maine statewide longitudinal data system nebhe october 2008
TRANSCRIPT
SLDS Project Goal
Design, develop and implement a longitudinal data system that stakeholders can draw upon to make well-informed decisions about improving student achievement.
P-20 Data Systems Questions
What % of high school graduates enrolled in college within 15 months of graduation?
What curricular or environmental factors affect student progress?
What factors help students transition to college, 2 - 4 year college or enter workforce?
Which programs/strategies are most effective? How is student success in college related to
high school courses, grades, and test scores? What role does geographic mobility play?
Source: Data Quality Campaign
Statewide Longitudinal Data System
US Department of Education Grant Institute of Education Sciences
Start Date – September 4, 2007Total SLDS Budget - $6,540,7863 Year Grant Budget - $3,227,231End Date – August 31, 2010
Data Quality Campaign
10 Essential Elements
1. Unique Statewide Student Identifier
2. Student-Level Enrollment, Demographic and Program Participation Information
3. Ability to Match Individual Students’ Test Records from Year to Year to Measure Academic Growth
4. Information on Untested Students and the Reasons Why They Were Not Tested
Data Quality Campaign
5. Teacher Identifier System
6. Student-Level Transcript Information
7. Student-Level College Readiness and Test Scores
8. Student-Level Graduation and Dropout Data
9. The Ability to Match Student Records Between the P-12 and Higher Education Systems
10. A State Data Audit System
Project Components
Education Data Sources Inventory (S)Statewide Education Data Dictionary (F)Single Sign-on Portal (F)Data Warehouse – PreK-20 (F)Schools Interoperability Framework (SIF)
Integration (F)Electronic Collection of Student Level
Transcript Data – Statewide Transcript Format (F)
S – State Funded F – Grant Funded
Project Components
Collection of College Readiness Assessments (F)
Vertical Expansion of Unique Identifiers (F) EDFacts Data Collection System (F) Financial Reporting System (S) Statewide Student Information System (S) Training and Professional Development (F)
Data Collection and Reporting Using Data to Make Research Based Decisions
SLDS Components Status
SLDS Component Status
Financial System Completed
Data Inventory Completed
Data Dictionary Completed
Statewide SIS Phase 1 Complete
Single Sign-on Portal Requirements Definition
EDEN Reporting System Requirements Definition
Electronic Transcript System Fall 2008 Pilot Test
Data Warehouse Requirements Definition
SIF Integration In Progress
Vertical Expansion of Unique State ID Requirements Definition
College Readiness Assessment System In Progress
Statewide Longitudinal Data System
Governance21st Century Advisory Council
55-60 stakeholdersQuarterly meetings
Data Management TeamMDOE program areas, LEA representationMonthly meetings
Grant State Collaboration27 StatesConnecticut, New Hampshire
Data Sources Inventory
ESP Solutions GroupInterviewed all MDOE program areasOver 240 data collections identified133 data repositories6000 data elements
Multiple instances of same elementsMultiple formats/descriptions of same
elements
Data Dictionary
Web Interface625 core data elements in MDOE data
dictionaryPublic read only accessAvailable to LEAs, vendorsMapped to National Center of
Educational Statistics (NCES) data elements
Data Warehouse
RFP for Education Data Warehouse planned for later this year
Central repository for MDOE data systems including student, staff, assessment, transportation, facilities and financial data
Business intelligence system for reporting and analysis
Education Portal
Single Sign-on access to all MDOE applications based on role and rights
Enterprise Search Public and Secure Access Planned for 2009 implementation Microsoft SharePoint Server
Used by Alaska, Arizona, Connecticut and Wyoming Departments of Education
Higher Education Projects
Electronic TranscriptsXML, PDF filesUniversity of Maine System
State Student ID Include with transcripts
Sharing Aggregate Student DataFeedback to sending schoolsNeed for individual student data
Higher Education Data Pilot
Initial Questions:What Maine high schools/towns/counties
did your students graduate from?What remedial courses are your Maine
high school graduates enrolled in?What % of your Maine high school
graduates are still attending after 1 year/2 years/graduation?
Participating Institutions
Maine Higher Education Council
Andover College Bates College Kennebec Valley Community College University of Southern Maine
Statewide SIS Objectives
Implement a new State data management system by August 2008.
Establish a means of electronically reporting school, staff and student data from School Units to the DOE.
Establish a means for the Maine DOE to report required State and Federal data.
Reduce the number of reports that are submitted to the DOE by School Units.
Provide centrally hosted student information system functionality for optional use by local School Units.
New State System
Replace Existing MEDMS SystemAdd more upload capabilities
Staff DataSpecial Education dataSafe/Drug-Free data
SIF 2.0 CertifiedEasier Data Transfer ProcessLeverage PowerSchool SIF Agent
Statewide SIS – State Edition
MEDMS/Infinite Campus State Edition Went live September 2, 2008 Student enrollment data WebEx training Next release January 2009 Future projects
Special Education School Health NCLB report card
https://sis.ddncampus.net:8081/nclb/portal/portal.xsl?&extractID=10
Infinite Campus State Edition
Easier Student Transfer ProcessStudent Look-upWeb-based request for records
Role-Based SecuritySchool LevelTeacher/Class Level
Greater Stakeholder AccessMore Detailed Reporting
Statewide SIS – District Edition
Synchronizes State reporting fields with State Edition
8 sites, 23,000 studentsFall 2008 Conversions – Wave 1
16 alternative plan sites, 35,000 studentsGo-live spring 2009
Winter 2009 Conversions – Wave 2Regional School Units
Infinite Campus District Edition
Optional for School UnitsState pays annual license and support fees Includes data migration and on-site training
Centrally Hosted by Infinite CampusTotally web-basedNo local servers
Web PortalParent AccessStudent Access
E-Transcripts
Provides Official Transcript as well as Local Custom Formats
Secure XML or PDF FormatMeets NCES/PESC StandardsProvides CEEB Code FieldCustomizable WatermarkEncryption/AuthenticationEmail Receipt Confirmation
SLDS - Moving Forward
1st Wave – PK–12 data systems2nd Wave – Postsecondary data
Entire education experienceCollege readiness
3rd Wave – Data partnershipsState agenciesProgram evaluation, outcomesDocumented proceduresWell articulated agreements
Source: Data Quality Campaign
SLDS - Challenges
Linking cross agency data to students and families
FERPA interpretationsTechnical solutionsChanging the culture in education from
one of using data for compliance purposes to that of providing the information necessary to improve student achievement
Source: Data Quality Campaign
Statewide Longitudinal Data System
Q & A
Bill Hurwitch – Project Director [email protected] 207-624-6816