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Issue No. 8 & 9 September 2 & 13, 2012

TOK STEAMIES News for Staff and Friends of Steamships Trading Company

CEL initiates

School Sports

Project

Pg 2

Helping the rural people of Gulf & Western Province through YWAM

Steamships announced a four year partnership with YWAM Medi-

cal Ships Australia (YWAM MSA) to deliver health services in

rural and remote parts of the country.

YWAM MSA is actively developing communities by addressing the

health care and training needs in Papua New Guinea

(PNG) alongside the priorities of the PNG National Health Plan and

AusAID’s commitment to the UN’s Millennium Development

Goals.

Since 2010, YWAM MSA has provided 93,354 training and health

outcomes in PNG; including primary health care, childhood immu-

nisations, dentistry, optometry, ophthalmology and education in

association with key stakeholders and partners.

Through the new partnership, Steamships will be assisting with

K400, 000 annually towards the medical program. In addition to the

financial support, the Pacific Link (Medical boat) will be berthing at

the Steamships Coastal Shipping (MES) wharf after each outreach

in the Gulf and Western Province.

At hand to make the presentation was Steamships Trading Com-

pany’s chairman, Bill Rothery and Sam Swire from the Swire

Group. Mr Rothery and Mr Swire were taken on a tour around the

boat to see facilities that YWAM used during their outreaches in the

two provinces.

Mr Rothery said, “Steamships has been assisting YWAM MSA

since last year in providing medical services along the Gulf and

Western Provinces and from the number of treatments being re-

corded we can see the difference this medical outreach is making.

“In many instances it can take someone needing urgent medical care

five days of walking to reach a heath centre and we know these

facilities are often lacking vital supplies and equipment.

“YWAM have been able to reach out into these remote areas and

provide not only medical

treatments, but distribute medicines and help their PNG counter-

parts learn new techniques by working alongside them.

“The YWAM program is making a positive contribution and we are

proud to lend our support for the next four years, and we would like

to encourage Government and other corporate organisations to get

behind the great efforts that YWAM and its team of devoted volun-

teers are making.

“We are happy that through our support we are able to help the

people living in the rural areas of Gulf and Western Province have

access to basic health services through YWAM, ” Mr Rothery

stated.

YWAM MSA CEO, Ken Mulligan states; “Steamships support of

the project has been wonderful, and we look forward to continuing

to develop the partnership.”

Intra-Netball

Competition

in pics

Pg 11

YWAM MSA's Pacific Link captain, Jeremy Schierer and Jennifer

Rentsch receiving the cheque from Steamships Trading Company's chair-

man, Bill Rothery and Sam Swire from the Swire Group and Below the

YWAM volunteers.

Monday,

17th September

is

Public Holiday

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MAKING A DIFFERENCE

CEL helps P.E in schools

TOP: Presentation of sporting equipments to Bugandi Secondary High Principal, Albert Sabok ABOVE: Presentation to Christopher Raymond, Lae Provincial

High School principal.

Shipping gives to Cancer Relief Society

August is the Daffodil month and Steamships Shipping

took the lead in assisting the Port Moresby Cancer Relief

Society (POMCRS) with the selling of the daffodil yellow

ribbons.

The staff from shipping seeing that it was the daffodil

month, took to buying the pins and wearing them to work

as a sign of support for CRS.

And Steamships Shipping Staff took the initiative to help

with this cause by donating cash voluntarily in receipt of

a Daffodil Pin.

Staff donated K276.00 from their pockets while the

Steamships Shipping donated K700.00. In total, a CHQ of

K976.00 was presented to Port Moresby Cancer Relief

Society Representative, Ms. Ascenate Asi (Office Man-

ager) over lunch at Royal Papua Yacht Club on Tuesday

28th August 2012. Ms. Ascenate together with her assis-

tant, Events Coordinator, Ms. Rebekah were so thankful

for the extra effort that Steamships Shipping Staff &

Management put in for the donation and hoped that

there will be more kind donations as such from the Ship-

ping Group as well the Steamships Group.

All proceeds will go towards the expenses of the Oncology

Ward of Children & Women's wards at the Port Mo-

resby General Hospital."

POM CRS will be hosting the Pacific MMI Pink Ribbon

Brunch next month at the Crowne Plaza Hotel.

The theme for this year is, ‘Promoting early prevention

and detection of breast cancer can save a life’.

Port Moresby Cancer Relief Society (POMCRS) office manager, Asce-

nate Asi receiving the cheque from Steamships Shipping’s sponsorship

committee member, Susanne Sere.

Consort Express Lines (CEL) sees Physical Education (PE) as a

vital component of the education curriculum and helps maintain

the health and fitness of students in school.

Because of that CEL has commenced a School Sports Project

where it supplies sports equipments to schools so the schools can

carry out its PE programs with adequate supply of resources.

CEL nominated 15 High School in the country’s 12 Major Ports

which includes, Lae, Port Moresy & Rabaul where CEL Re-

gional Offices are located and Alotau, Vanimo, Wewak, Ma-

dang, Kavieng, Kimbe, Popondetta, Buka & Kieta.

The School Sports Project was created to enhance the school’s

resources because there are times PE lessons are not carried out

due to no or limited resources.

This project is currently being done in collaboration with Practi-

cal Education (PE) teachers.

Its recent presentation was done at the Bugandi Secondary

school and Lae Provincial High School.

Bugandi has 1850 Students while Lae Province High has 1350

and that is a lot of students to maintain in the way of sports.

As such CEL felt the contribution would further reduce the

stress on schools and allow them to conduct better PE programs

more effectively.

CEL is committed to the communities in which they do business

in, both as a service provider and a supporter of community

development.

3

HR KONA HR PORTAL

Iain Martin-Blakey — e-mail: imblakey@steamships.com.pg — Tel: 322 0234 — Mobile: 7667 6395

Monica Toisenegila — e-mail: mtoisenegila@steamships.com.pg — Tel: 322 0315 — Mobile: 7667 6389

Cassandra Apawa — e-mail: capawa@steamships.com.pg — Tel: 322 0331

The Recruitment & Selection Module The Recruitment & Selection Module is where you will find all

Job Descriptions, the Budget for your division, Employment

Approvals and the Employee Master which lists all employee

profiles. Depending on your level of access will determine

which employee profiles you will be able to view.

Click on the Recruitment and Selection compass hand. Below

(Figure:2) will be the display on your screen.

The system will display the Job description by skill level

screen.

By default this is the page you will see when you first click on

Recruitment and Selection module.

The Job description by position title page will show five (5)

columns, the Position Title, Position Code, the Company, the

Skill Level and date when the position was last updated etc…

On the left hand side you will see a side bar in blue which has

six different applications.

See Figure 3 for the list of different applications.

Click on the Selection &

Recruitment

Module

There are six (6) different Applications in the Recruitment

& Selection Module

Listed below are the six (6) Applications in the Recruitment &

Selection Module:

1. Job Description

2. Salary & FTE Budget

3. Employment Approvals

4. Contr. of Employment

5. Employee Master

6. Organisation

As I mentioned in my previous write-ups on the HR Portal,

There are some of you who may not have have access to all

areas shown here.

Access is strictly controlled depending on the position you hold

within your company.

You will only be able to see the list of people that are either

directly or indirectly reporting through to you.

In our next issue, we will look at the six (6) Applications of the

Recruitment & Selection Module in detail

TOK SAVE KONA

The HR team from the STC head office will be head-

ing to Shipping’s outer ports, Popondetta, Kavieng,

Rabaul, Kimbe & Madang during the first two weeks

of September to carry out the HR Portal Training.

If you have any questions on the HR Portal then this

would be a good time to discuss with us some of the

issues and problems you are facing with the HR Por-

tal.

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HSS&E KONA SEFTI TOK

HSS&E Portal to replace Safeguard System

Iain Martin Blakey — e-mail: IMBlakey@steamships.com.pg — Tel: 322 0234

Titus Kuman — e-mail: TKuman@steamships.com.pg — Tel: 322 0342

Moresby Konge — e-mail: MKonge@steamships.com.pg — Tel: 322 0381

Illan Sevua — e-mail: ISevua@steamships.com.pg — Tel: 322 0476

As you may be aware, Steamships Trading Company is in the

process of adopting a new web based application called the

“HSSE Portal”, which will replace the current “Safeguard Sys-

tem” that we have in place. This article is to introduce to you this

new HSSE Management System as it will soon be launched.

The HSSE Portal is a web browser based application for all

employees of Steamships. Its core function is to improve over-

all HSSE standards across the Group. The objective of the por-

tal is to improve the visibility and manageability of all aspects

of HSSE within the organization as part of Steamships initia-

tive to become an “Employer of Choice” within Papua New

Guinea. The initial application was designed with a data struc-

ture compatible with the future aims of this project.

Dr. Notes Solutions has been responsible for all development

services component of this project which includes the work-

shoping, development and deployment of the HSSE System

systems as per the proposal document from Steamships. The

scope of work covers the development of a web based applica-

tion called the HSSE Portal that run on Steamships existing IT

infrastructure to provide its employees access to functionality

outlined in the followings section mentioned below.

On the HSSE Portal, online forms are used to capture informa-

tion from employees which relates to any particular HSSE

process. This can be an incident report, or inspection audit, or

corrective actions reporting, etc. The forms are built to be user

friendly. Earlier this year, a Test HSSE Portal has been in-

stalled for the HSSE Team at STC Head Office to run through

several tests of the different modules. This has been going on

for a couple of months since then, with couple of adjustments

yet to be made. Safeguard System will eventually be done

away with, but we expect to run in parallel with the new HSSE

Portal for a month just to keep all the HSSE Managers and

Coordinators to continue enter data on both systems until they

are fully aware with all the modules.

The HSS&E team has been testing the new HSSE System, for

that is soon to be launched and integrated into the Steamships

Trading Company’s Divisions. This new risk management sys-

tem is user friendly and we expect all divisional HSSE Repre-

sentative to interact with once it’s being introduced to them.

The system has 7 components as can be shown below on the

compass figure.

Item

No#

Compass

Item

Description

1 Incident

Reporting

For creating new incidents, incident

investigation and corrective actions

2

Safety

Activity

Intended for creating safety meeting

profiles, meeting minutes and actions

brought forward.

3

HSSE

Reporting

For creating Incident Detailed Re-

ports, Sustainability Reports, First Aid

Reports, HSSE Committee Reports,

Safety Reports and Other Reports

4

Risk

Register

For creating new risks/threats within a

business unit. This register covers

threats to People, Environment, Assets

and Reputation Risks.

5

Policies and

Procedures

For creating new policies and proce-

dures. This section also contains STC

policies and procedures

6

Compliance

System

For creating new Inspection Schedule,

Inspection Checklist and Safety Ob-

servations

7 Insurance

Profile

For creating Insurance Profile

8 P&C

Portal

Takes you back to the People & Cul-

ture Portal or the main page.

Above: Compass showing the components of the HSSE System and BELOW:

Components of the HSSE System and Description of each component

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SHIPPING

Agutoi Chief does first reefer service to Daru

Steamships Coastal Shipping vessel for the first

time did reefer service to the Daru Port.

This new service upgrade has allowed for the peo-

ple of Western Province to have access to chilled

and frozen good on a regular basis.

Despite being a secondary port, the facilities are run

down and the landing crafts that had been traveling

there had to operate under such challenging condi-

tions.

Since last year, dumb barges have been making

trips to the Daru port only carrying dry goods.

Two months ago, Agutoi chief was equipped with

the plugs to enable a reefer container to be loaded

onto the vessel and has been carrying reefer con-

tainers on its trips to Daru.

Since then, Agutoi Chief has been carrying reefers

to the port of Daru.

Coastal Shipping has been servicing the people of

Daru on a monthly basis with two trips by the dumb

barges and two to three trips by the landing craft,

Agutoi Chief.

Three crews members of Coastal Shipping have passed their oral

exams.

Timothy Giti, Henry Kidama & Sarto Leonard sat for their oral

exams and achieved certificates Master Class 3, Mate Class 3 &

Master Class 5.

The management and staff of Coastal Shipping would like to Con-

gratulate the three men on passing their Oral Exams.

Agutoi Chief being loaded with the reefers at the Coastal Shipping Wharf in Port Moresby

before sailing to Daru, Western Province.

Three Coastal Crews pass oral exams Marina Resource used to carry fireworks for 2015

Pacific Games logo launch

Timothy Giti Sarto Leonard Henry Kidama

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HOTELS

Huon Gulf & Melo staff undergo Fire Training

Staff from the Melanesian Hotel and

Huon Gulf Hotel in the Morobe Prov-

ince took time out to undergo a fire

training session.

The session was done by inspector

Amia from the Lae Fire Services.

The staff were trained on how to con-

tain fire if fire broke out and most

importantly, the use and importance

of different fire extinguishers.

The staff were so happy to be thought

these things that they were very inter-

active asking a lot of questions want-

ing to know more about fire fighting.

The practical drill gave the chance for

most staff in each department to get a

feel on how to put out a fire using the

fire extinguishers and the fire blanket.

The drill took place outside at the car

park of the Huon Gulf Hotel.

September, a busy month for the Gateway Hotel

The Gateway Hotel and Apartments is looking forward to one of

it's busiest months of the year, September.

The month commences with the Annual PNG Medical Sympo-

sium which commences on the 2nd September, this function will

boost over 600 delegates using all seven Jacksons Rooms and

conference facilities during its three days. This includes two

formal dinners and a cocktail function to kick it off with. During

the conference it is expected the kitchen will prepare over 3000

biscuits.

Last week the hotel played host to 450 crazed football fans as it

hosted the Agmark Gurias Sponsors Dinner prior to the Grand

Final on Sunday 9th September. The Gurias Team love staying

at the Gateway Hotel and Apartments and the Management and

staff were happy in providing them top hospitality to assist the

team in their preparation to take the Digicel Cup back to the Is-

lands.

This week we have The Business Advantage Expo being held

with delegates from all over the world travelling to Port Mo-

resby to be at the Gateway in Port Moresby to exhibit their prod-

ucts and businesses over the 3 day period.

During this period the hotel will be hosting the Prime Ministers

XIII as they prepare to take on the Kangaroo's in their annual

PNG vs Australia Test Match. on Sunday 23rd September.

Ela Beach Hotel was also the host of the Salvation Army Red

Shield Appeal Luncheon, which the Governor General Sir Mi-

chael Ogio was the guest speaker and patron.

I am sure you will all agree its going to be a busy time ahead for

the Staff and Management of the Gateway Hotel and Apartments

& Ela Beach Hotel.

Above: Ela Beach Hotel Manager, Stuart Johnston welcoming the Governor

General Sir Michael Ogio. Below: Gateway Hotel poolside and room.

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HOTELS

Supervisors & Line Managers take Time Management Training

Laga Industries is giving training top priority for our supervisors

and line managers to better equip them for the challenges they

face daily in the work place.

The company has engaged McWilliams Training Consultancy to

deliver short courses for our middle managers and supervisors

whose job it is to ensure the company continues to drive contin-

ued improvement to ensure the highest quality products that go to

market are efficiently produced.

The facilitator, Sony McWilliams is an experienced and Certified

Trainer with the National Training Council.

Laga is moving into competency-based training to ensure employ-

ees are qualified and competent in their jobs as their performance

will be measured by their level of competency.

This will mean we increase employee productivity, staff loyalty

and retention and improve performance.

We have started with Time Management training and will con-

tinue on to Principles of Supervision this month.

So far we have seen 48 Supervisors and Managers attend this

Time Management course in August.

Those who have attended the course will be assessed before being

issued with their certificates.

The General Manager of Laga along with his senior management

team have invested a lot of time and resources into this training

and want to see tangible results from the investments.

Above: Supervisors and Line Managers listening attentively to their facilitator Sony McWilliams outline their training for the day.

Below: Staff taking a group photo with their trainer, Sony McWilliams. Preparing their presentations to be made after the training session.

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PROPERTIES

Lae Project update: SVS Supermarket

Putting a smile on their faces

Pacific Palms Property staff visited the Maternity Ward at Port Moresby General Hos-

pital last Saturday, August 25, as part of the company’s plan to foster good relation-

ship in the community. The visit was to coincide with International Breast Feeding

Week which was from August 1 - 7, but was delayed until then.

The staff and management all contributed and collected almost K700.00 and bought

the gifts which included powder milk, fruits, baby’s diapers and mother’s maternity

necessities.

The sister in charge of the ward, Mrs. Bamo, was very happy and thankful to the

PacificPalms Property team for such a thoughtful and caring act. She stated that the

females who benefited could be your own employee, or a wife, mother, sister or

daughter, and was hoping that other companies would follow this example and do the

same in helping our mothers in the community.

SVS Supermarket and Basement Carpark

The SVS supermarket is being built at the

4th Street, Lae.

The original design has undergone a major

change with now the inclusion of a base-

ment car park being added to the building.

Another change to the base building was for

the fit out requirements of SVS.

The fit out details requires changes to the

structural design, architectural and building

services details.

With the new changes, completion of the

building has now been moved to further to

July 2013.

Progress of work;

The structural steels have been ordered

from overseas and in preparation of shop

work drawings incorporating the list of

changes incurred in the structure.

Concreting of the retaining wall is currently

in progress with the other building materi-

als such as ceiling boards and carpet tiles

were ordered in advance and are now on

site.

Work being done to build the SVS Supermarket

TOP: Staff from Pacific Palms Property taking a picture with Sister Bamo, the Sister in Charge of

the Maternity Ward.

ABOVE: Ladies from Pacific Palm leaving the gifts and fruits with a mother and her child.

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Tell me about what you did during the long

Independence weekend Celebrations

& I can put it on this page in the next Issue

It can be about the Independence kaikai at your office, family BBQs, celebrations at the village etc…...

Steamships Trading Company joins PNG in celebrating 37 years of Independence

Send your photos and stories to toksteamies@steamships.com.pg

The management of Steamships would like to wish all its staff a Happy Independence celebrations

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PO BOX 1 PAINIM WOK

INTERNAL JOB ADVERTS 1 x RECEPTIONIST/DATA ENTRY CLERK - POM &

2 x RECEPTIONIST - LAE (EWT)

To provide administration support and ensure all divisional

goals are achieved in an accurate and timely manner.

You will be responsible for Planning & Provision of staff

services such as office supplies and staff amenities.

Key Responsibilities:

Planning & Provision of staff services such as office

supplies and staff amenities

Attending to Customers, Clients and visitors accordingly

on a timely manner

Registering of Incoming and Outgoing correspondence

Mending of Switchboard, filing, faxing, and dispatching

of mails

HR Office

East West Transport

P.O.Box 916, Pom, NCD

Email: jenos@eastwesttransport.com.pg

or

HR Office

East West Transport

P.O.Box 290, Lae, MOROBE

Email: vpaul@eastwesttransport.com.pg

APPLICATIONS CLOSE 14th September

LOGISTICS OFFICER - POM (SHIPPING AGENCIES)

The role will involve data manipulation of container moves

and also covers the production of customer stock lists and

their transmission to CNCo customers and answering any re-

lated queries.

Qualification & Requirements:

Confidence.

Good telephone skills.

Knowledge of MS Excel with a high degree of attention to

detail.

Previous experience in a shipping/transportation or cus-

tomer support role would be an advantage

Current Driving License is also an advantage.

The Human Resource Manager, Steamships Shipping

PO Box 634, Port Moresby, NCD, PNG

Attention: The Recruitment Officer

E-mail: cbarre@steamships.com.pg

APPLICATIONS CLOSE 7th September

HUMAN RESOURCE OFFICER - LAE (EWT)

To ensure that all HR/Payroll forms are updated in HR Portal and

Pronto before payroll begins and ensuring that all HR policies

and procedures must be adhere at all times.

Responsibilities:

Assist in Payroll processing

Maintain Human Resource information System and employee

data base

Administer HR Policies and procedures

Administer employee disciplinary process

Qualification & Experience Requirements:

Certificate /Diploma in Administration or Human Resource

Management

Minimum grade 12 with 3 years experience in a similar role

Must have high computer skills in Word & Excel

Fair knowledge in Pronto HR/Payroll

HR Office

East West Transport

P.O.Box 290, Lae, MOROBE

Email: vpaul@eastwesttransport.com.pg

APPLICATIONS CLOSE 14th September

2 X FINANCIAL ACCOUNTANT - LAE & POM (EWT)

Taking care of accounting functions from the accounts team,

analyse and report to financial controller and ensure all re-

ports, invoices and financial duties are carried out for all ac-

counting functions.

Key Responsibilities:

Ensure all accounts/cheques are collected within 14 days

of due date.

To Supervise or oversea all Accounts Receivable & Ac-

counts Payable functions.

Reconcile all outstanding accounts and prepare daily/

weekly collection schedule for drivers

Qualification & Experience Requirements:

Minimum 3 years finance experience and understanding

Banking System Finance

Degree/Diploma in Accounting / CPA or similar

HR Office

East West Transport

P.O.Box 916, Pom, NCD

Email: jenos@eastwesttransport.com.pg

or

HR Office

East West Transport

P.O.Box 290, Lae, MOROBE

Email: vpaul@eastwesttransport.com.pg

APPLICATIONS CLOSE 14th September

NOTE: You can get more detailed job description on the re-

spective job positions from the Lotus Notes Domino 1 emails

‘New Job Postings’.

11

PO BOX 1 OUT & ABOUT

Picture Board..Picture Board..Picture Board

If you have pictures of you and your colleagues which you’d like posted on the Picture Board then send it to toksteamies@steamships.com.pg.pg