management information systems - functional areas of management
DESCRIPTION
Management information systems,MIS,Information system in ManagementTRANSCRIPT
Management Information System
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FUNCTIONAL AREAS OF
MANAGEMENT
BY INFOCRATES
LOGO
Functional Areas
Financial Management
Production Management
Marketing Management
Personal Management
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PERSONAL MANAGEMENT
•Providing suitable manpower with skills as the organization demands.
•Studying people in the organization.
•Placing right people for the right job.SONA SCHOOL OF MANAGEMENT
Input Transaction Documents
Personnel Application forms appointment letter
Attendance and leave recordBiodata,
Self and familyAppraisal form
Production/productivity data on the jobsWage/salary agreement
Record of compliants,grievances,accidentsIndustry data on wage/salary structure
Skills, qualifications
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APPLICATIONSDatabase viewed by top management, HR departments.
AccountingAttendance
ManpowerSkills
Leave Salary
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LOGO
Example
Analysis of
Attendance
records.
Qu
ery
& A
nal
ysis Queries are
used for retrieving of data
Sample queries –
Who is who???
Analysis study of data
that is retrievedthrough queries.
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LOGO
Control
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ReportREPORTS
Information update
STATUTORY
Operation update
Decision Analysis
Action report
REPORTS
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• The financial needs of the business, from time to time, by way of providing working capital and long term capital ,to run business with, goal of containing at the minimum.
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Financial management
Finance Planning & Budgeting
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• Financial and economic forecasting
• Planning for incoming funds
• Budgeting preparation and operation
• Capital budgeting decision
• Budgetary control• Auditing• Financial health analysis• Profitability analysis and cost control• Product pricing• Financial Modeling• Management Accounting• Expenses Analysis, Auditing and Control• Ratio Analysis• Cost Analysis
Control and Auditing
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• Sales• Purchase\Salary\wages• Inventory• Expenses• Capital purchase• Fixed Deposit• Share holders• Income tax• Sales tax• Excise Duty• Customs Duty• Consumption Fixed Assets• Budgets
Application-Accounting
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• Cash Flow analysis.• Sources and uses of funds.• Debtors and Creditors analysis.• Ratio and Budget analysis.• Capital Budgeting and Ranking of investment
alternatives.• Account Receivables and out standings.
Decision analysis
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TACTIAL SYSTEMSa. Budgeting Preparation and Controlb. Investment Managementc. Capital Budgeting d. Cost Analysis and Controle. Tax Management f. Auditingg. Financial Planning
INTERNAL ENVIRONMENT
Top ManagementOperation/ProductionMarketingHRMEngineering
EXTERNAL ENVIRONMENT
IRSSECVendorsClientsCPA CompaniesSuppliersCustomersBusiness Partners
STRATEGIC SYSTEMSa. Strategic Planning b. Ratios and Financial Healthc. Merger and Acquisition Analysis
OPERATIONAL ANDTRANSACTION PROCESSING
SYSTEMS
a. The General Ledger b. Sales Order Processingc. Accounts Payable and Receivabled. Receiving and Shipping e. Payroll f. Inventory Management g. Periodical Reports & Statements
Managing the Accounting and Finance Systems
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Strategic SystemsStrategic Systems
Tactical SystemsTactical Systems
Operational and Transaction Processing System
Operational and Transaction Processing System
Internal Environment
Internal Environment
ExternalEnvironment
ExternalEnvironment
Managing the Accounting and Finance Systems
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ReportREPORTS
Information update
STATUTORY
Operation update
Decision Analysis
Action report
REPORTS
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• Production management, alternatively referred to as manufacturing management, is required for transforming raw materials and partly, fabricated materials into finished products.
• Production management does not imply management of productive process alone, but it covers all there activities which go into the making of production.
Production management
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Production planning and control Maintenance and quality control. Production program Production Schedule Job card Job status advice Quality assurance rating form Finished goods advice Breakdown advice Material Requirement Material Requisition Customer order
Supporting Functions
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Performed through production planning and control, bill of material processing, drawing and process planning, scheduling and monitoring systems.
Applications
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Decision Analysis
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• Make or Buy• Make or Subcontract• User of alternative Material
• User of alternative process• Rescheduling and loading of jobs• Planning and scheduling of jobs
Control
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Loading the jobs on the machine.
Production capacity.
ProductionProgram.
Utilization of plant,
machinery and labor.
Statutory complianceAn account of raw materials and finished
goods should be submitted to the government
Industries classified under DGTD are required to inform certain data on production and production hours.
Information update Up-to-date information enables managers
to plan production function.Accounting decision analysis & control
applications provide data for use in production management
Reports
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• These information provide information on day to day events.
• Reporting of highlights – planned versus actual helps in decision making.
Operations update
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• Provides reports with specific key decisions in the production function
• DSS are extensively used in decision making (strategic and tactical decisions).
Decision analysis
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Provide information update on the post implementation scenario of decisions.
Action update
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Facilitates comparison of performance.
ReportREPORTS
Information update
STATUTORY
Operation update
Decision Analysis
Action report
REPORTS
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MARKETING FUNCTION
To Satisfy “Customers”
Scope
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IdentificationEvolvingDesigningPositioningSelling
Marketing Research
Consumer survey
Advertising
Interface withProduction
&Function
To Obtain orders from Customers & Fulfill them
Market Function
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Key Responsibility
Challenging Task
Input Transaction Documents
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Customer OrderOrder acceptanceDelivery NoteInvoice, Credit note
Data borrowed fromCompanyliterature
Price listsProduct literature
Needs forUpdation
Applications
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Product Sales
Sales value
Dealer
Distributor
Customer
Export market
Complaints
Query
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Product
SpecificationsPrice
Discounts Quality
Names & Address of customer
Dealer &
Distributor
Importance for handling CONSUMER COMPLAINTS
Decision Analysis
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Pricing Order Acceptance Discounts Commission
Price increase or decrease.
Deciding on new product.
ApplicationsBreak even ModelRisk Analysis ModelProduct launch Model Organization will
collect information
On PreferenceBehaviour
Advertising Campaign
Most organization collect from Dealers & Distributors
Control
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Factors to control for achieving businessgoals
Sales VS BudgetMarketing VS Budgeted Cost
Helps toReportThese
Comparison&
used to bringOut
Abnormal VariationBetween
Actual VS Expected
Helps to takespecific decision
Inarea of
Shortening or failure
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ReportREPORTS
Information update
STATUTORY
Operation update
Decision Analysis
Action report
REPORTS
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Integrating various management systems
Corporate overview
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MARKETING
PRODUCTION
FINANCEEXPENSES
OrderSales
Cost of goods soldFinished goods
Planned productionActual productionCost of production
Raw materials
Current assetCurrent liabilityCurrent ratio
Accounts receivable
Revenue Capital
PaymentMarketing
Corporate overview
LOGO
QUERIES?