Make SharePoint work for You!

(and not the other way around)

Asif RehmaniSharePoint MVP and MCT

@asifrehmani

SharePoint-Videos.com

VisualSPTM

in-context and on-demand Help for SharePoint users

Multi-User access to All videos on SharePoint-Videos.com

SharePoint topics coveredSharePoint site Administration SharePoint Designer

InfoPath Reporting ServicesBusiness Connectivity Services Branding

Workflows Term Store (taxonomy)Access and Access Services Records ManagementProject management SearchServer Administration JavaScript customizations

Hundreds of video tutorials

Fully narrated by SharePoint experts

Target audience for this session

Rated E for Everyone

Have you ever asked this question to yourself?

What has SharePoint done for me lately…?

What SharePoint Can do for You!

1. Make you look like a super hero

2. Progress your career3. Help you get a job in any

industry vertical you choose

1. Make you look completely foolish

2. Get you fired3. Make you change your career

and go to a different industry

What SharePoint version are you on? (or navigating towards)

2013

2010

2007

Earlier

What can SharePoint do?

CollaborationDocument managementFormsWorkflowsBusiness IntelligenceReportingSearch…

Super secretThe next version will even make coffee!

(wrong question)

Shot Gun Approach

Intranet Doc Mgmt Search

Vertical Focus

Horizontal Focus then Dive in

Beginner

Intermediate

Advanced

Intranet Doc Mgmt Search

Beginner

Intermediate

Advanced

Diving into SharePoint areas

What can SharePoint do for our business?

Human resource on-boarding processVacation scheduling systemVendor management portalEmployee training scheduling and materialsBusiness performance reportingCompany knowledge baseHelp desk portalInventory tracking…

(correct question)

Recipe for failure

Hire the local SharePoint “experts” to come and “do SharePoint” without consultation with business leads

Start on many SharePoint projects all at once

Treat SharePoint like a regular intranet where IT pushes out the content and manages pages. Knowledge workers just consume the information

Building on top of the SharePoint platform

Creating Solutions

Recommended sequence when creating Your solutions:

1. Browser based only2. Use no-code tools3. Use code tools

OR3rd party products

No-code tools to build solutions

SharePointDesigner

InfoPath ExcelAccess

SharePoint Designer 2010

Workflows Conditional Formatting

Library form Custom SharePoint list form

InfoPath 2010 & 2013

Excel 2013 and browser

Use PowerView to better visualize and present your data dashboard

Access 2013 and browser

Build Access web apps and launch to SharePoint OnlineAccess tables reside in SQL database

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How do I practice my ideas and concepts?Watch free videos at:http://sharepoint-videos.com/video-categories/all-free-videos/

Get a free CloudShare environment for 14 days to play around with:http://tinyurl.com/asifcloudshare

Don’t forget about the End Users!!!“If you build it, they will come” is sadly not true for SharePoint

Stop training the end users… please

Cost of “training” users the traditional way:approx. $300 / user (not counting the time off from work)for an average 1 day training

Size of Organization Total cost of training end users

500 $150,000

1,000 $300,000

2,000 $600,000

5,000 $1,500,000

10,000 $3,000,000

How to help SharePoint users be successful!Get them excited and help them understand what’s in it for them!

Provide them help and support when they need it

Don’t make the users jump through extra steps to get the help they need

Empower your help desk (or yourself if You are the help desk) with the tools you need to help your users

Call to Action

Focus on what your business needs are and not what SharePoint can do

Practice what you are learning in a sandbox/play environment

Plan to support your end users

Thank You!