Managing your Graduate Appointment

New Graduate Student Orientation

Fall 2015

Katherine Tadlock, Assistant Dean

Overview

• What do you have? • What do you need to know?• What do you need to do?• How do you get your money?

What do you have?

• Graduate AppointmentsResearch, Teaching, or Graduate

• Graduate Recruitment ScholarshipGRS

• Fellowship

Graduate Appointment/GRS

• Carries a work requirement and provides a stipend.

• May include a full, half, or partial tuition scholarship.

• Requires employment paperwork.

Fellowship

• Scholarship.• Includes a tuition

scholarship. • Does not carry a work

requirement.• May require tax

paperwork.

What do I sign?

Award letter sent to your Ohio University e-mail address.

Log into the Graduate Appointment Portal.

Review the Graduate Appointment Guidelines.

Complete Employment Paperwork

www.ohio.edu/graduate/current/apptsdetail.cfm

Portal: www.ohio.edu/graduate/current/index.cfm

Registration Requirements

Graduate Appointment• Minimum 12 graduate

hours (fall & spring)

Fellowship and GRS• Minimum 15 graduate

hours (fall & spring)

• Graduate courses numbered 5000 and higher• Courses taken for Audit, Undergraduate courses, and

OPIE prefix courses do not count.• Complete registration by Friday of the second week of

the semester.• Departments may require more registration hours.

Standards of Work

• Maintain a 3.0 grade point average.

Graduate Appointment/GRS

• Meet quality of work expectations set by department and supervisor.

Credits applied to your bill

• Instructional Fees – Tuition Scholarship• Non-Resident Surcharge

Appointment letter indicates amount covered

• General Fee – partial subsidy creditStudents with a GRS, half, or full tuition scholarship

• Health InsuranceBased on stipend amount, may receive $40 subsidy toward health insurance

Payment ScheduleGraduate Appointment/GRS• Stipends pay in semi-

monthly installments.

Fellowship• Fellowships disburse in

monthly installments.

Tuition scholarship applied at beginning of semester once registration requirement is met.

Paperwork Requirements:Fellowships

• New Employee Tax Compliance Notification (non-US citizens only)

Paperwork Requirements:Grad Appointment/GRS

• Employment Eligibility Verification (I-9)

• Tax Forms (W-4)• PERS Form• University Personal

Data Profile• Direct Deposit

Authorization

• New Employee Tax Compliance Notification (non-US citizens only)

• Student Employee Hire Checklist

• Notice of Fraud Reporting System

• Voluntary Self-Identification of Disability

Completing an I-9Must present official documents that:• Establish Identity• Establish Employment

Authorization

Your I-9 must be completed by 5:00 PM Wednesday, August 26 in order to retain your appointment.

What about the SSN?New to the US? Don’t have a Social Security Number?• Register for classes.• Download the “F-1 Social Security verification letter”

from the ISFS website.www.ohio.edu/global/isfs/students/current-students/forms.cfm

• Follow the letter’s instructions.• Take your card to Payroll AND the Registrar’s Office to

update your accounts.

Employment Paperwork Sessions

• Today 3:00 – 5:00 pm

Baker Ballroom• Friday 1:00 – 3:00 pm

Research & Technology Center Rm 214

If you know you have a graduate appointment for this fall

Review

• What do you have? • What do you need to know?• What do you need to do?• How do you get your money?