manager toolkit. table of contents summary of changes benefits, life events, personal information...
TRANSCRIPT
Manager Toolkit
Table of Contents Summary of Changes
Benefits, Life Events, Personal Information Changes
Summary of Changes - Payroll Accessing Workday
Christiana Care Location Generic Workstation Christiana Care.org Remotely Through the Employee Portal (VNET) Remotely Through Pulse
General Navigation Navigating the Home Landing Page Configuring Your Landing Page Using Search Using Related Actions and the Menu Icon Understanding Error and Alert Messages Purpose of the Inbox Viewing Your Inbox Locating Your Place in the Organization Locating the Organization to Which You Belong (In
cluding your cost center) Reviewing Your Internal Job History Setting Up Account Preferences
Your Worker Profile Viewing Your Worker Profile Job Contact Job Details, Manager History, and Timeline Personal Compensation Benefits
Modifying Personal Information Accessing Your Worker Profile Page Adding or Changing Your Contact Information Adding or Changing Emergency Contact Informati
on Modifying Your Personal Information Change Your Legal Name Changing Your Preferred Name Viewing Transaction History Importing Your Profile From Linkedln Adding/Editing Your License/Certification
Benefits Reporting a Coverage Change Event Viewing Existing Benefit Elections Viewing Dependents’ Benefit Elections Adding a New Dependent Managing Beneficiaries
Payroll Accessing Your Payment Elections Adding an Account Making Changes to Your Payment Elections Setting Up or Modifying Your Federal Withholdings Viewing Your Compensation Viewing Your Paper Paycheck Viewing Your Pay-slip
Viewing Your Pay-slip Explanation Mobile
iPhone Installing and Logging Into Workday Navigating Workday for Mobile Phone Using Your Inbox Navigating the Directory Searching in Workday for Other Employees Accessing Your Payslips Changing Contact Information Signing Out
iPad Installing and Logging into Workday Navigating Workday iPad Using Your Inbox Navigating the Directory Searching in Workday for iPad Changing Contact Information Signing Out
Android Installing and Logging Into Workday Navigating Workday for Mobile Phone Using Your Inbox Accessing Your Payslips Navigating the Directory Searching in Workday for Other Employees Changing Contact Information Signing Out
Glossary of Terms
Benefits, Life Events, Personal Information Changes
Employee Self-Service Employees can process personal information, benefit, and
life event changes directly through Workday Employees can import professional profile information
(education, skills, job history) from LinkedIn
Benefits Adding/Removing beneficiaries for benefits can be done
directly through Workday Links to 3rd party vendors are provided directly in
Workday for supporting documentation (i.e. Westlake) All retirement information will be housed in Lincoln, which
can be accessed directly through Workday via single sign-on
Biometric credit will no longer appear as an earning on the pay-slip
Will appear as a pre-tax credit towards benefit cost
Link to Table of Contents
Summary of Changes - Payroll Employee Self-Service
Employees can process W-4, direct deposit, and address changes directly through Workday
Pay (bi-weekly, off-cycle, bonus, incentive) Employees can no longer split election TYPES (i.e. direct
deposit AND check) Expense, one-time, and other bonus payments will be paid
the same way as the bi-weekly pay (direct deposit/live check)
Off-cycle/non-pay checks (i.e. missed hours) will be only be paid on Friday, and will be paid the same way as the bi-weekly pay
Supplemental pay ("bonuses") will be taxed at 25% (AIP/TRP)
Link to Table of Contents
Summary of Changes - Payroll Payslip
The check stub ("pay-slip") will look different Hours will be reported as "regular" unless they are paid at
a different rate than the regular rate Payslips will now be viewable at 12:01 a.m. Thursday Current Chestnut Run FCU deductions will now be set up as
a direct deposit
Direct Deposit Employees may have up to 6 accounts for direct deposit Direct deposit can be split by percent amount or dollar
amount Direct deposit accounts will no longer be pre-validated by
Payroll
Link to Table of Contents
Accessing Workday
Link to Table of Contents
Accessing Workday
Link to Table of Contents
General Navigation
Link to Table of Contents
Link to Table of Contents
Link to Table of Contents
Link to Table of Contents
Link to Table of Contents
Your Worker Profile
Link to Table of Contents
Link to Table of Contents
Link to Table of Contents
Modify Personal Information
Link to Table of Contents
Link to Table of Contents
Link to Table of Contents
Link to Table of Contents
Benefits
Link to Table of Contents
Link to Table of Contents
Link to Table of Contents
Payroll
Link to Table of Contents
Link to Table of Contents
Link to Table of Contents
Link to Table of Contents
Viewing Your Paper Check
Link to Table of Contents
Viewing Your Pay-slip
Link to Table of Contents
Link to Table of Contents
Viewing Your Pay-slip Explanations
Payslip Number Earning Code Description Explanation
Regular
The total of all hours paid at your base hourly rate,regardless of when they were worked. This includes:• Day• Regular Hourly• Evening• Morning• Light Duty• Q-Time• Shared Decision Making
PTO
Scheduled hours that have been paid out of accrued Paid Leave time. This includes:• Paid Leave• Advanced Paid Leave• Holiday Cash out (VNA)• Scheduled Leave (VNA)
Unscheduled PTO
Unscheduled hours that have been paid out of accrued Paid Leave time. This includes:• Unplanned Leave• PTO Unscheduled Nursing Visits (VNA)• PTO Unscheduled Therapy Visits (VNA)• Unscheduled Leave (VNA)
Education
This earning includes all hours related to education, including:• Inservice• Outside Education•Inservice/Meeting (VNA)
Details Not Displayed
This line item appears on the printed payslip only. It totals all other earnings that have been paid or deductions that have been taken that cannot be displayed on the one page printed payslip. If you view your payslip online, all earnings and deductions will be displayed. Should you need a printed version with all earnings and deductions displayed, you can click the small printer icon in the top right corner of your online payslip.
• The "Accrued" column reflects your bi-weekly accruals for Paid Time Off and Disability. • The "Reduced" column will always appear with a zero value, regardless of whether or not you have taken Paid Time Off or Disability leave during the pay period. This information is available within your Kronos Employee Self-Service. • The "Available" column reflects your available Paid Time Off and Disability Leave Accruals as of the close of the pay period that is included on the payslip.
Kronos will always be the source of truth for the most up to date information.
GTL Imputed Income
Previously, this line item appeared as both an earning and a deduction, was coded as "Imputed." This is a non-cash earning that is required for the value of the employer-provided group term life insurance over $50,000. In Workday, imputed income does not appear as either an earning or a deduction, but is included as an employer-paid benefit.
AccruedReducedAvailable
2
Link to Table of Contents
9/25/14 - Add process for
submitting State Withholding
changes
Mobile
Link to Table of Contents
iPhone
Link to Table of Contents
Link to Table of Contents
Link to Table of Contents
Link to Table of Contents
Link to Table of Contents
iPad
Link to Table of Contents
Link to Table of Contents
Link to Table of Contents
Link to Table of Contents
Android
Link to Table of Contents
Link to Table of Contents
Link to Table of Contents
Link to Table of Contents
Link to Table of Contents
Glossary of Terms
Link to Table of Contents
Link to Table of Contents
Link to Table of Contents