maharashtra state psus reporting system finance … · 3.2.10 to fill details of details of ongoing...

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Maharashtra State PSUs Reporting System

Finance Department, Maharashtra

User Manual for Finance Users

Version 1.0

User Training Manual - Maharashtra PSUs Reporting System

MahaOnline Ltd. - Confidential

Revision History Date Revision Prepared By Reviewed By

12-11-2012 1.0 Amruta Kadam Ankit Bhatia



Table of Contents

1 EXECUTIVE SUMMARY ................................................................................................................................. 5

2 INTENDED AUDIENCE .................................................................................................................................... 5

3 GETTING STARTED ......................................................................................................................................... 6

3.1 PROCEDURE TO LOGIN INTO PSUS REPORTING SYSTEM: ............................................................................... 6

3.2 ENTERING COMPANY DETAILS AND FINANCIAL STATEMENT DETAILS: .......................................................... 8

3.2.1 To fill details of Company Profile: ........................................................................................................ 8 3.2.2 To fill details of Balance Sheet: ........................................................................................................... 10 3.2.3 To fill details of Profit And Loss: ......................................................................................................... 11 3.2.4 To fill details of Other Miscellaneous: ................................................................................................ 13 3.2.5 To fill details of Land Details: ............................................................................................................. 14 3.2.6 To fill details of Staffing Pattern: ........................................................................................................ 16 3.2.7 To fill details of Board of Director: ..................................................................................................... 17 3.2.8 To fill details of Capital Budget: ......................................................................................................... 19 3.2.9 To fill details of Annual Reports: ......................................................................................................... 20 3.2.10 To fill details of Details of Ongoing Schemes/Project: ........................................................................ 21 3.2.11 To fill details of Comments of AG: ...................................................................................................... 23

3.3 TO EDIT SUBMITTED DATA ............................................................................................................................ 24

3.3.1 To edit the details of Company Profile: ............................................................................................... 24 3.3.2 To edit the details of Balance Sheet: .................................................................................................... 26 3.3.3 To edit the details of Profit and Loss Account: .................................................................................... 29 3.3.4 To edit the details of Other Miscellaneous: ......................................................................................... 32 3.3.5 To edit the details of Land Details: ...................................................................................................... 35 3.3.6 To edit the details of Staffing Pattern: ................................................................................................. 37 3.3.7 To edit the details of Board of Directors: ............................................................................................ 39 3.3.8 To edit the details of Capital Budget: .................................................................................................. 41 3.3.9 To edit the details of Annual Report: ................................................................................................... 43 3.3.10 To edit the Details of Ongoing Schemes: ............................................................................................. 44 3.3.11 To edit Comments on AG: .................................................................................................................... 46



3.4 TO CONFIRM THE SUBMITTED DATA .............................................................................................................. 48 3.4.1 To confirm the details of Company Profile: ......................................................................................... 48 3.4.2 To confirm the details of Balance Sheet: ............................................................................................. 49 3.4.3 To confirm the details of Profit and Loss Account: ............................................................................. 52 3.4.4 To confirm the details of Other Miscellaneous: ................................................................................... 55 3.4.5 To confirm the details of Land Details: ............................................................................................... 58 3.4.6 To confirm the details of Staffing Pattern: ........................................................................................... 60 3.4.7 To confirm the details of Board of Directors: ...................................................................................... 62 3.4.8 To confirm the details of Capital Budget: ............................................................................................ 64 3.4.9 To confirm the details of Annual Report: ............................................................................................. 66 3.4.10 To confirm the Details of Ongoing Schemes: ...................................................................................... 67 3.4.11 To confirm Comments on AG: ............................................................................................................. 69

3.5 TO VIEW THE SUBMITTED DATA STATUS ....................................................................................................... 70

3.6 TO VIEW THE REJECTED DATA STATUS .......................................................................................................... 71

3.7 PROCEDURE FOR LOGGING OUT OF SYSTEM: ................................................................................................ 73



1 Executive Summary

Finance Department, Maharashtra desires Reporting System for Public Sector Units across

Maharashtra. This system will help Finance Department in detailed analysis of performance

of PSUs pertaining to their financial statements. This document is produce in interest of

training user willing to use PSU Reporting System efficiently. Document provides stepwise

procedure of using Reporting system with relevant Screen shot of various activities in

system.

2 Intended Audience

This Document is intended for the users of Maharashtra PSUs Reporting System. The

intended users are:

Company users: These users will enter their respective financial statement data into the

system for the approval of higher authority.

It is assumed that the user has prior knowledge of the activities that takes place in their

organization and possess working knowledge of Windows Operating System.



3 Getting Started

3.1 Procedure to Login into PSUs Reporting System:

Steps:

1. Enter the URL https://services.mahaonline.gov.in/PSU address location bar.

2. The screen shown below is displayed.

3. Enter respective Username and Password and Click on Log In.

https://services.mahaonline.gov.in/PSU



4. The screen shown below is displayed:



3.2 Entering Company details and Financial Statement Details:

User should have Login into the system

3.2.1 To fill details of Company Profile:

Steps:

1. Place cursor on Form a drop down list of forms will be displayed as shown above.

2. Select Company Profile from List by clicking on it.




4. Fill the details of Company in the given form.

5. To add Product/Services, enter the „name of Product/Service‟ in the textbox and add

on Add button.

6. To enter details in Employment (in Numbers) user have to select Financial Year first

and then enter the details in the system.

7. To submit the details filled in form click on „Submit‟.

8. To clear all the details filled in form before user can click on „Reset‟.

9. To navigate back to the home page of Reporting System user can click on „Cancel‟.



3.2.2 To fill details of Balance Sheet:

Prerequisite:

1. In Company Profile Form, submit the details No. of Employees of the year for which

Financial Details has to be entered.

Steps:

1. Place cursor on Form a drop down list of forms will be displayed.

2. Select Balance Sheet from list by clicking on it.




4. Select the financial year from drop down box.

5. Fill details of Balance Sheet in Form.




3.2.3 To fill details of Profit And Loss:

Prerequisite:



Steps:


2. Select Profit and Loss from list by clicking on it.





5. Fill details of Profit and Loss Account in Form.






3.2.4 To fill details of Other Miscellaneous:

Prerequisite:



Steps:


2. Select Other Miscellaneous from list by clicking on it.





5. Fill details of Other Miscellaneous in Form.




3.2.5 To fill details of Land Details:

Prerequisite:



Steps:


2. Select Land Details from list by clicking on it.





5. Fill details of Land Details in Form.






3.2.6 To fill details of Staffing Pattern:

Prerequisite:



Steps:


2. Select Staffing Pattern from list by clicking on it.





5. Fill details of Staffing Pattern in Form.




3.2.7 To fill details of Board of Director:

Prerequisite:



Steps:


2. Select Board of Director from list by clicking on it.





5. Fill details of Board of Director in Form.






3.2.8 To fill details of Capital Budget:

Prerequisite:



Steps:


2. Select Capital Budget from list by clicking on it.





5. Fill details of Capital Budget in Form.




3.2.9 To fill details of Annual Reports:

Prerequisite:



Steps:


2. Select Annual Reports from list by clicking on it.





5. Fill details of Annual Reports in Form.




3.2.10 To fill details of Details of Ongoing Schemes/Project:

Prerequisite:



Steps:


2. Select Details of ongoing Scheme/Project from list by clicking on it.





5. Fill details of Details of ongoing Scheme/Project in Form.






3.2.11 To fill details of Comments of AG:

Prerequisite:



Steps:


2. Select Comments of AG from list by clicking on it.





5. Fill details of Comments of AG in Form.




3.3 To edit submitted data

User should have Login into the system. The entry of that particular year should be passed

by the company user.

3.3.1 To edit the details of Company Profile:

Prerequisite:

1. To edit Company Profile Form of a year, Company details for respective financial year

should be submitted.

Steps:

1. Place cursor on Review Form a drop down list of forms will be displayed.

2. Select Company Profile from list by clicking on it.





5. Click on Edit button at the end of the screen.



6. All the entered values in form will be editable. Hence user can make the required

changes in the form.

7. To submit the changes entered in form click on „Submit‟.

8. The message is displayed “Data is Successfully Saved”.



3.3.2 To edit the details of Balance Sheet:

Prerequisite:

1. To edit Balance Sheet Form of a year, Balance Sheet details for respective financial

year should be submitted.

Steps:






4. Select Balance Sheet from the sub-menu displayed.











12. To navigate back to the home page of PSU Reporting System user can click on

„Cancel‟.

3.3.3 To edit the details of Profit and Loss Account:

Prerequisite:

1. To edit Profit and Loss Account Form of a year, Profit and Loss Account details for

respective financial year should be submitted.

Steps:






4. Select Profit and Loss from the sub-menu displayed.












„Cancel‟.

3.3.4 To edit the details of Other Miscellaneous:

Prerequisite:

1. To edit Other Miscellaneous Form of a year, Other Miscellaneous details for


Steps:






4. Select Other Miscellaneous from the sub-menu displayed.












„Cancel‟.

3.3.5 To edit the details of Land Details:

Prerequisite:

1. To edit Land Details Form of a year, Land details for respective financial year should

be submitted.

Steps:


2. Select Land details from list by clicking on it.












„Cancel‟.



3.3.6 To edit the details of Staffing Pattern:

Prerequisite:

1. To edit Staffing Pattern Form of a year, Staffing Pattern details for respective

financial year should be submitted.

Steps:














„Cancel‟.

3.3.7 To edit the details of Board of Directors:

Prerequisite:

1. To edit Board of Directors Form of a year, Board of Directors details for respective


Steps:


2. Select Board of Directors from list by clicking on it.












„Cancel‟.

3.3.8 To edit the details of Capital Budget:

Prerequisite:

1. To edit Capital Budget Form of a year, Capital Budget details for respective financial


Steps:














„Cancel‟.

3.3.9 To edit the details of Annual Report:

Prerequisite:

1. To edit Annual Report Form of a year, Annual Report details for respective financial


Steps:


2. Select Annual Report from list by clicking on it.












„Cancel‟.

3.3.10 To edit the Details of Ongoing Schemes:

Prerequisite:

1. To edit Details of Ongoing Schemes Form of a year, details for respective financial


Steps:




2. Select Details of Ongoing Schemes from list by clicking on it.












„Cancel‟.

3.3.11 To edit Comments on AG:

Prerequisite:

1. To edit Comments on AG Form of a year, Comments on AG details for respective


Steps:


2. Select Comments on AG from list by clicking on it.












„Cancel‟.



3.4 To confirm the submitted data


by the company user. Once data is confirmed Company user cannot change details.

3.4.1 To confirm the details of Company Profile:

Prerequisite:

1. To confirm Company Profile Form of a year, Company details for respective financial


Steps:







5. Click on Confirm button at the end of the screen.

6. The message is displayed “Confirmed successfully”.

7. Click on OK button on displayed popup.

3.4.2 To confirm the details of Balance Sheet:

Prerequisite:

1. To confirm Balance Sheet Form of a year, Balance Sheet details for respective


Steps:






4. Select Balance Sheet from the sub-menu displayed.








3.4.3 To confirm the details of Profit and Loss Account:

Prerequisite:

1. To edit Profit and Loss Account Form of a year, Profit and Loss Account details for


Steps:






4. Select Profit and Loss from the sub-menu displayed.








3.4.4 To confirm the details of Other Miscellaneous:

Prerequisite:

1. To confirm Other Miscellaneous Form of a year, Other Miscellaneous details for


Steps:






4. Select Other Miscellaneous from the sub-menu displayed.








3.4.5 To confirm the details of Land Details:

Prerequisite:

1. To confirm Land Details Form of a year, Land details for respective financial year

should be submitted.

Steps:


2. Select Land details from list by clicking on it.




3.4.6 To confirm the details of Staffing Pattern:

Prerequisite:

1. To confirm Staffing Pattern Form of a year, Staffing Pattern details for respective


Steps:










3.4.7 To confirm the details of Board of Directors:

Prerequisite:

1. To confirm Board of Directors Form of a year, Board of Directors details for


Steps:


2. Select Board of Directors from list by clicking on it.




3.4.8 To confirm the details of Capital Budget:

Prerequisite:

1. To edit Capital Budget Form of a year, Capital Budget details for respective financial


Steps:










3.4.9 To confirm the details of Annual Report:

Prerequisite:

1. To confirm Annual Report Form of a year, Annual Report details for respective


Steps:


2. Select Annual Report from list by clicking on it.








3.4.10 To confirm the Details of Ongoing Schemes:

Prerequisite:

1. To confirm Details of Ongoing Schemes Form of a year, details for respective


Steps:


2. Select Details of Ongoing Schemes from list by clicking on it.




3.4.11 To confirm Comments on AG:

Prerequisite:

1. To confirm Comments on AG Form of a year, Comments on AG details for respective


Steps:


2. Select Comments on AG from list by clicking on it.








3.5 To view the submitted data status


by the company user and data confirmation process should be done.

Steps:

1. Click on Confirm Data present in Menu.

2. Select financial year whose data or status to be viewed.


4. Check on row whose data to be confirmed and click on “Confirmed/Approved” button.

5. To go back to home page click on “Cancel”.



3.6 To view the rejected data status


by the company user and data confirmation process should be done. Department or finance

user would reject form.

Steps:

1. Click on Confirm Data present in Menu.

2. Select financial year whose data or status to be viewed.


4. Click on the form which is rejected.

5. The form show below will be displayed.



6. Click on Edit and make required change. Reasons of Rejection will also be stated in

form.

7. After changes are made confirmation procedure mentioned in 3.4 have to be

followed.

8. To go back to home page click on “Cancel”.



3.7 Procedure for Logging out of System:

Pre-requisite:

User should have Login in System.

Steps:

1. Click on “Logout” present on Menu bar of any of screen.

Note: For any assistance our helpline nos. are:

1. 022-42187081

2. 022-42187082

--------------------------------------End of Manual---------------------------------

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