Quick Reference Guide

Manager Interview Scheduling

This guide will walk you through the Manager Interview Scheduling. It covers some of the

primary features to help you get up and running fast!

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Introducing Interview SchedulingSchedule Interviews within Wand

Introducing Interview Scheduling

As a Manager, Wand makes it easy for you to connect your calendar to Wand. You can quickly view your calendar events within Wand when you schedule an interview. You can enter interview details, reschedule

interviews, and send interview requests directly from Wand.

Syncing Your Calendar to Wand

After logging into Wand as a Manager, navigate to your ‘Profile' in the main navigation.

If the MSP has enabled 'Allow Manager to Connect Calendar with Wand Calendar’ then you should see a section called 'Calendar Sync.'  

Follow the steps to Sync your calendar to Wand.

Note: You can always unlink your calendar at any time. Once it’s been unlinked Wand does not have access to your calendar.

Once an interview is confirmed, it will be automatically added to your Google or Office 365 Calendar. An

MSP/Delegate Manager can also see the your calendar when they schedule an interview on your behalf (as long as you have connected your Calendar to Wand).

Note: Depending on whether you use Google Calendar or MS Office 365, you can enable Calendar Sync. Exchange server 2010 & 2013 are no supported at this time.

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Starting an Interview Request

๏ Select a ‘Requests' from the homepage

๏ Select your ‘Pending Request’

๏ Click on the ‘Candidates’ tab

Starting an Interview RequestHow to Start an Interview Request

From the ‘Candidates’ tab, click ‘Request Interview’ next to the desired candidate. You will be taken to ‘Interview Details’ where you can enter in the ‘Interview Type,’ ‘Duration,’ ‘Interviewer,’ ‘Method’ and ‘Additional Details.’ You can also schedule a ‘Group Interview’ by selecting multiple candidates.

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One-on-One Interviews

Entering Interview Details Scheduling One-on-One, Panel & Sequential Interviews

Note:Currentlyweareonlysuppor/ngonecandidateperrequestforPanel&Sequen/alInterviews.

Panel Interviews

By selecting ‘Panel Interview,’ the hiring manager for the requisition will be the interviewer. You can add additional interviewers by clicking on ‘Add Interviewer’ and typing in the ‘Name’ and ‘Email Address’ of the desired interviewer.

Sequential Interviews

By selecting ‘Sequential Interviews,’ the hiring manager for the requisition will be the interviewer. Click ‘Choose Interviewers’ and enter the ‘Name,’ ‘Email,’ and ‘Duration.’ You can click ‘Add’ to add more interviewers.

By default, ‘One-on-One’ will be selected as the ‘Interview Type’ and the hiring manager for the requisition will be the interviewer. Enter in the ‘Duration’ ‘Method’ and ‘Additional Details.’ Enter in any additional notes about the candidate interview in the the ‘Notes’ text box. You have the ability to change interviewer by clicking on ‘Edit’ and typing in the ‘Name’ and ‘Email Address’ of the desired interviewer.

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Group Interviews

Group Interviews give you the ability to create a ‘Job Fair’ like event and invite a large number of candidates to interview on a given date/time and at a given location.  In order to schedule a ‘Group Interview,’ you must select more than one candidate by checking the boxes next to the appropriate candidates.

Entering Interview Details Scheduling Group Interviews

Select ‘Group Interview’ as the ‘Type’ and click ‘Choose Interviewers.’ Enter the ‘Date’, ‘Location,’ ‘Start/End Time,’ and ‘Timezone’ of the event.

The hiring manager for the requisition will be the default interviewer. However, you can change the default interviewer to anyone else can add additional interviewers by clicking on ‘Add Interviewer’ and typing in the ‘Name’ and ‘Email Address’ of the desired interviewer.

Note:Youwillnotbeabletoselectan‘InterviewMethod’whenyouchoose‘GroupInterview.’Thecalendarfunc/onformanagerswillnotbedisplayedwhenschedulingagroupinterview.However,ifamanagerhastheircalendarsyncedwithWand,the/mewillbeblockedoffoncetheinterviewhasbeenscheduled.

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Blitz Interviews

Managers have the ability to interview multiple candidates (in a One-on-One interview format) at one location within a designated time span.

In order to schedule a ‘Blitz Interview’ you must select more than one candidate by checking the boxes next to the appropriate candidates.

Entering Interview Details Scheduling Blitz Interviews

The hiring manager for the requisition will be the default interviewer. However, you can change the default interviewer to anyone else. You can also add additional interviewers by clicking on ‘Add Interviewer’ and typing in the ‘Name’ and ‘Email Address’ of the desired interviewer.

As you add/remove interviewers, the timeslots will be divided among the interviewers based on the ‘Blitz Interview’ criteria.

Once suppliers select their timeslots, the candidates will be automatically assigned to the respective interviewer for that time slot.

Select ‘Request Interview’ (located next to the “Reject “ button). Select ‘Blitz’ as the ‘Type,’ enter the ‘Interview Date’ and select the ‘Interview Location.’ Enter the ‘Duration’ of the One-on-One interview, the ‘Start/End Time’ and the ‘Timezone’ of the Blitz event.

Note:IftheBlitzInterviewcriteriasuchasthe’Dura8on’and‘Start/EndTime’aretooshortofa/mespantofitallthecandidateinterviews,Wandwillrequestthatyouaddaddi/onalinterviewersorincreasethe/mespan.

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Send Interview RequestsSending Interview Requests

Sending Interview RequestsAfter finalizing your interview details, click ‘Propose Time’ and find an open time slot. Click on the calendar to choose your desired time slot.

Note:Ifyouselectedmul/plecandidatesyouwillneedtoselectminimumnumberof/meslotsequaltothenumberofcandidateselectedtoproceedwiththeflow.Slotsaresentallcandidatesonafirstcomefirstbasis.Onceaslotisconfirmeditwillnotbeavailablefortheothercandidatesintherequest.

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Confirm an Interview Request

From the ‘Candidates’ view, click on the ‘Interviewing’ tab.

To confirm an interview, click ‘Confirm Interview’ next to to the candidates. You will be directed to a new page where you can select your interview time and ‘Update Request’ or click ‘Confirm’ to finalize.

Modifying Interview RequestsConfirm or Rescheduling an Interview Request

View the requisition for which an interview has ben confirmed for a candidate. Click on the ‘Interviewing’ tab for that requisition. For the specific candidate with a confirmed interview (Status is Interview Confirmed), click on ‘Reschedule Interview.’ Select a new time slot to propose to the supplier and click on ‘Reschedule.’ To finalize the interview, click on ‘Send New Request’.

Rescheduling an Interview

Note: The ‘Reschedule’ functionality allows the manager to easily cancel an existing confirmed interview as well as propose new times to supplier via a single workflow.

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Cancel an Interview Request

Cancelling Interview RequestsCancel an Interview Request

To cancel an interview, click ‘More’ next to the candidate. This will give you the option to and ‘Cancel Interview’.

If you are canceling a ‘Group Interview’ clicking ‘Cancel’ will cancel the interview for all candidates.

Enter in the reason why you are canceling and click ‘Cancel Interview.’

Confirm the interview has been canceled by navigating to the ‘Reviewing’ tab and checking the status as ‘Interview Canceled.’ You can also view the cancelation reason by placing the cursor on the (i).

Note: Canceling an interview will notify the MSP, mangers, suppliers and any other interviewers via a Wand system email and notification. At this time, there’s no way to add new candidates to an existing Group or Blitz interview.