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MAMMOTH LAKES RECREATION (MLR) Board Meeting MONDAY, October 5, 2015 @ 5:00 p.m.
Mammoth Lakes Tourism and Recreation Conference Room 2520 Main Street, Mammoth Lakes, CA
NOTE: In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please call (760) 709-0620. Notification 48 hours prior to the meeting will enable MLR to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) NOTE: All comments will be limited by the President to a speaking time of five minutes.
(5pm) ROLL CALL Board Members: Colin Fernie, Tom Johnson, David Page, Drea Perry, Teri Stehlik, Danna Stroud, and Brent Truax
(5:05pm) PUBLIC COMMENTS (On Items not on the Agenda) (5:10pm) ADMINISTRATIVE ITEMS
1. Approval of Agenda 2. Approve minutes of August 31, 2015 MLR Board Meeting 3. Approval of New MLR Board Members
a. Conflict of Interest Mandated Forms
4. Reorganization of the MLR Board – Executive Positions : President / Secretary / Treasurer 5. Assign Board Committee Assignments 6. (30 min) Mammoth Arts & Culture Center Project Presentation 7. (15 min) Review and consider approving the Multi-Use Task Force Report 8. (60 min) Create a Top Tier Project Matrix by reviewing Project Filters and Business Plans 9. (30 min) TOML Council-Staff-NGO Strategic Priorities Alignment Refinement Exercise 10. Financial Reports
a. TOML Report of August Expenditures
b. MLR Invoice to TOML for Monthly Payment per MLR Contract
c. MLR Budget vs Actuals YTD
d. MLR Balance Sheet
e. Review FY 15-16 Measure R & U Adopted Budget
11. (30 minutes) Committee Updates – Status and Next Meeting Date a. Development / Fundraising : Focus on raising funds b. Allocation : Implementation of the Measure R & U funding cycle c. Communications : Develop of communication strategy and outreach plan d. Mammoth Trails : Represent MLR on the committee and oversee the annual budget e. Performing Arts AdHoc : Working with the Mammoth Arts and Culture committee f. Reconciliation : Annual review of allocation funding to ensure accountability g. Strategy : All members of the Board are members of this committee
h. Nominating Committee : Annually recruit members for board positions
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12. Determine the calendar for MLR Board meetings for the 15-16 FY 13. Board Member Reports 14. Executive Director Report
a. Potential calendar dates:
i. October 5 Process to identify the readiness of top tier projects
ii. October 13 MLR update to Recreation Commission
iii. October 19 MLR Top Tier Public Hearing
iv. October 21 MLR Q3 Report to the TOML Town Council
v. November 2 MLR Board Meeting
vi. November 3 MLR update to the Recreation Commission
vii. November 18 TOML Town Council Meeting – Top Tier Info Item
viii. November 30 MLR Board Meeting
ix. December 1 MLR update to the Recreation Commission
x. December 16 TOML Town Council Meeting – Top Tier Action Item
REQUEST FOR FUTURE AGENDA ITEMS:
• Review and consideration of adopting an employee handbook • Review and consideration of adopting an employee medical insurance plan
ADJOURNMENT
To the next meeting of the MLR Board on October 19, 2015.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Mammoth Lakes Tourism outside door not less than 72 hours prior to the meeting. Dated September 30, 2015
___________________________ Rich Boccia; MLR Executive Director
Mammoth Lakes Recreation September 14, 2015, Board Meeting Minutes
Mammoth Lakes Tourism Office Conference Room ROLL CALL
President Stroud called the meeting to order at 5:06 p.m. at the Mammoth Lakes Tourism Conference Room, 2510 Main Street, Mammoth Lakes, CA. Present: Danna Stroud, Tom Johnson, Teri Stehlik, Brent Truax and David Page.
PUBLIC COMMENT
No public comments.
Drea Perry arrived at 5:09 p.m.
ADMINISTRATIVE ITEMS
1. Agenda approved2. Minutes were approved (M Stehlik, S Truax, 5-0, David Page abstained).3. Town Council and MLR Strategy Workshop on September 2, 2015, was summarized by Rich
Boccia. What are our priorities, and what Council saw as MLR’s priorities.a. Board members that attended provided their comments and take-away from the
meeting.4. David Page and Tom Johnson discussed the process the Communications Committee went
through for the decision on contracting Lot 42 Design (Erin Dekker) as the graphic artist withcomments added by Lesley-Anne Hoxie and Rich Boccia.
a. The Board discussed and made changes to the contract.b. Motion to approve the terms of the contract and to allow Executive Director to execute
the set agreement and to make small modifications, if necessary, (M Page, S Johnson, 6-0).
5. Rich Boccia and Tom Johnson gave an overview of the Multi-Use Task Force work that has beenaccomplished and recommendations coming out of the group regarding the temporary shadestructure.
a. Betsy Truax added comment, and Grady Dutton provided a breakdown of how theestimated cost was calculated. Dutton addressed questions about a tent-like structure.
b. The proposed location for the multi-use facility was discussed. Stroud requestedbackground and explanation on what the facility may look like, the Board discussed theirvision.
c. Stroud inquired on how the community is being informed about the issue.d. It was encouraged to bring in the group who raised money for the permanent shade
structure and ask them what they would like to do with the money raised – go to thenew structure? Use it to put on a tournament? Etc?
6. The Board reviewed and discussed the draft Employee Document. Brent Truax expressedconcern about have legal counsel on the document.
a. Recommendation to compare to California Association of Non-Profits documents.b. Bring back a reviewed document on November 2, 2015, Board meeting.
7. Committee Reportsa. Development/Fundraising: Nothing to reportb. Allocations: Special Events Funding—will wait until after a meeting Rich is attending
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Mammoth Lakes Recreation September 14, 2015, Board Meeting Minutes
Mammoth Lakes Tourism Office Conference Room c. Communications: New website will be launched after content is added and then
polished by Tom Johnson and Brahm Goodis.d. Mammoth Trails: Reported on the IMBA weekend, and the positive relationship that has
been developed from it. Teri Stehlik requested that the initiation project sheets bebrought back to the MLR Board to gain knowledge of.
e. Performing Arts Ad hoc: A meeting with Evan is scheduled. He is presenting to the Boardin October 5, 2015.
f. Reconciliation: A few items are still opened. Finishing closing CIPs.g. Strategy: Coming back on October 5.h. Nomination Committee: Going to interview all six applicants later this week. Willing to
keep seats open in order only approve the very best.8. Board Member Reports:
a. Tom is an awesome golfer b. IMBA was a great group to have in town.c. Drea rode an IMBA trail in Northern California.d. David Page reported on the biking environment at Burning Man.e. Sierra Nevada snow pack is the lowest in 500 years.f. Oct 15 9am-4:30pm discussion on National Forest Service issues.
9. Executive Director Report: Rich believes that the Board is a strong and focused group andappreciated the work that has been done.
REQUEST FOR FUTURE AGENDA ITEMS
• TOML Council Strategic Planning Workshop, October 12, 2015 and “homework” from the TownStrat meeting
• Mammoth Arts and Culture Center Project Update Presentation• Approve new Board appointments• Election of officers for the MLR Board• Business plans and funding for the top tier projects discussion
ADJOURNMENT
There being no further business to come before the Board of Directors, the meeting was adjourned at 7:40 p.m.
Respectfully submitted,
Lesley-Anne Hoxie Executive Assistant Mammoth Lakes Recreation
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Mammoth Lakes Recreation Agenda Action Sheet
MLR Meeting Date: October 5, 2015 Date Prepared: September 24, 2015
Prepared by: Rich Boccia
Title: Approval of New Mammoth Lakes Recreation Board of Directors Members
Agenda: Item #3
Recommended Motion: It is recommended that the MLR Board of Directors approve the appointment of three Board of Director members for two year terms beginning October 2015 through September 2017.
Background Information: The MLR Board of Directors appointed a nominating committee at its August 3, 2015 meeting to begin the selection process for board of director membership. The nominating committee reviewed the MLR bylaws and began the recruitment process in August through various media channels.
The recruitment period was closed at the beginning of September and the nominating committee met to screen the candidates that submitted applications for the four open positions. There were a total of six candidates that applied with all six being granted interviews by the nominating committee. Three of the candidates are being recommended to the MLR Board of Directors with one remaining open seat.
These three candidates being recommended for Board of Director positions are as follows: • Danna Stroud• Teri Stehlik• Gary Morgan
Funds Available: Not Applicable Account #: Not Applicable
Reviewed by: (Add board, and staff as appropriate to initial/check off upon review)
__ Board President __x__ MLR Executive Director ____ MLR Legal Counsel
MLR Vision / Priority / Deliverable: • “Recruit qualified candidates for board positions to be appointed by the MLR Board at the October
Annual Meeting.”
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Mammoth Lakes Foundation September, 2015
Mammoth Arts & Cultural Center Project Overview
The New EVENTS CENTER is part of the Mammoth Arts & Cultural Center Project (MACC). It is designed to be a multi-use community facility with emphasis on Performing Arts, Music, Dance, Film, Education, and a variety of Community/College Programming. In 2010 the Mammoth Lakes Foundation (MLF) hired Bill Taylor, former Senior Town Planner to convene a community work group of 25 people who developed a Feasibility Report & Business Plan that was presented to the College.
The college was unable to move the project to the next stage and have allowed MLF to take over development of the project through a Joint Use and Development of Facilities Agreement (partially funded by Measure C) between the College and MLF. The project will also include an agreement with the Town of Mammoth Lakes (funded by Measure U) to support operating costs.
The project will be a partnership between Mammoth Lakes Foundation, Cerro Coso Community College, and the Town of Mammoth Lakes. The catalysts for being able to move the project to reality is a $2-million challenge gift through The Tambour Foundation. The gift guarantees $1-million and another $1-million if we can leverage with a third $1-million. MLF will contribute 9-acres of land and the existing Edison Theatre to the MACC. The Events Center will be owned and operated by MLF with governance TBD. We have been looking at the option to create a Special Purpose Entity under the MLF umbrella with a different board of directors.
What we want to accomplish is best described on the Christopher Cohan Performing Arts Center website, San Luis Obispo, CA: “From the beginning it was recognized that through partnership we could accomplish what none of us could do alone. We believe that the people of our area and visitors to our community deserved a special facility devoted to the enrichment of lives through the quality presentation of arts and cultural activities”.
“Our magnificent performing arts center is the result of a partnership and a true spirit of cooperation between California Polytechnic State University, the City of San Luis Obispo and the Foundation for the Performing Arts Center. For more than 30 years, various groups explored the possibility of constructing a performing arts center, but the vision did not truly come into focus until the three partners entered into a unique agreement to do what no single entity could do alone-build a state-of-the-art performing arts center to serve the greater San Luis community”.
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Page 2 of 4
We have a unique opportunity and believe that the Mammoth Lakes Foundation and the Town of Mammoth Lakes together with the Kern Community College District (Cerro Coso Community College) have the capacity to create a partnership that will work in our community and create a Arts and Cultural Campus that will enhance our future and the lives of generations to follow.
How we make the project work:
• The College will contribute $4.5M of Measure C funds to capital outlay through a JointUse and Development Agreement.
• The term of the agreement with the College is for 99 years. The term of the agreementwith the Town for operating support will also be a long term agreement.
• The Mammoth Lakes Foundation will contribute approximately 9-acres of land, theEdison Theatre, office space and parking lot. The current value of MLF land is $4.5million and the existing Edison Theatre $2.0 million. The intent is to create an Arts &Cultural Center Complex for the Community, College, and K-12 schools-The MammothArts & Cultural Center Project (MACC). The Mammoth Lakes Foundation would ownand operate the facilities governed by a new TBD board, possibly as a Special PurposeEntity (SPA).
• The Town of Mammoth Lakes would be responsible for providing a TBD level of annualfunding from Measure U, a local voter approved initiative which this project qualifies forand was one of the projects sold to the voters in the Measure U campaign. This fundingwould be part of the income used to operate the facility/complex.
• The KCCD requires that this project be approved by Department of State Architects(DSA) and that we follow all Public Competitive Bidding, Contracting & Construction LawIssues. The KCCD has provided the School Business Manual from Schools LegalServices. The agreement that will allow the KCCD to fund the project as a “JointDevelopment and Use of Facilities Agreement”. It is similar to the agreement theCollege has with Mono County Office of Education when the College contributedMeasure C funding to the Library project. The Draft Joint Use and DevelopmentAgreement will go to the MLF board in November.
• We have a good schematic design which has allowed us to get through the initialplanning and do rough cost estimating. We are using $500 a square foot for initialplanning which makes the Events Center a $7.0M Project. Additional funding will berequired for other parts of the project. See attached MACC Capital Project-Projection.
• When we complete the Joint Development Agreement we will bring another architecton board (who has theatre and DSA experience) to expand the detail in the schematicdesign, sound, lighting, elevations, and possibly land use. We have been using a localarchitect (Bruce Woodward) who we plan to keep involved. The College will require anarchitect who has theatre experience and has taken projects through DSA. We haveidentified 20 architectural firms who meet the above requirements. We will send out a
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Request for Qualifications (RFQ) as soon as the Joint Development Agreement is approved by the MLF board and College.
• We have a $2.0M letter of Intent from the Tambour Foundation and a couple of otherinterested donors in participating in the project. The Tambour Foundation wants thesecond $1.0M of their money to be a challenge gift with matching funds for another$1.0M. We believe this is very do-able and that MLR can help with the capital campaign.We recently met with another donor who has verbally committed $200k.
• The $2.0M donor has naming rights. The college name would have secondary rights andTown recognition along with the college. There will be lots of opportunity for otherdonor recognition which we will identify in the capital campaign.
• The MACC is a $15 million + project. The Events Center is one component of the MACCProject and estimated at $7-million.
• When MLF acquired the 86 acre South Gateway property there were no buildings on theproperty. Today there are seven facilities owned by community stakeholders forcommunity benefit. The Events Center will be the next facility. The college, foundationand local schools have had great vision in moving the South Gateway facilities to reality.
• The Events Center/Cultural Center is described in the 1994 EIR that was prepared for theKern Community College District and approved by the Kern Community College Board ofTrustees. It was filed with the State Clearing House after approval. All facilities thathave been built on the South Gateway Property have been approved under the 1994EIR.
Project Action Plan and Timeline
1. Presentation to MLF board for review, discussion, and approval. NOVEMBER
2. RFQ-Architect and Construction Management (CM), we plan to send RFQ’s after theMLF board review and conditional approval by KCCD and Town. NOVEMBER
3. Organize a working committee of interested people who have relevant expertise andtime to meet often. NOVEMBER
4. Joint Use and Development of Facilities Agreement. IN PROGRESS
5. College Governance Agreement, part of Join Use Agreement. IN PROGRESS
6. Letter of Intent with Tambour Foundation and Final Agreement. IN PROGRESS
7. Operating Agreement between Town and MLF. IN PROGRESS
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8. Capital Campaign is in the quite phase. Announcement and launch as soon asagreements are in place. JANUARY
9. Committee to discuss and determine the PROJECT DELIVER SYSTEM. AFTER WORKINGCOMMITTEE IS SELECTED
10. Select Delivery System, and Construction Management-Committee to discuss and makeselections. NOVEMBER-DECEMBER
11. Develop RFP with review of construction management and select architects to invite tosubmit proposals. AFTER RFQ REVIEW AND CM ONBOARD
12. RFP-Architects selected for proposals. 30 DAYS AFTER RFQ PROCESS SELECTION
13. Select architect. ASAP AFTER RFP REVIEW
14. Agreements Confirmed and Approved-Architect + CM, Committee to review schematicdesign, elevations, exterior, and interior quality. 45-60 DAYS
15. Project Bid Review and Approval with revised schematic design if necessary,exterior/interior and elevations-Budget estimate to confirm preliminary estimates. 45-60 DAYS
16. Review of revised project budget and timeline by committee and green light to moveforward or re-design. 30 DAYS
17. Proceed to working drawings and constructability review-Approve and finalize. 150-200days
18. CM to create final estimate before project goes to DSA. 30 DAYS
19. Proceed to DSA Review and Approval. 180-240 days
20. CM to put project out to bid. This may happen prior to DSA-TBD. 30 days
21. Committee to approve final bids and move forward or value engineering if necessary.30-DAYS
22. Project start date depends on when project is approved by DSA-TBD
23. Construction is estimated at 12-15 months
24. Projected Opening Date is Fall/Winter 2018
25. When construction starts, management, programming and marketing must be inprogress and in place ASAP. We will start planning, programming, and selling theinaugural event 12-18 months before we open the doors.
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"The MACC"Project Components, Funding, and Schedule
9/28/2015 1:21 PMC:\Users\MLR\Documents\Preforming Arts Center MACC\Copy of MACC-Project Projection for MLR 9-28-2015
Project Facilities TotalEvents Center Square Footage 14,000 $500 $7,000,000Fine Arts Studio $500,000New Parking Lot & Lighting $250,000New Storage Barn/Work Shop $250,000New Amphitheatre & Walkway $150,000New Patio $150,000Land-(9) Acres ($500,000 per acre) MLF $4,500,000Edison Theatre & Building MLF $2,000,000Administrative-Capital Campaign, Marketing, Project Management $200,000Total Project Estimate $15,000,000
Funding SourceCollege Measure C Agreement $4,500,000Tambour Foundation LOI $2,000,000Challenge Tambour/Capital Campaign $200K pending $1,000,000MLF-contribution of land and building MLF $6,500,000Fine Art Grant/Mono Art Council $500,000Additional Funding/Capital Campaign $500,000Total $15,000,000
Committed Funding $13,000,000Funding to be developed with MAC $500,000Capital Campaign Goal-TBD $1,500,000*The MACC is 90% funded and we need to raise 10%*Fine Arts Facility will be funded separately and phased*A capital campaign may include an endowment and would increase the campaign-TBD*The capital funding, source of revenue, and schedule are updated as new information is received
Schedule & Timeline 2014 2015 2016 2017 2018Schematic design/Cost EstimateCollege, Town, & Gift - AgreementsReview of RFQ, Selection Architects NovemberReview of RFP, Selection Project Architect Nov-DecSelection Architect & Construction Mgr. Nov-DecProject Committee Review Nov-Dec2nd Project Bid for Budget Review Nov-DecWorking Drawings Jan-JuneFinal Project Bid for Budget Review June-JulyDSA Submittal, Review & ApprovalContract Mar-AprilStart project MayOpen Doors Sept-Oct
July-FebOct-Oct
July-Feb
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Mammoth Lakes Recreation Agenda Action Sheet
MLR Meeting Date: October 5, 2015 Date Prepared: September 24, 2015
Prepared by: Rich Boccia
Title: Approval of Multi-Use Facility Task Force Report
Agenda: Item #7
Recommended Motion: That the MLR Board of Directors approve the recommendations of the Multi-Use Task Force to include the construction of a new Multi-Use Facility on the town owned Mammoth Creek Park West and to support the recommendation to not pursue a temporary shade cover due to the costs that could be earmarked for the construction of a new facility.
Background Information: Town Staff working in conjunction with representatives from Mammoth Lakes Recreation (MLR) and the Recreation Commission (Rec Commission) to conduct an effort to do due diligence on a proposed Multi-Use Facility (Facility) and consider options for location and environmental analysis and to report back to the Town Council with their conclusions.
In addition, the group was requested to investigate options to provide temporary shade to include a recommendation regarding a preferred alternative, conceptual cost estimate and schedule. That recommendation will consider the cost of installation in relation to the proposed period the temporary shade might be in place.
Attached please find the following documents: • Multi-Use Facility Task Force Due Diligence• Town Owned & Managed Opportunities and Constraints• Shade Structure Spreadsheet
Funds Available: TOML General Fund, Measures R & U Account #: TBD
Reviewed by: (Add board, and staff as appropriate to initial/check off upon review)
__ Board President __x__ MLR Executive Director ____ MLR Legal Counsel
MLR Vision / Priority / Deliverable: • Prepare and provide to the Town an MLR strategy and prioritized list of primary amenities
recommended to be supported with Measure R & U funds by December 2015.
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Mammoth Lakes Multi-Use Facility Task Force Due Diligence Progress
September 4, 2015
Town Staff working in conjunction with representatives from Mammoth Lakes Recreation
(MLR) and the Recreation Commission (Rec Commission) to conduct an effort to do due
diligence on a proposed Multi-Use Facility (Facility) and consider options for siting and
environmental analysis and to report back to the Town Council with their conclusions.
In addition, the group was requested to investigate options to provide temporary shade to
include a recommendation regarding a preferred alternative, conceptual cost estimate and
schedule. That recommendation will consider the cost of installation in relation to the proposed
period the temporary shade might be in place.
The Task Force was convened and meetings have been held on a weekly basis beginning July 28. The group included designated members and support staff. Not every member was able to attend every meeting, but there was significant participation by:
Town Council: Colin Fernie, John Wentworth Recreation Commission: Betsy Truax, Bill Sauser Mammoth Lakes Recreation: Tom Johnson, Rich Boccia, Lesley-Anne Hoxie Town Staff: Dan Holler, Grady Dutton, Stuart Brown
This is a summary of the due diligence process to date. Additional details will be provided at the meetings noted. Critical future milestones include:
September 8: Presentation and request for Comments, Rec Commission. September 14: Presentation and request for Comments, MLR. September 18: Task Force Meeting to discuss Rec Commission and MLR comments and
finalize recommendations to Town Council. October 7: Formal Presentation to include a full report on the due diligence and a
recommendation to Town Council.
Multi-Use Facility and Complementary Uses
1. Convene Kickoff Meeting: The group met on July 28 and formulated a program formoving forward, including descriptions for research, analysis, cost estimates, schedulealternatives and recommendations.
2. Prepare Work Plan and Solicit Comments: A draft Work Plan was established in thatinitial meeting. This summary is in the same format as that Work Plan. As noted,additional detail on progress to date will be presented to Rec Commission and MLR attheir next meetings. Once comments are received regarding due diligence to date, thatWork Plan will be part of the presentation to Town Council on October 7.
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3. Allocate Resources: The group will provide a recommendation to Town Council on anappropriate funding mechanism for Staff time and proposed consultant costs. Theseshould be allocated before additional work is authorized.
4. Prepare Multi-Use Facility Project Description: After Town Council authorization toproceed, and using information learned during the due diligence process, previous facilityideas, Rec Commission programming goals and MLR input, a refinement/formalization ofa facility project description will be prepared. Additional detail may includecomplementary uses, a more refined footprint, required appurtenances and an elevation.
5. MLR Strategy: MLR’s Strategy process is moving forward, using the direction fromTown Council that the Facility will not be located long term on the current site. OnceTown Council provides direction, MLR will include direction received into their Strategy,including site selection and complementary uses.
6. Staff, Rec Commission and MLR planning, design and construction process specific toFacility implementation:
a. Compile list of available sites. Town-owned upon completion of Facility. List hasbeen compiled and includes: Community Center Parcel, Bell Shaped Parcel,Mammoth Creek Park West, Whitmore Park/Track, Field(s), Pool, Trails End Parkand the parcel at Tavern and Sierra Park Road, the Civic Center Parcel.
b. Review of prior work (Plan Your Parks/RecStrats/etc.). Review complete. Thatprior information was valuable to the group and served to inform their review ofalternatives.
c. Perform initial opportunities and constraints review/matrix. Initial matrix is beingrefined for presentation beginning September 8. It may be further refined prior toa formal recommendation.
d. Trim list to a Short List of sites and describe pros and cons for each. This processwas completed and resulted in a preliminary consensus on a preferred location.That current recommendation is Mammoth Creek Park West.
e. Review complementary facilities that might be co-located on each site. A reviewof potential complementary uses was done and resulted in a preliminaryrecommendation. That current recommendation is for a Community Center.
f. Recommend initial site selection or additional study. A unanimous preliminaryselection was completed. That current recommendation is to place the multi-usefacility at Mammoth Creek Park West with a Community Center.
Future: g. Prepare Conceptual Site Plan of selected site.
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h. Recommend approval/formal site selection. The Task Force will seek commentsfrom Rec Commission and MLR and will make a recommendation to TownCouncil on October 7.
i. Prepare detailed project description for CEQA. Discussions have begun withPlanning and Community Development staff regarding CEQA analysis and theneed for consultant assistance.
j. CEQA process.
k. Design.
l. Construction.
Schedule: A review of schedule requirements indicates should direction be provided in October, the multi-use facility will be ready for a grand opening Halloween 2017.
Temporary Shade
Significant research was done on a temporary shade structure. Due diligence included:
A. The group discussed alternatives suggested to date that might be a reasonable alternative.
B. Task Force members initiated Telephone and e-mail discussions with existing facilityoperators in various communities.
C. Other interested parties provided additional valuable information from telephone and e-mail discussions with facility operators in various communities.
D. Site visits took place that included discussions with operators by various interested partiesand that information was included in discussions.
To summarize A. through D.: Facilities in the following locations researched, reviewed,analyzed, considered, in no particular order. This review ranged from a review of photosonly to on line research to in-person discussions with facility staff:
Salmon, Idaho Hailey, Idaho Sun Valley, Idaho Breckenridge, Colorado Park City, Utah Jackson Hole, Wyoming Squaw Valley, California South Lake Tahoe, California
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E. Discussions took place within the Task Force of alternatives. This discussion includedissues such as relative design considerations (wind and snow), size (length, width, height),use/programming, usable period, installation costs, operations & maintenance costs, userfees, other design considerations.
F. An initial consensus was reached on what might be a reasonable alternative.
Once the information was reviewed, it was the consensus of the group that the reasonablealternative that should be further explored was the Breckenridge facility. That facility wasconstructed nearly twenty years ago. Although original construction cost information wasnot readily available, a clear description of the facility was obtained as was ongoing annualcost information.
Very roughly, that facility includes a shade structure covering a full size rink. The shadecloth itself is retracted more often than not to allow sunshine and for weatherconsiderations. It is retracted for wind and other weather events. It is basically shadecloth supported on cables. The support structure includes eighteen poles (42” diameter,thirty feet tall) that support cables running the length of the facility. It also includes aminimum of eight smaller poles that support perpendicular cables to enable adjustments tothe angle of the shade cloth depending on sun angle and desired openness.
G. A conceptual cost estimate has been prepared for that alternative. It is estimated the rangeof costs for design, fabrication and installation is between $400,000 - $500,000. Theprobable cost of the eighteen large support poles alone would be approximately $15,000each for a total of $270,000. Additional costs will include design, mobilization, materialstesting, additional poles, fabric, rigging and other appurtenances.
H. Should the Town Council direct staff to pursue this alternative, it could not be designed,fabricated and installed before the beginning of this winter season. It is possible it couldbe in place before the end of the season.
At this time, the consensus of the group is that due to the availability of a facility in October 2017 and upon Town Council direction, it does not appear an investment of $400,000 to $500,000 to provide shade for one or one and a half seasons is the best use of funds, especially considering those funds could be used for the permanent facility.
In closing, this summary represents a considerable amount of reliable due diligence by a diverse and dedicated group. The Task Force is very interested in receiving comments from Rec Commission and MLR. Subsequent to receiving those comments, the group will reconvene to finalize its recommendations to be presented to Town Council on October 8.
16
1
Mammoth Lakes Multi-Use Facility Task Force Due Diligence Progress
Town Owned or Managed Facilities Opportunities and Constraints
September 4, 2015
The following information is meant as a working document containing notes from various conversations/contacts related to opportunities and constraints due diligence. It is meant to capture significant details regarding facilities and a sense of how these facilities might relate to design and construction of a facility in Mammoth Lakes. Please excuse any typos or imperfect use of language. This document provides a short listing of Town Owned or Managed Facilities outlining their opportunities and constraints as related to the multi-use facility and possible complementary uses.
Community Center Parcel • Opportunities
o Existing tennis courts and playgroundo Existing community centero Existing parkingo Located in towno Protected from the windo Existing restrooms
• Constraintso Small size parcel with tennis courtso Smaller space for building and parkingo Higher elevation and shadeo Existing building with leaseo Need major modification due to the condition of the facilities
Thoughts: • The building property may be considered for additional parking for the area• MCOE presently leases the other building for educational programs• This is the commercial hub for the community – already impacted• Locating the MUF here would displace the tennis courts• Tennis courts need a rebuild at $250,000. per court• Would we see an increase in the use of the facility if it were on this parcel?• A Woodward Facility would be a more viable fit• Placement of any facility will require more parking
Bell Shaped Parcel • Opportunities
o Natural settingo Centrally locatedo Access from trails and major roadso Native flora and fauna
• Constraintso Known wetland issues have not been fully defined
17
2
Thoughts: • Currently designated as open space - to explore this option require study, a planning process
and then the environment review process – there have been only limited studies on this parcel• The committee does not consider this as an option at this time• There would appear to be strong community will to not engage in this parcel at this time• There is a lack of existing public infrastructure (parking, water, electricity, sewer, etc)
Mammoth Creek Park West • Opportunities
o Located in towno Existing recreation and park facilitieso Existing restroomso Adjacent to creek and trailso Access to public transportationo Parkingo Adjacent mixed uses
• Constraintso Southern portion owned by the Forest Serviceo Proximity to residential projectso Parkingo Is there an open space argument given the open space to south and east
Thoughts: • The opportunity for complementary facilities exists• The central location in town supports the local community• Lower elevation related to snow• There is no displacement of facilities and in fact enhancing the present play park – the potential
for the addition of Shane’s Inspiration• This space has always been planned for a public park• There is a need to engage with the local community comments to address concerns• There may be a consideration for enhanced parking• There may be a desire to explore southern park property with the forest service• Consensus = a viable option for MUF and a complementary limited facility
Whitmore Park Complex / Track, Field(s) & Pool • Opportunities
o Existing track & field, pool and lighted ball fieldso Space for more facilities and parkingo Clear of snow much more of the time than in town
• Constraintso 9 miles from near town officeso Not accessible to the population without vehicles or enhanced public
transportationo Cost of travel and maintenance for Towno Windo Visual and environmental impacts
18
3
Thoughts: • Long term lease (Just renewed @ 30yrs / $900 a year) which requires LADWP and LA City
Council to approve any contracts – well based water that is an element of the lease• There is always the concern of building infrastructure on leased land• There would be costs to winterize the facility• Distance from town to the facility is a concern• Staffing challenges related to shared facilities• Consensus – not appropriate
Trails End Park • Opportunities
o Complementary uses for the facility – skateboard and roller – greateropportunities
o Would add a stronger staffing presence at the park• Constraints
o Close to be completed as originally plannedo Major size and space constraints – outgrown the propertyo Parkingo Shenanigans!
Thoughts: • The property has been built out – there is not a want or a need to relocate any of the present
facilities• One option would be to complete the elements of the park and close this project• The park is a busy place• Consensus = finish this park project and conduct the ribbon cutting event
Civic Center • Opportunities
o Town ownedo Adequate spaceo The relationship with the RV park
• Constraintso Preplanned for government facilitieso There would need to be infrastructure development
Thoughts: • This property does not support the concept of complementary facilities• Consensus = this property is not an appropriate placement of the MUF
Other thoughts that were a part of the discussion, for future use: • Why not a pool instead of a MUF?• Is there a financial filter?• Where does Snowcreek fit into this equation?• Recreation Center by the Village• Development of a Visitor Pass• There is no support for duplicative facilities
19
4
• MLR Strat doc to address location of facilities – will require a public process• MLR has a draft filter with the MACC being processed through that tool• We need to think through the east / west connection to fully maximize these parcels
With a clear (unanimous) consensus that Mammoth Creek Park West is the best choice for the multi-use facility, the Task Force then considered a number of possible complementary facilities. It was discussed the greatest need at this time is for an updated and enlarged Community Center due to the size and condition of the existing facility. It is recommended any planning and environmental documentation effort include a building of approximately 10,000 square feet.
20
Mam
mo
th L
akes
Mu
lti-
Use
Fac
ility
Ta
sk F
orc
e D
ue
Dili
gen
ce P
rogr
ess
Te
mp
ora
ry S
had
e S
tru
ctu
re
Sep
tem
ber
4, 2
01
5
The
follo
win
g in
form
atio
n is
mea
nt
as a
wo
rkin
g d
ocu
men
t co
nta
inin
g n
ote
s fr
om
var
iou
s co
nve
rsat
ion
s/co
nta
cts
rela
ted
to
th
e te
mp
ora
ry s
had
e st
ruct
ure
du
e d
ilige
nce
. I
t is
mea
nt
to c
aptu
re s
ign
ific
ant
det
ails
reg
ard
ing
faci
litie
s an
d a
sen
se o
f h
ow
th
ese
faci
litie
s m
igh
t re
late
to
des
ign
an
d c
on
stru
ctio
n o
f a
faci
lity
in
Mam
mo
th L
akes
. P
leas
e ex
cuse
an
y ty
po
s o
r im
per
fect
use
of
lan
guag
e.
1.
Fact
s fo
r co
nsi
der
ati
on
: If
th
e te
mp
ora
ry s
ha
de
cove
r is
to
rem
ain
up
du
rin
g w
ind
/sto
rm e
ven
ts, t
hes
e m
ust
be
take
n in
to c
on
sid
era
tio
n. T
her
e w
ill b
e le
ssco
nce
rn if
th
e st
ruct
ure
if t
he
sha
de
cove
r is
ta
ken
do
wn
an
d u
sed
on
ly d
uri
ng
per
iod
ic p
erio
ds
du
rin
g t
he
day
.
Bre
cken
rid
ge
Sun
Val
ley
Salm
on
La
ke T
aho
e
Fully
En
clo
sed
Jack
son
Ho
le
Info
rmat
ion
Co
llect
or
and
m
isce
llan
eou
s n
ote
s re
gard
ing
con
tact
p
erso
n a
nd
oth
er d
etai
ls
Jeff
, Ric
h:
Gre
g Se
amas
. Sh
ared
a h
isto
ry o
f th
e 1
999
EIR
an
d t
he
Rec
Co
mm
issi
on
W
est
Re
sort
To
ur.
Bre
cke
nri
dge
had
a
shad
e st
ruct
ure
Mam
mo
th w
as g
oin
g to
rep
licat
e. N
ever
mo
ved
fo
rwar
d
Lesl
ey
Sco
tt
An
d o
ther
s
Ric
h, J
eff
Kn
ud
sen
Ho
ckey
Pre
sid
ent
Lyn
n
Van
Ole
son
and
Mik
e Fi
nd
orf
Ric
h
Star
ted
wit
h a
te
mp
sh
ade
stru
ctu
re
No
w h
ave
h
ard
co
ver
Des
ign
win
d:
Mam
mo
th:
100
mp
h
wit
h g
ust
s to
13
0 w
ith
win
ds
chan
gin
g d
ram
atic
ally
in s
ho
rt p
erio
ds
of
tim
e.
N/A
sh
ade
net
tin
g m
ust
be
retr
acte
d
dai
ly.
take
s 1
5 m
inu
tes
N/A
N
/A
N/A
H
ard
Co
ver
Des
ign
sn
ow
load
: 2
30 lb
s. g
rou
nd
sn
ow
load
. N
orm
ally
re
pre
sen
ts 1
77
lbs
on
ro
of
for
2013
CB
C a
nd
16
1 lb
s fo
r 2
010
.
Can
no
t h
and
le s
no
w lo
ad, w
ind
, or
rain
. C
ann
ot
han
dle
sn
ow
load
or
rain
N
/A
N/A
H
ard
Co
ver
Exis
tin
g w
idth
8
5ft
9
0ft
1
00ft
8
5ft
1
00
Exis
tin
g le
ngt
h
212
ft
180
ft
200
ft
200
ft(N
HL)
2
00
Exis
tin
g sp
an
16
sh
ade
curt
ain
s su
pp
ort
ed b
y 18
la
rge
and
oth
er s
mal
ler
po
les
10
sh
ade
stru
ctu
res
Exis
tin
g h
eigh
t 2
0 f
eet
abo
ve r
ink.
2
0 p
ole
s @
25
fe
et
21
2.
Co
mp
ara
ble
fa
cilit
ies:
ben
efic
ial d
eta
iled
info
rma
tio
n (
Faci
litie
s th
at
are
alr
ead
y co
nst
ruct
ed a
nd
op
era
tio
nal)
Loca
tio
n
Bre
cken
rid
ge
Sun
Val
ley
Salm
on
La
ke T
aho
e
Fully
En
clo
sed
Jack
son
Ho
le
Faci
lity
Des
crip
tio
n:
Faci
lity
run
by
Bre
cke
nri
dge
Par
ks
and
rec
reat
ion
dep
t.
Full
size
NH
L re
gula
tio
n r
ink
200
x85
The
ou
tdo
or
rin
k is
bu
ilt n
ext
to a
n
ind
oo
r fa
cilit
y. T
her
e ar
e p
lan
s to
en
clo
se t
he
ou
tdo
or
givi
ng
the
tow
n t
wo
fu
ll ic
e sh
eets
.
Faci
lity
is r
un
by
the
ho
ckey
ass
oci
atio
n
The
tow
n c
on
trac
ts
wit
h t
he
org
aniz
atio
n
to m
anag
e th
e fa
cilit
y an
d a
ll o
f th
e p
rogr
amm
ing
The
ho
ckey
ass
oci
atio
n
is a
50
1c3
Ther
e ar
e tw
o w
inte
r o
nly
rin
ks -
bo
th h
ave
ligh
ts
No
ch
arge
fro
m T
ow
n
for
the
lan
d O
lder
gr
ave
l pit
Faci
lity
run
by
pri
vate
op
erat
or,
w
ith
a 2
0 ye
ar
pro
fit-
shar
ing
con
trac
t. 1
7
year
s re
mai
n.
Ho
ckey
as
soci
atio
n is
5
01 c
3.
Ye
ar r
ou
nd
ice
ri
nk
faci
lity
wit
h
mu
ltip
le r
even
ue
sou
rces
. Fu
lly e
ncl
ose
d,
con
cess
ion
ce
nte
r,lo
cker
ro
om
s, y
oga
ro
om
, sto
rage
, o
ffic
es.
Gen
eral
D
escr
ipti
on
Rin
k ru
ns
thir
d w
eek
of
Oct
ob
er
un
til t
he
en
d o
f M
arch
. Th
ey t
urn
th
e ch
iller
s o
ff in
Jan
uar
y. It
ru
ns
nat
ura
lly u
nti
l Mar
ch.
They
tu
rn it
b
ack
on
to
ext
en
d t
he
ice
thro
ugh
th
e b
usy
Sp
rin
g B
reak
ski
sea
son
.
Rin
k ru
ns
year
-ro
un
d. I
t is
kn
ow
n f
or
ho
stin
g su
mm
er
ice
sho
ws
and
Oly
mp
ic
figu
re s
kate
rs. I
n t
he
win
ter,
it is
use
d b
y th
e h
ock
ey t
eam
.
10
sh
ades
100
fee
t o
f 8
x
10 w
idth
Sh
ade
Clo
th
Cu
rtai
ns
hu
ng
abo
ut
9
fee
t ab
ove
th
e ri
nk
flo
or
They
han
g
vert
ical
ly.
Op
erat
ing
wit
h t
hes
e Sh
ade
Clo
ths
for
10
year
s
Rin
k ru
ns
year
-ro
un
d.
71%
of
its
reve
nu
e fr
om
8
% o
f to
tal h
ou
rs
of
usa
ge:
thro
ugh
to
urn
amen
ts.
Use
/
Pro
gram
min
g Ic
e h
ock
ey, m
ens,
wo
men
s, y
ou
th,
and
beg
inn
ers
Cu
rlin
g Fi
gure
ska
tin
g p
ub
lic s
kati
ng
Ice
Ho
ckey
in t
he
win
ter,
b
irth
day
par
ties
, an
d o
pen
ic
e. Ic
e Sh
ow
s
Ice
Ho
ckey
O
pen
Ice
Mai
nly
Ice
Ho
ckey
Ice
ho
ckey
, fi
gure
ska
tin
g,
tou
rnam
ents
, fi
gure
ska
tin
g sh
ow
s, c
url
ing,
22
pu
blic
, sch
oo
l sk
atin
g, c
amp
s
Loca
tio
n
Bre
cken
rid
ge
Sun
Val
ley
Salm
on
La
ke T
aho
e
Fully
En
clo
sed
Jack
son
Ho
le
Usa
ble
per
iod
o
f ti
me
Mid
Oct
ob
er t
hro
ugh
Mar
ch
year
ro
un
d
No
vem
ber
- M
arch
Ye
ar R
ou
nd
Inst
alla
tio
n
cost
s B
een
op
erat
ing
for
19
year
s. T
he
grea
test
co
sts
wer
e th
e st
eel
po
les.
Th
e co
ncr
ete
pili
ngs
are
6
feet
dee
p.
The
stee
l su
pp
ort
s ar
e 4
2” in
dia
met
er a
nd
ap
pro
xim
atel
y 3
0 f
t ta
ll.
$20
,00
0
$20
,00
0
Exis
tin
g fa
cilit
y -
Tow
n o
f So
uth
La
ke T
aho
e b
uilt
Op
erat
ion
s –
shad
e co
ver
on
& o
ff
Shad
e is
up
du
rin
g th
e su
nn
iest
p
art
of
the
day
an
d r
etra
cted
wh
en
no
t n
eed
ed.
They
rec
eiv
e se
vera
l cal
ls a
ye
ar in
qu
irin
g ab
ou
t th
eir
engi
nee
red
mo
tori
zed
p
ulle
y sy
stem
Pu
lley
syst
em t
o o
pen
an
d c
lose
Ye
ar r
ou
nd
in
do
or
faci
lity
Mai
nte
nan
ce
cost
s -
des
crib
e
Sno
w r
emo
val
Tota
l $1
2,4
70
Sun
scre
en m
ain
ten
ance
Su
nsc
ree
n t
ota
l $6,
90
0 Li
ght
mai
nte
nan
ce
$68
0
Mat
eri
als
Shad
e C
loth
A
bo
ut
$40,
000
per
ye
ar in
mai
nte
nan
ce
cost
s fo
r b
oth
rin
ks
Fee
stru
ctu
re
– ad
ult
/stu
den
t/r
enta
ls
Ad
ult
(1
8-5
9):
$8
Yo
uth
(17
& U
nd
er):
$6
Sen
ior
(60
& O
lder
): $
6
Fam
ily A
dm
issi
on
(2
ad
ult
s/2
ki
ds)
: $35
- S
essi
on
Fam
ily A
dm
issi
on
w/o
ska
tes:
$22
P
ub
lic H
ock
ey/F
rees
tyle
/Sti
ck &
P
uck
: $1
0 –
Ses
sio
n
Re
nta
l Eq
uip
me
nt
Fi
gure
Ska
tes
$4.0
0
Hel
me
t: $
2.0
0
Ho
ckey
Sti
ck: $
3.0
0
Ho
ckey
Eq
uip
me
nt:
$5
.00
$25
to
$1
69
for
ice
ho
ckey
Je
ff in
dic
ates
th
at ic
e h
ock
ey is
th
e d
raw
an
d
op
en s
kate
fo
r o
ther
th
an ic
e h
ock
ey is
vi
rtu
ally
no
n-e
xist
en
t
$12
to
$2
200
(l
atte
r is
clu
b
ho
ckey
re
gist
rati
on
fo
r 6
m
on
ths
of
seas
on
)
Des
crib
e w
inte
r p
rogr
amm
ing
Ice
ho
ckey
, men
s, w
om
ens,
yo
uth
, an
d b
egin
ner
s C
url
ing
Figu
re s
kati
ng
4p
m t
o M
idn
igh
t W
eek
en
ds
6am
th
ru
Mid
nig
ht
- Ic
e H
ock
ey
8 a
m t
o m
idn
igh
t d
epen
din
g o
n
gam
es, e
ven
ts,
23
pu
blic
ska
tin
g A
ctiv
e Sc
hed
ule
-
Issu
es w
ith
ligh
ts/n
ois
e
tou
rnam
ents
, ca
mp
s.
Loca
tio
n
Bre
cken
rid
ge
Sun
Val
ley
Salm
on
La
ke T
aho
e
Fully
En
clo
sed
Jack
son
Ho
le
# o
f w
inte
r vi
sits
- b
ud
get
Ice
Ho
ckey
Fee
s O
pen
an
d f
ree
ice
skat
ing
bu
t th
at d
oes
n
ot
gen
erat
e re
ven
ue
33
,597
fro
m
No
v-A
pri
l
Des
crib
e su
mm
er
pro
gram
min
g
two
bo
un
cy h
ou
ses
and
a m
ini g
olf
co
urs
e w
orl
d-c
lass
ou
tdo
or
ice
sho
ws
N
o p
rogr
amm
ing
ove
r th
e su
mm
er
Ice
pro
gram
s
# o
f su
mm
er
visi
ts -
bu
dge
t ge
ner
ates
ro
ugh
ly 1
0k
Shu
t d
ow
n
mai
nte
nan
ce w
ork
an
d
fun
dra
isin
g -
sup
po
rt
loca
l eve
nts
wit
h
par
kin
g an
d b
eer
sale
s
14
,696
Fin
anci
al
sup
po
rt f
or
faci
lity
Do
nat
ion
s -
they
are
a
501
c3
We
bp
age
see
ks
do
nat
ion
s fo
r o
per
atio
ns
Sust
ain
able
. In
2
011
est
imat
ed
con
trac
t fo
r fa
cilit
y th
at w
as
op
erat
ed b
y th
e to
wn
at
a $
10
0k
def
icit
.
Des
ign
co
nsi
der
atio
ns
Net
tin
g p
rovi
des
sh
ade
to e
xte
nd
th
e se
aso
n.
Als
o W
rap
per
imet
er
of
rin
k gi
vin
g e
xtra
pro
tect
ion
fro
m
the
win
d a
nd
ligh
t sn
ow
sto
rms.
Shad
e C
loth
sh
ade
to
exte
nd
th
e se
aso
n
Fully
en
clo
sed
fa
cilit
y -
op
po
rtu
nit
ies
to
be
sust
ain
able
3.
Alt
ern
ati
ves:
det
aile
d in
form
ati
on
nee
ded
(Fa
cilit
ies
tha
t co
mp
lete
or
are
pre
sen
tly
bei
ng
pla
nn
ing
fo
r co
nst
ruct
ion
)
Bre
cken
rid
ge
Bre
cken
rid
ge
Info
rmat
ion
co
llect
or
Jeff
Des
crip
tio
n
16
pan
els
run
nin
g th
e le
ngt
h o
f th
e ri
nk.
Aes
thet
ics
bes
t lo
oki
ng
Fun
ctio
n
six
mo
nth
s o
f ic
e
24
Inst
alla
tio
n c
ost
s
Op
erat
ion
s an
d m
ain
ten
ance
co
sts
rep
lace
th
e n
etti
ng
ever
y 3
-5 y
ears
. cab
les
ever
y 5
-7 y
ears
Rec
om
men
ded
usa
ble
per
iod
3-7
yea
rs
4.
Dec
isio
n p
oin
ts
Bre
cken
rid
ge
Sun
V
alle
y Sa
lmo
n
Lake
Tah
oe
Fully
En
clo
sed
Jack
son
H
ole
Ho
w d
oes
th
is a
lter
nat
ive
imp
rove
th
e u
se o
f th
e fa
cilit
y?
Pro
vid
es o
utd
oo
r sk
atin
g fo
r 5
½
mo
nth
s. S
afer
ice
co
nd
itio
ns
Exte
nd
s th
e se
aso
n t
hru
M
arch
Th
e fu
lly e
ncl
ose
d
faci
lity
year
ro
un
d
is f
ully
su
stai
nab
le
Ho
w d
oes
th
e co
st o
f th
e in
stal
lati
on
, o
per
atio
n a
nd
mai
nte
nan
ce r
elat
e to
th
e le
ngt
h o
f th
e ex
ten
ded
win
ter/
ice
per
iod
or
sum
mer
sh
ade
adva
nta
ge?
On
ce in
stal
led
th
e to
wn
saw
rap
id g
row
th a
nd
b
uilt
an
ind
oo
r fa
cilit
y. T
her
e is
sti
ll a
nee
d
and
th
e to
wn
is g
oin
g to
en
clo
se t
his
fac
ility
to
p
rovi
de
mo
re ic
e sk
atin
g as
on
e sh
eet
of
ice
isn
’t e
no
ugh
.
Jeff
ind
icat
es t
his
sim
ple
p
ulle
y sy
stem
do
es
exte
nd
th
e ic
e se
aso
n
into
th
e m
on
th o
f M
arch
In
dic
ated
th
at w
e sh
ou
ld
revi
ew s
un
stu
die
s su
nca
lc.n
et
Can
th
e co
st o
f o
per
atin
g th
e sh
ade,
if
mea
nt
to b
e re
trac
ted
/tak
en d
ow
n, b
e re
du
ced
by
the
use
of
volu
nte
er
reso
urc
es?
The
shad
e ru
ns
on
a s
tati
on
ary
top
cab
le w
ith
ca
rab
iner
s. T
he
bo
tto
m c
able
is p
ulle
d in
on
a
bo
at t
ype
win
ch a
nd
is p
ulle
d t
o o
ne
sid
e.
It
take
s 1
5-2
0 m
inu
tes
to p
ull
in a
ll si
xtee
n
shee
ts o
f sh
ade.
Yes,
it is
a s
imp
le p
ulle
y sy
stem
Je
ff in
dic
ates
th
at if
th
ey
we
re t
o b
uild
th
e sa
me
stru
ctu
re t
od
ay it
wo
uld
b
e co
de
com
plia
nt
25
Mam
mot
h La
kes R
ecre
atio
n To
p Ti
er P
roje
ct F
ilter
Mat
rix
Oct
ober
5, 2
015
The
Obj
ectiv
es fo
r thi
s exe
rcis
e in
clud
e:
1.To
iden
tify
the
read
ines
s of a
top
tier p
roje
ct2.
To d
eter
min
e w
hat o
ther
info
rmat
ion
is n
eede
d to
con
firm
read
ines
s
Proj
ect N
ame
BP %
Fi
lter %
O
ppor
tuni
ties
Cons
trai
nts
Exte
rnal
Influ
ence
s
Mul
ti-U
se F
acili
ty
Com
mun
ity C
ente
r
Mam
mot
h Ar
ts &
Cul
ture
Even
t Cen
ter
Aqua
tic C
ente
r
High
Alti
tude
Tra
inin
g
Shan
e’s I
nspi
ratio
n
Biat
hlon
Tra
inin
g Ce
nter
Fiel
d Ho
use
Nic
he P
roje
cts
09.3
0.15
26
© 2006-2012 The One Page Business Plan Company, All Rights Reserved www.onepagebusinessplan.com
Mammoth Lakes Recreation TOML Multi Use Facility FY 2015-2016
The Town of Mammoth Lakes parks and recreation vision is to provide multipurpose, year round, indoor and outdoor recreation opportunities accessible to all residents and visitors. Our parks and recreation system will promote personal health and well-being, foster community interaction, promote connectivity within and beyond the Town, nurture collaborative partnerships, and encourage appreciation of the Town’s spectacular natural environment.
"The Town of Mammoth Lakes Parks and Recreation mission is to provide multipurpose, year-round, indoor and outdoor recreation opportunities accessible to all residents and visitors."
• Expand our donor program through banner advertising and memberships• Raise $250,000 through a capital campaign by June 2017• Developing customer centric value driven affordable programs for our residents and
visitors• To operate a year round program with a minimum 20% cost recovery
• The Recreation Commission leads the community in the programming of the facility• Core services include winter ice programs, summer RecZone and other programs• Engage and encourage event organizers to utilize the facility• Engage the Youth Advisory Committee in developing applicable programs/events for
the facility• Continue to work with the school district to develop programs• Raise capital funds through the campaign committee• Design an annual fund and giving program• Increase public awareness through media events and marketing tools• Develop an efficient budget, cost control and reporting systems• Expand programming opportunities to enhance revenue to support the facility through
twelve month programming opportunities• Actively pursue long term partners• More effectively partner with MLT to market the facility as elements of a destination
market
27
© 2006-2012 The One Page Business Plan Company, All Rights Reserved www.onepagebusinessplan.com
• MLR to take the lead with the creation of capital campaign committee and theidentification of leveraging partnerships
• TOML Public Works to take the lead with the construction of the project• Recreation Commission and TOML Recreation Department to take the lead with the
programming of the facility• Open the facility in October 2017
28
1
Mam
mot
h La
kes R
ecre
atio
n Dr
aft F
ilter
/ C
ateg
orie
s to
Cons
ider
in D
eter
min
ing
Top
Tier
Cap
ital P
roje
cts
Proj
ect N
ame:
Mul
ti U
se F
acili
ty
Proj
ect L
ead:
Tow
n of
Mam
mot
h La
kes
Proj
ect D
escr
iptio
n: T
o de
sign,
con
stru
ct a
nd p
rogr
am a
Mul
ti-U
se F
acili
ty fo
r the
Tow
n of
Mam
mot
h La
kes
Estim
ated
Cap
ital C
ost:
$2.
1 to
$2.
3 m
illio
n
(A)
Publ
ic B
enef
it (E
xpla
in in
Not
es)
Y N
N
otes
N
ext S
teps
De
fine
the
bene
fit
The
Tow
n of
Mam
mot
h La
kes p
arks
and
recr
eatio
n vi
sion
is to
pro
vide
m
ultip
urpo
se, y
ear r
ound
, ind
oor a
nd o
utdo
or re
crea
tion
oppo
rtun
ities
ac
cess
ible
to a
ll re
siden
ts a
nd v
isito
rs. O
ur p
arks
and
recr
eatio
n sy
stem
w
ill p
rom
ote
pers
onal
hea
lth a
nd w
ell-b
eing
, fos
ter c
omm
unity
in
tera
ctio
n, p
rom
ote
conn
ectiv
ity w
ithin
and
bey
ond
the
Tow
n, n
urtu
re
colla
bora
tive
part
ners
hips
, and
enc
oura
ge a
ppre
ciat
ion
of th
e To
wn’
s sp
ecta
cula
r nat
ural
env
ironm
ent.
Faci
lity
Use
& D
eman
d •
# se
rved
(act
iviti
es)
•M
ulti
or S
ingl
e U
se•
Seas
onal
or Y
ear R
ound
•Ta
rget
ed m
arke
t seg
men
ts se
rved
•Fi
ts in
to e
xist
ing
infr
astr
uctu
re•
Expa
nds i
nfra
stru
ctur
e•
Not
redu
ndan
t
X X X X X X X
Win
ter u
se is
app
roxi
mat
ely
10,0
00 u
sers
and
the
sum
mer
use
is
betw
een
1000
and
500
0 us
ers
50%
l oca
l and
50%
regi
onal
(B)
Plan
ning
& D
evel
opm
ent (
Expl
ain
in N
otes
)Y
N
Not
es
Nex
t Ste
ps
Feas
ibili
ty S
tudy
Com
plet
ed
•If
no, s
tatu
s rep
ort
X Th
is is
not c
onsid
ered
a n
ew p
roje
ct a
s thi
s will
repl
ace
the
exist
ing
faci
lity.
The
re a
re c
urre
nt m
etric
s bei
ng u
sed
to e
xpan
d pr
ogra
mm
ing.
Lo
catio
n Id
entif
ied
x M
amm
oth
Park
Wes
t Lo
catio
n Av
aila
ble
x En
viro
nmen
tal A
naly
sis
x To
be
cond
ucte
d ba
sed
on T
OM
L Co
unci
l Act
ion
Addi
tiona
l Reg
ulat
ory
Appr
oval
s x
TBD
Capi
tal C
ost f
or th
e Pr
ojec
t x
Appr
oxim
atel
y $2
.1 to
$2.
3 m
illio
n Ca
pita
l Rai
sed
& S
ourc
es
x M
ello
Roo
s Fun
ds, M
easu
re R
, TO
ML
Gen
eral
Fun
d, D
onat
ions
Pa
rtne
rs
x Pe
ndin
g Po
tent
ial F
utur
e Pa
rtne
rs
To b
e de
velo
ped
29
2
(C)
Ope
ratio
ns &
Sus
tain
abili
ty (E
xpla
in in
Not
es)
Y N
N
otes
N
ext S
teps
Pa
rtne
rs
Mam
mot
h La
kes Y
outh
Hoc
key,
LA
King
Hoc
key
Cam
ps, S
kate
Hos
ts,
Volu
ntee
rs
Ope
ratin
g Co
sts a
nd S
ourc
es
x Cu
rren
t win
ter o
pera
tions
is a
bout
$22
0,00
0 an
d $2
0,00
0 fo
r sum
mer
–
Mea
sure
R &
U a
long
with
Mel
lo R
oos F
unds
Co
st E
ffect
ive
Ope
ratio
ns Id
entif
ied
Expl
ore
as o
ptio
ns o
f new
roof
stru
ctur
e –
utili
ty
The
deve
lopm
ent o
f com
plim
enta
ry fa
cilit
ies a
llow
s for
max
imizi
ng
reso
urce
s 20
% c
ost r
ecov
ery
Repl
acem
ent R
eser
ve
x Th
ere
is a
need
to d
eter
min
e th
e lif
e cy
cle
of a
ll pr
ojec
ts
Busin
ess P
lan
(The
8 E
lem
ents
) x
Ow
ned
and
oper
ated
by
the
TOM
L Go
vern
ance
Pla
n x
Ow
ned
and
oper
ated
by
the
TOM
L M
arke
ting
Plan
x
Ther
e is
a ne
ed to
dev
elop
a st
rong
er w
orki
ng re
latio
nshi
p w
ith M
LT
30
© 2006-2012 The One Page Business Plan Company, All Rights Reserved www.onepagebusinessplan.com
Mammoth Lakes Recreation TOML Community Center Fiscal Year 2015-1016
The Town of Mammoth Lakes parks and recreation vision is to provide multipurpose, year round, indoor and outdoor recreation opportunities accessible to all residents and visitors. Our parks and recreation system will promote personal health and well-being, foster community interaction, promote connectivity within and beyond the Town, nurture collaborative partnerships, and encourage appreciation of the Town’s spectacular natural environment.
"The Town of Mammoth Lakes Parks and Recreation mission is to provide multipurpose, year-round, indoor and outdoor recreation opportunities accessible to all residents and visitors."
• Create a donor and member program• Develop a customer centric value driven affordable programs for our residents and
visitors• To operate a year round program with a minimum 20% cost recovery
• The Recreation Commission leads the community in the programming of the facility• Core services include winter ice programs, summer RecZone and other programs• Engage and encourage event organizers to utilize the facility• Engage the Youth Advisory Committee in developing applicable programs/events for
the facility• Continue to work with the school district to develop programs• Raise capital funds through the campaign committee• Design an annual fund and giving program• Increase public awareness through media events and marketing tools• Develop an efficient budget, cost control and reporting systems• Expand programming opportunities to enhance revenue to support the facility through
twelve month programming opportunities• Actively pursue long term partners• More effectively partner with MLT to market the facility as elements of a destination
market
31
© 2006-2012 The One Page Business Plan Company, All Rights Reserved www.onepagebusinessplan.com
• MLR to take the lead with the creation of capital campaign committee and theidentification of leveraging partnerships
• TOML Public Works to take the lead with the construction of the project• Recreation Commission and TOML Recreation Department to take the lead with the
programming of the facility• Open the facility in October 2017
32
1
Mam
mot
h La
kes R
ecre
atio
n Dr
aft F
ilter
/ C
ateg
orie
s to
Cons
ider
in D
eter
min
ing
Top
Tier
Cap
ital P
roje
cts
Proj
ect N
ame:
Tow
n of
Mam
mot
h La
kes C
omm
unity
Cen
ter
Proj
ect L
ead:
Tow
n of
Mam
mot
h La
kes
Proj
ect D
escr
iptio
n: T
o de
sign,
con
stru
ct a
nd p
rogr
am a
Com
mun
ity C
ente
r Es
timat
ed C
apita
l Cos
t: $
3 to
$5
mill
ion
(A)
Publ
ic B
enef
it (E
xpla
in in
Not
es)
Y N
N
otes
N
ext S
teps
De
fine
the
bene
fit
The
Tow
n of
Mam
mot
h La
kes p
arks
and
recr
eatio
n vi
sion
is to
pro
vide
m
ultip
urpo
se, y
ear r
ound
, ind
oor a
nd o
utdo
or re
crea
tion
oppo
rtun
ities
ac
cess
ible
to a
ll re
siden
ts a
nd v
isito
rs. O
ur p
arks
and
recr
eatio
n sy
stem
w
ill p
rom
ote
pers
onal
hea
lth a
nd w
ell-b
eing
, fos
ter c
omm
unity
in
tera
ctio
n, p
rom
ote
conn
ectiv
ity w
ithin
and
bey
ond
the
Tow
n, n
urtu
re
colla
bora
tive
part
ners
hips
, and
enc
oura
ge a
ppre
ciat
ion
of th
e To
wn’
s sp
ecta
cula
r nat
ural
env
ironm
ent.
Faci
lity
Use
& D
eman
d •
# se
rved
(act
iviti
es)
•M
ulti
or S
ingl
e U
se•
Seas
onal
or Y
ear R
ound
•Ta
rget
ed m
arke
t seg
men
ts se
rved
•Fi
ts in
to e
xist
ing
infr
astr
uctu
re•
Expa
nds i
nfra
stru
ctur
e•
Not
redu
ndan
t
X X x X X X
Nee
d so
me
proj
ecte
d nu
mbe
rs -
This
faci
lity
is co
mm
unity
cen
tric
Re
plac
es th
e cu
rren
t str
uctu
re –
not
mee
ting
the
com
mun
ity n
eeds
(B)
Plan
ning
& D
evel
opm
ent (
Expl
ain
in N
otes
)Y
N
Not
es
Nex
t Ste
ps
Feas
ibili
ty S
tudy
Com
plet
ed
•If
no, s
tatu
s rep
ort
x Th
ere
wou
ld b
e a
need
to c
ompl
ete
a st
udy
base
d on
the
dire
ctio
n pr
ovid
ed b
y th
e TO
ML
Tow
n Co
unci
l. T
he P
lan
Your
Par
ks d
ocum
ents
en
gage
d th
e co
mm
unity
in th
e in
itial
stag
es o
f the
wor
k. T
here
wou
ld b
e a
cont
inue
d ne
ed to
eng
age
the
com
mun
ity in
the
conc
eptu
al d
esig
n.
Loca
tion
Iden
tifie
d x
Mam
mot
h Pa
rk W
est
Loca
tion
Avai
labl
e x
Envi
ronm
enta
l Ana
lysis
x
Wou
ld n
eed
to b
e co
mpl
eted
in c
onju
nctio
n w
ith th
e M
ulti-
Use
Fac
ility
Ad
ditio
nal R
egul
ator
y Ap
prov
als
To b
e de
term
ined
Ca
pita
l Cos
t for
the
Proj
ect
Betw
een
$3 a
nd $
5 m
illio
n Ca
pita
l Rai
sed
& S
ourc
es
x Pa
rtne
rs
To b
e de
term
ined
Po
tent
ial F
utur
e Pa
rtne
rs
To b
e de
term
ined
33
2
(C)
Ope
ratio
ns &
Sus
tain
abili
ty (E
xpla
in in
Not
es)
Y N
N
otes
N
ext S
teps
Pa
rtne
rs
To b
e de
term
ined
O
pera
ting
Cost
s and
Sou
rces
Th
e TO
ML
gene
ral f
und
Cost
Effe
ctiv
e O
pera
tions
Iden
tifie
d Ex
plor
e as
opt
ions
of n
ew ro
of st
ruct
ure
– ut
ility
Th
e de
velo
pmen
t of c
ompl
imen
tary
faci
litie
s allo
ws f
or m
axim
izing
re
sour
ces
20%
cos
t rec
over
y Re
plac
emen
t Res
erve
x
Ther
e is
a ne
ed to
det
erm
ine
the
life
cycl
e of
the
proj
ect
Busin
ess P
lan
(The
8 E
lem
ents
) x
Ow
ned
and
oper
ated
by
the
TOM
L Go
vern
ance
Pla
n x
Ow
ned
and
oper
ated
by
the
TOM
L M
arke
ting
Plan
x
Ther
e is
a ne
ed to
dev
elop
a st
rong
er w
orki
ng re
latio
nshi
p w
ith M
LT
34
© 2006-2012 The One Page Business Plan Company, All Rights Reserved www.onepagebusinessplan.com
Mammoth Lakes Recreation Mammoth Arts and Culture Center (MACC) Fiscal Year 2015 - 2016
We believe that the Mammoth Lakes Foundations and the Town of Mammoth Lakes together with the Kern Community College District have the capacity to create a partnership that will work in our community and create a facility that will enhance our future and the lives of generations to follow.
The MACC will be a regional state of the art facility designed to provide a first rate performance venue, modern teaching facilities, and flexibility for a range of activities. New facilities within the MACC are planned to include a 300 seat theater, lobby function space for up to 300 people, concessions area, and prep kitchen. A 500-800 seat outdoor amphitheater, a storage and utility building, additional parking, space for a future fine arts center, and the existing Edison Theatre with office and conference space.
• To create an Arts & Culture complex for the benefit of residents and visitors• To provide a world class facility to enhance the work of our artists and attract future
generations• To provide a venue that can accommodate a variety of programs and activities• To expand Arts and Culture programming opportunities for residents and visitors• To support the work of the local Arts and Culture non-profit organizations• To enhance the quality of life for residents and visitors
• Support creative programming opportunities• Develop, encourage and promote world class programming• Actively recruit and program year round live entertainment• Construct modern efficient facilities at a reasonable cost• Establish a sustainable organizational structure and self-perpetuating governance• Develop a compelling user experience• Ensure financial stability and longevity
• Complete partnership agreements between MLF, TOML, MLR, CCCC, MLT, ESTA, MAC• Leverage major donor funding of $2 million with a $1 million challenge gift• Launch a capital campaign to help fund venues and support facilities• Work closely with MLR on sponsorship and funding opportunities• Create a new MACC board and organizational structure under the umbrella of MLF• Create MACC governance plan and hire staff to operate and manage the MACC• Finish planning of the Events Center , hire architect and select construction management
method• Complete and schedule a Grand Opening in the fall of 2018
35
1
Mam
mot
h La
kes R
ecre
atio
n Dr
aft F
ilter
/ C
ateg
orie
s to
Cons
ider
in D
eter
min
ing
Top
Tier
Cap
ital P
roje
cts
Proj
ect N
ame:
Mam
mot
h Ar
ts &
Cul
ture
Cen
ter (
MAC
C)
Proj
ect L
ead:
Mam
mot
h La
kes F
ound
atio
n / E
van
Russ
ell
Proj
ect D
escr
iptio
n: T
he M
ACC
will
be
a re
gion
al st
ate
of th
e ar
t fac
ility
des
igne
d to
pro
vide
a fi
rst r
ate
perf
orm
ance
ven
ue, m
oder
n te
achi
ng fa
cilit
ies,
and
flex
ibili
ty fo
r a ra
nge
of a
ctiv
ities
. N
ew fa
cilit
ies w
ithin
the
MAC
C ar
e pl
anne
d to
incl
ude
a 30
0 se
at th
eate
r, lo
bby
func
tion
spac
e fo
r up
to 3
00 p
eopl
e, c
once
ssio
ns a
rea,
and
pre
p ki
tche
n. A
500
-800
se
at o
utdo
or a
mph
ithea
ter,
a st
orag
e an
d ut
ility
bui
ldin
g, a
dditi
onal
par
king
, spa
ce fo
r a fu
ture
fine
art
s cen
ter,
and
the
exist
ing
Ediso
n Th
eatr
e w
ith o
ffice
and
con
fere
nce
spac
e.
Estim
ated
Cap
ital C
ost:
$15
mill
ion
(A)
Publ
ic B
enef
it (E
xpla
in in
Not
es)
Y N
N
otes
Va
lue
Defin
e th
e be
nefit
W
e be
lieve
that
the
Mam
mot
h La
kes F
ound
atio
ns a
nd th
e To
wn
of
Mam
mot
h La
kes t
oget
her w
ith th
e Ke
rn C
omm
unity
Col
lege
Dist
rict h
ave
the
capa
city
to c
reat
e a
part
ners
hip
that
will
wor
k in
our
com
mun
ity a
nd
crea
te a
faci
lity
that
will
enh
ance
our
futu
re a
nd th
e liv
es o
f gen
erat
ions
to
follo
w.
Faci
lity
Use
& D
eman
d •
# se
rved
(act
iviti
es)
•M
ulti
or S
ingl
e U
se•
Seas
onal
or Y
ear R
ound
•Ta
rget
ed m
arke
t seg
men
ts se
rved
•Fi
ts in
to e
xist
ing
infr
astr
uctu
re•
Expa
nds i
nfra
stru
ctur
e•
Not
redu
ndan
t
Can
acco
mm
odat
e al
l typ
es o
f Art
s & C
ultu
ral a
ctiv
ities
+ L
ectu
res,
Co
nfer
ence
gro
ups,
and
con
tent
com
ing
from
inte
rnet
, via
Dig
ital 3
95.
Mul
ti-U
se, E
STIM
ATE
25,0
00-3
0,00
0 AD
MIS
SIO
NS
YEAR
1 O
R 2
Year
Rou
nd
Resid
ents
, visi
tors
, stu
dent
s Cr
eate
a 9
-acr
e ce
nter
+ a
cces
s to
othe
r fac
ilitie
s tha
t can
be
mul
ti-us
e Ex
pand
s Inf
rast
ruct
ure
A ne
w p
roje
ct –
ther
e is
no re
dund
ancy
(B)
Plan
ning
& D
evel
opm
ent (
Expl
ain
in N
otes
)Y
N
Not
es
Valu
e Fe
asib
ility
Stu
dy C
ompl
eted
•
If no
, sta
tus r
epor
tx
Com
plet
ed in
201
0 –
Bill
Tayl
or w
as th
e le
ad o
n th
e st
udy
$10,
000.
Loca
tion
Iden
tifie
d x
Mam
mot
h La
kes F
ound
atio
n La
nd, a
ppro
xim
atel
y 9
acre
s $4
,500
,000
Lo
catio
n Av
aila
ble
x M
amm
oth
Lake
s Fou
ndat
ion
Build
ing
$2,0
00,0
00
Envi
ronm
enta
l Ana
lysis
x
Kern
Com
mun
ity C
olle
ge D
istric
t com
plet
ed C
EQA
& E
IR in
200
0 $2
00,0
00.
Addi
tiona
l Reg
ulat
ory
Appr
oval
s x
TBC
– DS
A &
TO
ML
Plan
ning
Com
miss
ion
Capi
tal C
ost f
or th
e Pr
ojec
t $1
5 m
illio
n Ca
pita
l Rai
sed
& S
ourc
e of
fund
s x
Even
ts C
ente
r Fi
ne A
rts S
tudi
o N
ew P
arki
ng L
ot &
Lig
htin
g N
ew S
tora
ge B
arn
/ Wor
k Sh
op
$7 m
il $5
00,0
00.
$250
,000
. $2
50,0
00.
36
2
New
Am
phith
eate
r & W
alkw
ay
New
Pat
io
9 Ac
res o
f Lan
d Ed
ison
Thea
ter &
Bui
ldin
g Ad
min
istra
tive
/ Cap
ital C
ampa
ign,
Mar
ketin
g &
Pr
ojec
t Man
agem
ent
$150
,000
. $1
50,0
00.
$4.5
mil
$2 m
il $2
00,0
00.
Part
ners
x
Colle
ge M
easu
re
Tam
bour
Fou
ndat
ion
*Cha
lleng
e/M
atch
Tam
bour
/Cap
ital C
ampa
ign(
CC)
MLF
Con
trib
utio
n of
Lan
d &
Bui
ldin
g *F
ine
Arts
Gra
nt /
Mon
o Ar
ts C
ounc
il(CC
)*O
ther
(Mea
sure
U, e
tc.)
(CC)
Tota
l
$4.5
mil
$2 m
il $1
mil
$6.5
mil
$500
,000
. $5
00,0
00.
$15
mil
Pote
ntia
l Fut
ure
Part
ners
x
Mon
o Co
unty
TO
ML
MM
SA
MCO
E M
USD
M
LR
MLT
Ch
ambe
r of C
omm
erce
M
ono
Arts
Cou
ncil
Even
t Coa
litio
n
Fund
ing
In K
ind
Supp
ort
In K
ind
Supp
ort
Prog
ram
min
g Su
ppor
t Pr
ogra
mm
ing
Supp
ort /
Par
king
Fu
ndin
g Su
ppor
t M
arke
ting
Supp
ort
In K
ind
Supp
ort
Prog
ram
min
g/Fu
ndin
g Su
ppor
t Pr
ogra
mm
ing
Supp
ort
(C)
Ope
ratio
ns &
Sus
tain
abili
ty (E
xpla
in in
Not
es)
Y N
N
otes
Va
lue
Part
ners
O
pera
ting
Cost
s and
Sou
rces
Co
st E
ffect
ive
Ope
ratio
ns Id
entif
ied
Repl
acem
ent R
eser
ve
Busin
ess P
lan
(The
8 E
lem
ents
) Go
vern
ance
Pla
n M
arke
ting
Plan
37
1
Mam
mot
h La
kes R
ecre
atio
n Dr
aft F
ilter
/ C
ateg
orie
s to
Cons
ider
in D
eter
min
ing
Top
Tier
Cap
ital P
roje
cts
Proj
ect N
ame:
Bel
l Sha
ped
Parc
el O
utdo
or E
vent
Ven
ue
Proj
ect L
ead:
TO
ML
Proj
ect D
escr
iptio
n: T
he B
ell S
hape
d Pa
rcel
was
acq
uire
d fo
r “re
crea
tiona
l and
/or p
erfo
rmin
g ar
ts u
se.”
Bot
h th
e O
S Zo
ne a
nd R
Zon
e w
ould
allo
w re
crea
tiona
l and
per
form
ing
arts
faci
litie
s to
be c
onst
ruct
ed w
ith th
e ap
prov
al o
f a u
se p
erm
it. A
ll st
anda
rds a
nd p
erfo
rman
ce re
quire
men
ts fo
r the
se u
ses w
ould
be
cons
ider
ed d
urin
g th
e us
e pe
rmit
proc
ess.
Es
timat
ed C
apita
l Cos
t: U
nkno
wn
(A)
Publ
ic B
enef
it (E
xpla
in in
Not
es)
Y N
N
otes
N
ext S
teps
De
fine
the
bene
fit
Ther
e is
a ne
ed fo
r an
outd
oor e
vent
ven
ue in
the
Tow
n of
Mam
mot
h La
kes.
Fa
cilit
y U
se &
Dem
and
•#
serv
ed (a
ctiv
ities
)•
Mul
ti or
Sin
gle
Use
•Se
ason
al o
r Yea
r Rou
nd•
Targ
eted
mar
ket s
egm
ents
serv
ed•
Fits
into
exi
stin
g in
fras
truc
ture
•Ex
pand
s inf
rast
ruct
ure
•N
ot re
dund
ant
X x
To b
e de
term
ined
by
the
num
ber o
f sch
edul
ed p
rogr
ams
Loca
l res
iden
ts a
nd v
isito
rs
This
is a
new
ven
ue –
Woo
d sit
e ha
s bee
n us
ed in
the
past
(B)
Plan
ning
& D
evel
opm
ent (
Expl
ain
in N
otes
)Y
N
Not
es
Nex
t Ste
ps
Feas
ibili
ty S
tudy
Com
plet
ed
•If
no, s
tatu
s rep
ort
x It
is an
ele
men
t of t
he P
lan
YOU
R Pa
rks d
ocum
ent
Loca
tion
Iden
tifie
d x
Loca
tion
Avai
labl
e x
Envi
ronm
enta
l Ana
lysis
x
Addi
tiona
l Reg
ulat
ory
Appr
oval
s TB
D Ca
pita
l Cos
t for
the
Proj
ect
TBD
Capi
tal R
aise
d &
Sou
rces
Pa
rtne
rs
TOM
L, M
LR, M
LR, C
orpo
rate
Spo
nsor
ship
Po
tent
ial F
utur
e Pa
rtne
rs
Expl
ore
corp
orat
e sp
onso
rshi
ps b
ased
on
prog
ram
min
g op
port
uniti
es
38
2
(C)
Ope
ratio
ns &
Sus
tain
abili
ty (E
xpla
in in
Not
es)
Y N
N
otes
N
ext S
teps
Pa
rtne
rs
x An
Ad
Hoc
Com
mitt
ee
wou
ld n
eed
to b
e cr
eate
d to
exp
lore
the
oppo
rtun
ities
O
pera
ting
Cost
s and
Sou
rces
x
Cost
Effe
ctiv
e O
pera
tions
Iden
tifie
d x
Repl
acem
ent R
eser
ve
x Bu
sines
s Pla
n (T
he 8
Ele
men
ts)
x Go
vern
ance
Pla
n x
Tow
n ow
ned
and
man
aged
pro
pert
y M
arke
ting
Plan
x
Colla
bora
te w
ith M
LT
39
© 2006-2012 The One Page Business Plan Company, All Rights Reserved www.onepagebusinessplan.com
Mammoth Lakes Recreation
Aquatic Center @ Snowcreek Athletic Club Fiscal Year 2015-2016
The Town of Mammoth Lake parks and recreation vision is to provide multipurpose, year round, indoor and outdoor recreation opportunities accessible to all residents and visitors. The Aquatic Center @ Snowcreek Athletic Club will provide indoor aquatic recreation, training and relaxation to town residents and visitors 12 months of the year. It will be the most cost effective solution to aquatic training available. Located at Snowcreek Athletic Club within town limits, it will be the most convenient an accessible location.
The Aquatic Center’s mission is to provide Training, swim safety for kids, relaxation and fun to residents and visitors in Mammoth Lakes
Provide year-round swimming to Mammoth Lakes residents
Aquatic Center located close convenient to residents and visitors
Provide Attractive swim opportunities for visitors to Mammoth Lakes
Provide venue where Kids and non-swimmers become water-safe
Build the most cost effective aquatic facility to preserve funds
Aquatic Facility that minimizes operating costs burdening Measure R & U funds
Energy efficient Facility that minimizes utility costs
Provide venue where Kids and non-swimmers become water-safe
Find most cost effective solution for initial construction
Identify best opportunity to minimize operating costs burdening Measure R & U funds
Plan energy efficient design to minimize utility costs
Utilize existing infrastructure at Snowcreek and avoid costly duplication of (parking,entry and check-in, towel service, locker rooms, showers, steam rooms, whirlpools,boilers, plumbing, etc.)
Solicit Corporate Sponsorship of Aquatic Facility
Plan for Swim meets and other events to attract visitors and provide opportunities forresidents
Work with school district to develop and enhance swim programs
Partner with MLT to market Aquatic Center as visitor attraction & high altitudetraining destination
Develop working public / private partnerships to achieve letter and spirit of Measure U& R compliance
Conduct site survey and identify initial design concept including 25 / 50 meter options,diving, kiddy-pool, etc.
Develop construction budget, operating budget and financing plan
Complete any required environmental work and town permits
TOML Public Works to take lead in construction
Work with stakeholders (interested individuals, MLR, TOML recreation, swim teams,coaches, etc.) to publicize and fund-raise and develop scheduling / programming
Open Aquatic Center by _____________Date_____.
41
Mam
mot
h La
kes R
ecre
atio
n Dr
aft F
ilter
/ C
ateg
orie
s to
Cons
ider
in D
eter
min
ing
Top
Tier
Cap
ital P
roje
cts
Pro j
ect N
ame:
Aqu
atic
Cen
ter (
Mam
mot
h Sw
im Z
one,
Mam
mot
h Aq
ua Z
one,
Mam
mot
h Aq
uatic
Cen
ter,
Bra
nded
Nam
e)
Proj
ect L
ead:
Mam
mot
h La
kes R
ecre
atio
n / S
now
cree
k At
hlet
ic C
lub
/ Tow
n of
Mam
mot
h La
kes i
n pa
rtne
rshi
p Pr
ojec
t Des
crip
tion:
Pla
n, d
esig
n an
d bu
ild a
n Aq
uatic
Cen
ter i
n M
amm
oth
Lake
s to
serv
e re
siden
ts a
nd v
isito
rs w
ith st
ate
of th
e ar
t aqu
atic
faci
lity
Estim
ated
Cap
ital C
ost:
TBD
afte
r dev
elop
ing
conc
eptu
al p
lan
(A)
Publ
ic B
enef
it (E
xpla
in in
Not
es)
Y N
N
otes
N
ext S
teps
De
fine
the
bene
fit
The
Tow
n of
Mam
mot
h La
kes d
oes n
ot h
ave
adeq
uate
Aqu
atic
faci
litie
s to
mee
t the
nee
ds o
f res
iden
ts a
nd v
isito
rs to
the
area
. Th
e co
mm
unity
w
ill b
enef
it by
hav
ing
a st
ate
of th
e ar
t Aq
uatic
Cen
ter w
here
resid
ents
ca
n: A.
Lear
n to
swim
B.Tr
ain
at a
ltitu
de (l
ow im
pact
trai
ning
for a
ll ag
e gr
oups
)C.
Rela
x an
d ha
ve fu
nD.
Have
aer
obic
exe
rcise
opp
ortu
nitie
s 12
mon
ths o
f the
yea
r in
all
wea
ther
con
ditio
ns.
The
T ow
n Ec
onom
y w
ill b
e en
hanc
ed a
s visi
tors
will
hav
e a
new
12
mon
th a
ttra
ctio
n fo
r fun
, tra
inin
g an
d re
laxa
tion
Faci
lity
Use
& D
eman
d •
# se
rved
(act
iviti
es)
•M
ulti
or S
ingl
e U
se
•Se
ason
al o
r Yea
r Rou
nd
•Ta
rget
ed m
arke
t seg
men
ts se
rved
•Fi
ts in
to e
xist
ing
infr
astr
uctu
re
•Ex
pand
s inf
rast
ruct
ure
•N
ot re
dund
ant
X X X X X X X
Pote
ntia
l to
serv
e 50
,000
or m
ore
peop
le th
roug
hout
a ty
pica
l yea
r M
ulti-
use
(sw
im, w
ater
pol
o, p
oten
tial d
ivin
g, w
ater
aer
obic
s, re
laxa
tion,
ki
ds-s
wim
less
ons,
etc
.)
12 m
onth
s of t
he y
ear g
ivin
g ad
ditio
nal m
uch
need
ed o
ppor
tuni
ty fo
r w
inte
r ind
oor r
ecre
atio
n
Resid
ents
and
Visi
tors
: Kid
s, a
thle
tes,
team
s, S
enio
rs (l
ow im
pact
), pr
ofes
siona
ls, st
uden
ts.
Ope
ns a
priv
ate
publ
ic p
artn
ersh
ip a
nd g
ives
shar
ed u
se o
f inf
rast
ruct
ure
not p
revi
ously
ava
ilabl
e as
a T
own
reso
urce
See
abov
e
Not
r edu
ndan
t with
in th
e co
nfin
es o
f Mam
mot
h La
kes.
Pot
entia
lly
redu
ndan
t to
exist
ing
Whi
tmor
e Po
ol
42
(B)
Plan
ning
& D
evel
opm
ent (
Expl
ain
in N
otes
)Y
N
Not
es
Nex
t Ste
ps
Feas
ibili
ty S
tudy
Com
plet
ed
•If
no, s
tatu
s rep
ort
Feas
ibili
ty st
udy
begi
nnin
g
Loca
tion
Iden
tifie
d X
Snow
cree
k At
hlet
ic C
lub
prop
erty
at l
ocat
ion
of e
xist
ing
outd
oor p
ool
Loca
tion
Avai
labl
e X
Thro
ugh
publ
ic /
priv
ate
part
ners
hip
Envi
ronm
enta
l Ana
lysis
X
To b
e co
nduc
ted
base
d on
TO
ML
Coun
cil A
ctio
n Ad
ditio
nal R
egul
ator
y Ap
prov
als
X TB
D Ca
pita
l Cos
t for
the
Proj
ect
X TB
D ba
sed
on d
esig
n sp
ecifi
catio
n ag
reem
ent
Capi
tal R
aise
d &
Sou
rces
X
Mel
lo R
oos F
unds
, Mea
sure
R, T
OM
L G
ener
al F
und,
Priv
ate
dona
tions
, Sp
onso
rshi
p O
ppor
tuni
ties
Part
ners
X
TOM
L, M
LR, S
now
cree
k At
hlet
ic C
lub
Pote
ntia
l Fut
ure
Part
ners
X
Corp
orat
e sp
onso
rs, U
SOC,
etc
.
(C)
Ope
ratio
ns &
Sus
tain
abili
ty (E
xpla
in in
Not
es)
Y N
N
otes
N
ext S
teps
Pa
rtne
rs
Mam
mot
h Hi
gh S
choo
l Sha
rks,
TO
ML
Recr
eatio
n de
pt.,
Snow
cree
k At
hlet
ic C
lub,
O
pera
ting
Cost
s and
Sou
rces
Pa
rtne
rshi
p w
ith S
now
cree
k ex
istin
g op
erat
ions
, Mel
lo R
oos,
Mea
sure
R
& U
fund
s,
Cost
Effe
ctiv
e O
pera
tions
Iden
tifie
d Ex
istin
g bo
iler s
yste
ms a
t Sno
wcr
eek,
Gro
und
Sour
ce H
eat P
umps
for
high
effi
cien
cy,
Ener
gy e
ffici
ency
fund
ing
sour
ces,
Re
plac
emen
t Res
erve
TB
D Bu
sines
s Pla
n (T
he 8
Ele
men
ts)
Ow
ned
or M
anag
ed b
y TO
ML
Gove
rnan
ce P
lan
Ow
ned
or M
anag
ed b
y TO
ML
Mar
ketin
g Pl
an
Coop
erat
ion
with
MLT
and
priv
ate
mar
ketin
g by
Sno
wcr
eek
43
© 2006-2012 The One Page Business Plan Company, All Rights Reserved www.onepagebusinessplan.com
Mammoth Lakes Recreation Shane’s Inspiration Inclusive Playground Fiscal Year: 2015-2016
Shane’s Inspiration Playground
To help build a bias-free world for children with physical and developmental disabilities.
Our mission is to build a unique to Mammoth Lakes, wonderful, safe, sensory rich, and INCLUSIVE Playground that will meet the play needs of ALL children. In addition, disabled parents, and relatives will be able to enjoy a playground with their children.
• Community Driven project• Work closely with Shane’s Inspiration and MLR team• Professionally facilitated playground approximately 20,000 to 25,000 square feet• Safe, sensory-rich inclusive Playground• Bias-free• Floor of playground accessible to wheel chair and other mobility equipment• Unite children of all abilities• Support multi-generational play• Playground elements enhance Mammoth’s Natural Beauty
• MLR meet with Shane’s Inspiration Director of Project Development• Acceptance of project by MLR• Information session with ‘Wounded Warrior Project’ Leaders• Plan Information ‘salon’ with the Community• Financial Planning• Plan Fund Raising• Recruit Funding/Supporters• Constant communication with MLR, Community Leaders, Supporters
44
© 2006-2012 The One Page Business Plan Company, All Rights Reserved www.onepagebusinessplan.com
• Next steps: MLR approval to meet with Brad Thornton, Director of ProjectDevelopment for Shane’s Inspiration Playgrounds
• Enter into Grand Agreement with Shane’s Inspiration• Finalize Location• Architectural consult with Shane’s Inspiration• Coordinate Timeline with Shane’s Inspiration• Assist MLR to host Community Design Workshop in conjunction with Shane’s to
develop great Conceptual Design• Sponsorship Package• Seek Grants – Private, State and National• Sponsorship Package and Fundraising• Construction
45
1
Mam
mot
h La
kes R
ecre
atio
n Dr
aft F
ilter
/ C
ateg
orie
s to
Cons
ider
in D
eter
min
ing
Top
Tier
Cap
ital P
roje
cts
Proj
e ct N
ame:
Sha
ne’s
Insp
iratio
n Pl
aygr
ound
Pr
ojec
t Lea
d: M
ike
Ram
irez,
Bra
d Th
ornt
on
Proj
ect D
escr
iptio
n: In
clus
ive
Play
grou
nd
Estim
ated
Cap
ital C
ost:
$500
,000
(A)
Publ
ic B
enef
it (E
xpla
in in
Not
es)
Y N
N
otes
N
ext S
teps
De
fine
the
bene
fit
Faci
lity
Use
& D
eman
d •
# se
rved
(act
iviti
es)
•M
ulti
or S
ingl
e U
se•
Seas
onal
or Y
ear R
ound
•Ta
rget
ed m
arke
t seg
men
ts se
rved
•Fi
ts in
to e
xist
ing
infr
astr
uctu
re•
Expa
nds i
nfra
stru
ctur
e•
Not
redu
ndan
t
x X X
Mon
o Co
unty
chi
ldre
n an
d W
ound
ed W
arrio
r fam
ilies
M
ulti
Use
Ye
ar ro
und
as w
eath
er p
erm
its
Ever
y ch
ild. F
amili
es. T
hera
pist
.
Shan
e’s I
nspi
ratio
n te
am
has D
irect
or o
f Des
ign,
Pr
ofes
siona
l Adv
isory
Bo
ard
Mem
ber’s
, Pro
ject
M
anag
emen
t Tea
m, a
nd
can
assis
t with
Fun
drai
sing
(ove
r $70
,000
of i
n-ki
nd
serv
ices
)
(B)
Plan
ning
& D
evel
opm
ent (
Expl
ain
in N
otes
)Y
N
Not
es
Nex
t Ste
ps
Feas
ibili
ty S
tudy
Com
plet
ed
•If
no, s
tatu
s rep
ort
Loca
tion
Iden
tifie
d x
Mam
mot
h Cr
eek
Park
, Acc
epte
d no
t app
rove
d Fi
naliz
e to
wn
appr
oval
Lo
catio
n Av
aila
ble
x Ap
prov
ed b
y co
mm
unity
in P
lan
your
Par
ks m
eetin
gs; A
ccep
ted
by T
own
Coun
cil;
MRC
M
LR a
ppro
val
Envi
ronm
enta
l Ana
lysis
x
Site
pla
n re
view
a se
rvic
e of
Sha
ne’s
Ad
ditio
nal R
egul
ator
y Ap
prov
als
x Ca
pita
l Cos
t for
the
Proj
ect
$500
,000
Se
e pr
opos
ed b
udge
t Jan
. 12
, 201
5 Ca
pita
l Rai
sed
& S
ourc
es
x M
LR a
ppro
val n
eede
d –
Fund
raisi
ng w
ith a
ssist
ance
from
Sha
ne’s
In
spira
tion
expe
rienc
ed re
ps ;
Gran
ts
Spon
sors
hip
pack
et
avai
labl
e fr
om S
hane
’s
Part
ners
x
List
on
Exec
repo
rt
Pote
ntia
l Fut
ure
Part
ners
Sh
ane’
s Ins
pira
tion,
Sch
ool’s
, Rot
ary,
Ser
vice
Clu
bs
Spon
sors
hip
Pack
ets
46
2
(C)
Ope
ratio
ns &
Sus
tain
abili
ty (E
xpla
in in
Not
es)
Y N
N
otes
N
ext S
teps
Pa
rtne
rs
x Sh
ane’
s Ins
pira
tion,
Sch
ool’s
, Gov
t Age
ncie
s; S
pons
or’s
In
Exe
c Re
port
Se
rvic
e’s L
ist fr
om S
hane
’s
Ope
ratin
g Co
sts a
nd S
ourc
es
x TO
ML
- Pla
nned
out
with
tow
n, a
ccou
nted
for i
n bu
dget
Co
st E
ffect
ive
Ope
ratio
ns Id
entif
ied
and
Repl
acem
ent R
eser
ve
x TO
ML
- $12
,000
ann
ual
Play
grou
nd b
uilt
to b
e as
safe
and
mai
nten
ance
free
as p
ossib
le
Busin
ess P
lan
(The
8 E
lem
ents
) x
Gove
rnan
ce P
lan
x W
ill b
e go
vern
ed th
e sa
me
as a
ny n
orm
al T
OM
L pl
aygr
ound
M
arke
ting
Plan
x
Will
be
prov
ided
by
Shan
e’s I
nspi
ratio
n, th
ey w
ill a
lso h
elp
adve
rtise
pl
aygr
ound
onc
e it’
s bui
lt En
ter G
rant
Agr
eem
ent
47
© 2006-2012 The One Page Business Plan Company, All Rights Reserved www.onepagebusinessplan.com
Mammoth Lakes Recreation High Altitude Training Center / Field House @ Snowcreek Athletic Club Fiscal Year 2015-2016
The Town of Mammoth Lake parks and recreation vision is to provide multipurpose, year round, indoor and outdoor recreation opportunities accessible to all residents and visitors. The Training Center / Field House @ Snowcreek Athletic Club will provide MULTI-SPORT indoor recreation and training to town residents and visitors 12 months of the year. It will be the most cost effective solution indoor sports available. Located at Snowcreek Athletic Club within town limits, it is a convenient an accessible location.
The Field House / Training Center’s mission is to provide year-round court sports and running training to residents and visitors and athletes in Mammoth Lakes
• Provide year-round court sports to Mammoth Lakes residents• Field House /Training Center located close convenient to residents and visitors• Provide outstanding indoor sporting opportunities for visitors to Mammoth Lakes• Build the most cost effective Field House / Training Center to preserve funds• Facility that minimizes operating costs burdening Measure R & U funds• Energy efficient Facility that minimizes utility costs• Complimentary uses (Conventions, Trade Shows, Events, music)
• Provide venue for residents to pursue their favorite sports on a year-round basis• Find most cost effective solution for initial construction – consider Sprung or Steel
Building structure• Identify best opportunity to minimize operating costs burdening Measure R & U funds• Plan energy efficient design to minimize utility costs• Utilize existing infrastructure at Snowcreek and avoid costly duplication of (parking,
entry and check-in, towel service, locker rooms, showers, steam rooms, whirlpools,plumbing, etc.)
• Solicit Corporate Sponsorship of Training Center• Plan for tournaments / events to attract visitors and provide opportunities for residents• Work with school district to develop and enhance all court sport programs• Partner with MLT to market High Altitude Training Center as visitor attraction & high
altitude training destination with potential for USOC designation
• Develop working public / private partnerships to achieve letter and spirit of Measure U& R compliance
• Conduct site survey and identify initial design concept including court design tomaximize flexibility, quick change-over and multiple uses.
• Develop construction budget, operating budget and financing plan• Complete any required environmental work and town permits• TOML Public Works to take lead in construction• Work with stakeholders (interested individuals, MLR, TOML recreation, High Sierra
Tri Club, Tennis Club, Soccer Leagues, Volleyball leagues, coaches, etc.) topublicize and fund-raise and develop scheduling / programming
• Open Field House / High Altitude Training Center by _____________Date_____.
48
1
Mam
mot
h La
kes R
ecre
atio
n Dr
aft F
ilter
/ C
ateg
orie
s to
Cons
ider
in D
eter
min
ing
Top
Tier
Cap
ital P
roje
cts
Pro j
ect N
ame:
Fie
ld H
ouse
(Hig
h Al
titud
e Fi
eld
Hous
e, tr
aini
ng c
ente
r)
Proj
ect L
ead:
Mam
mot
h La
kes R
ecre
atio
n / S
now
cree
k At
hlet
ic C
lub
/ Tow
n of
Mam
mot
h La
kes i
n pa
rtne
rshi
p Pr
ojec
t Des
crip
tion:
Pla
n, d
esig
n an
d bu
ild a
n At
hlet
ic-C
entr
ic F
ield
Hou
se in
Mam
mot
h La
kes t
o se
rve
resid
ents
and
visi
tors
with
yea
r rou
nd in
door
recr
eatio
n Es
timat
ed C
apita
l Cos
t: TB
D af
ter d
evel
opin
g co
ncep
tual
pla
n
(A)
Publ
ic B
enef
it (E
xpla
in in
Not
es)
Y N
N
otes
N
ext S
teps
De
fine
the
bene
fit
The
Tow
n of
Mam
mot
h La
kes d
oes n
ot h
ave
adeq
uate
Indo
or fa
cilit
ies
for B
aske
tbal
l, So
ccer
, Ten
nis,
runn
ing
trac
k, e
tc. t
o m
eet t
he n
eeds
of
resid
ents
and
to a
ttra
ct v
isito
rs to
Mam
mot
h. I
t is t
he n
ext s
tep
in
mak
ing
Mam
mot
h La
kes a
hig
h al
titud
e tr
aini
ng c
ente
r and
to o
btai
n U
SOC
desig
natio
n:
The
c om
mun
ity c
rave
s an
indo
or R
ecre
atio
n Ce
nter
whe
re re
siden
ts c
an:
A.Pl
ay B
aske
tbal
l, Te
nnis,
Soc
cer,
Volle
ybal
l, Pi
ckle
-bal
l, ba
dmin
ton,
etc.
B.Go
runn
ing
on a
n in
door
trac
kC.
Use
the
venu
e fo
r tra
de sh
ows,
con
fere
nces
, con
vent
ions
, etc
.D.
Have
indo
or a
erob
ic e
xerc
ise o
ppor
tuni
ties 1
2 m
onth
s of t
he y
ear
in a
ll w
eath
er c
ondi
tions
.
The
Tow
n Ec
onom
y w
ill b
e en
hanc
ed a
s the
re w
ould
be
a ne
w a
ttra
ctio
n fo
r visi
tors
in a
yea
r rou
nd v
enue
focu
sed
on fu
n, h
igh
altit
ude
trai
ning
an
d re
laxa
tion.
Fa
cilit
y U
se &
Dem
and
•#
serv
ed (a
ctiv
ities
)•
Mul
ti or
Sin
gle
Use
•Se
ason
al o
r Yea
r Rou
nd
•Ta
rget
ed m
arke
t seg
men
ts se
rved
•Fi
ts in
to e
xist
ing
infr
astr
uctu
re
•Ex
pand
s inf
rast
ruct
ure
•N
ot re
dund
ant
X X X X X X X
Pote
ntia
l to
serv
e 50
,000
or m
ore
peop
le th
roug
hout
a ty
pica
l yea
r M
ulti-
use
(bas
ketb
all,
tenn
is, so
ccer
, run
ning
, etc
.)
12 m
onth
s of t
he y
ear g
ivin
g ad
ditio
nal m
uch
need
ed o
ppor
tuni
ty fo
r w
inte
r ind
oor r
ecre
atio
n
Resid
ents
and
Visi
tors
: Kid
s, a
thle
tes,
team
s, S
enio
rs, p
rofe
ssio
nals,
st
uden
ts.
Ope
ns a
priv
ate
publ
ic p
artn
ersh
ip a
nd g
ives
shar
ed u
se o
f inf
rast
ruct
ure
not p
revi
ously
ava
ilabl
e as
a T
own
reso
urce
See
abov
e
Not
redu
ndan
t with
in th
e co
nfin
es o
f Mam
mot
h La
kes.
49
2
(B)
Plan
ning
& D
evel
opm
ent (
Expl
ain
in N
otes
)Y
N
Not
es
Nex
t Ste
ps
Feas
ibili
ty S
tudy
Com
plet
ed
•If
no, s
tatu
s rep
ort
Feas
ibili
ty st
udy
begi
nnin
g
Loca
tion
Iden
tifie
d X
Snow
cree
k At
hlet
ic C
lub
prop
erty
at l
ocat
ion
of e
xist
ing
tenn
is co
urts
and
ou
tdoo
r poo
l Lo
catio
n Av
aila
ble
X Th
roug
h pu
blic
/ pr
ivat
e pa
rtne
rshi
p En
viro
nmen
tal A
naly
sis
X To
be
cond
ucte
d ba
sed
on T
OM
L Co
unci
l Act
ion
Addi
tiona
l Reg
ulat
ory
Appr
oval
s X
TBD
Capi
tal C
ost f
or th
e Pr
ojec
t X
TBD
base
d on
des
ign
spec
ifica
tion
agre
emen
t Ca
pita
l Rai
sed
& S
ourc
es
X M
ello
Roo
s Fun
ds, M
easu
re R
, TO
ML
Gen
eral
Fun
d, P
rivat
e do
natio
ns,
Spon
sors
hip
Opp
ortu
nitie
s Pa
rtne
rs
X TO
ML,
MLR
, Sno
wcr
eek
Athl
etic
Clu
b Po
tent
ial F
utur
e Pa
rtne
rs
X Co
rpor
ate
spon
sors
, USO
C, e
tc.
(C)
Ope
ratio
ns &
Sus
tain
abili
ty (E
xpla
in in
Not
es)
Y N
N
otes
N
ext S
teps
Pa
rtne
rs
Mam
mot
h Hi
gh S
choo
l ten
nis,
vol
leyb
all t
eam
s, T
OM
L Re
crea
tion
dept
., Sn
owcr
eek
Athl
etic
Clu
b,
Ope
ratin
g Co
sts a
nd S
ourc
es
Part
ners
hip
with
Sno
wcr
eek
exist
ing
oper
atio
ns, M
ello
Roo
s, M
easu
re R
&
U fu
nds,
Co
st E
ffect
ive
Ope
ratio
ns Id
entif
ied
Exist
ing
leve
l lan
d at
Sno
wcr
eek
curr
ently
use
d fo
r ten
nis c
ourt
s; G
roun
d So
urce
Hea
t Pum
ps fo
r hig
h ef
ficie
ncy;
Ene
rgy
effic
ienc
y fu
ndin
g so
urce
s Re
plac
emen
t Res
erve
TB
D Bu
sines
s Pla
n (T
he 8
Ele
men
ts)
Ow
ned
or M
anag
ed b
y TO
ML
Gove
rnan
ce P
lan
Ow
ned
or M
anag
ed b
y TO
ML
Mar
ketin
g Pl
an
Coop
erat
ion
with
MLT
and
priv
ate
mar
ketin
g by
Sno
wcr
eek
50
Page 1 of 9
TOML Council-Staff-NGO Strategic Priorities Alignment Refinement Exercise
Instructions for NGO Executives/Boards and Town Council/Staff:
To prepare for the October 12 collaborative workshop you are asked to complete the following:
A. Part one:
1. Review and affirm the 2025 Vision Elements from the September 10 collaborativeworkshop on page 3 of 9.
2. Review and affirm the Core Community Values (tan) and guiding principles (blueshading) on page 4 of 9 to provide context for this exercise (from the Aug 31 workshop)
3. Review the table of 2015-16 TOML Strategic Priorities, NGO Priority Alignment, andIntegrated 2025 Major Goals on pages 5 through 9.
a. Review each TOML strategic priority (column 1) and updated 2015-2016Council/Staff commitments (column 2).
b. Note: the TOML commitments in column 2 have been updated to reflect the“tune-up” exercise conducted at the August 27 workshop. The Town is beingasked to review these for refinement, additions and deletion/restatement.
c. Review the 2025 Major Goals developed by the NGO/Council/Staff participantsat the September 10 workshop. One of our next primary steps will be to workthrough these goals and develop to develop a consensus. The clarity andagreement on the goals is critical to development of our short and longer-termimplementation plan.
Based on this review, edits, changes, clarifications etc. we will have at the end of the Oct. 12 workshop a complete context for vision, values, short term TOML priorities, and long term 2025 goals. This foundation provides the basis for insuring we have an agreed upon focus for “strategic alignment.”
B. Part Two: Start your thinking and discussion process in terms of how your specificstrategic and action plans will be incorporated into an integrated plan. The majority of thiswork will be completed at a separate workshop to be scheduled after the completion of thework on Oct. 12th. However, please begin this process.
1. Begin the review your respective organizational alignment priorities from the August 31workshop beginning with “Powerful” (column 6) and work backwards to “Practical”(column 3) on pages 4 to 8. For each priority you have proposed please discuss andconsider how you might refine these to provide clarity and to ultimately see how thesemay be transitioned into a commitment that is truly actionable (not simply a statementof principle). As time allow we will work on the refinement process on the 12th.
51
Page 2 of 9
2. Define how these actions will lead to achievement of the associated 2025 goals (as maybe refined). This should go beyond normal work processes. This is to start your thinkingand discussion as we look to integrate each action plan to the foundational elementsnoted above. This final action may require adjustments in your strategic plans if we areto be truly aligned in purpose and goal.
3. Final preparation item: Please feel free to identify concerns, issues, obstacles that maypotentially block implementation of these priorities. We will need to have an opendiscussion and direct dialogue on any areas of concern.
At the October 12 workshop we will complete the set of priorities, finalize consensus on the vision elements, and long-term goals. Once these are complete, we will be able to begin to develop commitments, roles, actions etc. and in a final workshop layout an 18 month implementation plan. It will be essential that we identify and resolve any issues that may interfere with that implementation as part of our next workshop.
If you want to provide comments prior to Oct. 12, please submit your review notes to Michael Ward - [email protected] and copy Dan Holler [email protected]
Thank you for you continuing investment in this “strategic doing” exercise on behalf of the Town and Community of Mammoth Lakes!
52
Page
3 o
f 9
A
prou
d coh
esive
comm
unity
with
clea
r dire
ction
and w
orkin
g tog
ether
to ac
hieve
succ
ess
A
beau
tiful to
wn th
at co
-exis
ts wi
th the
natur
al en
viron
ment
and w
here
visit
ors a
nd lo
cals
gathe
r and
conn
ect w
ith on
e ano
ther
A
true
year
-roun
d des
tinati
on of
fers t
he be
st alp
ine re
creati
on co
mmun
ity in
the c
ountr
y
S
ustai
nable
integ
ratio
n of u
nique
plac
e, a v
ibran
t com
munit
y, an
d eco
nomi
c sec
urity
T
own h
as a
repu
tation
for le
ader
ship,
gettin
g thin
gs do
ne, a
vibr
ant p
ower
ful K
-14 s
choo
l sy
stem,
a cu
lture
of st
ewar
dship
towa
rd th
e mou
ntains
and t
rails
A
welc
oming
busin
ess e
nviro
nmen
t and
an en
trepr
eneu
rial d
evelo
pmen
t pipe
line h
as
grow
n a su
cces
sful b
usine
ss co
mmun
ity
S
mart
deve
lopme
nt ha
s fos
tered
a “fe
et firs
t” tow
n and
ever
y per
son w
ho w
ants
to liv
e in
Mamm
oth ca
n, aff
orda
bly an
d safe
ly
E
xpan
ded a
ir-se
rvice
has o
pene
d Mam
moth
Lake
s to t
he w
orld
53
Page
4 o
f 9
“WH
AT A
RE T
HE
CORE
CO
MM
UNIT
Y VA
LUES
TH
AT W
ILL
INFO
RM O
UR P
ARTN
ERSH
IP?”
Safe
Vib
rant
Inc
lusi
ve
Com
mun
ity
A N
atur
al A
ctiv
e Pl
ace
You
Can
Live
Her
e A
Mem
orab
le
Expe
rien
ce
We
Are
All
In I
t To
geth
er
We
Will
Ens
ure
Our
Co
mm
unit
y Is
Saf
e, I
nvit
ing,
In
clus
ive,
& V
ibra
nt
We
Stri
ke T
he B
alan
ce
Betw
een
Peop
le, B
uild
ings
, A
nd O
ur B
eaut
iful
Nat
ural
En
viro
nmen
t
We
Will
Fos
ter
A
Thri
ving
Com
mun
ity
Whe
re P
eopl
e Ca
n Li
ve,
Wor
k, &
Pla
y Fo
r Th
e Lo
ng-T
erm
We
Will
Enh
ance
M
emor
able
Exp
erie
nces
Th
roug
h A
ctiv
e Co
mm
unit
y D
ialo
gue
Wor
king
Tog
ethe
r A
s Pa
rtne
rs W
ill L
ead
The
Com
mun
ity
To
Wis
e D
ecis
ions
; How
Ea
ch D
ecis
ion
Stre
ngth
ens
Our
Pa
rtne
rshi
ps
Re
al T
own
En
fran
chis
e Th
e Lo
cal
Com
mun
ity
Se
nse
Of
Com
mun
ity
Cu
ltur
al I
nteg
rati
on
Div
erse
Tal
ent
Co
mm
unit
y Pr
ide
A
rts
& Cu
ltur
e D
iver
sity
Ed
ucat
ion
O
penn
ess
& In
viti
ng
Safe
Com
mun
ity
Sa
fety
Vo
lunt
eeri
sm
Smal
l Tow
n En
viro
nmen
t
Ever
yone
Is
Conn
ecte
d To
The
Com
mun
ity
Pa
ssio
n Fo
r Th
e Co
mm
unit
y
Pl
ace
“T
he P
lace
” Is
Def
ined
By
Nat
ural
Res
ourc
es
Nat
ural
Env
iron
men
t/N
atur
al R
esou
rces
Co
mpa
ct S
ize
W
e’re
Not
Tha
t Re
mot
e =
Air
Ser
vice
, Dig
ital
395
Su
stai
nabl
e Re
crea
tion
–Th
e Bi
g Pl
aygr
ound
Gr
eat
Out
door
s
Hig
h Va
lue
On
Nat
ural
Reso
urce
s
Grea
t Pe
ople
, Pla
ces,
Expe
rien
ces
Ea
se O
f A
cces
s To
All…
Ca
n A
ffor
d To
Liv
eA
nd W
ork
Her
e
Wag
es &
Car
eers
=Th
e Co
st O
f Li
ving
A
Yea
r Ro
und
Econ
omy
Equa
lsEc
onom
ic S
ecur
ity
Co
st E
ffec
tive
Livi
ng
Care
erO
ppor
tuni
ties
/Ec
onom
ic S
tabi
lity
Li
vabl
e Co
mm
unit
y
Jobs
A
ffor
dabl
e H
ousi
ng
Co
mm
unit
y N
eeds
To
Del
iver
A Q
ualit
yGu
est
Expe
rien
ce
Expa
nded
Hos
pita
lity
Opt
ions
& R
ecre
atio
nEx
peri
ence
s
“New
” Exp
erie
nces
En
hanc
e O
urA
men
itie
s A
ndIn
fras
truc
ture
Go
od C
usto
mer
Serv
ice/
Con
sist
ency
W
e ne
ed a
ctiv
epa
rtne
rs t
osu
rviv
e
Colla
bora
tive
part
ners
hips
&vo
lunt
eeri
sm
54
Page
5 o
f 9
2015
-16
TOM
L St
rate
gic
Prio
ritie
s, N
GO P
riorit
y Al
ignm
ent,
and
Inte
grat
ed 2
025
Maj
or G
oals
TOM
L St
rate
gic
Prio
ritie
s U
pdat
ed T
OM
L 20
15-
2016
Com
mitm
ents
Pr
actic
al
Func
tiona
l Pu
rpos
eful
Po
wer
ful
2025
Maj
or G
oals
–
TOM
L &
NG
O P
artn
ers
A. En
hanc
eCo
mm
unity
Amen
ities
a.Gr
ound
bre
akin
g fo
r new
Sher
win
Tra
il an
d fir
stam
enity
b.St
rate
gic
plan
for u
se o
fM
easu
res U
and
Rre
venu
esc.
Succ
essf
ul e
ngag
emen
tan
d st
reng
then
rela
tions
with
Inyo
Nat
iona
l For
est
Plan
d.M
amm
oth
Lake
sRe
crea
tion
(MLR
) to
final
ize a
prio
ritize
d lis
t of
recr
eatio
nal /
am
eniti
espr
ojec
ts.
e.En
hanc
e an
d ex
pand
Mul
ti-M
odal
Tra
nsit
serv
ices
to m
eet g
oal o
fbe
ing
a “f
eet f
irst”
com
mun
ity; S
tren
gthe
nse
cond
ary
part
ners
hips
tosu
ppor
t the
se o
utco
mes
MLR
– F
ind
a pe
rman
ent h
ome
for M
ulti-
use
faci
lity;
brin
g ad
ded
valu
e to
pu
blic
mon
ey;
resp
onsib
le
man
agem
ent a
nd
allo
catio
n of
M
easu
re R
& U
fu
nds
MLR
– T
own
Coun
cil a
gree
d no
t to
neg
otia
te a
new
le
ase
agre
emen
t on
scho
ol
prop
erty
; pa
rtne
red
with
Ke
rn C
omm
unity
Co
llege
, Mam
mot
h La
kes F
ound
atio
n &
num
erou
s pr
ivat
e an
d pu
blic
do
natio
ns w
ith
supp
ort f
or
mai
nten
ance
and
op
erat
ions
with
M
easu
re U
fund
s
MLT
– W
ork
with
M
LR &
EST
A;
incr
ease
visi
tatio
n to
incr
ease
fund
ing
for M
easu
res A
, R,
T, U
; sup
port
ef
fort
s via
m
arke
ting
MLR
– T
own
coun
cil g
ave
dire
ctio
n to
mul
ti-pa
rtne
rs to
de
term
ine
loca
tion
and
build
a fa
cilit
y;
300
seat
thea
ter
with
full
stag
e fo
r vi
sual
and
pe
rfor
min
g ar
ts
MLR
– B
y O
ct. 2
017
host
ing
a rib
bon
cutt
ing
cere
mon
y fo
r m
ulti-
use
faci
lity
whi
ch in
clud
es ic
e rin
k; g
olde
n sh
ovel
ce
rem
ony
for t
he
pour
ing
of th
e fo
unda
tion
for t
he
perf
orm
ing
arts
ce
nter
– O
ct. 2
018
TOM
L –
Awar
e of
ne
eds;
brin
g th
e lis
t/
amen
ities
- $’
s, ti
me,
pr
iorit
y, a
dditi
ve v
s du
plic
ated
; mov
e to
pu
blic
disc
ussio
n/
faci
litat
e
Leve
rage
d Te
chno
logy
-A
dig
ital 3
95 b
ased
bus
ines
sse
ctor
-Gig
abyt
e co
mm
unity
Arts
Rec
reat
ion
Cultu
re
- Ove
r 100
mile
s of n
ew w
ell
desig
ned
singl
e tr
ack
trai
ls;lo
ts o
f sno
w a
nd w
ater
- The
Mam
mot
h La
kes R
egio
nis
a th
rivin
g U
SOC
Nat
iona
lHi
gh A
ltitu
de tr
aini
ng c
ente
r- A
mpl
ified
Art
s and
Cul
ture
prog
ram
s and
faci
litie
s
Hard
Ass
ets
- A b
ette
r set
of c
omm
unity
asse
ts a
nd a
men
ities
- Red
evel
opm
ent o
f key
site
sin
tow
n in
corp
orat
e:- M
ixed
use
- Day
care
- Wal
kabi
lity
- Mor
e di
vers
e re
tail
and
rest
aura
nt o
fferin
gs- Im
prov
ed in
fras
truc
ture
:M
ulti-
use
Faci
lity
- New
Tow
n Ha
ll- N
ew p
olic
e st
atio
n- V
isito
r Am
eniti
es –
new
hote
ls, zi
p lin
e, o
ther
attr
actio
ns- N
ew in
fras
truc
ture
- New
Ter
min
al
55
Page
6 o
f 9
TOM
L St
rate
gic
Prio
ritie
s U
pdat
ed T
OM
L 20
15-
2016
Com
mitm
ents
Pr
actic
al
Func
tiona
l Pu
rpos
eful
Po
wer
ful
2025
Maj
or G
oals
–
TOM
L &
NG
O P
artn
ers
B.Im
prov
e Ai
rSe
rvic
ea.
An A
ir Te
rmin
al P
lan
toac
com
mod
ate
futu
regr
owth
air
serv
ice
and
defin
ed fi
nanc
ial p
lan
for
term
inal
; ALP
com
plet
e;ni
ght r
estr
ictio
ns li
fted
;Ea
st A
ND
Wes
t dep
artu
res
now
ava
ilabl
eb.
Airp
ort l
andi
ng a
ltern
ativ
eim
prov
ing
air r
elia
bilit
yc.
Year
-rou
nd m
arke
tex
pans
ion;
add
ed D
enve
r;“r
ight
size
” vi
a th
e da
taan
d op
timize
usa
ge a
ndsu
bsid
ies
MLT
– a
cces
s (v
isito
rs/ l
ocal
s);
incr
ease
reac
h (w
orld
wid
e);
dest
inat
ion
cred
ibili
ty v
s co
mpe
titio
ns;
busin
ess
attr
actio
n;
com
mun
ity
educ
atio
n
ESTA
– B
alan
ce
publ
ic v
s priv
ate
serv
ices
MLT
– e
duca
te
com
mun
ity –
ca
ncel
latio
ns,
acce
ss (v
isito
rs a
nd
loca
ls); b
usin
ess
buy
in –
pac
kage
s,
10 p
acks
, co
nnec
tivity
MLT
– in
crea
se
enpl
anem
ents
; in
crea
se n
ew
mar
kets
; inc
reas
e RO
I (63
% m
ore
than
driv
e);
incr
ease
fund
ing
avai
labl
e
TOM
L –
Nee
d m
ore
“peo
ple
in
seat
s”; e
xpan
ded
fligh
ts;
dest
inat
ions
; co
mm
unity
co
mm
itmen
t (i.e
. go
od u
se o
f mon
ey
for a
ir se
rvic
e);
defin
e th
e “W
hy”-
W
inte
r/su
mm
er;
outs
ide
awar
enes
s of
serv
ice;
hav
e pa
rtne
rs; d
efin
ed
proj
ects
–
term
inal
; lac
k so
me
leve
l of
shar
ed p
urpo
se –
sk
i/ su
mm
er
MLT
– S
ecur
e su
bsid
y fu
ndin
g –
Tow
n Co
unci
l/ TB
ID;
fund
ing
colle
ctio
n an
d pr
oces
sing
– To
wn
Fina
nce;
pa
rtne
rshi
p on
air
serv
ice
com
mitt
ee
with
TO
ML
& M
MSA
; AL
P, F
acili
ty, F
utur
e Ro
utes
; airl
ine
part
ners
hips
(FAA
)
ESTA
– D
eliv
er ri
ders
to
lodg
ing
(with
in
plan
ning
hor
izon
– 10
ye
ars)
; im
plem
ent
expa
nded
relia
ble
tran
sit se
rvic
e;
Com
mun
ity u
ses i
t (v
isito
rs a
nd
resid
ents
)
Air S
ervi
ce
- New
Airp
ort T
erm
inal
and
expa
nded
air
serv
ice
- Yea
r rou
nd a
ir se
rvic
e to
mul
tiple
citi
es
56
Page
7 o
f 9
TOM
L St
rate
gic
Prio
ritie
s U
pdat
ed T
OM
L 20
15-
2016
Com
mitm
ents
Pr
actic
al
Func
tiona
l Pu
rpos
eful
Po
wer
ful
2025
Maj
or G
oals
–
TOM
L &
NG
O P
artn
ers
C.En
hanc
eM
unic
ipal
Capa
city
a.Re
gion
al so
lutio
n fo
rPo
lice
faci
lity
need
s to
beim
plem
ente
d De
cem
ber
2017
; Int
egra
te w
ithSh
eriff
, CHP
, Cou
rts f
or a
regi
onal
app
roac
h; lo
cal
faci
lity
com
plet
edb.
Neg
otia
ting
staf
fing
and
orga
niza
tiona
l pla
n fo
r21
st C
entu
ry m
unic
ipal
gove
rnm
ent;
Alig
n w
ithth
e ou
tput
s fro
m th
e 4
wor
ksho
ps; l
ink
tocu
stom
er e
xpec
tatio
ns v
iacu
stom
er fo
cuse
dpr
actic
es; n
eed
7 da
y pe
rw
eek
gove
rnm
ent
c.Fi
nanc
ial s
tabi
lity.
Res
erve
Acct
at $
3 m
illio
n an
d “A
”bo
nd ra
ting;
Ref
ocus
wha
t“f
inan
cial
stab
ility
” m
eans
beyo
nd th
e sh
ort t
erm
targ
et
TOM
L –
Grow
the
Tow
n’s c
apac
ity
inte
rnal
tech
–
know
ledg
e; k
now
ing
whe
n se
rvic
e go
es
out (
MLH
, MLT
, MLR
); w
hat b
elon
gs w
ith
the
Tow
n; in
tern
al/
exte
rnal
see
valu
e of
qu
ality
Tow
n or
gani
zatio
n
MLR
–
Anno
unce
men
t of
publ
ic/ p
rivat
e pa
rtne
rshi
p to
up
grad
e an
d pr
ovid
e a
publ
ic a
quat
ic
cent
er
MLR
– N
ew si
ngle
tr
ack
trai
l und
er
cons
truc
tion
in th
e Sh
erw
ins (
Sum
mer
20
16)
Fina
ncia
l Res
ourc
es
- $22
mill
ion
budg
et
- Law
suit
is pa
id o
ff
57
Page
8 o
f 9
TOM
L St
rate
gic
Prio
ritie
s U
pdat
ed T
OM
L 20
15-
2016
Com
mitm
ents
Pr
actic
al
Func
tiona
l Pu
rpos
eful
Po
wer
ful
2025
Maj
or G
oals
–
TOM
L &
NG
O P
artn
ers
D. Im
plem
ent
Com
preh
ensi
veCo
mm
unity
Plan
a.Sy
nerg
y Su
mm
its (t
hree
com
plet
e; fo
urth
one
upco
min
g)b.
Com
preh
ensiv
eCo
mm
unity
Act
ion
Plan
(an
“ele
vatio
n” o
rco
ncep
tual
pla
n br
ingi
ngto
life
in a
visu
al w
ay w
hat
the
futu
re T
own
may
look
like)
; Nee
d to
refin
e th
ispr
iorit
y fo
r bet
ter c
larit
y
MLH
- Co
mm
unity
ou
trea
ch; s
taff
coor
dina
tion;
ad
vert
ising
; m
arke
ting;
ed
ucat
ion
MLH
– C
omm
unity
Re
sour
ce; o
nlin
e/
phys
ical
pre
senc
e;
first
tim
e ho
meb
uyer
s;
rent
als;
reha
b;
hom
ebuy
er
educ
atio
n/ c
lass
es;
new
con
stru
ctio
n
MLH
– C
reat
ion
of
hom
es fo
r w
orkf
orce
ESTA
– In
clud
e tr
ansit
tool
s in
new
de
velo
pmen
t/
plan
ning
(not
an
afte
r-th
ough
t)
MLH
– H
elps
faci
litat
e a
viab
le c
omm
unity
TOM
L –
Build
ing
thos
e co
nnec
tions
th
at ti
e th
e To
wn
toge
ther
; des
ign,
pa
th, s
idew
alks
; be
autif
icat
ion
– ev
ent
site
TOM
L –
Fina
lize
the
1st d
raft
of o
ur S
tory
M
ap (w
ill c
hang
e); a
ll en
gage
d on
de
velo
ping
the
stor
y an
d on
the
grou
nd
Hous
ing
- Con
tinue
d af
ford
abili
ty o
fho
mes
for l
ocal
fam
ilies
- Hou
ses –
not
con
dos –
affo
rdab
le fo
r Mam
mot
h’s
wor
king
cla
ss- A
resid
entia
l nei
ghbo
rhoo
dat
Sha
dy R
est
- Sha
dy R
est T
ract
hou
ses –
172
wor
kfor
ce h
ouse
hold
s
E.So
lve
Park
ing
Prob
lem
a.Pa
rkin
g pl
an fo
r Vill
age
inpl
ace
– Sh
ort t
erm
solu
tion
impl
emen
ted;
need
a re
focu
s on
rem
ovin
g bl
ight
b.To
wn-
wid
e pa
rkin
gso
lutio
ns in
pro
cess
ESTA
– S
uppo
rt
park
ing
solu
tion
with
effe
ctiv
e se
rvic
e fa
cilit
ies
ESTA
– C
reat
e tr
ansit
sy
stem
that
mak
es
peop
le u
nder
stan
d th
ey d
on’t
need
a c
ar
at a
ll
TOM
L –
need
in
tegr
atio
n w
ith
tran
sit; a
men
ities
tie
in; t
rans
it hu
bs; g
uest
ex
perie
nce
– ne
eds
park
ing
(i.e.
the
Villa
ge);
wor
kfor
ce –
w
here
/ loc
atio
n
Hard
Ass
ets
- Par
king
cris
is so
lved
58
Page
9 o
f 9
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59
Mammoth Lakes RecreationReport of Expenditures - August 2015
Income$100,000.00 Balance Forward
$0.00 July 2015 Contract Payment
$100,000.00 Total Revenues
Expenditures$19,848.84 Balance Forward
$20.00 State Filing Fee$79.21 Telecommunications$40.00 Computer Hardware and Software$45.00 Technology Support
$10,245.50 Salaries$506.52 Benefits$918.63 Payroll Taxes
$4.35 Payroll Processing
$11,859.21 Total Expenditures
$68,291.95 Balance Available
Expenditures by Project FY 2015-16 as of July 2015
TOML ContractAllocation $0.00Leverage $983.33MLTS $1,006.83Organization $109.81Strategy $3,696.43Support $5,088.96 Contract Subtotal $10,885.36
TOML General FundPerforming Arts $340.35TOML $179.63
Unrestricted FundsBoard $453.87
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TOTAL Expenditures $11,859.21
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INVOICE Date: 9/9/2015 Invoice # 1516K-4
Mammoth Lakes Recreation PO Box 8562 Mammoth Lakes, CA 93546
TO: Town of Mammoth Lakes PO Box 1609
Mammoth Lakes, CA 93546
Qt y Desc r ip t io n L ine To t a l
One (1) Monthly Payment to MLR per Contract – September 2015 0.00
Request is for no additional funds, due to current balance on hand.
Tot a l 0.00
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Mammoth Lakes Recreation Budget vs. Actual July through August 2015
2015 2015
July ActualAugust Actual Difference
Jul - Aug 15 Budget
$ Over Budget
% of Budget
Ordinary Income/Expense
Income
Government Grants $0.00 $0.00 $0.00 0.00 300,000.00 -300,000.00 0.0%
Total Income $0.00 $0.00 $0.00 0.00 300,000.00 -300,000.00 0.0%
Expense
Business Expenses
Filing Fees $0.00 $20.00 -$20.00 20.00 200.00 -180.00 10.0%
Total Business Expenses $0.00 $20.00 -$20.00 20.00 200.00 -180.00 10.0%
Contract Services
Accounting Fees $487.60 $0.00 $487.60 487.60 4,000.00 -3,512.40 12.19%
Legal Fees $0.00 $0.00 $0.00 0.00 2,500.00 -2,500.00 0.0%
MLR Website Develop./Maint. $0.00 $0.00 $0.00 0.00 15,000.00 -15,000.00 0.0%
Graphic Design $0.00 $0.00 $0.00 0.00 15,000.00 -15,000.00 0.0%
Total Contract Services $487.60 $0.00 $487.60 487.60 36,500.00 -36,012.40 1.34%
Office
Office Supplies $236.54 $0.00 $236.54 236.54 2,500.00 -2,263.46 9.46%
Postage $0.00 $0.00 $0.00 0.00 1,200.00 -1,200.00 0.0%
Promotional Materials $0.00 $0.00 $0.00 0.00 7,500.00 -7,500.00 0.0%
Services Agreement $0.00 $0.00 $0.00 0.00 2,040.00 -2,040.00 0.0%
Telecommunications $73.96 $79.21 -$5.25 153.17 1,860.00 -1,706.83 8.24%
Computer Hardware $104.95 $40.00 $64.95 144.95 2,000.00 -1,855.05 7.25%
Computer Software $0.00 $0.00 $0.00 0.00 2,000.00 -2,000.00 0.0%
Technology Support (IT Serv.) $0.00 $45.00 -$45.00 45.00 2,500.00 -2,455.00 1.8%
Total Office $415.45 $164.21 $251.24 579.66 21,600.00 -21,020.34 2.68%
Insurance
D&O Insurance $0.00 $0.00 $0.00 0.00 1,000.00 -1,000.00 0.0%
Liability Insurance $0.00 $0.00 $0.00 0.00 832.00 -832.00 0.0%
Worker's Compensation $331.17 $0.00 $331.17 331.17
Total Insurance $331.17 $0.00 $331.17 331.17 1,832.00 -1,500.83 18.08%
Payroll Expenses
Salaries $8,623.04 $10,245.50 -$1,622.46 18,868.54 121,960.00 -103,091.46 15.47%
Benefits $8,821.54 $506.52 $8,315.02 9,328.06 8,537.00 791.06 109.27%
Payroll Taxes $1,171.67 $918.63 $253.04 2,090.30 12,196.00 -10,105.70 17.14%
Payroll Processing Fees -$1.63 $4.35 -$5.98 2.72 8,000.00 -7,997.28 0.03%
Total Payroll Expenses $18,614.62 $11,675.00 $6,939.62 30,289.62 150,693.00 -120,403.38 20.1%
Organizational Growth
Conferences $0.00 $0.00 $0.00 0.00 1,000.00 -1,000.00 0.0%
Professional Memberships $0.00 $0.00 $0.00 0.00 1,500.00 -1,500.00 0.0%
Total Organizational Growth $0.00 $0.00 $0.00 0.00 2,500.00 -2,500.00 0.0%
Contingency $0.00 $0.00 $0.00 0.00 41,675.00 -41,675.00 0.0%
Reserve $0.00 $0.00 $0.00 0.00 45,000.00 -45,000.00 0.0%
Total Expense $19,848.84 $11,859.21 $7,989.63 31,708.05 300,000.00 -268,291.95 10.57%
Net Ordinary Income -$19,848.84 -$11,859.21 -$7,989.63 -31,708.05 0.00 -31,708.05 100.0%
-$19,848.84 -$11,859.21 -$7,989.63 -31,708.05 0.00 -31,708.05 100.0%
63
Mammoth Lakes Recreation Balance Sheet
As of August 31, 2015
Aug 31, 15
ASSETS
Current Assets
Checking/Savings
Checking - ESCB - 7911 96,481.10
Total Checking/Savings 96,481.10
Total Current Assets 96,481.10
TOTAL ASSETS 96,481.10
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
Accounts Payable 79.21
Total Accounts Payable 79.21
Other Current Liabilities
Accrued Payroll 11,670.65
Accrued PTO 6,620.31
Total Other Current Liabilities 18,290.96
Total Current Liabilities 18,370.17
Total Liabilities 18,370.17
Equity
Temp. Restricted Net Assets
TOML Contract 61,198.18
TOML Gen Fund 14,736.77
Fundraising
Community Pool 2,500.00
Total Fundraising 2,500.00
Total Temp. Restricted Net Assets 78,434.95
Unrestricted Net Assets 31,384.03
Net Income -31,708.05
Total Equity 78,110.93
64
Mammoth Lakes Recreation Balance Sheet
As of August 31, 2015
Aug 31, 15
TOTAL LIABILITIES & EQUITY 96,481.10
65
2015-2016 Measure U Notes Measure R Notes
Fund Balance 06.30.14 1,052,793 1,622,483
Reserves
Capital Reserve (Undes) 300,000 440,345
Next Bus / GPS System 19,000
Play Your Parks 11,399
MLTS Open Projects/Reserve 216,389
Unassigned Fund Balance 733,793 975,800
FY 14-15 Revenues
Opening Fund Balance 1,052,793 1,643,933
Received by March 607,487 652,763
Projected thru June 242,513 476,237
Total Revenue 1,902,793 2,772,933
Awarded Open Projects
Single Audit 3,500 3,500
Trails End /Whitmore Maint 19,333 51,000
Multi Use Programming 10,000 10,000
Next Bus / GPS System 19,000
MACC Carry Over 19,600
Transit 13,173
MLTS 300,000
MLR 200,000
Interim Funding Contract 1750
Trails End Turf 52500
Whitmore Concession 16,000
Play Your Parks 11,399
Volcom Skate Park 60,300
Summer 2014 Events 144,995
Total Awards 229,601 706,449
Reserves
Capital Reserve (Un Des) 300,000 440,345
TOML Admin/Main/Prog 43,220 42,500
Program Awards 2015 113,585
Event Awards 2015 116,400
MACC Reserve 100,000
MLTS Open Project Reserve 216,389
MUF Programming 10,000
MUF Roof Reserve 300,000
Shane's Inspiration Reserve 500,000
Total Reserves 673,205 1,509,234
Uncommited Fund Balance 999,987 557,250
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MLR INTERIM FUNDING CYCLE FOR SUMMER 2016 SPECIAL EVENT FUNDING ONLY
Scope and Instructions EVENT MISSION STATEMENT
“To support events that improve the community, culture and economy of Mammoth Lakes by enhancing the quality of life for residents and/or enhancing the visitor experience.”
SCOPE
All MLR funding recommendations are subject to Town Council review and approval. Both capital and non-capital projects will be considered for funding. MLR reserves the right to not recommend
funding for all projects. All funded projects receive a letter of engagement or contract from the Town of Mammoth Lakes and must
produce a post-project performance report and review. Fast Track Only. MLR has produced a simplified Funding Request Form for this cycle. Consideration of complex
or controversial projects that require additional study beyond the scope of the attached form will be deferred toa future funding cycle.
Leveraged Funding. Town Council has tasked MLR with reviewing all relevant projects currently in the townpipeline and prioritizing funding recommendations once this interim funding cycle is complete. MLR will alsopublish a document detailing the strategic vision and reasoning behind its recommendations. This work isongoing, but a core component of MLR’s emerging strategic vision is the facilitation of better partnerships andcoordination among town organizations and supporting projects that add long-term value to the community anddevelop shared resources for other groups, events or projects. This priority will figure prominently in the board’sdeliberations during this interim funding cycle.
No Marketing. MLR supports the development of a collaborative marketing strategy for town events and isworking with town partners to develop an effective solution. Marketing will therefore NOT be considered alegitimate expenditure for this limited-scope funding cycle.
Collective Transit. MLR intends to fund trolley service for projects in collaboration with the Town of MammothLakes. Please contact Grady Dutton at 760-934-8989 or [email protected] to coordinatetrolley service for your project.
FUNDING GUIDELINES
When applying for Town funds, applicants are required to comply with the following funding guidelines:
Non-profit or government funding guidelines: • 2nd – 3rd year event= maximum 30% of event’s operating budget• 4th – 6th year event= maximum 20% of event’s operating budget• 7th + year event= maximum 10% of event’s operating budget
For-profit or commercial funding guidelines: • Maximum 10% of event’s operating budget
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FUNDING ELIGIBILITY
Mammoth Lakes Recreation will not fund the following:
• Events not open to the public• Capital improvements (building or facility re-models) for your specific event• Debt and deficit reduction• Salaries, other compensation and employee benefits• Business travel and entertainment• Lobbying any public agency or office• Organizations/events that receive current fiscal year line item budgetary support from the Town• Events that do not directly benefit the Town of Mammoth Lakes• Marketing
The Mammoth Lakes Recreation Allocation Committee will consider first year events or one-time event funding applications if a compelling reason for funding exists and directly benefits the Town of Mammoth Lakes.
RESPONSIBILTY OF THE FUNDING RECIPIENT
Funding recipients are required to:
• Submit a Performance Report within 90 days of the event or prior to the next funding cycle.• Fulfill the requirements of the Town Special Event Permit.• Acknowledge the Mammoth Lakes Recreation’s funding level in sponsorship packages and inclusion of the
Mammoth Lakes Recreation logo and Town of Mammoth Lakes logo on all printed material, website, and socialmedia channels and if possible, any radio advertising. Staff will provide formatted logos and use requirementsand will be required to review all material that includes the MLR logo.
• Have a plan for administering the required event survey (Staff, iPad, stationary/roaming, etc.).• For small events: complete the minimum of 50 events surveys. Large events: survey 4% of your events
participants. Staff will determine the size of your event.• Conduct the event in an ethical manner while being good stewards and ambassadors of the Town.• Abide by the requirements listed in the Wildlife Management Checklist, and submittal of a trash management
plan as part of the event’s Operations Plan, along with securing all the required permits.
INSTRUCTIONS
1. Review the scope of this interim funding cycle carefully. Also study the attached workflow document for all duedates, meeting times, and information on public comment sessions and Q&As.
2. Fill out the attached Funding Request Form and be sure to include the required executive summary and projectbudget. Each project must submit separate Funding Request Forms.
3. Request Form and attachments must be received by 5pm on Monday January 12, 2015. Late applications willnot be considered. It is the applicant’s responsibility to confirm receipt.
4. You may submit your Request Form and attachments in three ways:a. Email to [email protected]. Mail to: PO Box 8562, Mammoth Lakes, CA 93546c. Deliver in person to the MLT office at 2520 Main Street, Mammoth Lakes, CA 93546
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Procedure
This interim funding cycle was designed to be “limited in scope and amount”. Town Council approved this language and intent. It is intended to serve as a temporary “stopgap” until a new “comprehensive application process is approved by Town Council.”
Today’s evaluation process will be guided by the priorities outlined below. The Board will use the attached Filter Worksheet and Request Summary Sheet to help facilitate evaluations.
MLR will review each application and present recommendations to Town Council on November 18.
Complex / Early Stage Projects
• Consideration of projects that require additional study beyond the scope of the attached form will bedeferred to a future funding cycle.
• The MLR Board can consider recommending funds be held in reserve for complex or early stage projects thatcome through this Interim Funding Cycle but still have issues to resolve.
• If funding is approved to be held in reserve for a project, the applicant may come back to the MLR Board andthen to Town Council for approval outside of the published deadlines for this interim funding cycle.
• No additions will be made to the original funding amount held in reserve.
Leveraged Funding
A core component of MLR’s emerging strategic vision is the facilitation of better partnerships and coordination among town organizations and supporting projects that add long-term value to the community and develop shared resources for other groups, events or projects. This priority will figure prominently in the board’s deliberations during this interim funding cycle.
Definitions
Event = something that occurs in a particular place; a one-time function.
Program = something that occurs over a season or year; multiple occurrences.
69
Event_
1. Measure R & U OrdinanceDoes the project fall within the requirements of the Measure R or Measure U Ordinance?
Measure R – used for the following purposes: recreation, trails and parks funding" means planning,construction, operation, maintenance, programming, and administration of all town recreation facilities andprograms, trails and parks managed by the town.”
Measure U ‐ used only for the following purposes: Planning, construction, operation, maintenance,programming and administration of facilities and projects for mobility, recreation, and arts and culture. Suchtax proceeds shall not supplant existing funds used for the purposes set forth above.”
2. Public BenefitWhat is the primary purpose of the project?
a) Does the project serve something that advances the interests of the public entity providing the funding(TOML) and is there a connection between the spending and the public purpose?
b) Does the project provide a public benefit that is the primary purpose of the project or is it the incidentalvalue? (Refer to D. Holler 1/27/15 memo).
3. Project Filters
How does the project meet the Measure R or U funding criteria?
Benefit Notes R U
Visitor Driving/Economic Impact
Enhances a Public Facility
Enhances Public Transit
Planning for Future Facilities
Maintenance of New/Expanded Facilities
Matched or Leveraged Funding
Partnerships, Coordination, Shared Resources
Sustainability
Enrich Community Life and/or
Long Term Benefit/Value to the Community
Does Project Require Funding
Readiness of Project
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MLR Funding Request Form
1. Is a portion of your event open to public and free of charge? What percent is ticketed? Please Explain.
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
2. How did this event sustain itself prior to Measure U funding?
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
3. How many years has your event been produced?
4. Have you previously received funding from MLR, Measure R or Measure U? If so, please
describe:
Event Name Dates Amount
Applicant Information
Organization
Contact Person
Phone
Address
City, State, Zip
Website URL
Event Information
Event Name
Request Amount $
Date Submitted
Location
Start Date
End Date
Website URL
71
5. Is this Event:Private
Non-profit
Partnership. Please list all partners: What non-profits benefit from your event, please list below:
1.__________________________ 1.________________________________
2.__________________________ 2.________________________________
3.__________________________ 3.________________________________
6. Please list all other funding and income sources and amounts for this project (including in-kind servicesand volunteer):
Funding and Income Source In Kind Amount
PROJECT TOTAL:
7. How many volunteer hours do you have working to support the event? (The estimatedvalue of volunteer time for 2014 is $23.07 per hour, according to the IndependentSector)
8. Please attach a one-page executive summary of your project. Include the following details:a. Project Description e. Event Survey Resultsb. Target Markets f. 2015 Attendancec. Benefits to the Community g. 2016 Projected Attendanced. Economic Impact
9. Please attach a detailed event budget for your event and a P&L from the previous year’s event. Pleasehighlight which items Measure U funding will go towards. In compliance with gift of public funds, you willbe asked to return all profits up to the amount awarded to the Town of Mammoth Lakes and submit aP&L.
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