manage volunteers properly | maximize demosphere
DESCRIPTION
Demosphere offers best practices for managing youth sports volunteers online - from initial registration to ongoing communication.TRANSCRIPT
Manage Your Volunteers Properly
Maximize Demosphere 60
Sam Brody - Senior Tech Support Specialist
Session Overview
● Part 1: Common Volunteer Issues
● Part 2: How to Configure RosterPro™ To Properly Address Volunteer Issues
● Part 3: How to Use Data Effectively & Communicate with Volunteers To Engage
Demosphere Knows Youth Sports!
● 1,300+ customers.
● 23+ years of experience.
● 5+ years of experience personally
Why Volunteering Is Important
● Vital to multiple club functions
● Drives positive impact on local community
● Engages parents & creates lifetime customers
● Keeps costs low
Common Volunteer Issues
● Filling all club volunteer needs.● Volunteer accountability.● Hiring help when not enough parents can
volunteer.● Knowing what potential volunteers are
willing to do.● Communicating effectively with volunteers.
Who wants to Volunteer?
● No way to know without asking
● Do you know who volunteered last year?
What does your club need help with?
● What volunteering roles are available?○ Coaches, Field Setup, etc.,
● When do you need volunteers?○ What days and times are needed.
● What type of commitment is required?● Assigning of team-based volunteers
○ Coaches, Managers, etc.● Communication with volunteers
Choose Volunteer Roles
● Review existing volunteer options.● Run reports on existing volunteer records
○ By Season or by Role
Create New Roles
● Add roles to the master volunteer role list● Turn on/off roles each season.
Volunteer Opt Out Fees
● Review existing opt out fees● Run reports on who has paid each Fee
○ By Season or by Fee
Non-Volunteer Fees and Bonds
Customize Seasonal Volunteer Settings
Customize Volunteer Forms
● Add Basic Form Items
● Choose a pre-made Template
Report on opt out fees received
Reporting on Volunteers
Reviewing Volunteers
● Accept or Decline Volunteers.● Re-assign roles to fit needs● Assign each volunteer to a
Team or Grouping.● Create and distribute rosters.
Create Custom Admin Users
● Coaches and other custom admins
Communicate Effectively
● Broadcast e-mails to specific volunteer sets
Communicate Effectively
Coming Soon
● SMS notifications to Volunteers
● Volunteer Only Registrations
● Integrated Background Checks
● Contact [email protected] to get help setting up your volunteers today!
Wrap Up
● Questions? [email protected]
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