Environmental Management SystemsThe ISO 14000 Approach

Initial Environmental Review & Gap Analysis

Presented by:NC Division of Pollution Prevention

and Environmental Assistance

Initial Planning

SecureManagementCommitment

Select EMSChampion

BuildImplementation

Team

Develop ProjectPlan, Schedule

ConductPreliminary Review

Hold Kick-offMeeting

Secure Resources,Assistance

Initiate EmployeeInvolvement

Monitor &Communicate

Progress

* NSF 2001

Keys To Success EPA EMS Pilot Program for Government Entities

http://www.p2pays.org/ref/06/05762.pdf Keys to Success pages 55-57:

– Top management commitment and support is essential to the success of the EMS process

– Organizations who build on existing organizational processes and procedures are more successful than those who create new EMS elements

– The Implementation Team is pivotal to the success of the EMS program

– Employee awareness, understanding and involvement in the EMS should extend across the entire organization and be recognized as an organizational priority

Conducting Initial Review Allows EMS team to get their “feet wet” Begin identifying environmental aspects Collect information on existing environmental

management:– legal and other requirements – operational procedures– previous non-compliance, NOVs, local env. concerns.– budget planning process – environmental records storage– Emergency response procedures

4.3.1 Environmental Aspects

Identify environmental aspects– Environmental Aspect: element of an organizations

activities, products , or services that can interact with the environment (See ISO 14001 Annex A – A.3.1)

Locate and collect information on– frequency and volume of waste generated– methods of control (control equipment, procedures) – violations, non-compliances, environmental

emergencies, local concerns

4.3.2 Legal & Other Requirements Not just permits

– http://www.p2pays.org/iso/tools/legal.htm– http://www.p2pays.org/iso/tools/manuals.htm

Federal and State voluntary programs– MOM, SGP, etc.

Local restrictions/requirements– solid waste disposal bans – water conservation restrictions– emergency management

Business standards and contracts– ISO 14001

4.3.2 Legal & Other Requirements

Consider making a chart to track existing legal & other requirements– Permits, external audits, reporting etc.– May want to include: required by, frequency,

responsible party, location, retention time Consider status reports on requirements

– Compliance status report

4.3.2 Legal & Other Requirements Determine how to keep up-to-date on legal

requirements Various tools could be used –

– Subscription service that tracks environmental regulations– Trade journals – Attend environmental regulation update seminars by

public or private agencies – Coordination with corporate environmental staff – Working relationship with regulators

Determine how new regulatory information will be communicated to affected employees

4.3.3 Objectives & Targets4.3.4 Env. Management Program Determine the existing budgeting process used by

the organization– Process of selecting annual objectives and targets

should occur so that essential resources can be budgeted to assure progress is made

4.4.2 Training, Awareness, & Competence

Identify current environmental related training– What does it cover– When does it occur– Who receives it– Who provides it

4.4.3 Communication Identify the existing process for handling

communications from external interested parties related to environmental issues

4.4.6 Operational Control

Locate existing operating procedures that relate to products, activities, or services with environmental aspects– Maintenance work orders– Operation manuals for environmental related

equipment.– Written procedures

Locate existing contracts with suppliers, waste handlers, and contract workers

4.4.7 Emergency Preparedness & Response

Locate existing emergency response plans

4.5.1 Monitoring and Measuring Identify existing environmental performance

indicators Locate list of calibrated equipment Identify current process for evaluating compliance

4.5.2 Nonconformance & Corrective / Preventative Action

Determine current procedure for addressing environmental related problems.

4.5.3 Records Identify following issues related to existing

environmental records (See ISO 14001 Annex A – A.5.3)– Types– Location– Retention times

4.6 Management Review

Identify current schedule for management meetings

Gap Analysis Compares EMS with requirements of ISO 14001 Allows EMS team to assess progress and plan

future actions Effective tool for updating upper management on

progress Global Environmental Management Initiative

ISO 14001 Self Assessment Checklist http://www.gemi.org/ISO_111.pdf

Condensed GEMI checklist

Scheduling

Provides roadmap for management elements to be addressed

Consider including in the schedule:– EMS team meeting dates– Management review dates– Governmental EMS training dates– Potential external review dates– Gap analysis review periods

February March April May June July August September October November December

Gastonia Long Creek / Crowders Creek EMSDevelopment

EMS Policy

Aspects/ Impacts &Significance

Legal & Other Req.

ExternalReview

Objectives& Targets

GapAnalysis

Roles & Responsibilities

Operational Control for Significants &Emergency Preparedness

Policy / Operational Control/ Corrective Action Training

Document Control

Environmental Management System Manual

Monitoring andMeasuring Program

GapAnalysis

1999

Corrective ActionProgram