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Managing Multiple Projects. Lesson 9. Skills Matrix. Consolidated Project Gantt Chart View. Consolidated project summary task. Consolidated project summary task. Software Orientation. Software Orientation. Consolidated Project Gantt Chart View (cont.). - PowerPoint PPT Presentation

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  • Managing Multiple ProjectsLesson 9

  • Skills Matrix

    SkillsMatrix SkillManage consolidated projectsCreate a consolidated project planCreate dependencies between projectsLink tasks from two different project plans

  • Software OrientationConsolidated project summary taskConsolidated project summary taskConsolidated Project Gantt Chart View

  • Software OrientationInserted projects appear as summary tasks with gray Gantt barsInserted project iconConsolidated Project Gantt Chart View (cont.)

  • Software OrientationThe Gantt Chart view of a consolidated project allows you to see multiple projects collected in one project planCan filter, sort, and group the dataCan see relationships (dependencies) between projectsConsolidated Project Gantt Chart View (cont.)

  • Managing Consolidated ProjectsClick OKClick WindowClick New WindowSelect the names of both open projectsCreate a Consolidated Project Plan

  • Managing Consolidated ProjectsClick View on the menu barClick the Show/Hide Project Guide buttonClick ZoomClick Entire ProjectClick OKCreate a Consolidated Project Plan (cont.)

  • Managing Consolidated ProjectsMake sure Start, Duration, and Finish columns are visible. If necessary, double-click the right edge of columns that display pound signs (###).Inserted project iconCreate a Consolidated Project Plan (cont.)

  • Managing Consolidated ProjectsNote

    When you point to the Inserted Project icon in the Indicators column, Project displays the full path to the inserted fileCreate a Consolidated Project Plan (cont.)

  • Managing Consolidated ProjectsClick Yes to All if prompted to save changes to inserted projectsSave the consolidated plan as Consolidated Project 9Create a Consolidated Project Plan (cont.)

  • Managing Consolidated ProjectsClick OptionsClick Tools on the menu barSelect Show project summary taskClick OKCreate a Consolidated Project Plan (cont.)

  • Managing Consolidated ProjectsConsolidated project summary taskCreate a Consolidated Project Plan (cont.)

  • Managing Consolidated ProjectsProject managers usually work on several complex projects at the same timePeople may be working on different tasks at different times and locationsMicrosoft Project enables you to combine two projects to form a consolidated projectCreate a Consolidated Project Plan (cont.)

  • Managing Consolidated ProjectsConsolidated project Microsoft Project File that contains other Microsoft Project filesAlso known as a master projectInserted project Microsoft Project file that is inserted into another Microsoft Project fileAlso known as a subprojectCreate a Consolidated Project Plan (cont.)

  • Managing Consolidated ProjectsInserted projects do not actually reside within the consolidated projectThey are linked so that they can be viewed and edited from the consolidated project

    Create a Consolidated Project Plan (cont.)

  • Managing Consolidated ProjectsIf an inserted project is edited outside the consolidated project, the new information appears in the consolidated project the next time it is openedWhen you save a consolidated project, changes you have made to inserted projects are saved in the source file as well

    Create a Consolidated Project Plan (cont.)

  • Managing Consolidated ProjectsUsing a consolidated project plan enables you toSee all of your organizations projects in a single viewRoll-up project information to higher management levelsDivide a large project into separate project plansSee all of the information for YOUR project in one locationCreate a Consolidated Project Plan (cont.)

  • Managing Consolidated ProjectsThe Gantt bar for an inserted project is grayAn inserted project icon appears in the Indicators columnAny changes you made to inserted projects are saved in the source files as wellYou can add an unlimited number of inserted projects (limited by real-life time and space constraints)Create a Consolidated Project Plan (cont.)

  • Creating Dependencies in ProjectsClick Adventure Works Promo 9Click WindowClick the name of task 9Click Scroll to Task buttonLink Tasks from Two Different Project Plans

  • Creating Dependencies in ProjectsClick Don Funk Music Video 9Click WindowClick Edit Go ToKey 69Click OKLink Tasks from Two Different Project Plans (cont.)

  • Creating Dependencies in ProjectsClick the Predecessors tabClick the Task Information buttonIn the ID column, click the next empty cell below task 67Key Adventure Works Promo 9\9Link Tasks from Two Different Project Plans (cont.)

  • Creating Dependencies in ProjectsTask Information dialog box with predecessor task enteredLink Tasks from Two Different Project Plans (cont.)

  • Creating Dependencies in ProjectsClick OKPress EnterProject inserts the ghost task into the project planLink Tasks from Two Different Project Plans (cont.)

  • Creating Dependencies in ProjectsGhost taskChange Highlighting indicates cells that have been affected by the previous actionLink Tasks from Two Different Project Plans (cont.)

  • Creating Dependencies in ProjectsClick Adventure Works Promo 9Click WindowReview the ghost task and project planLink Tasks from Two Different Project Plans (cont.)

  • Creating Dependencies in ProjectsClick Consolidated Project 9Click WindowReview the cross-project link and project planLink Tasks from Two Different Project Plans (cont.)

  • Creating Dependencies in ProjectsConsolidated files Gantt Chart showing link between Adventure Works task 9Link Tasks from Two Different Project Plans (cont.)

  • Creating Dependencies in Projectsand Don Funk Music Video task 70Link Tasks from Two Different Project Plans (cont.)

  • Creating Dependencies in ProjectsMost projects have dependencies to other projectsTask relationships between project files are similar to links between tasks within a project fileRemember that external predecessor and successor tasks have gray task names and Gantt barsLink Tasks from Two Different Project Plans (cont.)

  • Creating Dependencies in ProjectsThere are various reasons to create dependencies between projectsThe completion of a task in one project might enable the start of a task in another projectA person or piece of equipment may be assigned to a task in one project, and you need to delay the start of a task in another project until the resource completes the first taskLink Tasks from Two Different Project Plans (cont.)

  • Creating Dependencies in ProjectsExternal predecessor and successor tasks are sometimes called ghost tasks because they are not linked to tasks within the project file, only to tasks in other project filesLink Tasks from Two Different Project Plans (cont.)

  • SummaryManage consolidated projects

    Create dependencies between projectsYou Learned How to