man shadow booklet 2011

8/3/2019 Man Shadow Booklet 2011

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SECTORS AND THEMES

Title hereAdditional inormation in Univers

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kpmg.com

Credits and authors in Univers

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A TASTE OF MANAGEMENT

Learn rom

the topA Guide to the IOD Guernsey Branch

Management Shadowing Programme


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c | Section or Brochure name

We are pleased to sponsor the IoD Management

Shadowing Programme once again and look

orward to taking part ourselves as employers.

We believe this scheme is invaluable in providing

students with an opportunity to experience lie

in a senior management position, in helping

them develop communication and presentation

skills and in giving them insight into their career

potential. We wish all students success in their

Management Shadowing Week and look orward

to meeting you at the Management Shadowing

Presentation in October.

IoD Guernsey Branch Management Shadowing

Foreword rom our sponsor

Mark Thompson

Managing Director

KPMG Channel Islands Limited

Fact File

KPMG is a global network

o proessional irms

Provides Audit, Tax &

Advisory services

Operates in over 140countries

Employs more than

140,000 proessionals

worldwide

KPMG Channel Islands Limited

274 employees

(155 in the Guernsey oice)

18 Directors

25 students recruited to

train or Accountancy & Tax

proessional qualiications

each year


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The IoD ManagementShadowing Programmepresents a rare opportunityto gain frst hand experienceo management in action.

The Programme

The Programme is designed to give

sixth orm students the chance to

shadow senior managers in the

workplace and learn about management

skills rom rst hand experience.

Management embraces many tasks

including sta relations, dealing with

clients and the public, administration,

time management and organisational

skills. Its breadth can only be ully

appreciated when experienced at rst

hand.

The student will shadow a manager and

establish a one to one relationship.

The students role is one o observation

and watching how the manager works,with the student actively encouraged

to ask questions about the managers

work ethic and views on management.

It is a two way process and eedback is

not only encouraged but is essential or

both students and employers to benet

rom the experience.

This is not work experience which is

oten limited to non-specialist tasks and

only gives an insight into less complex

areas. Shadowing does not suer rom

this restriction and allows the student toobserve, listen, question and learn rom

individuals operating at a high level o

responsibility.

The student is the ever present fy

on the wall who may encounter

condential workplace situations

demonstrating the trust placed in them.

Managers are willing to have their

actions and rationale scrutinised by the

student, creating the unique nature o

the Programme.

The Programme has been running

in Guernsey or many years and

has received huge support rom the

Guernsey Business Community that

is happy to provide access to their

senior personnel or the Islands

students to shadow.

The IoD is committed to improving

the understanding o business and its

contribution to society. Management

Shadowing provides an opportunity or

the student to learn about business and

management through time spent with a

senior manager.

This guide is intended to provide

inormation to students considering

shadowing, to answer their questions

and those o their parents and to providedetails or businesses who have been

involved in the Programme in the past or

who are considering participating in the

uture.

We hope it is comprehensive but

any member o the Management

Shadowing Team is available to discuss

any aspect o the Programme and how

it may benet you.

I would denitely recommend

Management Shadowing to

others. As well as seeing how

a business is run, I learned

much about how to interact

with others on a day to day

basis and how to best manage

my time. I eel I have grown as

a person rom participating in

the scheme and having to give

a presentation was a valuable

experience. I do not have rm

career plans at this stage but

am condent that what I have

gained rom shadowing will be

o value to me in the uture.

Boaz Williams

2010 Winner



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e | Section or Brochure name

The student

gainsrsthandknowledgeof

management, an essential skill used

in all walks o lie, whatever the

nal career or proession

hasauniquechancetodevelop

social and interpersonal skills withsenior people who are willing to

share their expertise in a very

dierent environment rom the

classroom

canpracticeanddevelop

interviewing, analytical and

interpretation skills that are so

important irrespective o

career choice

maygetatasteofacareerareain

which they are interested or i

undecided gain an insight into an

alternative they might not otherwise

have considered

isgiventheopportunitytobecome

more aware o the contribution o

local industry and commerce and the

way it works

hastheopportunitytogain

experience in presentation and

public speaking skills.

standsthechanceofbeingawarded

one o the cash bursaries presentedto the best students at the awards

evening

canincludethisvaluableexperience

on their C.V.

andcanhavealotoffun.

The employer

cangainfromthefeedbackgiven

by the students

hasanopportunitytoassistinthe

development o its own personnelby participating in the Programme

cangainaninsightintotheneeds

and aspirations o the next

generation o potential employees

canbenetfromworkingwiththe

students and the schools in

improving Guernseys skill base

ishelpingyoungpeopleinGuernsey

in their personal development.

Why take part?Students shadow managers in companies

that cover all sectors o business within the

island including:

Accountancy, Architects, Banking,Civil Service, Engineering, Insurance, Law,

Media, Medicine, Retail and Utilities



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During the placement the student

should make notes on what he or she

observes, including management skills

and styles. The student is encouragedto question the manager and his/her

colleagues. Keeping a diary is a good

way to document the experience

and the notes will assist the student

to critically consider the role o the

manager.

Asking questions about the detailed

workings o the business, the job and

the problems is an essential part o

the scheme. All o the employers have

kindly volunteered or the scheme and

expect to answer questions and provideexplanations.

Prior to the placements students

should use the web, etc to learn about

the business o the employer and

write down some objectives or the

placement. They also need to make

contact with the employer beore the

placement, to introduce themselves

and ask i there is anything they need

to know beorehand. Employers should

make their requirements clear to the

students on where the placement willoccur, hours, who to report to, dress

code and any security arrangements. It

is essential that things go as smoothly

as possible without administration

getting in the way, but ensuring all

essential matters, health and saety and

security are taken care o as shadowing

takes place in a work environment.

Students typically shadow one

manager but in larger organisations,

the opportunity may be given to

be with dierent people during theplacement to broaden the range

o experience.

The matching o the student

with employer is made by the

Management Shadowing Team

based on the inormation provided

by the student in the Application

Form. Wherever possible the student

will be placed within a business

sector in which they have an interest

however the Programme ocuses

on management skills many owhich are the same regardless o

industry sector. The shadowing

experience is o great value even

when a placement is not possible in a

students selected sector.

In September the student will make a

short presentation o around 4 minutes

in length, summarising their experience,

describing their views on managementand presenting their overall conclusions.

A judging panel will visit each school

and assess presentation skills, the

students understanding o the role

o managers, their analysis o the

management techniques they saw

being used and what the student elt

they learned rom the experience. The

judging panel will select 10 nalists and

shortlist 6 o them.

Presentation Skills training will be

oered to all students beore the

judging takes place.

In October the 6 shortlisted students

repeat their presentations at an Awards

Evening when the overall winner is

chosen. All students, employers,

parents, and IoD members are invited

and awards are presented to the

winning students and all students

who have successully completed the

scheme receive a Certicate.

What does theprogramme involve?A range o dates is available or the 3 day placements usually

over February hal term, at Easter, at the end o the summer

term or during the summer holidays with details shown on

the Application Form.


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Feedback is essential or the

continuing success o the

Programme and ensuring that

it is eective in contributing

to the development o the

students. We value hearing

rom employers, students and

schools about their experiences

o the Programme and invite

comment rom all involved

with the scheme.

Students

The presentations provide an

opportunity to give eedback but it is

appreciated that personal or critical

comments may not be appropriate

in a public presentation. Accordinglyconidential eedback can be given

by the students on their placements

which will help us in developing the

Programme and improving uture

placements. Feedback on the general

Programme is also helpul e.g. timing,

organisation, assistance received etc.

Employers

Comments upon the conduct o the

students are helpul to both the student

and the schools. Feedback

on the Programme as a whole, its

administration and its value to the

employers will enable us to reine

and improve the scheme. I any

problems arise during the placement

help is at hand rom the schools

themselves via the person

responsible or the Programme and

a quick phone call can oten deal

with any diiculties. The Management

Shadow Team is also available and

will respond to any problems and

diiculties with the employers or

the schools as appropriate.

The aim o the Programme is to

assist in the personal development o

students and increase their awareness

o business and management. This

should be a positive experience and

help and advice will be oered to

make every placement a worthwhile

time or all involved. The IoD and local

businesses are proud to be able to

oer this opportunity to the Islands

students and have been delighted with

the commitment shown by studentsand schools and the high quality o

presentations in previous years.

We hope many o you will take part.

What do you think?


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In December & January the

Management Shadowing

Team will make presentations

to the schools and colleges

explaining what is involved,how the students can beneit

and answer any questions.

Following the presentation,

the students can discuss

with their teacher whether

they want to take part and

the Management Shadowing

Team will also be available to

answer any questions.

Notes on completing the

student application orm

The completed Form is important as

it will tell us a great deal about the

student and help us place everyone

appropriately. It looks like a job

application - treat it as one! Ask or help

i you are unsure how to complete it.

The prospective employer will be

sent a copy o the completed Formprior to placement.

Your Details

Please complete ully so we know

how to contact you and give an email

address that you regularly check and

is appropriate or use on a ormal

Application Form.

Placement Dates

Give as wide a choice o dates as

possible - it helps your chances o

getting your preerred placement.

Career Ambitions

Your ocus when shadowing a manager

is to observe and analyse management

style, methods and their eectiveness

and these are broadly similar across

most business sectors. This means

that you can learn about management

regardless o the actual business o

your placement company. I you wish,

tell us your career ambitions and we

will try to take this into account when

nding a placement company or you

but please remember that oten this is

not possible.

Subjects being studied and

exams passed

These will help us match you with the

right employers.

Employment and Work Experience

This is valuable inormation in getting

the placement right. I you have had a

bad experience tell us and say why aparticular area may not be or you.

Hobbies

This helps us t you with the

culture o an organisation which is

an important part o ensuring an

enjoyable placement.

Health

Any diculties can be taken into

account and special requirements

catered or without embarrassment.

How do you hope the

Management Shadow Programme

will beneft you?

Your thoughts and objectives are

important, they help us make the right

placement and help you to look back

and see what you have achieved.

The application process

It is easy and simple to apply

but your application must be submitted promptly

to help the Management Shadow team ind the

best placement or you. Applications or a placmentin February must be received beore January 10th.

Download the application orm

rom www.iodguernsey.com and once you have

completed it, email the orm to Martyn Mann,

[email protected].


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Printed November 2010 on recycled paper.

2010 KPMG Channel Islands Limited, a Jersey Company and amember irm o the KPMG network o independent member

irms ailiated with KPMG International Cooperative (KPMG International), a Swiss entity. All rights reserved. The KPMG name,

logo and cutting through complexity are registered trademarks or trademarks o KPMG International. Printed in Guernsey.

Contact inormation

Martyn Mann

Management Shadow

Administration

T: 01481 253081

E: [email protected]

Polar Instruments Ltd

Garenne Park

St Sampsons GY2 4AF

Colleges/Schools

Karen Higgs

Blanchelande Girls College


Yvonne Tanner

College o Further Education


Kate Garnett

Elizabeth College


Jim Banks

Grammar School


Mary Brogan

The Ladies College


Applications

Download the Application Formrom www.iodguernsey.com

man shadow booklet 2011

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