management information system and its organizational functions.pptx

7/30/2019 Management Information System and its Organizational Functions.pptx

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APPLICATIONS

OF

MANAGEMENT INFORMATION SYSTEM


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MIS

Mr. Abdul Rehman


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MANAGEMENTINFORMATIONSYSTEM (MIS)

Support for effective decision making

Provides feedback on daily operations

Output, or reports generated through accumulation oftransaction processing data

Each MIS is an integrated collection of subsystems,which are typically organized along functional lineswithin an organization


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COMPONENTS

Hardware

Software

Data (Information For Decision Making)

Procedures (Design, Development AndDocumentation)

People (Individuals, Groups, Or Organizations)


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Corporatedatabasesofinternaldata

Databasesof

externaldata

Databasesofvalidtransactions

Operationaldatabases

Transactionprocessingsystems

Managementinformationsystems

Decisionsupportsystems

Executivesupportsystems

Expertsystems

Businesstransactions

Input anderror list

Drill-down reports

Exception reports

Demand reports

Key-indicator reports

Scheduledreports

Employees

Corporateintranet

Applicationdatabases


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OUTPUTS

Scheduled ReportsProduced periodically, or on a schedule (daily, weekly,

monthly)

Key-indicator ReportSummarizes the previous days critical activitiesTypically available at the beginning of each day

Demand ReportGives certain information at a managers request

Exception ReportAutomatically produced when a situation is unusual or

requires management action


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SCHEDULED REPORT EXAMPLE

Daily Sales Detail Report

Prepared: 08/10/xx

Order#

CustomerID

SalesRep ID

ShipDate Quantity Item # Amount

P12453 C89321 CAR 08/12/96 144 P1234 $3,214

P12453 C89321 CAR 08/12/96 288 P3214 $5,660

P12453 C03214 GWA 08/13/96 12 P4902 $1,224

P12455 C52313 SAK 08/12/96 24 P4012 $2,448

P12456 C34123 JMW 08J/13/96 144 P3214 $720


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KEY INDICATOR REPORT EXAMPLE

Daily Sales Key Indicator Report

ThisMonth

LastMonth

LastYear

Total Orders Month to Date $1,808 $1,694 $1,014

Forecasted Sales for the Month $2,406 $2,224 $2,608


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DEMAND REPORT EXAMPLE

Daily Sales by Sales Rep Summary Report

Prepared: 08/10/xxSales Rep ID Amount

CAR $42,345

GWA $38,950

SAK $22,100

JWN $12,350


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EXCEPTION REPORT EXAMPLE

Daily Sales Exception Report ORDERS OVER $10,000

Prepared: 08/10/xx

Order#

CustomerID

SalesRep ID

ShipDate Quantity Item # Amount

P12453 C89321 CAR 08/12/96 144 P1234 $13,214

P12453 C89321 CAR 08/12/96 288 P3214 $15,660

P12453 C03214 GWA 08/13/96 12 P4902 $11,224


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OUTPUTSOFA MANAGEMENT INFORMATIONSYSTEM

Earnings by Quarter (Millions)

Actual Forecast Variance

2ND Qtr 1999 $12.6 $11.8 6.8%

1st Qtr 1999 $10.8 $10.7 0.9%

4th Qtr 1998 $14.3 $14.5 -1.4%

3rd

Qtr 1998 $12.8 $13.3 -3.0%

Drill Down Reports

Provide detaileddata about asituation.


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HISTORY OF MANAGEMENT

INFORMATION SYSTEM

Mainframe And Minicomputer Computing

Personal Computers

Client/Server Networks

Enterprise Computing Cloud Computing.


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FUNCTIONS OF MIS

Mr. Khizer Mehtab


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SUPPORTING BUSINESS FUNCTIONS

IN AN ENTERPRISE

The principal business functions in a business

Marketing And Sales

ProductionAccounting And Finance

Human Resources


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An OrganizationsMIS

FinancialMIS

MarketingMIS

Human

ResourcesMIS

Etc.

AccountingMIS

Databasesof

externaldata

Databasesof

valid

transactions

Transactionprocessing

systems



Extranet

Internet

Drill down reports

Exception reports

Demand reports

Key-indicator reports

Scheduled reports

Etc.


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MARKETING MIS


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MARKETING MIX SUBSYSTEMS

Product Subsystem

Place Subsystem

Promotion Subsystem

Price Subsystem Sales Forecasting


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Sales by customer

Sales by salesperson

Sales by productOperational

databases

Databases

of valid

transactions

for eachTPS

Transaction

processing

systems

Business

transactions

Marketing

MIS

Databases of

external data

Databases of

internal data

Marketing

DSS

Marketingg

ES

Marketing

applicationsdatabases

Pricing report

Total service calls

Customer satisfaction


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INPUTSTO MARKETING MIS

Strategic Plan

Corporate Policies

The TPS

External sources: The competition

The market


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OUTPUT TO MARKETING MIS

Marketing research

Product development

Promotion And Advertising Product Pricing


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MANUFACTURING MIS

Mr. ARIF


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Quality control reports

Process control reports

JIT reportsOperationaldatabases

Databasesof valid

transactionsfor each

TPS


systems



Internet

orExtranet

ManufacturingMIS


Databases ofexternal data

Databases ofinternal data

ManufacturingDSS

ManufacturingES

Manufacturingapplicationsdatabases

Customers,Suppliers

MRP reports

Production schedule

CAD output


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INPUTSTOTHE MANUFACTURING MIS

Strategic Plan

Corporate Policies

The TPS: Order processing

Inventory data

Receiving and inspecting data

Personnel data

Production process External Sources


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MANUFACTURING MIS OUTPUTS

Design And Engineering

Master Production Scheduling

Inventory Control

Manufacturing Resource Planning Just-in-time Inventory And Manufacturing

Process Control

Computer-integrated Manufacturing (CIM)

Quality Control And Testing


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ACCOUNTING AND FINANCIAL

INFORMATION SYSTEMS

Mr. IQBAL


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COMPONENTS

Accounts Receivable Records

Accounts Payable Records

Payroll Records

Inventory Control Records General Ledgers


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FUNCTIONS

Financial Forecasting And Planning

Financial Control

Funds Management

Internal Auditing


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Financial statements

Uses and managementof funds

Financial statisticsfor control

Operationaldatabases

Databasesof valid


TPS


systems



Internet

orExtranet

FinancialMIS




FinancialDSS

FinancialES

Financialapplicationsdatabases

Customers,Suppliers


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INPUTSTOTHE FINANCIAL INFORMATION

SYSTEMStrategic planCorporate policies

Contains major financial objectives and oftenprojects financial needs.

Transaction processing system (TPS) Important financial information collected from

almost every TPS - payroll, inventory control,order processing, accounts payable, accounts

receivable, general ledger. External sources

Annual reports and financial statements ofcompetitors and general news items.


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FINANCIAL MIS SUBSYSTEMSAND OUTPUTS

Financial subsystems

Profit/loss and cost systems

Auditing

Internal auditing

External auditing

Uses and management of funds


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HUMAN RESOURCE

INFORMATION SYSTEMS


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HUMAN RESOURCE MIS

Concerned with all of the activities related toemployees and potential employees of the

organization


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Benefit reports

Salary surveys

Scheduling reportsOperationaldatabases

Databasesof valid


TPS


systems


HumanResource

MIS



Human ResourceDSS

Human ResourceES

Humanresource

applicationsdatabases

Training test scores

Job applicant profiles

Needs and planningreports


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INPUTSTOTHE HUMAN RESOURCE MIS

Strategic plan

Corporate policies

The TPS:

Payroll data

Order Processing Data

Personnel data

External sources


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HUMAN RESOURCE MIS SUBSYSTEMSANDOUTPUTS

Human Resource Planning

Personnel Selection And Recruiting

Training And Skills Inventory

Scheduling And Job Placement Wage And Salary Administration


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APPLICATIONS

Enterprise Systems (Enterprise resource planning (ERP)Provide integrated software modules and a unified database that

personnel use to plan, manage, and control core business processesacross multiple locations. Modules of ERP systems may include finance,accounting, marketing, human resources, production, inventorymanagement, and distribution.

Supply Chain Management (SCM) systems enable more efficientmanagement of the supply chain by integrating the links in a supplychain. This may include suppliers, manufacturers, wholesalers, retailers,and final customers.

Customer Relationship Management (CRM) systems help businesses

manage relationships with potential and current customers and businesspartners across marketing, sales, and service.

Knowledge Management System (KMS) helps organizations facilitatethe collection, recording, organization, retrieval, and dissemination ofknowledge. This may include documents, accounting records,unrecorded procedures, practices, and skills.


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ADVANTAGES

Companies are able to highlight their strengths andweaknesses due to the presence of revenue reports,employees' performance record etc. The identification of theseaspects can help the company improve their businessprocesses and operations.

Giving an overall picture of the company and acting as acommunication and planning tool.

The availability of the customer data and feedback can helpthe company to align their business processes according tothe needs of the customers. The effective management ofcustomer data can help the company to perform directmarketing and promotion activities.

management information system and its organizational functions.pptx

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