managing active data: ideal vs. real · decisions, decisions, decisions… • keep or delete? •...
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Managing active data: Ideal vs. Real
Amanda Rinehart Data Management Services Librarian
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GlossaryResearch Data: “Units of information observed, collected,
or created in the course of research”Erway, Ricky. 2013. Starting the Conversation: University-wide Research Data Management Policy. Dublin, Ohio: OCLC Research.
http://www.oclc.org/content/dam/research/publications/library/2013/2013-08.pdf.Collaborating: Sharing materials within a research group on
a limited basisSharing: providing access to materials publicly or semi-
publicly (i.e. restricted, but with a clear request process)Archiving: Long-term (greater than 5 years) preservation,
often with public or semi-public sharing
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Decisions, decisions, decisions…
• Keep or delete?• Wanted, needed, or absolutely essential?• Can I find it later?
It’s a Monday morning and your hard drives are crashing. The IT person says she has enough time to save three files; which three are most important? What are their names?
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Data Management Education
Theory vs. Reality
“how [do] we connect discipline-agnostic material to your discipline-
specific workflows”?
Whitmire, Amanda. GRAD 521: Research Data Management: Syllabus. http://guides.library.oregonstate.edu/course-guide/GRAD521/grad521syllabus
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Why do we care?
http://retractionwatch.com
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Federal Data Sharing Policies
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What is good data practice?
• Know what data you have• Keep relevant metadata• Have proper storage, backup, security• Observe privacy and ethics principles• Know your policies and legal obligations• Plan for access and sharing • Properly archive or preserve data
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What does it look like?
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Keep them separate
Data
Personal
Coursework
Research
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From reality to good practice
Have a system Prioritize – have a ‘vault’ Purge or archive regularly Backup regularly
Active Dead
Delete
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• Who, what, when, why, where…• Have consistent file organization• Describe the data – README.TXT files• Perform quality assurance• Prioritize raw data
Document, document, document!