management tool. madrid, 18-22 may 2015 outline evolution objectives full internship activation...
TRANSCRIPT
Management tool
Joint staff training event 2Madrid, 18-22 May 2015
Outline
Evolution
Objectives
Full internship activation process
Talentoteca and financial department connection
Advantages
Conclusions
Companies talent management
Joint staff training event 3Madrid, 18-22 May 2015
Joint staff training event 4Madrid, 18-22 May 2015
Talentoteca development
First platform2005
2015
1983
Joint staff training event 5Madrid, 18-22 May 2015
CV-NET
• Obsolete• Not attractive • Not intuitive: companies did not register because it was complicated
and not user friendly• Candidates were confused when applying to offers• There were no updates about new degrees• Long process/time to activate an internship
Joint staff training event 6Madrid, 18-22 May 2015
Objectives
Attract candidates and companies:– Create a visual, intuitive and attractive website for
companies and candidates.
Improve the internal management department in terms of:– Facilitate management of high number of internships– Save time– Avoid the Outlook contact and centralize all communications
through the platform.
Eliminate paperwork and use an online tool.
Joint staff training event 7Madrid, 18-22 May 2015
• Offer position• Selection
process• Final selection
• Offer publication• Pre-selection• Internship start• Management• Internship
reports
• Application • Registration and
information requested
Companies: National and international. Candidates: Students and recent graduates up to 30 years old. Manager: FUE management team
COMPANY FUE MANAGER INTERN
Users
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Company logo Featured internship offers Attractive and visual
Company registration
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Offer positions
• Number of positions offered
• Preferred profile
• Skills requested
• Possibility to attach the offer
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Company Homepage
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Offer Revision
• Check requirements
• Contact the company
• Generate the agreement with the information filled in by the company
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Offer publication
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Candidate registration
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Candidate registration
• Profile
• Professional fields
• Personal skills
• Mobility options
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Application
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Application form and documents
• Confirm that the candidate meets all requirements
• Authorization to provide personal information to the company
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Pre-selection process
• Colour coded
• Quick look at the status of each offer
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Pre-selection process• Check profile• CV Documents
attached
The student receives a notification to confirm interest in the offer
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Candidate search
• Academic degree• Languages• Residence• Age• Student/Recent
graduated
…
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Candidate evaluation
Once the student has been selected by FUE, the company evaluates the profile.
• Interview• Final selection
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Internship activation process
• Contact with the selected candidate and internship activation process
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Selection process
“You have been selected, do you want to
accept the position?”
• Upload the requested information to activate the internship:Insurance number, ID scanned, agreement signed, financial information…
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Internship agreement
The platform will generate the agreement by using the legal information provided by the company.
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Confirm or complete:
• Financial information• Agreements signed• Contact information• Insurance number• Documents required to
activate internship.
Internship agreement
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Internship activation
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Internship activation alerts
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Internship activation
Company Agreement In-company training plan Student information and
documents
Remove the offer from the platform
Inform unsuccessful candidates
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Other features
Share the offer on social networks
Import CV from Linked-in network
Export database to create reports, statistics, etc.
iPad management
Internship agreements control
Incident control (sick leaves, intern waiver...)
Coloured notes. Possibility to add notes to companies’ and candidates’ profiles in order to save time and inform other managers.
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Other featuresPersonal calendar/Agenda
Each manager has access to a personal calendar which automatically includes all the information regarding their future tasks, internships start dates, internships reports…
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Other featuresInternship reports alerts
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Other featuresMessage templates
• Upload documents• General Internship
information• Recommendations• Internship procedures
...
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Financial functionsConnect management platform with accounting program
• Export data • Generate plain text documents with internships information
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Export information per program and record all operations
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Import data to ERP (Navision) accounting applications
Navision Accounting program: Modify internship information Add new internship information
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Advantages
Innovative
Functional
User friendly
Intuitive
Controlled management
Export data for reports
Reduce resources required
Save time (up to 10 minutes per internship activation)
Reduce the platform training period
Streamline the whole process
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Companies Talent Management
5 Key Universities (employer branding, positioning)
Internships throughout the year
Placed in different cities
Airbus Group internships management centralized by FUE
Up to 300 interns each year
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Companies Talent Management
Two ad-hoc programs: Madrid & Barcelona
Once a year
Strong communication campaign
One-month training period
Different profiles
Job contract
HP Talent management centralized by FUE
Summer students program (20-30 positions)
Internship programs throughout the year
BP Talent management centralized by FUE
Joint staff training event 38Madrid, 18-22 May 2015
Companies Talent Management
A specific program for each company division
Different periods
National and international
Telefónica Global Solutions
Telefónica Global
Experience
Telefónica I+D
TID Campus
Telefónica Global Technology
ITalentum3
Talentum
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Companies Talent Management and Talentoteca
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Conclusions
User friendly (companies, applicants, managers)
Colour coded
Platform tailored to IO needs
Avoidance of mistakes
Five-minute total activation time for each internship
Monitoring of the activation process
Adapted to all possibilities
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Talentoteca in numbers
64.915 candidates
1.746Activated
internships
1.600 companies
Joint staff training event 42Madrid, 18-22 May 2015
Thank you!