Mandy C. Smith609-472-7541

mandycs33@gmail.com

Personal SummaryExecutive Assistant/Office Manager looking for a challenging position that promises longevity. I am a dynamic, personable, highly motivated, and an organized self-starter who exudes a positive outlook, common sense, and a stellar work ethic.

July 2015 to CurrentSimonMed Imaging, Inc. Scottsdale, AZ

Executive Assistant/Modality Technologist Scheduler Provided extremely confidential support while keeping in compliance with HIPAA rules and

regulations Worked closely with the Modality Director, East and West Valley Regional Directors, and Site

Managers to assure appropriate coverage for vacation days, call-outs, and open positions, etc. Managed and distributed schedules for all full-time, part-time and pool technologists for four

modalities (X-Ray, Ultrasound, Cat Scan and Mammography) by assigning daily coverage at 35 sites while matching tech skillset with the site needs

Point of contact for inquiries regarding schedule changes, availability, credentialing updates, etc.

Coordinated and scheduled training courses, extended education, and travel for techs, as well as planned Executive travel

July 2011 to July 2015The School District of Philadelphia – Administrative OfficesPhiladelphia, PA

Fiscal Operations Analyst – Special Finance/Child Accounting Processed child accounting payments, invoice tracking, analysis and reconciliation of

adjustments to other educational entities Assisted with driving operational improvements and the implementation of new procedures

through specific project- based work Responsible for processing approximately 10,000 student residency verification forms

mandated by the state while providing stellar customer service and accurate processing and research of student information

Initiated and created official processes and procedures manual for my position, as well as other functions where I have cross-trained; this manual has since been accepted and utilized by the entire Special Finance Department

Lead training sessions for new-hires, interns and volunteers Active member of project team responsible for the re-engineering of both process and systems

design for the implementation and rollout of a District-wide “Out of District Student Placement” system which projects a yearly savings of 1-2 million dollars

Linkedin Profile - https://www.linkedin.com/pub/mandy-smith/33/5b1/438

June 2010 to July 2011Pennsylvania School for the Deaf (Position eliminated)Philadelphia, PA

ECC Administrative Secretary Reported to the Director of Early Childhood Special Education and provided strict confidential

support Assisted Special Education teachers and the Center as a whole with creating lesson plans,

activities, and being the point of contact to parents/guardians Assisted with creating IEP's (Individualized Education Plan) specific to each student and

organizing meetings with parents, specialists, school districts and other participants Maintained the calendars of each service provider and teacher Communicated through American Sign Language 95% of the time

June 2007 to May 2009Girard College (Laid off due to budget cuts)Philadelphia, PA

Dean’s Assistant Reported to the Dean of Students, Middle School Dean, and Athletic Director Primary point of contact for student and parent inquiries Created, implemented, and maintained spreadsheets, correspondence, disciplinary points

system Created a tracking system to maintain Residential Advisors’ hours, personal/vacation and sick

leave Supervised detention, and student workers Organized and planned school-wide annual events and fundraisers; ordered all supplies/prizes Managed petty-cash, and kept track of/ordered all office supplies for the Deans, Athletic

department and student programs run by the Residential Advisors Ordered all transportation for athletic events and field trips

July 2005 to August 2006Enertech, LLC/Manufacturer’s Capital, LLC (Moved out of State)Scottsdale, AZ

Executive Administrative Asst/Office Manager Reported to the Owner, President/CEO and Vice President Managed all calendars, booked travel and created personal itineraries for all corporate travel Quickly promoted to Office Manager where I was responsible for organizing an office move to

another location Ran company errands which included obtaining vehicle registration, titles, and insurance for

a fleet of refrigeration trucks to ensure they were in compliance Responsible for reviewing resumes, interviewing candidates, hiring and termination decisions,

as well as creating, implementing and maintaining all payroll information and confidential employee files while keeping compliant with state and government regulations and compliance

Linkedin Profile - https://www.linkedin.com/pub/mandy-smith/33/5b1/438

Charged with researching, obtaining and organizing an employee benefits package which

included health coverage, direct deposit and bonuses Performed random auditing of employee files for driver compliance Worked closely with the team to create, assign, and dispatch routes for drivers

Skillset Synopsis

Advanced in Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.), very database savvy, including: QuickBooks, ADP, Blackbaud, PowerSchool, IEPwriter. Advanced 80wpm, 12,000+kph, IP phone system, Budgeting, Reconciliations, Editing, Investigative Research, American Sign Language, Basic Legal and Medical Terminology, Transcribing, Computer & Office equipment troubleshooting, Creating Policies & Procedures, New-hire training, Presentations, and Schedule coordination, FERPA, HIPAA, Sarbanes-Oxley

References:

Available upon request

Linkedin Profile - https://www.linkedin.com/pub/mandy-smith/33/5b1/438