managing productivity with unifier
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Managing Productivity With Unifier
Prepared by:
Dan Moller and Vlad Tamondong
Project Controls, Construction
Capital Power
Reliable forecasts require an understanding of how productive your contractors are relative to the plan
Session ID#: 200060
About Dan and Vlad: Our Home, Edmonton
Edmonton Capital Region – 1.2 million people
Travel Distances (miles):
• 1,500 to Las Vegas
• 2,400 to New York
• 1,300 to Denver
• 2,200 to Toronto
Average Temp. (°F)
• Winter 20°day/ 5°night
• Summer 72°day/ 52°night
In July, 16 hours of daylight
Replica of the Santa María
Largest shopping mall in North America
Our Company: Capital Power - an independent power producer
Head Office Edmonton
■ 700 employees
■ 15 operating facilities totaling 2,700 MW
■ The weighted average age of the fleet is 13.2 years
In operation In construction or development
Stainless Steel Grizzly (10 ft. high)
What is the Productivity on Your Project?
■ Productivity is measured by the units of work completed per hour of labour (output/input)
▪ units/hour
■ Your plan assumes a level of productivity in order to estimate labour costs
▪ e.g. 5.28 feet of road built in one hour is a productivity of
5.28ft./hour
▪ 1 mile (5280 ft.) would require 1000 labour hours @ $50/hour or
$50k in labour
■ A lower productivity would mean a longer project, assuming no people added, and increased costs
When a contractor has unplanned productivity costs, they?
a) Absorb the costs
b) Ask for reimbursement
c) Make a claim based on Owner delays
d) Request changes to recover the costs
e) b, c, and d above depending on the contract
If you have planned to incur $20k of the total budget to now and you have incurred $30k, do you know if you have a productivity issue?
■ Typically, your accounting system is unable to tell you why there is an issue, only that you are not following the plan
▪ You could be ahead of schedule (more units completed)
▪ The work may be more expensive than planned
▪ Other work may have been completed
■ You need more information in order to understand productivity and … to forecast the final cost of the project
The Content Required for Managing Productivity and Forecasting a Project
Content Reimbursable Unit Rate
Fixed Price Items
Labour hours to date
Units Completed (e.g. kms of roads)
Total Units
Known Potential Changes ($ x probability)
Actual Costs To Date (from Oracle EBS)
Unknown Risks
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C
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The Sources for the Content
Content Source
Labour hours to date
Contractor’s Progress Entry Units Completed (e.g. kms of roads)
Total Units
Known Potential Changes ($ x probability)
Change Order Requests Contemplated Change Notices
Extra Work Orders
Actual Costs To Date Oracle Enterprise Business Suite
Unknown Risks Risk Assessment Process
Unifier, P6, & Oracle Enterprise Business Suite
The Power of Oracle Integration
Contractors
Oracle EBS
Oracle integration is expected to result in more time in value added project analysis and less time in re-keying and correcting data errors
Unifier
P6
Project Controls Managers Project Managers Project Engineers Engineering Specialists Cost Control Assistants
Progress Cert., RFIs, CORs
Budgets, CCNs, Reports
Desired Solutions Cost Management • Accruals, Forecasts Progress Approval Productivity Analysis Change Management Response Time Tracking
Cost Dates
Approved Estimate, Dates
Hard Dollar
Manual Excel Upload
EBS Task Structure Unifier CBS Structure Hard Dollar CBS Structure
Cost Breakdown Structure Codes
Integration requires identical coding of information across systems
Contractor Progress Entry Process - a form plus a workflow is a process
During construction, the contractor enters progress, by the 23rd of each month, in a
Unifier form that is reviewed and approved .
Change Order Request Process
The Contractor can request changes that may create schedule and cost impacts that
need to be considered in forecasts
Genesee 4 & 5, a $1.4 Billion Project
Scope and Schedule
■ 1,050 million watts, average power required for 300,000 homes
■ Two natural gas Mitsubishi - Hitachi turbines
■ Genesee 4 is planned for commercial operation in Q4, 2019
■ Construction starts in the summer of 2015
You probably have seen a gas turbine
■ Power gas turbines are very reliable
■ High availability, 91%, including maintenance shutdowns
Power Available - Determined by temperature drop
■ A gas turbine by itself is 35-40% efficient
Starts at near the melting point of titanium (which is 16700 C)
• Carbon Steel melts at 14250 to 15400C
• Stainless Steel melts at 15100 C
Compressor Turbine
Inlet
15000 C 6000 C
How Can We Make a Gas Turbine More Efficient?
▪ HRSG – Heat Recovery Steam Generator
Use the heat exiting the turbine to also produce power
HRSG Combined cycle
system increases
thermal efficiency
to 60%
How Can We Make the Project More Efficient? - Implement Unifier
■ Measure Productivity… to manage you need to measure
▪ Unifier is the tool for collecting information for measurement
■ Manage Productivity At Site – do something to improve
▪ Engineering drawings available when needed
▪ Increased pre-fabrication
▪ Reduced delays from late delivery of materials or equipment
▪ Organized lay down or staging areas
▪ Fewer design changes during construction (less re-work)
■ Measure the Productivity Improvement – with Unifier
■ For Project Controls, Unifier reduces re-keying of information
▪ More time in analysis and in providing valuable recommendations
Unifier Plan - A recipe for success
1. First, identify and design the reports you need
2. Determine the source of the content for the reports
▪ Accounting system (POs, actuals), contractors, forms, etc.
3. Understand how Unifier works
▪ Each UBP only provides one data element to the cost sheet
— Plan for the UBPs you will need (will need more than you first thought)
▪ Content needs to be in the Cost Sheet for reporting purposes
4. Document the content flow in a system architecture map
▪ This was our breakthrough moment
5. Design interfaces and the form work flows (UBPs)
▪ Hire a consultant if you have difficulty process mapping
▪ Designs need to be very clear, no misinterpretations
6. Build, test, test and test with real project data
The key external people that helped us reach the goal line:
■ Felicia Ortiz - President & CEO, PM Solutions Consulting
▪ Unifier and process expert, solved many process issues based
on experience from previous projects
■ Ray McEntee – Senior Principal Product Manager, Oracle
▪ Solved our top three design issues…including conditional
statements using Binary Logic… wow
■ Brandon Jew – Staff Consultant, Impac Services
▪ Did everything he could to help us be successful… solved
many implementation issues
Please complete the session evaluation We appreciate your feedback and insight
You may complete the session evaluation either
on paper or online via the mobile app
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