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Making Tables With Microsoft Word 2000

Open any textbook, newspaper, or magazine and you will see many tables. A table is a grid of rows and columns that intersect to form cells. It is often easier to read or present information in a table than in a paragraph. Using Microsoft Word’s table feature, you can create a table, insert text or pictures into the table’s cells, and then format the table and the information in it. You will probably have to make many tables during your education and career.

Tables are organized into columns, rows, and cells. A cell is a rectangle formed by the intersection of a column and row. Columns, rows, and cells can have borders and fill colors.

Figure 1

My Program

Period Course Teacher Room

1

2

3

4

5

6

Row

Cell Fill Color

Border

Column

To move from cell to cell you can use keyboard shortcuts instead of using the mouse.

Table 1

Keyboard Shortcuts for Moving Between Cells To Move To Press

Next cell to right Tab or Right Arrow

Next cell to left Shift +Tab or left arrow

Next cell down Down arrow

Next cell up Up arrow

Inserting a Table There are two ways to create a table:

• You can insert a table from the Standard toolbar.

• You can click Table on the Menu bar select Insert and point to Table.

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Exercise 1 Create A Simple Table

1. Start Microsoft Word.

2. Click the Show/Hide button so you can see spaces and paragraph marks.

3. Click the Maximize button to enlarge the window.

Saving a Document Document1 has not been saved with a name.

4. Press Ctrl+S.

5. The Save dialog box appears.

6. To the right of the Save in text box, click the drop-down arrow and select your period folder.

7. In the File name text box, a suggested file name should be highlighted.

8. Replace this filename by typing Tables 1 and 2, press Spacebar, type your initials, press Spacebar, and type your partner’s initials.

9. Click Save or press Enter.

Creating a Heading a New Way 10. Press Ctrl+R to right align the insertion

point.

11. Type your names and press Enter.

12. Click Insert on the Menu bar and select Date and Time .

13. The Date and Time dialog box opens.

14. Under Available formats, select a date you like.

15. Check the Update automatically box. This will change the date automatically in case you need to edit the exercise later.

16. Click OK.

17. Press Enter.

18. Type the word Period, press the Spacebar, and then type your period number.

19. Press Enter.

20. Type Tables 1 and 2.

21. Press Enter two times.

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Adding a WordArt Title WordArt is a part of Microsoft Word that can improve the appearance of your work. Like ClipArt, WordArt is a graphic image—it is a picture of text, not regular text. The Spell and Grammar checker cannot find errors with your WordArt text, because it is a picture of text—not text. WordArt can be formatted the same way as pictures.

22. Press Ctrl+E to center your text.

23. Press Insert on the Menu bar, point to Picture, and select WordArt.

24. The WordArt Gallery opens.

25. Select the design in the fifth column and fourth row.

26. Click OK.

27. The Edit WordArt dialog box opens.

28. Type My Schedule.

29. Click OK.

30. The WordArt is inserted.

Like all pictures, the WordArt has resizing handles. The white color tells you that Text Wrapping is turned on. Since you do not want the text to wrap around the title you need to format the WordArt.

Formatting WordArt 31. Right-click the WordArt title and

select Format WordArt.

32. The Format WordArt dialog box opens.

33. Click the Layout tab.

34. Under Wrapping style, select In line with text.

35. Click OK.

36. The title is now locked in place.

37. Press Ctrl+End to move to the end of the document.

38. Press Enter twice.

39. Press Ctrl+L to left align the insertion point.

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40. Look at Figure 2.

Figure 2

Insert a Table from the Standard Toolbar

41. Click the Insert Table button on the Standard toolbar.

42. Drag the mouse down and across until you have created a 7 x 4 table and release the mouse.

43. Each column is the same width and each row is the same height.

44. Also, notice that the table extends from the left to the right margin. Notice the markers on the ruler that indicate the column widths. The table is left aligned.

45. Type the labels exactly as they are below.

46. Complete the table with your particular information.

47. You will notice that if any information is too long for a cell, the text will automatically wrap to the next line.

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Figure 3

Notice the WordArt has black resizing handles. The WordArt is locked in place like a piece of text.

Notice the 2 spaces after the WordArt

Notice the 2 spaces after the title

48. Press Ctrl+S to save your work.

49. Press Ctrl+End to go to the end of the document.


Insert a Table from the Table Menu 51. Make sure the insertion point is left aligned.

52. Click Table from the Menu bar, point to Insert, and select Table.

53. The Insert Table dialog box opens.

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54. Type 3 in the Number of columns text box.

55. Press Tab.

56. Type 7 in the Number of rows text box.

57. Press Tab.

58. Type 1.5 in the Column width text box.

59. Click OK.

Microsoft Word inserts a 7 x 3 table with 1.5-inch columns. The table is left aligned.

60. Type the labels exactly as they are in Figure 4.

61. Use your agenda book to fill in the start and end times for every period.

Figure 4

62. Press Ctrl+Home to move to the beginning of your document.

63. Press F7.

64. The Spell and Grammar checker will start.

65. Go through the document looking for spelling and grammar errors.

66. Press Ctrl+S to save when you are done.

Print Preview a Document

67. Press the Print Preview button on the Standard toolbar to check your document for a final time.

68. Make sure that you only have 1 page.

69. Look at Figure 5

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Figure 5

70. Press the Close button when you are done.

Printing a Document 71. Press Ctrl+P.

72. The Print dialog box opens.

73. The Name of the printer should be Ireland.

74. Next to Number of copies, type 2 in the text box.

75. Click OK or press Enter.

76. Press Alt+F4 to close all open windows and to return to the Desktop.

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Exercise 2 Formatting A Table

Tables 1 and 2 are very plain. In this exercise, you are going to learn to format a table in different ways to make the table more interesting to look at. Before you can format anything in any computer program, you must select it. There are several ways to select the contents of cells, rows, and columns. Once selected, you can delete, copy, move the contents, or change the format.

Table 2

Selecting Table Elements

To Select Mouse Table Menu

Cell Click left inside edge of cell or triple-click cell Table>Select Cell

Row Click to left of row or double-click left inside edge of a cell Table>Select Row

Column Click column’s top border Table>Select Column

Table Select all rows with the mouse Select all columns with the mouse Double-click the 4-headd arrow in the upper-left corner

Table>Select Table





80. Press Ctrl+S.




84. Replace this filename by typing Tables 3 and 4, press Spacebar, type your initials, press Spacebar, and type your partner’s initials.


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Creating a Heading a New Way 86. Press Ctrl+R to right align the insertion point.





91. Check the Update automatically box.

92. This will change the date automatically in case you need to edit the exercise later.

93. Click OK.

94. Press Enter.


96. Press Enter.

97. Type Tables 3 and 4.


Adding a WordArt Title 99. Press Ctrl+E to center your text.



102. Select the design in the fifth column and second row.

103. Click OK.


105. Type League Leaders.

106. Click OK.



Formatting WordArt 108. Right-click the WordArt title and

select Format WordArt.


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110. Click the Layout tab.

111. Under Wrapping style, select In line with text.

112. Click OK.






Figure 6

Insert a Table from the Standard Toolbar

118. Click the Insert Table button on the Standard toolbar.

119. Drag the mouse down and across until you have created a 7 x 6 table and release the mouse.

120. Each column is the same width and each row is the same height.

121. Also, notice that the table extends from the left to the right margin. The table is left aligned.

122. Type the labels and information exactly as in Figure 7.

123. You will notice that if any information is too long for a cell, the text will automatically wrap to the next line.


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Figure 7

Don’t forget the periods after the team abbreviations.

Capitalize FG for Field Goals, FT for Free Throws, and LAL. for Los Angeles Lakers

125. Press Ctrl+S to save your work.

Open the Tables and Borders Toolbar 126. Right-click any toolbar at the top of the screen and select Tables and

Borders with the left mouse button.

Formatting the Title Row 127. Click in any cell in Row 1.

128. Click Table on the Menu bar, point to Select and select Row.

129. The entire row is highlighted.

130. Click Table on the Menu bar and select Merge Cells.

131. The cells in the row will be merged into one cell.

132. Press Ctrl+D. The Font dialog box opens.

133. Change the Font to Arial Black.

134. Change the Size to 24 points.

135. Change the Color to Red.

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136. Click OK.

137. Click the Center text button on the Formatting toolbar.

138. Notice that the height of the row has gotten wider to fit the larger text. Word automattically enlarges the height of a row to fit larger text or more text.

139. On the Tables and Borders toolbar, click the drop-down arrow next to

the Shading Color button .

140. Select Gray-12.5%.

Formatting the Other Rows 141. Click in any cell in Row 2.



144. Using the Formatting toolbar, change the text to Bold.

145. Using the Formatting toolbar, change the Font Size to 14 points.

146. Press Ctrl+E to center the text.

147. Click in any cell in Row 3.



150. Click the Shading Color button on the Tables and Borders toolbar to make the row Gray 12.5%.


152. Click Table on the Menu bar, point to Select and select Row. The entire row is highlighted.

153. Click the Shading Color button to make the row Gray 12.5%.




157. Click the Shading Color button to make the row Gray 12.5%.

The table now has alternating white and gray rows. This makes information easier to read.


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Figure 8

Adding an Outside Border to the Table 159. Click in any cell in the table.

160. Click Table on the Menu bar, point to Select and select Table.

161. The entire table will be selected.

162. Click the drop-down arrow next to the Line Style button on the Tables and Borders toolbar.

163. Select the fourth style from the bottom.

164. Click the drop-down arrow next to the Line Weight button .

165. Select 3 pt.

166. Click the drop-down arrow next to the Border button .

167. Select the Outside Border button.

168. Look at Figure 8 to check the outside border.

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Changing the Table Properties The Table Properties allows you to control how the table appears on the page. Here’s how to center the table and the information in the cells.

169. With the table still selected, click Table on the Menu bar and select Table Properties.

170. Click the Table tab.

171. Under Alignment, select Center.

172. Click the Cell tab.

173. Under Vertical Alignment, select Center.

174. Click OK.

Changing the Column Width (This is tricky!)

The table looks better, but column A is not wide enough for the words Player, Team to be on 1 line.

175. Move the mouse pointer over the border between the cell that say says Player, Team and the cell that says G.

176. The mouse changes from an I-beam to a double-headed arrow.

177. Click and drag the column to the right to make the first column wider.

178. Player, Team should now fit on 1 line.

Formatting the Numbers Numbers in a table are normally right aligned. However, I think it will look better centered.

179. Click in the cell that says 16.

180. Click and drag diagonally to the cell that says 26.2.

181. The numbers should all be selected.

182. Press Ctrl+E to center the numbers.

183. Press Ctrl+S to save your document.

184. Compare your work to Figure 9 on the next page.

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Figure 9

Adding a Word Art Title 185. Press Ctrl+End to go to the end of the document.


187. Press Ctrl+E to center your text.



190. Select the design in the third column and second row.

191. Click OK.


193. Type NBA Standings.

194. Change the Font Size to 48 pts.

195. Click OK.



Formatting WordArt 197. Right-click the WordArt title and select Format WordArt.


199. Click the Layout tab. Tables

200. Select In line with text.

201. Click OK.





Insert a Table from the Table Menu 206. Make sure the insertion point is left aligned.

207. Click Table from the Menu bar, point to Insert, and select Table.

208. The Insert Table dialog box opens.

209. Type 5 in the Number of columns text box.

210. Press Tab.

211. Type 9 in the Number of rows text box.

212. Press Tab.

213. The Column width text box should say Auto.

214. Click OK.

Microsoft Word inserts a 9 x 5 table. The table is left aligned.

215. Type the labels and data exactly as they are in Figure 10.

Figure 10

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Formatting Your Table Using AutoFormat AutoFormats are a collection of pre-designed tables that can format your table automatically for you. Using an AutoFormat can save you time and make your table look professionally made.

216. Click anywhere in the table you just made.

217. Click Table on the Menu bar and select AutoFormat.

218. The Table AutoFormat dialog box opens.

219. Use the down arrow key to explore the different AutoFormat designs that can be applied to your table.

220. Select the Contemporary Autoformat style.

221. This will automatically apply all of the formats that are checked.

222. Under Formats to Apply, check all of the boxes except Autofit.

223. Click OK.

More Formatting 224. Click in any cell in Row 1.



227. Click Table on the Menu bar and select Merge Cells.

228. The cells in the row will be merged into one cell.

229. Press Ctrl+D.

230. The Font dialog box opens.

231. Change the Font to Arial Black.

232. Change the Size to 24 points.

233. Change the Color to Red.

234. Click OK.

235. Click the Center text button on the Formatting toolbar.

236. Notice that the height of the row has gotten wider to fit the larger text. Word automattically enlarges the height of a row to fit larger text or more text.




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240. Using the Formatting toolbar, change the text to Bold.


242. Press Ctrl+E to center the text.



244. Click in the cell that says 18 in Row 3.

245. Click and drag diagonally to the cell that says 11 in Row 9.



Changing the Table Properties 248. With the table still selected, click

Table on the Menu bar and select Table Properties.


250. Under Alignment, select Center to center the table on the page.


252. Under Vertical Alignment, select Center to center the text vertically.

253. Click OK.


255. Press F7 to Spell and Grammar check your document.

256. Review your work carefully.




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261. Compare your work with Figure 11.

Figure 11







Exercise 3 Inserting New Columns And Rows

In addition to editing the contents of a table, you can add, delete, move, and copy cells, rows, and columns. You can modify a table by choosing the commands under Table on the Menu bar, right-clicking the table and choosing a command from the shortcut menu, or using the Tables and Borders toolbar.

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Opening an Existing File 268. Start Microsoft Word.

269. Click File on the Menu bar and select Open.

270. The Open dialog box appears.

271. Click the drop-down arrow to the right of the Look in box.

272. Select your period folder.

273. Click Tables 1 and 2 select it.

274. Click the drop-down arrow next to the Views button and select Preview.

275. This will give you a quick look at the document before opening it.

276. Click the Open button .

277. Press the Show/Hide button so you can see spaces and paragraph marks.

Renaming a Document 278. Click File on the Menu bar and select Save As.

279. The Save As dialog box will appear.

280. Click the drop-down arrow to the right of the Save in text box and select your period folder.

281. Click in the File name text box, and change the filename to Table 5.

282. The filename should read Table 5 your initials and your partner’s initials.


Open the Tables and Borders Toolbar If you don’t see the Tables and Borders toolbar, do this:

284. Right-click any toolbar at the top of the screen and select Tables and Borders with the left mouse button.

Changing the Page Orientation and Margins The table you will make needs more room on the paper.

285. Click File on the Menu bar and select Page Setup.

286. The Page Setup dialog box opens.

287. Click the Paper Size tab.

288. Under Orientation, select Landscape.

289. Click the Margins tab

290. Change the top, bottom, left and right margins to 0.5 inch.

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291. Click OK.

Changing the Heading 292. Change the title in the heading to Table 5.

Deleting the Bottom Table and Paragraph Marks 293. Click next to the paragraph mark directly below the top table.

294. Click and drag down to the end of the document.

295. The bottom of the document is now selected.

296. Press the Delete key.

297. You should now see only the top table.

Inserting a Column in Table 5 To insert a new row or column, select the row where you want to insert new rows, or select the column where you want to insert new columns. Select the same number of rows or columns as the number of rows or columns you want to insert.

298. Click in any cell in Column D.

299. Click Table on the Menu bar, point to Insert, and select Columns to the Left.

300. A new column appears to the left of the column you selected.

301. Type Name of Text as a label for the new column.

302. Type the full names of your textbooks for each class.

303. Don’t forget that titles should be capitalized.

304. The textbook names are probably too long for the column width. Don’t worry about this now.

305. Click in any cell in Column E.

306. Click Table on the Menu bar, point to Insert, and select Columns to the Right.

307. A new column appears to the left of the column you selected.

308. Type Picture as a label for the new column.

309. Your table now has six columns.


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Figure 12

Inserting a New Row 311. Click in any cell in Row 2 (This is Period 1.).

312. Click Table on the Menu bar, point to Insert, and select Rows below.

313. A new row appears below the row you selected.

314. Type the information in Figure 12 into your new row.

315. Type your teacher’s name and room number.

Adding Pictures to a Table To add a picture to a table, the wrapping must be turned off. The picture must be inline with text. Your teacher has selected some clipart to be inserted into the table.

316. Click in the picture cell for your science class.

317. Click Insert on the Menu bar, point to Picture, and select From File.

318. Click the drop-down arrow to the right of the Look in box and select Network Neighborhood.

319. Double-click Wright-ms1 (Zeus).

320. Double-click Students 200_.

321. Double-click Tables.

322. Click Science Picture to select it.

323. Click the Preview button to get a quick look at the picture before opening it.

324. Click the Insert button .

325. Double-click the picture.

326. The Format Picture dialog box opens.

Formatting the Picture 327. Click the Size tab.

328. Under Scale, double-click the number next to Height.

329. Type 25 and press the Tab key.

330. This will enter 25% next to Width.

331. Click OK.

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Inserting More Pictures into Cells 332. Click in each of the picture cells and insert the correct picture into it.

333. Double-click each image and resize the picture to the following scale:

Table 3

Picture Scale

Math 15%

P.E. 30%

Record Room 15%

History 25%

Computer 25%

English 15%

334. Look at Figure 13

Figure 13: Be sure to type the full name of your textbooks.

Formatting Your Table 335. Double-click the WordArt title.


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337. Change the Font Size to 24 points.

338. Click OK.

339. Click in Row 1.

340. Click Table on the Menu bar, point to Select, and select Row.


342. Press Ctrl+B.

343. Using the Tables and Borders toolbar, click the drop-down arrow next to the Shading Color button.

344. Select Yellow.

345. Click in Column A.

346. Click Table on the Menu bar, point to Select, and select Column.


348. Press Ctrl+B.

349. Using the Tables and Borders toolbar, click the drop-down arrow next to the Shading Color button.

350. Select Yellow.

351. Click in the cell that says Period.

352. Drag diagonally to the picture in the lower-right corner.

353. Press Ctrl+E.


Adding an Outside Border to the Table 355. Click in any cell in the table.

356. Click Table on the Menu bar, point to Select and select Table.

357. The entire table will be selected.

358. Click the drop-down arrow next to the Line Style button on the Tables and Borders toolbar.

359. Select the fourth style from the bottom.

360. Click the drop-down arrow next to the Line Weight button .

361. Select 3 pt.

362. Click the drop-down arrow next to the Border button .

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363. Select the Outside Border button.







369. Click the Row tab.

370. Under Size, copy the settings in the picture to the right.

371. Click OK.









379. Compare your work with Figure 14

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Figure 14

The pictures should fit in Column F.

The rows should all be the same height.







Exercise 4 Inserting New Rows

Select the row where you want to insert new rows, or select the column where you want to insert new columns. Select the same number of rows or columns as the number of rows or columns you want to insert.

Opening an Existing File 386. Start Microsoft Word.

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387. Click File on the Menu bar and select Open.

388. The Open dialog box appears.

389. Click the drop-down arrow to the right of the Look in box.

390. Select your period folder.

391. Click Tables 1 and 2 select it.

392. Click the drop-down arrow next to the Views button and select Preview.

393. This will give you a quick look at the document before opening it.

394. Click the Open button .

395. Press the Show/Hide button so you can see spaces and paragraph marks.

Renaming a Document 396. Click File on the Menu bar and select Save As.

397. The Save As dialog box will appear.

398. Click the drop-down arrow to the right of the Save in text box and select your period folder.

399. Click in the text box next to File name, and change the filename to Table 6.

400. The filename should read Table 6 your initials and your partner’s initials.


Open the Tables and Borders Toolbar If you don’t see the Tables and Borders toolbar, do this:

402. Right-click any toolbar at the top of the screen and select Tables and Borders with the left mouse button.

403. Click OK.

Changing the Heading 404. Change the title in the heading to Table 6.

Deleting the Top Table and Paragraph Marks 405. Click in the cell that says Period in the top table.

406. Click and drag down to the paragraph mark above the second table.

407. The top table and paragraph marks below it are now selected.

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408. Press the Delete key.

Drag to the paragraph mark above the bottom table.

409. You should now see only the bottom table.

Inserting a New Row 410. Click in any cell in Row 2 (This is Period 1.).

411. Click Table on the Menu bar, point to Insert, and select Rows below.

412. A new row appears below the row you selected.

413. Type Record Room.

414. Add the start time and end time information into your new row.

415. Click in any cell in Row 5 (Period 3).

416. Click Table on the Menu bar, point to Insert, and select Rows Above.

417. A row is inserted for Nutrition.

418. Type Nutrition,


420. Click in any cell in Row 7 (Period 4).

421. Click Table on the Menu bar, point to Insert, and select Rows Below.

422. A row is inserted for Lunch.

423. Type Lunch.


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Figure 15

Formatting the Table 426. Click the Table AutoFormat

button on the Tables and Borders toolbar.

427. Select 3D effects 3.

428. Copy the settings carefully in the picture to the right.

429. Click OK.

430. Click in Row 1.

431. Click Table on the Menu bar, point to Select, and select Row.


433. Press Ctrl+B.


434. Click in the cell that says Start Time.

435. Click and drag diagonally to the cell that says the end time of period 6 (the lower right corner).


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Figure 16







444. Click OK.


Formatting Your WordArt 446. Click your WordArt title once to select

it.

447. The WordArt toolbar should open.

448. Click the WordArt Gallery button

on the WordArt toolbar.

449. The WordArt Gallery dialog box opens.

450. Select the design in the fourth column and first row.

451. Click OK.

452. Double-click the WordArt title.

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455. Click OK.

456. Click the Format WordArt

button on the WordArt toolbar.


458. Click the Colors and Lines tab.

459. Change the Fill Color to Red.

460. Change the Weight to 2 points.

461. Click OK.







Figure 17467. Press the Close

button when you are done.






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Exercise 5 Making A Table Of Contents By Setting Tabs

If you are writing a long report or story with a number of sections, it is expected that you include a Table of Contents (TOC). There are a many ways to make a TOC in Microsoft Word, some simple, and some advanced. A TOC needs several straight columns of information. You are going to create two tables of contents, this time by setting tab stops instead of using the insert table command. Using a real table or tabs will line up information perfectly.

Instead of using a table, it is possible to line-up columns using the Tab key. Each time you press the Tab key, the insertion point moves 0.5 inch to the right. However, you can set the tab key to move any amount you wish. This is called setting tabs.

Once you set your tabs, it is often useful to use leader characters. Leader characters are dotted and dashed lines that lead your eye to the page number. You often see leader characters in table of contents, menus in restaurants, and price lists.

A TOC generally needs 3 columns, one for the chapter number, one for the title, and one for the page number. If you do not have chapters, use two columns.

Of course, you can make a table of contents without using a table or tabs at all. Before making a table of contents from scratch, look at several books to get creative design ideas from professional graphic designers. Let us make a TOC for the Internet chapter you did.


476. You are now on Document1.



478. Press Ctrl+S.




482. Replace this filename by typing Table 7, press Spacebar, type your initials, press Spacebar, and type your partner’s initials.



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491. Click OK.

492. Press Enter.


494. Press Enter.

495. Type Table 7.


497. Press Ctrl+E to center the insertion point.

Creating a Flashy Title from the World Wide Web Your heading is must be flashy to get the attention of people. Here is an easy way to create a flashy title for your document.

Introducing Flaming Text

498. Using the Quick Launch toolbar on the Taskbar, start Internet Explorer .

499. In the Address bar text box type www.flamingtext.com.

500. When the Flaming Text home page is loaded, right-click a blank spot on the page.

501. Select Add to Favorites from the menu.

502. The Add Favorite dialog box opens.

503. Select your folder to open it.

504. Leave the name as FlamingText.com.

505. Click the OK button again to add the Web page to your Favorites folder.

Choosing a Heading 506. At the top of the page, click the hyperlink.

507. Scroll to the bottom of the page.

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508. You will see the examples on the right.

509. Click the button.

510. Another page of examples opens.

511. Click the button.

512. Another page of examples opens.

513. Click the Old Stone example.

514. The Old Stone page opens. This page allows you to make changes.

Creating Text with Flaming Text

515. In the Text String box, type Table of Contents.


517. You can change the Font if you wish.

518. You can change the Age if you wish.

519. If you do change the Font, wait a second, and the sample will automatically change.

520. The Background Color is presently set to white. The color of the paper is white so do not change the color.

521. When you are ready, click the Create Logo button

.

522. A new Web page will appear.

523. Right-click the image and select Save Picture As.

524. Save in your period folder.

525. Name your Heading: TOC Title 1.jpg.

526. You must add the .jpg to make this work correctly.

527. Click Save.

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Inserting a Picture 528. Click Insert on the Menu bar, point to Picture, and select From File.

529. The Insert Picture dialog box opens.

530. Click the drop-down arrow to the right of the Look in box and select your period folder.

531. Click TOC Title 1.jpg to select it.



534. Press Enter five times.


536. Type Introduction.

537. Press the Enter key.

538. Type Welcome To Cyberspace: The Internet And The World Wide Web.

539. Press the Tab key.

540. Type 1.


542. Type Exercise 1.

543. Press Enter.

544. Type Traveling Through Cyberspace On The World Wide Web.

545. Press Tab.

546. Type 5.



549. Press Enter.

550. Type Copying, Pasting, And Saving Web Objects.

551. Press Tab.

552. Type 11.



555. Press Enter.

556. Type Downloading And Installing.

557. Press Tab.

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558. Type 19.



561. Press Enter.

562. Type Downloading A Program From The Internet.

563. Press Tab.

564. Type 22.



567. Press Enter.

568. Type Searching the Web.

569. Press Tab.

570. Type 25.



573. Press Enter.

574. Type Rules For More Effective Searching.

575. Press Tab.

576. Type 32.



579. Press Enter.

580. Type Using Search Engines To Find Pictures, Video, and Music.

581. Press Tab.

582. Type 38.



585. Press Enter.

586. Type Searching The Web For An Aerospace Picture.

587. Press Tab.

588. Type 45.


590. Type Group Project.

591. Press Enter. Tables

592. Type An Internet Scavenger Hunt.

593. Press Tab.

594. Type 1.

Figure 18: You are ready to make columns with Tabs.

Set Tab Stops with Leader Characters Each time you have pressed tab, the insertion point has moved 0.5 inch. In order to get the page numbers to line up in a column on the right side of the paper you could keep pressing tab many times, or you can quickly set up tab stops.

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595. Move the insertion point to the left of the I in Introduction.

596. Drag down to after the end of the document.

597. The contents are now selected.

598. Click Format on the Menu bar and select Tabs.

599. The Tabs dialog box opens.

600. Under Tab stop position type a 6.

601. This means that when you press the tab key, the insertion point will move to the 6-inch mark on the horizontal ruler.

602. Under Alignment select Right.

603. Under Leader select style 2.

604. Click the Set button.

605. Click OK.

You have now commanded Word to move to the 6-inch position on the horizontal ruler whenever you press tab, to right align the tabbed information, and to put a dotted leader before the tabbed information.

Formatting Your TOC 606. Double-click the word Introduction to select it.


608. Press Ctrl+B to make the text Bold.

609. Repeat the prior step to the words Exercises 1, 2, 3, 4, 5, 6, 7, 8, and Group Project.










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Figure 19







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Exercise 6 Making A TOC Of This Chapter


625. You are now on Document1.




628. Press Ctrl+S.




632. Replace this filename by typing Table 8, press Spacebar, type your initials, press Spacebar, and type your partner’s initials.









641. Click OK.

642. Press Enter.


644. Press Enter.

645. Type Table 8.


647. Press Ctrl+E to center the insertion point.

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Creating a Flashy Title from the World Wide Web Your heading is must be flashy to get the attention of people. Here is an easy way to create a flashy title for your document.

Choosing a Heading 648. Click the Start button, point to Favorites, point to your favorite's folder, and select

FlamingText.com.

649. At the top of the page, click the hyperlink.

650. Under Headings, click the Example gallery hyperlink.

651. Browse through the examples.

652. Click any design you like.

653. In the Text String box, type Table of Contents.


655. Experiment with different settings.

656. You can change the:

• Font

• Color

• Transparency

• Border

• Background

• Anything else you like

657. When you are ready, click the Create Logo button .

658. A new Web page will appear.

659. Right-click the image and select Save Picture As.

660. Save in your period folder.

661. Name your Heading: TOC Title 2.jpg or TOC Title 2.gif depending on the picture type.

662. Note: You must add the .jpg or .gif extension to make this work correctly.

663. Click Save.

Inserting a Picture 664. Click Insert on the Menu bar, point to Picture, and select From File.

665. The Insert Picture dialog box opens.

666. Click the drop-down arrow to the right of the Look in box and select your period folder.

667. Click TOC Title 2.jpg to select it.

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670. Press Enter five times.


672. Type Introduction.


674. Type Making Tables With Microsoft Word 2000.


676. Type 1.




680. Type Creating A Simple Table.


682. Type 2.



685. Press Enter.

686. Type Formatting A Table.

687. Press Tab.

688. Type 8.



691. Press Enter.

692. Type Inserting New Columns And Rows.

693. Press Tab.

694. Type 19.



697. Press Enter.

698. Type Inserting New Rows.

699. Press Tab.

700. Type 26.

701. Press Enter twice. Tables


703. Press Enter.

704. Type Making A Table Of Contents By Setting Tabs.

705. Press Tab.

706. Type 32.



709. Press Enter.

710. Type Making A TOC Of This Chapter.

711. Press Tab.

712. Type 40.


714. Type Group Project.

715. Press Enter.

716. Type Design A Table Of The Nine Planets.

717. Press Tab.

718. Type 1.

Figure 20

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Set Tab Stops with Leader Characters Each time you have pressed tab, the insertion point has moved 0.5 inch. In order to get the page numbers to line up in a column on the right side of the paper you could keep pressing tab many times, or you can quickly set up tab stops.

719. Move the insertion point to the left of the I in Introduction.

720. Drag down to the end of the document.

721. The contents are now selected.

722. Click Format on the Menu bar and select Tabs.

723. The Tabs dialog box opens.

724. Under Tab stop position type a 6.

725. This means that when you press the tab key, the insertion point will move to the 6-inch mark on the horizontal ruler.

726. Under Alignment select Right.

727. Under Leader select style 2.

728. Click the Set button.

729. Click OK.

You have now commanded Word to move to the 6-inch position on the horizontal ruler whenever you press tab, to right align the tabbed information, and to put a dotted leader before the tabbed information.

Formatting Your TOC 730. Select the word Introduction.


732. Press Ctrl+B to make the text Bold.

733. Repeat the prior step to the words Exercises 1, 2, 3, 4, 5, 6, and Group Project.








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Figure 21







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