management project on climax ltd gujranwala

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Group Members: Mohsin Ashraf 15140094 Syed Faizan Amjad 15140073 Hamza Ishaq 15140102 Aftab Ahmad 15140055 Company: CLAIMAX Engineering Company Ltd, Gujranwala

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Page 1: Management project on Climax Ltd gujranwala

Group Members:

Mohsin Ashraf 15140094

Syed Faizan Amjad 15140073

Hamza Ishaq 15140102

Aftab Ahmad 15140055

Company:CLAIMAX Engineering Company Ltd, Gujranwala

Introduction.CLAIMAX Engineering Company LTD

manufactures different small and large electrical devices

Page 2: Management project on Climax Ltd gujranwala

including Integrated circuits to transformers high duty

generators and home appliances. The organization

provides different electrical tools and appliances. For

example it provides transformers to WAPDA and other

power plants to plant on different areas of requirement.

Also it provides gigantic electric generators, transformers

and motors to different housing schemes and universities

and to other organizations. Fico electric was the part of

CLAIMAX industries. Fico is a well-known organization in

Pakistan. Before the establishment of CLAIMAX

industries. There were three owners of Fico Hi-Tech. All

three were brothers. When CLAIMAX come into

existence at 1 – July – 2011, two brothers take the

ownership of CLAIMAX industries. Now these two

brothers hold the charge of the whole organization and

are independent of Fico Hi-Tech.

Page 3: Management project on Climax Ltd gujranwala

Organization’s MissionThe mission of the organization is to provide

best quality products to its costumer. The CEO of this

organization said

“The organization is not going to achieve any of its goal if it

does not include to satisfy its costumers at the most priority

since the organization runs due to its costumer and not due to

its employees although employees also matters but not that

much.”

Along with that they do want to make a good name in the era

by contributing positively in the society.

They aimed that they will make even cheaper products for

there costumers. The company is developing products and

distributing it nationwide they have a wide range of

products from which the customer can chose what

matches best with his status. The company creates new

products yearly just for the large variation so that the

products keep on evolving and keep its pace in the world

which changes so rapidly. The other important mission

Page 4: Management project on Climax Ltd gujranwala

that the company focuses on is to offer employment, the

time in which it is difficult for an individual to find a well

stable job the company tries to open vacancies by starting

new projects just to hire more people so they can get

benefits during the times in which the nation economy

suffers. The company holds a mission to introduce itself

globally and for that to achieve the company never slows

down its pace and keep on working and motivating the

employee to give their best to achieve the targets that they

have set to keep the whole management working at their

best. The company work on management by objectives,

they set specific goals that should be met in a specific time

period to measure their efficiency accuracy.

Planning and Strategies.Planning of all the projects is done

under the surveillance of two brothers. They conduct

meetings with the in-charge of each department. The

company has categorized itself in different departments

one is the accounts department which is overlooking on

Page 5: Management project on Climax Ltd gujranwala

the revenue and is continuously studying the net incomes

and outcomes daily so that they can keep record about

what is becoming consumed, in how much amount of cash

the raw material is purchased and what they are getting

form the market as a result of their product sale. Then

there is a department which make sure that everything

they are getting from their supplier is optimum in all its

aspects. This is the same department which make sure

the quality meets the organization standards. All the plans

and strategies are made in an open meeting where

account persons discuss the financial condition of the

organization and the production team puts their demands

to run their plan and strategies. In this approach the

persons who planes the something new know what their

financial condition is and how they can optimize their

planes. If we put the planning style of the organization it

seems as given under.

Page 6: Management project on Climax Ltd gujranwala

All of the main persons of the firm discuss the whole condition

of the organization and then they made an optimal decision

which is feasible under those circumstances. There are some

other factors that are discussed in the meeting which are not

the part of the organization but they do have effect on the

planning and execution of the plans and these factors are

external factors which includes Government policies, Federal

Laws, Labor Union and some private NGOs. They may influence

running plans and can even stop them. This is a very critical

situation since the organization has spent lots of money and on

The organization follows democratic

style of management and conduct open

meetings.

ChiefAccounts

Marketing

Persons

Quality Control Persons

CEO’s

Page 7: Management project on Climax Ltd gujranwala

their plans and if these factors stop their plans then this will be

the huge loss to the organization. So in this meeting they do

discuss this element too and come-up with different solutions

and which solution fits the most they just chose that one and

work one that plan. They do make contact with some of these

factors to make sure that they are not violating any of the rules

that are set by these institutes. Most of the plans of the

organization are short terms from 8 to 10 months. Fico launch

this sort of short term plans more than one and they are

directed to achieve a certain type of goat which is a long term

plan as a consequence.

Costumer and CompetitorsIf you have costumers then you do have competitors. This

organization also have some of the most active competitors

that attract the people towards them as magnets by providing

them unique offers with their products. Some of its competitors

are Nizam Electric Work, Transfopower Institute (Pvt.) LTD and

ZGL and these companies do have a well repute in this field. To

make its costumers satisfied with it Fico has to pay special

Page 8: Management project on Climax Ltd gujranwala

attention on the demands and the trends of costumers and the

modern era and it did do that very well. Costumers of Fico from

all around the Pakistan and from Asia including Afghanistan,

Iran and Saudi Arab. Most of its products are sell with in the

country. One of the most active costumer that Fico has is

NEPCO which purchases transformers, motors and gigantic

generators. WAPDA was one of their very active costumer few

years ago but is has left it now and is moved to its competitors.

It also sells its products to different housing schemes, hospitals,

Universities, and small and large industries. Fico know how it

can attract its costumer back to its products. The basic targets

of Fico are constructors of housing schemes and industries

since it knows that these industries and housing schemes are

not complete without electric supply and for electric supply

there is a need of transformers, generators and motors so it

targets the constructors of these things.

How the firm is organized.The firm is organized in a very simple pattern chart

description of the firm is given below.

Page 9: Management project on Climax Ltd gujranwala

Production line

And supply line

Human and

Resources

CEO is the head of the organization and is overlooking

ever thing. The organization is further sub divided into 4

divisions the Accounts Department, Supply or Raw

material department, Marketing Department, and the

CEO

Accounts and Finance

Quality Assurance and costumer’s satisfaction

Marketing and Exporting

Finance and Facilities

Financial outcome

Super--visor Brand

Marketing

Digital Marketing

Inspec--tors

Page 10: Management project on Climax Ltd gujranwala

Engineering department that overlooks the logistics and

perform for a better customer satisfaction products.

Every department have their specific handler that perform

the task given to them by the management and doesn’t

have the authority to interfere into the work of other

department as the departments are so linked to each

other. The organization tend to keep a friendly

environment for the employees the company have his own

set of ethics and rules that the worker have to follow as it

is the rules and regulation that makes a human distinct for

animals.

If there is any problem in the organizations department the

employee is advised to report it to

Its department head then it is the responsibility of the

manager of the department to address the seniors with

any alarming situation. If the issue is not of such important

the manager of the department keeps the write to fix it on

its on without notifying it to the senior management.

As the company have faith and are aware that they have

experience persons who can tackle small difficulties

Page 11: Management project on Climax Ltd gujranwala

without making it a big issue, this distribution of power in

the employees and manager is the thing which keep them

motivated and satisfied that they also holds some

independent moral duties which doesn’t make them feel

vulnerable.

Decision Making Process.Decision

making process is one of the biggest factor that decide what is

going to be with the organization. If the decision is good then

the outcomes are also good and if not then the organization

have to pay for it. Good decisions can lead the organization to

good results and better financial position as well as good

reputed company. At the same time if the decisions are dull

and useless then this will lead the organization to a failure that

is it can result very bad results and off-course the financial

conditions might be destabilized due to that wrong decision

and can cause lose its name in the markets as well as its shares

in the markets. Fico is very clear to this that is it know that what

are the results of good decisions and the bad decisions if it

Page 12: Management project on Climax Ltd gujranwala

make bad decisions then its competitors will took advantages.

Fico makes its decisions very wisely considering the needs of its

costumer and changing technology and trends. The company

mostly follows and tries to amend the maximax decision

approaches, as they want the outcomes to be the best of the

best. This decision-making approach helps the company to

always input by keeping the max output in mind. This can be

one of the best decision making approaches for any company

as no one want to make a less beneficial decision.

The company has a set of programmed solution for the routine

issues that they face very often and have instead develop

strategies to minimize the routine error and hurdle. The

company is yet to see any problem they don’t have solution for

but their decision making committee is very efficient and hope

that every decision should be in mutual favor for both the

parties (Management & Employees)

The manager of the companies and the CEO believes that for

making decision they have to inhabit both linear and non-linear

thinking styles, as it will be in the best interest for the company.

Page 13: Management project on Climax Ltd gujranwala

The managers believe that after the complete information

about the issue the problem can be addressed or else the

decision will return zero efficiency and will be also be time

consuming and at the end everything will be null and void

which a company can’t take as an answer. The company tries its

level best to avoid the 12 most common decision making errors

given in the figure below.

Motivation.Motivation is a key to hard work and ultimately to success.

Environments with democratic leaders often yield followers with high morale who are more motivated to generate and offer up creative solutions, and it produces an atmosphere of cooperation and team spirit.

The democratic leadership style is also known as the "participative" leadership style because it depends on employee participation. The goal of a democratic leader is to foster employee investment in the organization by investing workers in their role in the company.

The company motivates the employee in an intriguing ways as every employee wants to feel that their job makes a difference. If an employee feels like his/her work doesn’t mean anything or isn’t actually contributing, most likely he will not be motivated

Page 14: Management project on Climax Ltd gujranwala

to even accomplish the task. As an employer, ensure that a majority, if not all, of your employees’ tasks have a direct benefit or contribution to the overall success of your company. Strategically created tasks that directly affect the company will energize and motivate the employee to perform to their best ability.

The company notices their efforts and appreciates them, as appreciation can be a simple “good job” or “nice work.” It will only take a few moments out of your day to show your employees that you notice their outstanding work.

They also motivate them by showing their trust on them, that they trust their employees to make the right decisions for the overall well-being of the company. To an extent, allow the employee to be creative in their job tasks.

Controlling.Control is a management process to aim at achieving defined goals within an established timetable, and comprises of three components setting standards, measuring actual performance, and taking corrective action.

By our observation and what we were told we see following controls in the company.

1- The company has establishing standards and methods for measuring performance to which extend the company is

Page 15: Management project on Climax Ltd gujranwala

progressing and measuring the performance of the employee and the standard that they have maintained

2- Determining whether performance matches the standard It is an easy but important step in the control process. It involves comparing measured results with the standards already set.If performance matches the standard, managers may assume that “everything is under control”. In such a case the managers do not have to intervene in the organization’s operations.

if the company sees that there are performance issue or if performance falls short of standards and the analysis indicates that corrective action is required. The corrective action could involve a change in one or more activities of the organization’s operations.

As per Financial Control can be analyzed the company is not facing any serious financial problems and is running smoothly as much as they can go and performing their best to create maximum revenue.

But as the operational control in concerned every operation in the company is under supervision as if the result or product the company make have any kind to quality issues than the operational control start working to identifying and overcome the problem or problems which cause the company operations to go sideways.

Page 16: Management project on Climax Ltd gujranwala

The company overseas everything and tries that the organization's objectives and methods are capable to achieve the objectives that are established.

When asked what importance information systems hold in your company and what they think were the useful factor of having it following was the reply

Information Storage and Analysis

Many companies no longer manage their data and information manually with registers and hard-copy formats. Through the adoption of information systems, companies can make use of sophisticated and comprehensive databases that can contain all imaginable pieces of data about the company. Information

Page 17: Management project on Climax Ltd gujranwala

systems store, update and even analyze the information, which the company can then use to pinpoint solutions to current or future problems. Furthermore, these systems can integrate data from various sources, inside and outside the company, keeping the company up to date with internal performance and external opportunities and threats.

Assist With Making Decisions

The long-term success of a company depends upon the adequacy of its strategic plans. An organization’s management team uses information systems to formulate strategic plans and make decisions for the organization's longevity and prosperity. The business uses information systems to evaluate information from all sources, including information from external references which provide information on the general economy. This analysis of and comparison to market trends helps organizations analyze the adequacy and quality of their strategic decisions.

Assist With Business Processes

Information systems aid businesses in developing a larger number of value added-systems in the company. Information systems add controls to employee processes, ensuring that only users with the applicable rights can perform certain tasks. Further, information systems eliminate repetitive tasks and increase accuracy, allowing employees to concentrate on more high-level functions. Information systems can also lead to better project planning and implementation through effective monitoring and comparison against established criteria.

Page 18: Management project on Climax Ltd gujranwala

Joining the company or not.As far as joining the company is concern there are

different opinions of the group mates.

Mohsin Ashraf.Well there is no doubt that the organization is outstanding

and providing its employees international level facilities. Since I am a Student of software major there is no need of a developer as such. Although they do run some software there but these things do not include the coding or thinking as programmers do. More than that I do want to work at Antarctic medical research lab in the icy land I just love that place I haven’t visited that place but I dreamt to work over there as a DNA modeling engineer.

Faizan Amjad.I would love to work at google or amazon because these

are the multinational companies and are up-to date in this field the employees at these places solve complex problems on daily bases and other than that the facilities that this organization provide are matchless. I won’t joint Fico Electric (Pvt.) LTD.

Hamza Ishaq.I would prefer to join this organization since this

organization has lots of physical work to do and I love to work physically.

Page 19: Management project on Climax Ltd gujranwala

Aftab Ahmad.I would join any of the software house which suits me and

will work there since my major is software engineering so I won’t like to join the firm where there is no need of software developers.