managing air force real property air force real property

BY ORDER OF THE AIR FORCE HANDBOOK 32-9007SECRETARY OF THE AIR FORCE

1 MAY 1999

Civil Engineering

MANAGING AIR FORCE REAL PROPERTY

____________________________________________________________________________________NOTICE: This publication is available on the AFDPO WWW site at: http//afpubs.hq.af.mil. If youlack access, contact your Publishing Distribution Office (PDO).____________________________________________________________________________________OPR: AFREA/DR (Ms Carol Xander) Certified by: HQ USAF/SCXX

Pages: 234Distribution: F

____________________________________________________________________________________This handbook supplements AFPD 32-90, Real Property Management, AFI 32-9001, Acquisition ofReal Property, AFI 32-9002, Use of Real Property, AFI 32-9003, Temporary Use of Air Force RealProperty, AFI 32-9004, Disposal of Real Property and AFI 32-9005, Real Property Accountability andReporting. It is designed to provide commanders and real property managers a reference for acquiring,disposing and managing real property. This handbook applies to all major commands (MAJCOM) andinstallations within the Air Force.

Chapter 1--ACQUIRING REAL PROPERTY 11

SECTION 1A—FUNDAMENTALS OF ACQUIRING REAL PROPERTY ....................................................... 111.1. Acquiring Real Property. ...................................................................................................... 111.2. Methods of Acquisition. ....................................................................................................... 111.3. Standards and Scope for Acquisition. ................................................................................... 121.4. Renewing Leases.................................................................................................................. 131.5. Construction on Leased Land. .............................................................................................. 131.6. Constructing, Improving, or Modifying Facilities. ................................................................ 131.7. Flood Hazard Considerations................................................................................................ 131.8. Economic Analysis............................................................................................................... 141.9. Wetlands. ............................................................................................................................. 141.10. Air Installation Compatible Use Zone (AICUZ).................................................................. 141.11. Legislative Jurisdiction. ...................................................................................................... 141.12. Annexing Land. .................................................................................................................. 161.13. Restrictions on Use of Funds for Land Acquisitions............................................................ 171.14. Approving and Executing Real Property Instruments.......................................................... 181.15. Services of the Corps of Engineers. .................................................................................... 181.16. Acquisitions That Require Advance Approval. ................................................................... 181.17. Reports to Congressional Committees. ............................................................................... 191.18. Additional Congressional Reporting by MAJCOMs. .......................................................... 191.19. Screening Government-Owned Real Property..................................................................... 201.20. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970. .......... 20

SECTION 1B—ENVIRONMENTAL ISSUES AND BASELINE SURVEYS ..................................................... 201.21. Intergovernmental and Interagency Coordination for Environmental Planning (IICEP)Notification Requirements............................................................................................................ 20

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2 AFH 32-9007 1 MAY 1999

1.22. Environmental Baseline Surveys (EBS). .............................................................................. 211.23. National Environmental Policy Act of 1969 (NEPA). ......................................................... 211.24. Clean Air Act Amendments of 1990. .................................................................................. 221.25. Compliance with Other Laws and Regulations.................................................................... 22

SECTION 1C—ACQUIRING PERMANENT INTERESTS ........................................................................... 221.26. Authority. ........................................................................................................................... 221.27. Programming Acquisitions. ................................................................................................ 231.28. Acquisitions Costing More Than $500,000. ........................................................................ 231.29. Minor Land and Urgent Acquisitions. ................................................................................. 241.30. Options on Real Property.................................................................................................... 241.31. Gifts of Real Property......................................................................................................... 241.32. Easements. ......................................................................................................................... 251.33. Withdrawal of Public Land. ................................................................................................ 251.34. Transfer From Another Military Department. ..................................................................... 271.35. Real Property Declared "Excess" by Non-DOD Agencies................................................... 271.36. Recalling Real Property Declared Excess by Military Departments. ................................... 271.37. Bombing and Gunnery Ranges. .......................................................................................... 27

SECTION 1D—ACQUIRING LEASEHOLD INTERESTS............................................................................ 271.38. Authority. ........................................................................................................................... 281.39. Lease Acquisitions Within Command Approval Authority.................................................. 281.40. Lease Acquisitions Above Command Approval Authority. ................................................. 291.41. Procedures for Lease Acquisition Above Command Level Authority.................................. 291.42. Limitations on Rents........................................................................................................... 311.43. Limitations on Alteration, Improvement, and Repair of Leased Premises........................... 311.44. Certificates of Necessity ..................................................................................................... 321.45. MAJCOM Responsibilities Related to Altering, Improving, and Repairing LeasedPremises:...................................................................................................................................... 321.46. Payment for Leases............................................................................................................. 321.47. Restoration of Leased Real Property. .................................................................................. 331.48. Recording Leases. .............................................................................................................. 33

SECTION 1E—PREDESIGNATION OF NONINDUSTRIAL FACILITIES FOR EMERGENCIES.......................... 331.49. Meeting Requirements for Emergencies.............................................................................. 33

SECTION 1F - ACQUISITION OF LESSER INTERESTS............................................................................. 331.50. Special Licenses: ................................................................................................................ 331.51. Permits and Licenses From Other Government Agencies:................................................... 341.52. Temporary Interests Beyond Command Approval Authority............................................... 35

SECTION 1G—GENERAL SERVICES ADMINISTRATION (GSA) SPACE.................................................. 351.53. General Information. .......................................................................................................... 351.54 Requests for GSA-Owned or Leased Space......................................................................... 351.55. Assignment of GSA Controlled Space ................................................................................ 361.56. GSA Reimbursable Work. ..................................................................................................371.57. Notification of Changes in Space Assignment..................................................................... 371.58. Reimbursement for GSA-Controlled Space and Services.................................................... 371.59. Termination of Assignments of GSA Space........................................................................ 381.60. Restoration of GSA Space.................................................................................................. 38

SECTION 1H—ACQUISITION OF REAL PROPERTY IN TERRITORIAL AREAS ADMINISTERED BY THE

UNITED STATES AND THE COMMONWEALTH OF PUERTO RICO............................................................ 381.61. Procedures.......................................................................................................................... 381.62. Administration.................................................................................................................... 39


AFH 32-9007 1 MAY 1999 3

SECTION 1I—ACQUISITION OF REAL PROPERTY IN FOREIGN COUNTRIES............................................ 391.63. Acquisition of Real Property in Foreign Countries.............................................................. 391.64. Interest To Be Acquired in Foreign Countries. .................................................................... 391.65. Agreements. ....................................................................................................................... 401.66. Policies in Foreign Countries. ............................................................................................. 401.67. General Guidelines for Foreign Countries........................................................................... 401.68. One-Year Leases in Foreign Countries................................................................................ 411.69. Firm Term Leases in Foreign Countries. ............................................................................. 411.70. Advance Rental Payments in Foreign Countries.................................................................. 421.71. Responsibilities of Central Points of Contact for Foreign Countries. ................................... 421.72. Construction on Leased Property in Foreign Countries. ...................................................... 421.73. Special Procedures in Geographic Areas............................................................................. 431.74 Acquisitions Outside Overseas Commands' Jurisdiction. ..................................................... 431.75. Distribution of Real Estate Instruments............................................................................... 44

Chapter 2--USE OF REAL PROPERTY 45

SECTION 2A–-REAL PROPERTY REVIEWS AND STUDIES ..................................................................... 452.1. Reviewing Real Property Holdings. ..................................................................................... 452.2. Determining If Air Force Real Property is Being Put to Optimum Use.................................. 452.3. Criteria for Retaining and Excessing Real Property . See AFI 32-9002, Chapter 1. .............. 46

SECTION 2B–EXECUTIVE ORDER 12512 SURVEYS ............................................................................. 462.4. Preparing for Executive Order 12512 Surveys. ..................................................................... 462.5. Retaining Air Force Real Property........................................................................................46

SECTION 2C–USING REAL PROPERTY FACILITIES............................................................................... 462.6. Managing Real Property Facilities. .......................................................................................472.7. Presentations to Facilities Board........................................................................................... 472.8. Validating and Monitoring Facility Use. ............................................................................... 472.9. Deactivating and Disposing of Excess Facilities................................................................... 472.10. Changes In Use................................................................................................................... 472.11. Conversions and Waivers. .................................................................................................. 482.12. Updating Real Property Records......................................................................................... 48

Chapter 3--TEMPORARY USE OF REAL PROPERTY 49

SECTION 3A—GENERAL INFORMATION............................................................................................. 493.1. General Policy for Temporary Use of Real Property. ............................................................ 493.2. User’s Responsibilities. ........................................................................................................ 493.3. Priorities for Granting Temporary Use.................................................................................. 503.4. Order of Preference for Granting Temporary Use. ................................................................ 503.5. Meeting Stewart B. McKinney Homeless Assistance Act Requirements. .............................. 503.6. Competitive Bidding. ........................................................................................................... 503.7. Commercial Advertising....................................................................................................... 513.8. Public Safety. ....................................................................................................................... 513.9. Fair Market Rental Value. .................................................................................................... 513.10. Unoccupied Land. .............................................................................................................. 51

SECTION 3B—MEETING ENVIRONMENTAL REQUIREMENTS ............................................................... 513.11. Environmental Protection. .................................................................................................. 513.12. Compliance With Environmental Laws............................................................................... 513.13 Outgrants for Storage and Disposal of Non-DoD-Owned Hazardous or Toxic Materials...... 523.14. Flood Plains and Flood Hazard Evaluation......................................................................... 52


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3.15. Considering Wetlands......................................................................................................... 523.16. Endangered Species. ........................................................................................................... 533.17. Historic and Cultural Environment. .................................................................................... 533.18. Coastal Zone Management. ................................................................................................ 533.19. Air Installation Compatible Use Zone (AICUZ) Evaluation. ............................................... 543.20 Nondiscrimination in the Use of Air Force Real Property. ................................................... 54

SECTION 3C—PROCEDURES FOR GRANTING TEMPORARY USE........................................................... 543.21. Responsibilities of MAJCOM............................................................................................. 543.22. Delegating Authority. ......................................................................................................... 553.23. Responsibilities of Installation Commanders. ..................................................................... 553.24. Inspecting Outgrants........................................................................................................... 563.25. Unauthorized Use of Real Property..................................................................................... 573.26. Role of Army Corps of Engineers (COE)............................................................................ 573.27. Requests for Right-Of-Entry. .............................................................................................. 583.28. What to Include With Requests of Outgrants. ..................................................................... 58

SECTION 3D—GRANTING TEMPORARY USE BY LEASE ...................................................................... 593.29. Leasing Objectives. ............................................................................................................ 593.30. Lease Term......................................................................................................................... 603.31. Revoking a Lease. .............................................................................................................. 603.32. Lease Consideration. .......................................................................................................... 603.33. Deposit of Consideration. ................................................................................................... 613.34. Deposit of Monies for Utilities and Services. ...................................................................... 613.35. Leases and Licenses for Mineral Development Purposes. ................................................... 613.36. Taxation of Leased Air Force Real Estate. .......................................................................... 623.37. Lease Insurance. ................................................................................................................. 623.38. Cost Related to Use of Air Force Real Property. ................................................................. 633.39. Restoration of Air Force Real Estate................................................................................... 633.40. Assignments and Subleasing............................................................................................... 633.41. Leasing Excess or Surplus Real Property. ........................................................................... 633.42. Leasing Excess and Surplus Air Force Real Property for Economic ReadjustmentPurposes....................................................................................................................................... 633.43. Leasing for Grazing and Cropland Purposes. ...................................................................... 64

SECTION 3E—GRANTING TEMPORARY USE BY LICENSES AND PERMITS............................................. 653.44. License Authority. .............................................................................................................. 653.45. Licenses Granted Under Express Statutory Authority. ........................................................ 653.46. Consideration. .................................................................................................................... 653.47. Term of Licenses. ............................................................................................................... 653.48. License Insurance. .............................................................................................................. 663.49. Licenses Granted Under Administrative Authority.............................................................. 663.50. Licenses Issued Under Express Statutory Authorities.......................................................... 68

SECTION 3F—ISSUING PERMITS FOR TEMPORARY USE OF REAL PROPERTY........................................ 693.51. Authority to Issue Permits to Other Federal Agencies. ........................................................ 693.52. Consideration. .................................................................................................................... 693.53. Host-Tenant Support Agreements or Interservice, Interdepartmental, or InteragencySupport Agreements in Lieu of Permits. ....................................................................................... 693.54. SAF/MII Approval Requirements for Permits..................................................................... 703.55. Appraisals........................................................................................................................... 703.56. Term................................................................................................................................... 703.57. Hazardous Wastes and Materials. ....................................................................................... 70


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SECTION 3G—EASEMENTS ............................................................................................................... 713.58. Procedures for Easements. .................................................................................................. 713.59. Competition........................................................................................................................ 713.60. Consideration. .................................................................................................................... 713.61. Term................................................................................................................................... 713.62. Easements for Power Lines and Communications Facilities. ............................................... 713.63. Easements for Gas, Water, and Sewer Pipelines.................................................................. 713.64. Easements for Roads and Streets, Railroad Tracks.............................................................. 723.65. Easements for Oil, Natural Gas, and Synthetic Liquid or Gaseous Fuels Pipelines. ............. 723.66. Easements for Rights-of-Way or Other Purposes and the Relinquishment of LegislativeJurisdiction................................................................................................................................... 723.67. Consent Agreements........................................................................................................... 723.68. Repair and Restoration. ...................................................................................................... 733.69. Prior Approval of the Secretary of the Air Force................................................................. 73

SECTION 3H—GRANT TEMPORARY USE OF REAL PROPERTY FOR OTHER PURPOSES .......................... 743.70. Morale, Welfare, and Recreation (MWR) Activities. .......................................................... 743.71. Public Schools. ................................................................................................................... 743.72. Labor Unions...................................................................................................................... 753.73. Community Antenna Television Service (CATV)............................................................... 753.74. High Speed Vehicle Operations. ......................................................................................... 76

SECTION 3I—COMPLYING WITH THE STEWART B. MCKINNEY ACT................................................... 763.75. The Shelter for the Homeless Program................................................................................ 76

SECTION 3J–CREDIT UNIONS AND BANKS.......................................................................................... 773.76. Credit Unions. .................................................................................................................... 773.77. Establishing Banking Offices.............................................................................................. 783.78. Banks and Credit Unions on Air National Guard Leased/Licensed Property. ...................... 793.79. Automated Teller Machine (ATM) Service......................................................................... 793.80. Credit Unions Overseas. ..................................................................................................... 793.81. Banking Establishments in Overseas Locations................................................................... 79

SECTION 3K—AUTHORIZING TEMPORARY USE OVERSEAS ................................................................ 793.82. Provisions for Foreign Countries. ....................................................................................... 803.83. Deviations from Provisions................................................................................................. 803.84 Submitting Outgrant Instruments. ........................................................................................ 803.85. Outgrants to Private Organizations (POs): .......................................................................... 80

SECTION 3L—RENTAL RATES AND CHARGES FOR QUARTERS SUPPLIED ON A RENTAL BASIS. ............ 813.86. Establishing Charges. ......................................................................................................... 813.87. Basic Rent Principle. .......................................................................................................... 813.88. Administrative Adjustments to Rent: .................................................................................. 813.89. Appraisals for Rental Quarters............................................................................................ 813.90. Appeals of Rent and Charge Schedules............................................................................... 823.91. Disposition of Collections for Rents and Charges. .............................................................. 82

Chapter 4--DISPOSAL OF REAL PROPERTY 83

SECTION 4A—FUNDAMENTALS OF DISPOSAL.................................................................................... 834.1. Review of Real Property Assets............................................................................................ 834.2. Responsibilities and Levels of Authority. ............................................................................. 834.3. Reporting and Disposal Actions............................................................................................ 834.4. Intergovernmental and Interagency Coordination for Environmental Planning (IICEP)


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Notification Requirements. .......................................................................................................... 834.5. Conveying Surplus Real Property to Public Bodies............................................................... 844.6. Accountability and Care of Excess Property. ........................................................................ 854.7. Disposal Commitments......................................................................................................... 854.8. Disposal of Timber. .............................................................................................................. 854.9. Disposal of Family Housing. ................................................................................................ 854.10. Transfer of Excess Real Property to Other Military Departments and Government Agencies..................................................................................................................................... 864.11. Flood Plain Management, Executive Order 11988. ............................................................. 864.12. Wetland Consideration. ...................................................................................................... 864.13. Protection and Maintenance of Excess Installations. ........................................................... 864.14. Proceeds from Disposals..................................................................................................... 874.15. Disposal of Family Housing Without Land. ........................................................................ 874.16. Family Housing Reports of Excess. .................................................................................... 884.17. Restoration of Land Used by Permit From Other Agencies. ................................................ 884.18. Withdrawn Public Land. ..................................................................................................... 884.19. Screening Excess Real Property.......................................................................................... 894.20. Corps of Engineers Action.................................................................................................. 90

SECTION 4B—DISPOSAL OF LAND OR LAND INTERESTS WITH OR WITHOUT IMPROVEMENTS AND

LEASEHOLDS HAVING REMAINING TERM OF FIVE YEARS OR MORE ................................................... 914.21. When to Submit a Declaration of Excess (DE).................................................................... 914.22. Disposal Authority Levels and Procedures.......................................................................... 914.23. Approval Authority of the Major Command (MAJCOM). .................................................. 92

SECTION 4C—ENVIRONMENTAL RESPONSIBILITIES AND CONCERNS .................................................. 924.24. Contaminated Burial Sites with Explosives or Chemical Agents. ........................................ 924.25. Identification of Critical Habitat for Federally Listed Endangered Species.......................... 934.26. Annotating Location of Closed or Open Solid or Hazardous Waste Disposal Sites On Real Property Records................................................................................................................. 934.27. Decontaminating Real Property. ......................................................................................... 934.28. Ordnance Contamination. ................................................................................................... 944.29. Asbestos Contamination. .................................................................................................... 944.30 Lead-Based Paint (LBP). ..................................................................................................... 944.31. Polychlorinated Biphenyls (PCBs)...................................................................................... 944.32. MAJCOM Responsibilities for Past Hazardous Waste Disposal Sites. ................................ 944.33. Underground Storage Tanks. .............................................................................................. 954.34. Abandoned Hazardous Waste and Material Containers. ...................................................... 954.35. Clearance Certificates......................................................................................................... 95

SECTION 4D—DISPOSAL OF HISTORIC REAL PROPERTY..................................................................... 954.36. Preserving Historic Property. .............................................................................................. 954.37. The National Historic Preservation Act of 1966.................................................................. 954.38. The Archeological and Historic Preservation Act of 1974................................................... 964.39. National Register Properties. .............................................................................................. 964.40. Sale of Historic Real Property to the Public. ....................................................................... 964.41. Disposal of Historic Buildings on Nonexcess Land............................................................. 96

SECTION 4E—DISPOSAL OF EXCESS OR DETERIORATED BUILDINGS AND IMPROVEMENTS ON

NONEXCESS LAND ............................................................................................................................ 964.42. Disposal of Deteriorated Buildings and Improvements on Nonexcess Land. ....................... 964.43. AF Forms 300, Facility Disposal . ...................................................................................... 964.44. Buildings Containing Hazardous Materials. ........................................................................ 97


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4.45. Buildings Destroyed by Fire. .............................................................................................. 974.46. Disposing of Buildings and Structures by Burning.............................................................. 974.47. Screening............................................................................................................................ 974.48. Donating Excess Real Property........................................................................................... 974.49. Transferring Excess Buildings or Improvements on Nonexcess Land.................................. 974.50. Disposal by Sale or Salvage of Real Property With No Estimated Current Value. ............... 984.51. Disposal by Sale or Salvage of Real Property With Value................................................... 984.52. Buildings Committed to Congress for Disposal................................................................... 984.53. Improvements in the Way of New Construction.................................................................. 984.54. Abandoning Facilities In-Place on Nonexcess Land............................................................ 99

SECTION 4F—REMOVAL AND REUSE OF REAL PROPERTY INSTALLED EQUIPMENT (RPIE) ................. 994.55. Removal and Reuse of RPIE...............................................................................................994.56 Inventory Procedures........................................................................................................... 994.57. Screening Procedure for RPIE. ..........................................................................................1004.58. Removal of RPIE. .............................................................................................................1004.59. Approval Procedures. ........................................................................................................1004.60. Removing Approved Equipment........................................................................................1004.61. Storage of "Hold" Items....................................................................................................1014.62. Costs for Removing, Overhauling, and Shipping Equipment..............................................1014.63. Records Disposition...........................................................................................................101

SECTION 4G—DISPOSALS OUTSIDE THE UNITED STATES, THE COMMONWEALTH OF PUERTO RICO, AND

TERRITORIAL AREAS ADMINISTERED BY THE UNITED STATES...........................................................1014.64. Submitting DEs or AF Forms 300 for Property Outside the United States, theCommonwealth of Puerto Rico, and Territorial Areas Administered by the United States 101

SECTION 5A–REAL PROPERTY RECORDS ..........................................................................................1025.1. Real Property Records. ........................................................................................................1025.2. Maintenance and Dispositon of Records. ..............................................................................102

SECTION 5B–APPOINTMENT OF REAL PROPERTY ACCOUNTABILITY OFFICERS AND TRANSFER OF

ACCOUNTABILITY ............................................................................................................................1025.3. Appointment of Officers......................................................................................................1025.4. Transfer of Accountability Responsibility............................................................................103

SECTION 5C - ACCOUNTING FOR OTHER INSTALLATIONS.................................................................1035.5. Off-base Installations...........................................................................................................1035.6. Accounting for Other Command Installations. .....................................................................103

SECTION 5D–AUDIT OF AIR FORCE REAL PROPERTY RECORDS .........................................................1045.7. Purpose of Audits. ...............................................................................................................1045.8. Correcting Deficiencies in the Real Property Records..........................................................1045.9. Terminal Audits...................................................................................................................104

SECTION 5E–ACCOUNTING FOR ACQUIRED REAL PROPERTY.............................................................1045.10. How the Air Force Acquires Real Property. .......................................................................1045.11. Transfer of Real Property Interests from Real Estate Agencies. .........................................1055.12. Transfer of New Construction from Construction Agencies. ..............................................1055.13. DD Form 1354 for Supported Installations. .......................................................................1055.14. Transfer of Property When Acquired by Purchase or Condemnation..................................1055.15. Transfer of Leased Property...............................................................................................1055.16. Transfer with Deficiencies or Beneficial Occupancy..........................................................1055.17. Transfer of Construction Data and Items............................................................................1065.18. Information To Be Furnished with DD Form 1354. ...........................................................1065.19. Vouchering DD Form 1354. ..............................................................................................106


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5.20. Construction Accomplished by the Base Civil Engineer. ...................................................1065.21. Filing Construction Data....................................................................................................1065.22. Real Property of Other Agencies........................................................................................1075.23. Acquisition and Construction in Foreign Countries. ...........................................................1075.24. Real Property of Non-appropriated Fund Activities and Non-Air Force Agencies. .............1075.25. Title to Installed Property Purchased with Non-appropriated and Private Funds.................1085.26. Removal of NAF or Non-Air Force Agency Property. .......................................................1085.27. Recording Costs for Facilities in the United States and Its Territories. ...............................1085.28. Title to Real Property in Foreign Countries........................................................................1085.29. Recording Direct and Indirect U.S. Dollar Investments for Facilities in Foreign Countries.1095.30. Recording Data on Non-U.S. Dollar Investments. ..............................................................1095.31. Transfer of Collateral Equipment.......................................................................................1095.32. Donated Real Property.......................................................................................................1095.33. Real Property Records. ......................................................................................................1095.34. Recording Costs for New Family Housing.........................................................................110

SECTION 5F -- ESTABLISHING, PREPARING, AND MAINTAINING REAL PROPERTY RECORDS..............1105.35. Location of Real Property Records. ...................................................................................1105.36. Preparation of Real Property Records. ...............................................................................1105.37. AF Form 1450, Real Property Accountable Record Supplemental Card. ............................1115.38. AF Form 1431, Real Property Accountable Record - Systems ...........................................1115.39. AF Form 1432, Real Property Accountable Record - Miscellaneous Structures: ................1135.40. AF Form 1433, Real Property Accountable Record – Plants: .............................................1145.41. AF Form 1434, Real Property Accountable Record - Pavements........................................1145.42. AF Form 1435, Real Property Accountable Record--Land. ................................................1155.43. AF Form 1436, Real Property Accountable Record - Railroad:..........................................1165.44. Inventory Detail Cards:......................................................................................................1165.45. Property Record Cards for Leased Facil ities: .....................................................................1175.46. How to Dispose of Leased Property. ..................................................................................1185.47. Permitted Facil ities. ...........................................................................................................1185.48. Contractor Responsibilities. ...............................................................................................1195.49. Classification of Facil ities..................................................................................................1195.50. Facil ity Identification. .......................................................................................................1195.51. Communications-Electronics (C-E) Equipment. ................................................................1195.52. Facil ity Cross Reference List. ............................................................................................120

SECTION 5G—CHANGES THAT AFFECT REAL PROPERTY RECORDS...................................................1205.53. Acquisition. .......................................................................................................................1205.54. Disposal of a Facility. ........................................................................................................1205.55. New Construction Accomplished by the BCE....................................................................1205.56 Alteration and Modification Accomplished by the BCE......................................................1215.57. Installation and Removal of Installed Equipment. ..............................................................1215.58. Replacement of Similar Item. ............................................................................................1215.59. Mil itary Labor. ..................................................................................................................1215.60. Changing Real Property Records. ......................................................................................1215.61. Capitalization of Donated Work. .......................................................................................1225.62. Adjustments to Real Property Records:..............................................................................1225.63. Preparing Vouchers. ..........................................................................................................1225.64. Recording Changes to Records. .........................................................................................1225.65. Transfer of Collateral Equipment.......................................................................................1225.66. Capital Improvement or Change in the Physical Capacity, Basic Data, or Description


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of Real Property. ........................................................................................................................1225.67. Changes In Use of Real Property. ......................................................................................1225.68. Voucher Register and File (AF Form 1437). ......................................................................1235.69. Voucher and Supporting Documents:.................................................................................1245.70. Balancing Real Property Accounts.....................................................................................1245.71. Supporting Documents. .....................................................................................................1255.72. Filing Supporting Documents. ...........................................................................................1255.73. Referencing Vouchers to Original Documents. ..................................................................1255.74. Real Property Control Ledger. ...........................................................................................1255.75. Original Graphic Records. .................................................................................................1265.76. Real Estate Maps. ..............................................................................................................1265.77. How to Maintain Maps. Plans, Drawings, and Specifications.............................................1265.78. Relocating Facilities. .........................................................................................................1275.79. Assigning Numbers for Buildings and Structures..............................................................1275.80. Assigning Facility Numbers to Pavements, Systems, Plants, and Railroads........................1275.81. Assigning Facility Numbers to Land..................................................................................1285.82. Changing Facility Numbers. ..............................................................................................1285.83. Moving a Building to a New Area. ....................................................................................1285.84. Municipal Type Numbering System. .................................................................................1285.85. Designations for Streets. ....................................................................................................1285.86. Accounting for Air Force Property in General Services Administration Space. . ...............1295.87. Government Property Leased to Non-governmental Agencies. ..........................................129

SECTION 5H—INVENTORY AND INSPECTION PROCEDURES ...............................................................1295.88. Real Property Inventory.....................................................................................................1295.89. Inventory of Real Property Installed Equipment. ...............................................................1305.90. Scheduling Inventory Inspections of Real Property............................................................1305.91. Installation Boundary Inspection and Identification: ..........................................................130

SECTION 5I—REAL PROPERTY REPORTING.......................................................................................1305.92. Why Reports Are Needed. .................................................................................................1305.93. Authority for Real Property Reporting. ..............................................................................1315.94. Reports in the Real Property Inventory System. .................................................................1315.95. Reporting Responsibilities. ................................................................................................1315.96. How to Complete and Submit AF Form 1192. ...................................................................1315.97. Supporting Responsibilities ...............................................................................................1335.98. Preparation of Reports: ......................................................................................................1345.99. How to Establish and Maintain Real Property Inventory Records. .....................................1355.100. Data Elements. ................................................................................................................137

ATTACHMENT 1--GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 138

ATTACHMENT 2--REQUIRED LAND ENCUMBRANCES-EXPANDED CLEAR ZONE (ECZ) EASEMENT ESTATE 153

ATTACHMENT 3--GSA REGIONAL OFFICES 155

ATTACHMENT 4--DIRECTORY OF FEMA REGIONAL OFFICES 157

ATTACHMENT 5--GSA JURISDICTION FOR GENERAL PURPOSE SPACE 160

ATTACHMENT 6--MISSION/LAND USE BRIEFING OF E.O. 12512 SURVEY TEAM 183


10 AFH 32-9007 1 MAY 1999

ATTACHMENT 7--INSTRUCTIONS FOR COMPLETING AF FORM 123 185

ATTACHMENT 8--STANDARD MINERAL LEASE STIPULATIONS 186

ATTACHMENT 9--DEPARTMENT OF THE AIR FORCE PERMIT 188

ATTACHMENT 10--RENTAL CRITERIA 189

ATTACHMENT 11--APPRAISAL REPORTS DATA 195

ATTACHMENT 12--REAL PROPERTY INSTALLED EQUIPMENT (RPIE) 197

ATTACHMENT 13--GENERAL SERVICES ADMINISTRATION (GSA) PUBLIC BUILDINGSSERVICE, OFFICE OF PROPERTY DISPOSAL (PR) REAL ESTATE SALES OFFICES 204

ATTACHMENT 14--CONTRACT CLAUSES TO BE PUT INTO INVITATION FOR BIDS(IFB) NOTIFICATION OF HAZARDOUS PROPERTY AND ENVIRONMENTALPROTECTION REQUIREMENTS 205

ATTACHMENT 15--FORMAT FOR DECLARATION OF EXCESS (DE) REAL PROPERTY(LAND, LAND INTERESTS, AND LEASEHOLDS) 209

ATTACHMENT 16--CONDUCTING ENVIRONMENTAL BASELINE AND CLOSE-OUTSURVEYS IN REAL ESTATE TRANSACTIONS 211

ATTACHMENT 17--REPORTING PROCEDURES FOR DISPOSAL OF BUILDINGSCONTAINING ASBESTOS 214

ATTACHMENT 18--INSTALLATION ASBESTOS SURVEY PROCEDURE 215

ATTACHMENT 19--PROCEDURE FOR DISPOSAL OF BUILDINGS CONTAININGASBESTOS 217

ATTACHMENT 20--ASBESTOS CLEARANCE CERTIFICATE 219

ATTACHMENT 21--HOW TO PREPARE AF FORM 300, FACILITY DISPOSAL 220

ATTACHMENT 22--INSTRUCTIONS FOR COMPLETING AF FORM 539 222

ATTACHMENT 23--STEWART B. MCKINNEY HOMELESS ASSISTANCE ACTPROCEDURES 223

ATTACHMENT 24--SAMPLE OF MEMORANDUM OF RECORD AND MEMORANDUM OF UNDERSTANDING 226

ATTACHMENT 25--LEAD-BASED PAINT FINAL DISCLOSURE RULE GUIDANCE 228


AFH 32-9007 1 MAY 1999 11

Chapter 1

ACQUIRING REAL PROPERTY

Section 1A—Fundamentals of Acquiring Real Property

1.1. Acquiring Real Property.

Based upon the responsibilities and levels of authority defined in AFI 32-9001, Acquisition of RealProperty, installation commanders and base civil engineers must only acquire the least amount of realproperty needed to meet peacetime and mobilization requirements. Perform a preliminary assessmentand site investigation to determine whether the property is associated with a history of hazard substanceactivities. Accomplish this environmental audit in accordance with Environmental Protection Agency(EPA) procedures and Air Force Environmental Baseline Survey (EBS) guidance. Before you acquirereal property by lease or purchase, determine if the requirement can be satisfied by:1.1.1. Use of other real property under Air Force control.1.1.2. Use of property excess to requirements of other military departments or other governmentagencies.1.1.3. Withdrawal of public land.1.1.4. Use of real property with reuse or "recapture" rights.1.1.5. Acquisition of real property from state or municipal governments through donations.1.1.6. Use of real property under long term nominal or low-cost lease.1.1.7. Exchange of Air Force real property for privately owned property of the same value. Includeconsideration of real property belonging to other military or government agencies.1.1.8. Acquisition of title to real property by gift. (See AFI 51-601, Gifts to the Department of the AirForce).

1.2. Methods of Acquisition.

Acquire real property by any method that fulfills the Air Force requirement in the most economical wayand has the least adverse impact on the local economy. These methods apply in the United States,territorial areas administered by the United States, and the Commonwealth of Puerto Rico. Use aneconomic analysis (AFM 65-506, Economic Analysis and AFI 65-501, Economic Analysis) to helpdecide the alternative acquisition methods. When requirements cannot be met by using one of themethods in paragraph 1.1, the acquisition of a needed interest in real property may be authorized by law.Property acquisitions are specifically authorized by Congress when value is in excess of $500,000,minor land acquisition by the Secretary of the Air Force or as delegated can be undertaken when value isless than this amount (10 United States code 2672). See Section 1.26. Real estate interest that may beacquired are:1.2.1. Fee Simple Title. Consider acquiring real property by fee simple title if there is a requirement tosupport permanent construction of improvements or the following circumstances exist:1.2.1.1. The cost of a lesser interest (lease or easement) and cost of the proposed construction equals oris more than the current fair market value of the land.1.2.1.2. The estimated period of use is long enough to ensure that the amount to be spent for requiredrentals and restoration is more than 50 percent of the fair market value of the fee title consideration.1.2.1.3. The cost of acquiring an easement is more than 75 percent of the current fair market value ofthe fee simple title.


12 AFH 32-9007 1 MAY 1999

1.2.2. Lesser Interests. If the estimated period of use is so limited that fee acquisition cannot bejustified for economic reasons, consider acquisition by easement, lease, license, or permit. Foracquisition in foreign countries, see Section 1I.1.2.2.1. Leasehold Condemnations. Acquisition by leasehold condemnation is sometimes necessaryto meet critical mission objectives. If there is a continuing requirement for land and/or improvementsthat cannot be satisfied by other means, seek permanent real property interest by submitting a MilitaryConstruction Program line item for fee acquisition to HQ USAF/ILEP two years before the lease termexpires. In accordance with AFI 32-9001, send requests for leasehold condemnations to AFREA/DR forSAF/MII approval. All lease condemnation actions require environmental analysis (EA) and anenvironmental baseline survey (EBS) or a waiver thereto.1.2.2.2. Take into consideration the possibility of a change in mission beyond five years, whendetermining the interest to be acquired. When determining an estate less than fee, consider whether thelease or easement term should be a limited term or perpetual. Ordinarily, a real estate interest should notextend beyond the programmed mission requirements or economic life of the governmentimprovements.1.2.3. Private Sector Partnering. The 1996 Housing Amendments to the FY 96 National DefenseAuthorization Act (P.L. 104-106), 10 Feb 96, allow for a new approach to obtaining houses for militaryfamilies and dormitories for single military members. New authorities allow for the acquisition orconstruction of family housing and for building or rehabilitation of dormitories “on or near” militaryinstallations in the United States, Puerto Rico, and U. S. territories and possessions, such as Guam andthe United States Virgin Islands. (Such authorities presently are not available in foreign countries.)These authorities allow the Air Force to partner with the private sector, providing land, money, andguarantees to assure private developers of a durable and profitable investment in dwelling unitsintended, primarily, for military personnel. HQ USAF/ILEI, Facility Outsourcing & PrivatizationDivision, is the OPR for general procedures for such Air Force housing privatization projects.

1.3. Standards and Scope for Acquisition.

Accomplish an environmental baseline survey (EBS) in accordance with AFI 32-7066, EnvironmentalBaseline Surveys in Real Estate Transactions, to document the nature, magnitude and extent of anyenvironmental contamination of property or interests in real property considered for acquisition. Stepsmust be taken to make sure land and property acquisitions are in compliance with the NationalEnvironmental Policy Act of 1969 (NEPA) (Title 42, United States Code, Sections 4321-4347, asprescribed in AFI 32-7061, The Environmental Impact analysis Process. Also see Air Force PolicyDirective 32-70, Environmental Quality, for more information.1.3.1. Comply with the standards and scope in AFI 32-1024, Standard Facility Requirements, andAFH 32-1084, Facility Requirements, that support the Air Force comprehensive plan according to AFI32-7062, Air Force Comprehensive Planning.1.3.2. Protect historic and cultural properties, as required by conforming with the following guidance:1.3.2.1. National Historic Preservation Act of 1966, Title 16, United States Code, Chapter 470, asamended1.3.2.2. Executive Order 11593, Protection and Enhancement of the Cultural Environment, , 13 May19711.3.2.3. Archeological Resources Protection Act of 1979 (Title 16, United States Code, Section 47022-47011)1.3.2.4. Archeological and Historic Preservation Act of 1974, as amended (Title 16, United States Code,Section 469a-469c)1.3.2.5. National Historic Preservation Act Amendments of 1980 (Title 16, United States Code, Section470) et seq. and Amendment of 1972.


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1.3.3. Use historic properties available in the real property inventory before acquiring, constructing, orleasing additional facilities, when economically feasible.

1.4. Renewing Leases.

Develop a procedure to ensure that requests to renew leases for real property are processed in a timelymanner. Renewal may start as early as three years in advance of lease expiration for leases with 25 or50 year terms. (See paragraph 1.41)1.4.1. Include the appropriate environmental impact analysis in accordance with AFI 32-7061. Do notrisk the loss of use of leased property due to an incomplete environmental impact analysis, if one isrequired. An Environmental Impact Statement (EIS) is required when there is a significant degradationof environmental quality and the property or the intended use has a significant impact on thesurrounding community, land use, or conservation interest, or use of the property by the Air Force mayprove controversial. (See Section 1B.)1.4.2. Pay attention to the alternatives, including environmental consequences resulting from reversionof the property to private use for renewals of Air Force leaseholds. See AFI 32-9001 for levels ofapproval authority. Send lease renewals with an annual rental over $200,000 to AFREA/DR forapproval at least 12 months before the lease expires.1.4.3. Consider and document environmental effects of proposed Air Force actions through AF Forms813, EAs, FONSIs, EISs, EIS Records of Decision (ROD), and documents prepared according toExecutive Order (E.O.) 12114. Send an AF Form 813, Request for Environmental Impact Analysis,with each lease renewal request as prescribed by AFI 32-7061, The Environmental Impact AnalysisProcess. (See Section 1B)NOTE: The requirements in paragraph 1.4 do not apply to real property used for industrial productionand related purposes or to foreign real property cited in Section 1I.

1.5. Construction on Leased Land.

MAJCOMs must send requests for construction on leased land and land subject to reversion toAFREA/DR for SAF/MII approval. See AFI 32-9001 for data to be included with the request. This alsoapplies to construction on interests acquired by easements, rights-of-entry, and licenses from nonfederalparties. Ensure that the interest in the real property is sufficient for the purpose of the constructionproject. Include the following standard terms and conditions in the lease or other instrument:1.5.1. Firm term or the right of renewal for a term equal to or longer than the useful life of theconstruction or of the project.1.5.2. Consideration not exceeding fair market value.1.5.3. Reserve government title to all improvements placed on the property. This includes the right todispose of improvements during the term of the real estate instrument by sale, abandonment.1.5.4. Waiver by the property owner of any and all claims for restoration of the property.NOTE: SAF/MII must approve any variation from these terms.

1.6. Constructing, Improving, or Modifying Facilities.

Do not construct, improve or modify real property of another government agency unless the Air Forcehas exclusive use. In such cases, attempt to get a permit for the full period of planned use. If a permitfor the full period cannot be obtained, get a five-year permit with an option to renew for an additionalfive years. Send requests for exceptions to AFREA/DR.

1.7. Flood Hazard Considerations.

Under Executive Order 11988, you must evaluate flood hazards when acquiring land or facilities. This


14 AFH 32-9007 1 MAY 1999

prevents the uneconomic, hazardous and unnecessary use of flood plains and areas subject to flashflooding. If you have jurisdiction over real property that has suffered flood damage, or that may flood,mark the past or probable flood heights so the public will be aware of flood hazards.1.7.1. Evaluate flood hazards according to the guidelines in the Water Resources Council publication ofFebruary 1978, Flood Plain Management Guidelines for Implementing Executive Order. 11988. Obtaina copy of this publication from the Federal Emergency Management Agency, Flood Plain ManagementOffice, Room 509, 500 C Street, SW, Washington DC 20472. See AFI 32-7064, Integrated NaturalResources Management, for more information. Note: Construction is allowed where a Finding of NoPracticable Alternative (FONPA) has been documented.

1.8. Economic Analysis.

An economic analysis is required for all leasehold acquisitions in lieu of new construction if the rentexceeds $500,000 per year. See AFI 65-501, Economic Analysis and AFMAN 65-506, EconomicAnalysis.

1.9. Wetlands.

Executive Order 11990, Wetlands Management, requires us to take action to minimize the destruction,loss, or degradation of wetlands. Preserve and enhance the natural and beneficial values of wetlandswhen acquiring land or in managing federal land and facilities.1.9.1. Wetlands are areas of hydrological utility and environmental diversity providing natural floodcontrol, improved water quality, and stabilization of the flow of rivers and streams. They also providehabitat for fish and wildlife resources. Wetlands contribute to the production of agricultural productsand timber and provide recreational, scientific, and aesthetic resources of national interest. See AFI 32-7064, Integrated Natural Resources Management, for more information.

1.10. Air Installation Compatible Use Zone (AICUZ).

To ensure the operational integrity of military airfields in the United States and the territorial areasadministered by the United States, it may be necessary to acquire property interests near Air Forceinstallations where the off-base land uses are incompatible with aircraft operations. See AFI 32-7063,Air Installation Compatible Use Zone Program, and Attachment 2, Required Land Encumbrances-Expanded Clear Zone (ECZ) Easement Estate, of this handbook, for more information. Obtainnecessary rights by exchange or purchase. Installation commander will initiate efforts to encouragelocal community planners to develop land use controls that limit potential inconsistent land uses anddevelopment in off-base areas at ends of airfield runways to prevent encroachments which threatenmilitary aircraft operations.

1.11. Legislative Jurisdiction.

Legislative jurisdiction means the power to pass and enforce U.S. laws on matters that are ordinarilyreserved to the state. Examples are common crime, family law, and tort law. However, regardless ofwhere legislative jurisdiction lies, the power of the base or installation commander to enforce Air Forceinstructions, the Uniform Code of Military Justice, and federal statutes is not affected. See AFI 32-9001, Acquisition of Real Property, AFI 32-9002, Use of Real Property Facilities, and AFI 32-9003,Granting Temporary Use of Air Force Real Property, for more information..1.11.1. Legislative jurisdiction is acquired according to Title 40, United States Code, Section 255. Themilitary departments relinquish legislative jurisdiction to the State pursuant to Title 10 United StatesCode, Section 2683.1.11.2. There are four types of legislative jurisdiction.


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1.11.2.1. Exclusive. When the Federal government has acquired, in the manner provided by statestatute, all of the state’s judicial, legislative and administrative authority, and the state concerned has notreserved to itself the right to exercise any of the authority concurrently with the federal government,except the right to serve state civil or criminal process for activities that occurred outside of the area,which is an exception.1.11.2.2. Concurrent. When the state, in granting the government authority that would amount toexclusive legislative jurisdiction over an area, has reserved to itself the right to exercise, concurrentlywith the federal government, all of the same authority. This rare case currently exists in Alaska due tothe special provisions in Public Law 85-508, Alaska Statehood Act Note: It is Air Force policy not tohold concurrent jurisdiction except in unusual circumstances.1.11.2.3. Partial. When the government has been granted some of the state’s authority to legislate butthe state concerned has reserved the right to exercise, by itself or concurrently with the government,some authority beyond the right to serve criminal process in the area. an example is the right to taxprivate property.1.11.2.4. Proprietorial (or Proprietary). The term is applied when the government has acquired someright or title to a land area in a state but has not obtained any of the state’s police power authoritylegislate over the area. Because of its functions and authority under various provisions of theConstitution, the government has many powers and immunities in acquired land area that ordinarylandowners do not have. Further, all of its properties are held and functions are performed in agovernmental capacity rather than a proprietary (example: business) capacity.1.11.3. It is the general policy of the Air Force to operate under a proprietorial interest in land ratherthan any other degree of legislative jurisdiction unless such interest is necessary to carry out the assignedmission. Further, it is Air Force policy to honor requests from the states to retrocede unnecessarylegislative jurisdiction to the state concerned, particularly jurisdiction over public roads that cross orborder an Air Force base or installation.1.11.4. Planned expansions or contraction of legislative jurisdiction over military property may be takenonly after the installation’s consultation with the local United States Attorney.1.11.5. The Justice Department also requires that its General Litigation and Legal Advice Section of theCriminal Division be consulted before jurisdictional changes occur. An information copy of theconsultation correspondence with the local United States Attorney will suffice. The Corps of Engineers,as Air Force real estate agents, must notify:

General Litigation and Legal Advice SectionCriminal DivisionUS Department of Justice10th and Constitution Ave., NWWashington DC 20530

A copy of this correspondence must be provided to the Office of the Chief of EngineersU.S. Army Corps of EngineersAttn: CERE-MM20 Massachusetts Avenue, NWWashington DC 20314-1000

1.11.6. District Engineers keep records of and provide information that concerns federal legislativejurisdiction on Air Force installations.1.11.7. Send requests for any degree of federal legislative jurisdiction through MAJCOM toAFREA/DR for approval by SAF/MII. Approved actions are then sent through channels to theappropriate District Engineers for action. The request must:
