managing successful agency events for the charitable fund drive
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Managing Successful Agency Events for the Charitable Fund Drive. Mandy Olund , DEQ. Why hold events besides $$. Excellent reason for sending out emails that don’t annoy people Helps to continually promote the CFD Encourages fun competition Encourages camaraderie - PowerPoint PPT PresentationTRANSCRIPT
Managing Successful Agency Events for the
Charitable Fund DriveMandy Olund, DEQ
Why hold events besides $$Excellent reason for sending out emails that
don’t annoy peopleHelps to continually promote the CFDEncourages fun competitionEncourages camaraderieAllows the “what’s in it for me” crowd to
participateIf you are new to your agency, it helps you
learn who everyone is, and helps everyone learn who you are
Provides project management experience
First things first…Before I really decided on events, I made
sure a team was available. I recruited at HQ and in the field.
I checked on the availability of my agency director, and the availability of large conference rooms
My director wasn’t always available but volunteered to be auctioned and raffled. Good enough for me.
Conference rooms were good to go.Then….HAMMER TIME!
What event(s) to hold?•Depends on lots of factors:-Agency culture-Support for CFD-Space-Time-Resources-Geographical dispersion of workforce
Events at DEQ – Foodie CultureDEQ Other suggestionsTable event with wrapsBaking ContestAuction (became Silent
Auction)Chili Cook-OffCostume Contest / Salad
Days
Spaghetti feedRummage saleTaco FeedSoup ContestWalk-a-thon w/sponsorsOutside work interest:
Golf for CFDBowling for CFDCar Wash
Events: Kickoff October 4, 2013 – 11:30 am to 1:00 pm, Conf Rm EQC ATable event with the following
umbrella organizations at tables to talk about what their organizations provide:
Black United Fund Community Health Charities Children’s Trust Fund of Oregon EarthShare Oregon Local Independent Charities MRG Foundation Oregon Coalition Against Domestic
Violence & Sexual Assault Work for Art United Way
BBQ Chicken Caesar Tortilla wraps $3.00
Raffle (The Director Takes You to Lunch) – Tickets $1.00
Table Events – Get to Know the Charities!
Week 2 – October 9, 2013Extraordinary Baker
Contest!! Noon to 2:00, EQC A – Winners announced 2:30!All employees bring
amazing baked items - bid sheets will be put out with items and the person who bids the most for the item wins it (cash or check for payment). Samples should be provided by baker (yum!).
Whoever receives highest bid overall out of all bakers for their item wins bragging rights as the CFD Baker Extraordinaire for DEQ and wins a prize!
Silent Bake Sale
Goodies for all palates
Week 3 – October 17, 2013Auction set up 9:00
am. Live auction (Sid Moore auctioneering) goes from 12:00 – 1:00 pm!Traditional donations
limited only by your imagination: Jewelry, quilts, knitting, fly
ties Homemade dinners Original art or sketch Tie-dye or embroidery Sculpture or pottery
Auction ItemsNon-traditional items
from employees who would be willing to donate:
Cabin in the woods (weekend)Fishing trip (day)Airplane ride (hour)Beach house (weekend)Gold panning trip (day)Condo Sunriver (weekend)Campout (weekend) Items from personal business
(berry farm, winery, etc.).
Auction itemsCorporate donation requests (made by DEQ CFD
Coordinator) will include Tickets to events, amazing items, hotel weekends,
gift certificates for items or services.
Auction donations received:
Donations received:
Donations received:
Director was always present
Week 4 – October 24, 2013Chili Cook Off 11:30
am to 12:45 pm EQC AEmployees name their
chili: Rootin’ Tootin’ Chili, Chuckwagon Chili, Hellfire Chili, etc.
Samples $1 or 3 for $5Chef with the most sample
tickets (indicating it is the BEST chili!!!) wins cook off and bragging rights
All ticket sales go to CFD
Chili Cook Off Chefs and Guests
Chefs and Chili Connessiures
No, ZZ Top did not show up!
Our Director did …
Awesome chili contest names
Chili Goddess
Week 5 – October 31, 2013Halloween Costume
Contest and Salad Days October 31, 2013Each contestant will meet at
12:30 in the large conference room. A box for each contestant will be located in the room for employees to place their $$ for their favorite costume – winner announced at 1:00 pm!
Salad sale - $3 portion:Kale Salad, Spinach Salad,
Fruit Salad, Chicken Salad, Taco Salad, etc.
Football player, angel/devil, Swiss Miss, silly man
Referee, Wizard, Angel/Devil
Results: DEQ Winner in Category!
Events total:DEQ raised $2,297 from events (at HQ). Sites raised hundreds more.
DEQ has 650 employees. 23% or 147 individuals participated.
Total contributions = $42,768, or an average of $291 per participant.
Don’t forget the details!Planning out an event requires going through every
aspect in your mind, taking note of what you have and what you need, i.e., tickets, money boxes. Buy early!
Remember, if you spend your own money, reimburse yourself through event funds.
The smallest details are important, i.e., cords to plug crockpots in – our Safety folks were awesome with helping set up the chili cook off.
Keep your campaign in front of your Director, and keep your Director in front of your campaign. His/her support is critical to successful events.
Don’t be afraid to:Step out of your comfort zone. Cold calling?
It’s amazing how people respond when they know it is for charity.
Ask for help from co-workers. Everyone is usually willing to pitch in.
Keep everyone posted. People want to know how the campaign is going.
Market your events. Folks are interested in learning what CFD is about and how they can contribute in a fun way.
Always have a Plan BThe live auction was a bust. Six people
showed up. I had 18 donations and no auction. We switched to a silent auction the next day. The SILENT AUCTION rocked - and over $900 was donated to CFD!
