manage your data! navigating data services at the uw libraries
TRANSCRIPT
Welcome!
As you come in, please write down the top 1-2 things you’re hoping to learn at
this session (3x5” cards on tables)
Manage Your Data! Navigating Data Services
at the UW LibrariesJenny Muilenburg
September 22, 2015TA/RA Conference
Today’s Session● Introductions● Tips for taking care of data
while teaching or researching● Data services @ UW Libraries
● Tips: Seattle Secrets● Activity: Resource walk-through
Questions are welcome anytime!
Student GoalsResearch● Finding appropriate data sources● Managing data (aka, keeping yourself organized)● Sharing data when your project is complete
Writing● Citing data appropriately● Constructing a data management plan● Publishing data along with an article
ActivityQuestion: How many of you think you require analysis of data for your research project?
Turn to your neighbor and ask: what type of data? What type of analysis?
If someone didn’t raise their hand, ask them why?
Report OutHow many of you will be using data?
How many will not?
Tip #1: Seattle Food Trucks!● All over, nearby
and on Red Square
● Many, many options
● www.seattlefoodtruck.com/
So, what is data?“(T)hat which is collected, observed, or created for purposes of analyzing to produce original research results.
Research data may be created in tabular, textual, statistical, numeric, geospatial, image, multimedia or other formats.”
(Adapted from DISC-UK DataShare Project, p16)
What is your data?Word, PPT, Excel, Presentations (audio/video)Canvas course filesEmail/chatPosters/articlesHandouts, other class materialsYour own research materials
Research Data Lifecycle
Image courtesy: http://www.usgs.gov/datamanagement/why-dm/lifecycleoverview.php
Project Planning● Data discovery/acquisition● Data management
○ file naming, folder management, etc.● Data management plans
Consultations available! Email [email protected].
Project Planning: Data Discovery: http://guides.lib.uw.edu/research/data
Project Planning: Data Management Guide http://guides.lib.uw.edu/research/dmg
Processing/AnalysisThe meat of the work… Stay true to your DMP, and alter accordingly!Keep yourself organized
Tip #2: UW Cherry Blossoms● Bloom in
March/April each year
● http://www.washington.edu/discover/visit/cherry-trees/
● Located on the quad
File naming & managementTips (from http://www.paradigm.ac.uk/workbook/appendices/
guidelines-tips.html)Be concise
sefs508paper.docSelect meaningful names
englishpaperone.doc… will this makes sense in two months?Develop standard naming conventions
Use whatever works for you, but be consistentAvoid capitals or spaces in namesUse the format yyyymmdd (e.g. 10 June 2005 = 20050610)
20150922.sefs508.firstessay.docAdopt a version control system for drafts
20150922.sefs508paper.1.doc
File naming & managementMake your data self-documenting with good names and folders
Add information to the body of digital documents which explains them to a general audience (hello metadata!)
Delete what’s not important (do this on our regular cleanup day)
Data ManagementFile structureFile formats
Storage & BackupStorage options: pro & cons
Backup options: use them! (regularly)And decide what to back up
Remember: Sharing does not equal storage OR backup
Data Sharing
Data Sharing
Data Citation
Data should be cited in the same way as other sources of information,
such as articles and books. Data citation can help by:
enabling easy reuse and verification of data
allowing the impact of data to be tracked
creating a scholarly structure that recognises and rewards data
producers
http://www.datacite.org/whycitedata
Data Preservation/ArchivingWhat to preserve: raw data, final data, code,
softwareHow long to preserve: 5 years, end of project,
indefinitely?Where to preserve: UW repository, ICPSR,
dryad?
Storage/Archiving Options @ UWGoogle drive, available through UW Google Aps.
FERPA compatible, but NOT for HIPAA/PHI dataFrom UW Medicine, Being Secure in the Cloud
unlimited spaceU Drive (20GB, “automatically backed up”)
central file storage, available on and off campusUW OneDrive (both business and personal)Other servers and storage servicesArchiving: Researchworks, other reposOutside services: slideshare, conference proceedings website,
departmental website, etc.
Tip #3: Bowling!● The HUB has a bowling alley● 12 lanes, is reservable for
parties, and now has state-of-the-art bowling kiosks and screens.
● Food (and socks!) available for purchase
Resource: DMPTool
Resource: ResearchWorks
Resources You Can Use● UW Libraries Data Services Team,
[email protected] ● Data Management Guide,
http://guides.lib.washington.edu/dmg ● Data Guide,
http://guides.lib.washington.edu/data ● DMPTool, https://dmptool.org/ ● EZID and ORCID, http://ezid.cdlib.org/ and
http://orcid.org/
Action items!Review your storage
Desktop (+ remote desktop)Google driveDropboxother UW resources
Delete old itemsBack things upShare something
Slideshare, repository, etc.
3x5” card recap
- top requested items- additional questions
- email FAQ forthcoming