / / / / / / - / /

SIOW SIEN YIE

- / / - / / / / - / / / /

Indications

/ : Present

- : Absent