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February 2011

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MagayaInsiderthe

How much easier would life be if the location of each item in your warehouse was read-

ily available so you and your staff could look it up at any time? Your customers could

even see their inventory quantities online 24 hours a day. Then you can enhance your

customer service and they can get answers to their questions even when it’s the middle

of the night in your time zone but broad daylight in theirs. It is possible with the features

built-into Magaya software. See this month’s how-to article.

When the Gonzalez family started ACI Cargo, Inc. in Barranquilla, Colombia, in 1971, they may

not have imagined where their business would take them. Just as cargo travels up and down the

Magdalena River, connecting Barranquilla to the Caribbean and the world, so to the Gonzalez fam-

ily reached out beyond their first office to create a network within Colombia and across the globe.

Read their story in our case study this month.

New Profit Reports in the Next Release

Get a better understanding of where your

profits are coming from with new reports in

the next release of Magaya software. These

new reports will show you the profit of each

customer, agent, and salesperson. You can

run the report to see the data in three ways:

- Summary Report:

This report will create a list of all your custom-

ers and show the total expense, total income,

total profit and the percentage that the profit of

each customer represents of the total profit.

- Transaction Details Report:

Use this report to see all the transactions for all

your customers. It will show each transaction

that a customer was involved in, and it will give

you the details of the expense, income, and

profit for each transaction.

- Charge Detail Report: This report will show the same details as the

Transaction Detail report, and it will include all

the charges for each transaction.

Note from Editor

In the Works

Topics

How to Identify Items in the

Warehouse

Read More +ACI Cargo

Items in the warehouse can

be identified in different ways:

by their part number, serial

number, Magaya receiving

label with a Magaya tracking

number, the pallet ID label, or

by the Magaya shipping label.

From their origins in 1971, ACI

Cargo began as a family business,

and today, the third generation of

the family is working at the com-

pany. Raul Gonzalez, president

of ACI Cargo speaking from his

Miami office, explained that his

father, Felipe Gonzalez, started the

business in Barranquilla, Colombia.

Read More +

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MagayaInsidertheHow To

Items in the warehouse can be identi-

fied in different ways: by their part num-

ber, serial number, Magaya receiving

label with a Magaya tracking number,

the pallet ID label, or by the Magaya

shipping label. This article will explain

how to identify items in each of these ways.

ID by Part Number

The part number is usually the manu-

facturer’s identification number that

is on the box when the items arrive at

your warehouse. It is not necessary to

print labels for these boxes because

they have a part number label on them

already.

When the items arrive, scan the part

number and store the item in a location.

Scan the location to record it in your

Magaya database.

This method is often used when it

is necessary to keep items by part

number in order to know how many of a

certain part number are in stock.

To create part numbers, go to the Ware-

housing folder in Magaya Explorer and

click on Inventory Item Definitions.

ID by Serial Number

The serial number is assigned by the

manufacturer. The serial number identi-

fies each individual item of a type that

comes into the warehouse. For ex-

ample, you may receive 50 items such

as laptop computers. The 50 laptops

are all the same part number, but each

laptop has its own serial number to

identify it.

When you receive the item, scan the

part number and then scan each se-

rial number barcode. This is useful if a

manufacturer recalls items. Then you

can find the exact set of serial numbers

affected by the recall and send those

items back to the manufacturer.

This will also keep track of which cus-

tomers buy which serial numbers. You

can configure your Magaya system to

keep a record of the serial numbers. Go

to Maintenance > Configuration > WMS.

This is also useful when exporting items

to certain countries that require serial

numbers be reported on documenta-

tion.

When you receive or release items by

serial numbers, you will see a dialog

box that will populate with the serial

numbers as you scan them. The num-

bers can also be entered manually.

ID by Magaya Receiving Label

Items can be identified by printing a

Magaya receiving label with a Magaya

identification number on it. This num-

ber contains your Magaya Network ID

number, the Warehouse Receipt (WR)

number, and the line item in the WR

for that item (whether it is the first item

listed, the second, etc.).

Print this label from the WR document

view by clicking on the arrow on the

side of the Print button and selecting

“Print Labels”.

The image below is a WR label. The

Magaya tracking number appears under

the bar code, which consists of the

system ID (3678) in hexadecimal format,

the WR number (2075), and the line

How to Identify Items in the Warehouse

Introduction

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How To

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MagayaInsidertheHow To

number for this item (2).

Using Magaya labels is useful for regu-

lar cargo items that do not have a part

number.

If a customer prints the labels them-

selves using the Magaya Online Ship-

ping Orders feature at their location be-

fore items are sent to your warehouse,

the labels will have a Pickup Order

number instead of a WR number.

ID by Pallet ID Label

By placing a pallet ID label on a pallet

of items, the items inside the pallet are

identified. You can print pallet IDs in

advance and use them as needed when

creating pallets in the warehouse for

storage, moving, or shipping items out.

Palletizing items by using Pallet IDs

increases warehouse productivity

because you only have to scan one bar

code (on the pallet ID label) to move the

items inside the warehouse.

To print pallet IDs, go to File > Print

Pallet IDs:

ID by Magaya Shipping Label

The Magaya shipping label contains

the Magaya tracking number, Cargo

Release number, air waybill or Bill of

Lading number (for shipments using

the Magaya Supply Chain Solution or

Magaya Cargo System). This identifies

not only the item but which shipment

the item belongs to. This label will usu-

ally also have the shipper and consign-

ee on it. This label can be scanned to

verify items to be shipped to guarantee

accuracy using the “Verify Packing List”

option in the software.

To print a Magaya shipping label, go to

the document view of the Cargo Re-

lease or shipment and click on the ar-

row on the side of the Print button and

select “Print Labels”. These labels are

used to identify pallets after repacking

items. When you include the pallet in a

shipment, you can still use the pallet ID

to locate the pallet. But when you print

a shipping label and place it on the pal-

let, you must scan the barcode on the

shipping label (not the pallet ID label) in

order to identify it.

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MagayaInsidertheNew Customers

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New Customers in January 2011

Magaya Corporation welcomes the following 21 new companies to the Magaya Community:

• A&M Ocean Machinery, Inc.,

Miami, FL

• Atlantis 2010 LLC, Miami, FL

• BENI Express, Miami, FL

• F.A. Logistics International

Corp., Miami, FL

• Jett it, Miami, FL

• Miabol Corp., Miami, FL

• Net Cargo LLC, Doral, FL

• Reliant Cargo, Virginia Gardens,

FL

• El Sol Logistics, Austin, TX

• Servicios Hondurenos

(New Orleans), Kenner, LA

• Falco-trans, Guatemala

City

• DMS Campinas,

Campinas, Brazil

• DMS GRU, Guarulhos,

Brazil

• Opal Asia Logistics (India)

PVT, Mumbai, India

• Blue Carrier Line, Middlesex,

NJ

• Ancora Shipping Line,

Atlanta, GA

• Cargocare Logistics USA,

Inc., El Monte, CA

• Freight Right Global Logistics,

Los Angeles, CA

In Florida In Texas

In Louisiana

In Guatemala

In Brazil

In India

In New Jersey

In Georgia

In California

• P&C Business Innovation Inc.,

Miami, FL

• Tire Center International, Fort

Myers, FL

• Transtar Trucking Inc., Miami,

FL

Family is the Foundation at ACI Cargo From Small Beginnings in Colombia to a Global Business

When the Gonzalez family started ACI Cargo, Inc. in Barranquilla, Colombia, in 1971, they may not have imagined where their business would take them. Just as cargo travels up and down the Magdalena River, connecting Barranquilla to the Caribbean and the world, so to the Gonzalez family reached out beyond their first office to create a network within Colombia and across the globe.

,,,,We have experienced staff and long-standing relationships with customers – that makes us successful.Mr. Raul Gonzalez, President, ACI Cargo, Inc.

CASE STUDY:

ACI Cargo International Freight Forwarder

February2011

A Family BusinessFrom their origins in 1971, ACI Cargo began as a family business, and

today, the third generation of the family is working at the company.

Raul Gonzalez, president of ACI Cargo speaking from his Miami

office, explained that his father, Felipe Gonzalez, started the business

in Barranquilla, Colombia. His sister and brother soon joined the

company, and the company expanded by creating other divisions

in different cities such as Cartagena, Bogota, Santa Marta, and

Buenaventura.

With offices in many locations throughout Colombia, ACI Cargo can

provide logistics services to their customers via air, ocean, or ground.

Barranquilla is a port city in northern Colombia with access to the

Caribbean Sea. The port of Buenaventura is on the Pacific side.

Mr. Raul Gonzalez decided to open an office in Miami, Florida, when

he visited his son who was studying at a university in the United States.

His other son runs the operations in Colombia. He opened the Miami

location in year 2000 with just three people. Now they have nine

employees in Miami, including his niece, Georgette Gonzalez Miksi.

Other U.S. offices are located in Houston and Los Angeles, cities with

busy air and sea ports.

Their Miami office is busy, with an operations department, accounting,

sales, and administration, all working on imports and exports

worldwide. Maps on the walls show their many locations such as

Shanghai, China, the busiest container port in the world, according to

2010 statistics.

They manage their shipments using the Magaya Cargo System. They

started using it when they opened the Miami office, and the software

has become just another tool in their day just like the phones and the

copier.

An Integrated SolutionThe employees in the Miami office receive cargo, store it in the 8,000

square-foot warehouse, use their own trucks for local pickups and

deliveries, and create straight shipments and consolidations that go

around the world. The Magaya Cargo System helps them handle each

step of the process.

Ms. Georgette Gonzalez is well versed in all the processes, having

worked at ACI for about eight years. She provided an overview of how

they work: When a customer asks ACI to pick up cargo for them, the

staff at ACI creates a Pickup Order in their Magaya system, arranges

the pickup, and then the Magaya system converts all the details in

the Pickup Order into a Warehouse Receipt and automatically creates

the Warehouse Receipt document. They print labels from the Magaya

system to identify the boxes when they arrive.

Different types of cargo arrive at their Miami warehouse, including

machinery, pipes, automobiles, and alligator skins and raw materials

used to create leather products.

Another employee, Beverly Perez, handle imports and other processes.

She explained that most inbound cargo that arrives in Miami from

Colombia is transiting to Bangkok, Singapore, and Hong Kong. Most

of their imports arrive by air, approximately 80%. The rest is via ocean

from many countries, and the ground shipments come from Canada

and Mexico.

The Colombian office sends a pre-alert notice of the incoming

shipment that includes the air waybill and other details about the

shipment. If ACI has better rates with another carrier, they will arrange

At a GlanceACI Cargo, Inc. www.acicargo.comIndustry International Freight ForwarderSolution Magaya Cargo System

ACI Cargo, Inc. is a freight forwarder and NVOCC based in Colombia in 1971 with offices

in the U.S. and other countries across the world such as China. Their services include

air, ocean, and ground door-to-door shipping, customs clearance and distribution in

Colombia, and other services. ACI Cargo handle all kinds of freight, break bulk, and

project cargo such as machinery and cranes for coal mining and other industries.

February2011

ACI Cargo

All rights reserved. Magaya, the Magaya logo and all products are all trademarked unless specifically specified as of a third party.© Copyright 2011, Magaya Corporation. 786. 845. 9150 info@magaya.com magaya.com

track the transportation with our Magaya software.”

Colombia has the second-largest coal reserves in South America,

slightly behind Brazil. In 2008, Colombia was the fourth-largest net coal

exporter in the world.

The purchasing business grew by 40% since it started.

From their beginnings of working in rented space with just three

people, ACI Cargo is now moving to a new, larger location in Miami

to accommodate their growth. They used to do business in Miami via

agents, but now are well established.

They hold certifications for handling hazardous materials, and the

company is C-TPAT certified. They are members of many associations,

including IATA, the World Cargo Alliance, and All World Shipping.

Mr. Gonzalez is building relationships with new customers, drawing on

his 40 years of experience. Mr. Gonzalez credits the company’s success

to family and his experienced staff. With an international network, ACI

Cargo is ready to succeed in today’s global business landscape.

to change planes in Miami to get the customer the best rate. They can

transfer all the charges to the new air shipment. All the information is in

the Magaya system so anyone at the office can look it up.

ACI Cargo processes the documents that Customs requires for inbound

shipments by using the documentation forms that are included in the

Magaya system.

Shipments are made in their Magaya system using all the data

about the items that was entered earlier, saving time. They select

the documents they need from the Magaya system such as Cargo

Manifests, Delivery Orders, and security documents and attach them

to shipments.

Charges are sent to the integrated accounting system so the

accounting staff can create invoices, bills, and accounting reports such

as unpaid bills due to their air carriers for the past two weeks so they

know what needs to be paid.

They use the Automated Export System (AES) that is built into the

Magaya system to process their exports from the United States.

ACI Cargo offers two ways for their customers to check the status of

their shipments online from the ACI website. One screen opens the

Magaya LiveTrack interactive tool where customers can view all their

transactions. Another screen has a dropdown menu of search options

so that customers can enter an Air Waybill number or a Bill of Lading

number or other transaction number and then see that document.

Logistics and PurchasingMr. Gonzalez started a new business about two years ago as an

international purchasing agent of mining and maritime equipment.

“We sell equipment to coal mines in Colombia such as floating cranes

that load coal from a barge to a ship. We also sell tugboats, barges,

and parts,” Mr. Gonzalez said. “We buy for companies who need the

equipment and use submersible ships to transport the cargo. We also

February2011

ACI Cargo

Feb 2011caseStudy_ACIcargo