manager self service (mss) foundation level training

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MANAGER SELF SERVICE (MSS)MANAGER SELF SERVICE (MSS)FOUNDATION LEVEL TRAININGFOUNDATION LEVEL TRAINING

2Manager Self Service

Roadmap To SuccessRoadmap To Success

Drive Your Own Learning

Travelers on today’s journey will discover

New Business Processes, how SAP

roles are changing and arrive at the rest stop where they can

make decisions about continuing their

journey on their Road To Success

ProcurementPlace

ProcurementPlace

HR Highway

HR Highway

BudgetBoulevard

BudgetBoulevard

ESS Expressway

ESS Expressway

MSSMallMSSMallPayroll

ParkwayPayroll

Parkway

e-LearningAcademy

e-LearningAcademy

Rest StopRest Stop


Introduction to Manager Self Service - MSSIntroduction to Manager Self Service - MSS

•Web access point that managers will use to obtain information about their employees

•Employee information will assist managers in performing their management tasks and assist with decision making.

• One-stop for Information

• “In-box” will include notifications and HR actions requiring approval

•Time Approval

•The MSS role will be assigned to:

•School-based

•Principals and Assistant Principals

•District-based

•Based on the Organizational Chart

•Division heads, Directors, Managers


Executive Steering Committee

THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

End User Committee

CHIEF FINANCIAL OFFICER (CFO)

SUPERINTENDENT OF SCHOOLS

(35)

MANAGER ERPFinance

69732010

(27)

THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA2007-2008 ORGANIZATIONAL CHART

PROCESS ANALYSTGeneral Ledger

(4)

MANAGER ERPHuman Resources

69732050

(27)

DIRECTORERP Project Management69732000

(31)

Project Support“GFOA”

(Consultants)

DIRECTORERP

69732070

(31)

ASSISTANT DIRECTOR

ERP Technical Services

69732090

(28)MANAGER ERP

Programming69732080

(27)

MANAGERInformation Security

(27)

PORTAL ADMINISTRATOR

(27)BASIS

ADMINISTRATOR

(27)

BUSINESS WAREHOUSE

ADMINISTRATOR

(27)

(25)

(2)

6A

CHIEF FINANCIAL OFFICEREnterprise Resource Planning (ERP) Project

+

PROCESS ANALYSTOrganization Management

(25)

PROCESS ANALYSTTraining & Events

(25)

PROCESS ANALYSTPersonnel

Administration

(25)

PROCESS ANALYSTPersonnel

Development

(25)

PROCESS ANALYSTE-Recruitment

(25)

Project Risk Management

“KPMG”(Consultants)

SAP Software Integrator

“IBM”(Consultant)

MANAGER ERPPayroll

69732040

(27)

PROCESS ANALYSTPayroll

(25)

PROCESS ANALYSTBenefits

(25)

PROCESS ANALYSTTime Management

(25)

MANAGER ERPOperations69732030

(27)

PROCESS ANALYSTPurchasing

(25)

PROCESS ANALYSTPlant Maintenance

(25)

(2)

PROCESS ANALYSTMaterials Management/ Inventory Management

(25)

PROCESS ANALYSTTransportation

(25)

MANAGER ERPBudget

69732020

(27)

PROCESS ANALYSTFunds Management

(25)

PROCESS ANALYSTBusiness Intelligence

(25)

PROCESS ANALYSTAccounts Payable

(25)

PROCESS ANALYSTControlling

(25)


(25)

MANAGER ERPIntegration

(27) ASSISTANT DIRECTOR

Enterprise Change Implementation

69732060

PROCESS ANALYSTChange Management

(25)

MANAGER SAP Training & Support

(25)

(25)

W-029 W-029 W-029 W-029 W-029 W-029

W-029

R-022

PROCESS ANALYSTGrants Management

(25)

PROCESS ANALYSTTreasury

(25)

PROCESS ANALYSTProject Systems

(25)

(28)


(25)

ConsultantFunction

PROCESS ANALYSTMaterials Management/ Inventory Management

(25)



To-Be After Go Live

Feb. 2008


Sample of Spreadsheet to Identify Reporting Sample of Spreadsheet to Identify Reporting RelationshipsRelationships


Role DescriptionRole Description

Monitor and Approve HR Personnel actions based on employee work events

Approve leave request for vacation and personal reasons Access report queries

– Ability to manipulate the queries to generate reports that meet your needs

Display information about employees Team Calendar, General Data, Personal Data, Monitoring of Dates,

Bargaining Dates, Attendance/Absence Data, Objects on Loan Personnel Development

– Appraisals, Profile Match-ups, Training Activities, Qualifications Time Approval Performance Management

– Appraisals, Professional Growth Plans (PGP)


ACCESS TO SAPACCESS TO SAPBRITE WEB SITEBRITE WEB SITE

www.browardschools.com/erpwww.browardschools.com/erp

Click to Access SAP


PORTAL SIGN-ONPORTAL SIGN-ON

Select “Get Support” to

Request a new password


END-USER LOG-IN TO SAPEND-USER LOG-IN TO SAP

Will add screen shot later

HR Action ProcessorHR Action ProcessorHR Action ProcessorHR Action Processor

Tabs Dependent Upon Your Role(s)


MSS - Overview Page MSS - Overview Page Tabs you view are Dependent on the Roles AssignedTabs you view are Dependent on the Roles Assigned

HR Action ProcessorHR Action ProcessorHR Action ProcessorHR Action Processor

WorksetWorkset


Team ViewTeam View


GENERAL INFORMATIONGENERAL INFORMATION

Employee Data

Search


GENERAL INFORMATION 2GENERAL INFORMATION 2


PERSONNEL DEVELOPMENTPERSONNEL DEVELOPMENT

General DataGeneral DataGeneral DataGeneral Data

AppraisalAppraisalAppraisalAppraisal


PERSONNEL DEVELOPMENTPERSONNEL DEVELOPMENT

Profile Profile MatchupMatchupProfile Profile MatchupMatchup

QualificationsQualificationsQualificationsQualifications

Recommend Recommend TrainingTrainingRecommend Recommend TrainingTraining

Training Training Courses from Courses from IDPIDP

Training Training Courses from Courses from IDPIDP

Booked Booked TrainingTrainingBooked Booked TrainingTraining


MAINTAIN PERFORMANCE DOCUMENTSMAINTAIN PERFORMANCE DOCUMENTS


Employee EvaluationEmployee Evaluation


REPORTSREPORTS


Current State Future StateAccess via intranet or VPN Access via the internet

Not user friendly Easy to read screens, Guided procedures with a “road map”

Manual ProcessOut-of-field determined by location

Highly Qualified manual process

Duty Assignment stored in TERMS

Automation of Processes Out-of-field (SY 2008-09) will be auto calculated using TERMS & SAP data Highly Qualified Status (SY 2008-09) will be auto calculated using TERMS & SAP dataDuty Assignment Available in SAP

Locations Create an electronic ZPAF, manager approves, hard copy paper work submitted, HRIS execute payments

Expedite Payments & Reduce Retro PaymentsUpon Manager Approval, Supplements, One-time payments, and Additional positions will be executed immediately into the system

Employee submits hardcopy resignation formLocation creates stop payment, contacts Payroll, creates ZPAFManager Approves Staffing Department approves ZPAF once paperwork received; HRIS executes ZPAF once paperwork received.

Reduce Overpayments

Resignations will be executed by the locations

Key Improvements: MSSKey Improvements: MSS


Key Improvements: MSSKey Improvements: MSSCurrent State Future State

Employee submits hardcopy resignation form Location creates stop payment, contacts Payroll, creates ZPAF and forwards resignation form Manager Approves the ZPAF Staffing Department approves ZPAF once paperwork received HRIS executes ZPAF once paperwork received

Employee submits resignation via ESS

Manager receives notification

HRAP executes action immediately into system

– Reduces Overpayments

Professional Growth Plans (PGP) created/tracked in various system

– Difficult to track related Professional Development

– Paper Forms

Professional Growth Plans (PGP) created/tracked in SAP

– Professional Development can be associated to the PGP

– Eliminate Forms

Employee Evaluations paper process Manager and Employee sign hard copy Hard Copy Filed in Personnel Records

Employee Evaluations completed in SAP Manager & Employee Electronically Acknowledge Eliminate filing of hard copy


Next StepsNext Steps

1. Decide who will be performing (and backing up) the following:

•School or District-based Administrator•HR Action Processor –HRAP (former PAF)•Payroll Contact

•Substitute Teacher Time Coordinator•Budgetkeeper (Schools & Departments)•Inservice Facilitator (role changing by HRD)•Resource Coordinator•Requisitioner

2. By 8/15/07, access ERP website and enter the names into the database

3. Register for elearning using BlackboardAvailable 9/4/07


Sample of FormSample of Form


Future TripsFuture Trips

Drive Your Own Role-Based TrainingDrive Your Own Role-Based Training

Instructor Lead Training

Instructor Lead Training

BlackboardBlackboard

Learning Learning

CommunitiesCommunities

Learning Learning

CommunitiesCommunitiesAtomic

LearningAtomic

LearningElluminateElluminate


Key Dates

– Budget Prep begins 11/1/07

– Finance Procurement 12/3/07

– Time Entry begins the last two weeks of January 2008

– Receive Paychecks from new system February ‘08

– Enter HR Actions into new system February ‘08

Blackout periods will occur. Details in future.

Important RemindersImportant Reminders


HELP DESK 754-321-8120

BRITE Website: web/erp- or - http://www.broward.k12.fl.us/erp/

e-Learning

Context Sensitive Help

CAB Conference

BRITE LITES

(By Role)

User Support OptionsUser Support Options


Questions?Questions?


As part of your Foundation Level Training follow-up activities, you are required to complete:

Business Event Appraisal in ESS@ http://web/hrms/ess.htm

Course Evaluation in QUIA@ http://www.quia.com/sv/120637.html

Your input will provide valuable feedback, ensure that your

attendance in today’s course is on your inservice record and that your points are awarded.

Thank you.

COURSE EVALUATIONCOURSE EVALUATION

manager self service (mss) foundation level training

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