The City of Manitou Springs does not discriminate on the basis of disability. Reasonable accommodation will be provided to ensure equal access to information by all people. Individuals who would like to request auxiliary aids or services should contact City Clerk Donna Kast at (719) 685-2554 or dkast@comsgov.com to discuss specific needs (e.g., interpreters, sign language, or readers for the sight impaired).

MANITOU SPRINGS CITY COUNCIL WORKSESSION AGENDA

Manitou Springs City Council Chambers City Hall, 606 Manitou Avenue

COUNCIL Term Expires Mayor Nicole Nicoletta Jan. 2, 2018

At-Large Gary L. Smith (Mayor Pro Tem) Jan. 7, 2020 At-Large Becky Elder Jan. 7, 2020 At-Large Jay Rohrer Jan. 7, 2020

Ward 1 Randy R. Hodges Jan. 2, 2018 Ward 2 Coreen Toll Jan. 2, 2018 Ward 3 Bob Todd Jan. 2, 2018

JANUARY 10, 2017 6:00 P.M.

A. Call to Order B. Roll Call C. Discussion Regarding Future Public Services Projects (90 minutes)

D. Discussion Regarding Events, and Event Waivers and Sponsorships (90 minutes) Adjourn

PUBLIC SERVICES DEPARTMENT2017 PROJECT OVERVIEW

MEET THE STAFF

PUBLIC SERVICES DIRECTOR:

S. COBAUDenver Institute of Technology: CartographyAAS ; UNLV Engineering Coursework; UCDavis Hydrology and Hydraullics;,

Survey Tech Holland West and Greenhorne and O’mara; Civil Engineering Tech Kirkham Michaels and Associates; Engineering Tech/Plans Examiner: Willdan Associates; Project Engineer City of Rio Rancho Public Services; Community Development Coordinator: Clark County Regional Flood Control District and Southern Sandoval County Arroyo Flood Control District; Building and Development Services Manager: Santa Fe County

First CFM in the State of NM, coursework included: land surveying, civil engineering, project management, floodplain management, hydrologic modeling, hydraulic modeling, ACAD.

30-years experience, project work in four states.

Colorado native

CPESC Certified Professional Erosion and Sediment Control

NOTABLE PROJECTS:Water distribution system design (transmission mains, storage, distribution): Winslow, Arizona; Camp Verde, Maricopa Arizona, Gallup, NM

Wastewater treatment plant design: Surprise, AZ

Plan and technical specification review, Civil design aspects (street design, traffic reports, storm drain system design, grading and drainage design, water system design, sewer system design, geohydro reports; soils reports, surveys, site plans including signage, parking, landscaping, rainwater harvesting systems, layouts, etc): Bellagio Hotel Casino, MGM Grand Hotel Casino, Hard Rock Hotel Casino, Orleans Hotel Casino, Luxor Hotel Casino, Boulder Station Hotel Casino, CCRFCD Master Plan facilities; Summerlin Community PUD (6000 lots), Green Valley Ranch PUD (3000 lots) (included assessment district engineering); Bavarian Estates, Northgate Subdivision, Enchanted Hills PUD, Orchard Hills PUD, Rancho Viejo, Las Campanas, Aldea Santa Fe, property acquisition for drainage projects in LV and NM, easement development for numerous plats and boundary surveys, and review of over 3000 drainage reports in the Las Vegas Metro Area, and 500 in the Rio Rancho Metro Area. Flood, Insurance ReStudies: Muddy River Mesquite NV, City of Henderson, Nevada

Manager of Building and Development Services Department for Santa Fe County. Oversight 22 staff members who handled applications and Quasi-judicial hearings for zoning, land division, plat and new development applications, building permit applications, business licenses, liquor licenses, film permits, event permits, home occupation permits, and Code Enforcement.

Implementation of the Watershed Rangers program, involving fourth graders, resulting in the planting of over 6000 trees in the GalisteoBasin. Secured CDBG DR funding and implemented the READS rainfall event and data recording system in Rio Rancho, NM; Secured USDA funding for and designed ProjectGREEN, a Kodak Award winning watershed restoration project in Henderson, NV.

Contributing writer, Santa Fe River Watershed Action Strategy; Santa Fe County Sustainable Land Development Plan; Santa Fe County Floodplain Ordinance, Santa Fe County Film Ordinance; Ordinance creating the Santa Fe County Media District.

OPERATIONS FOREMAN: B. WALTERS (manages 11 employees)

Education

Lincoln High School , Biology Major Grossmont Collage

Background

10 year Manitou resident

8 years new construction plumbing

17 year Colorado resident

5 year city employee

Construction observer for water and sewer replacement on Waltham, Sierra Grande and Narrows. Sewer replacement on Fairview and Via Piedras .

Evacuation of city during Waldo Canyon Fire

Clean up of 2013 floods

Certifications

Class 2 Collections Operator ;Class 2 Distribution Operator; Class C Water Operator; Class B CDL

Education

Graduate Manitou High School; Pueblo CC Liberal Arts

Background

48 year Manitou resident

13 year city employee

Evacuation of City during Waldo Canyon Fire

Clean up of 2013 and 2015 floods; including development of Preliminary Damage Assessments; Coordination WC Phases I and II; numerous smaller drainage capital projects including, Oak/Keithly; Fairmont; Upper Ruxton bank stabilization, Crystal Hills, Duclo/Navajo stormdrain, Oversight of City’s Municipal Separate Storm Sewer System (MS4)

Certifications

CPESC Certified Professional Erosion and Sediment Control

NPDES Certified Stormwater Inspector

SWPP Development Certification

Construction Dewatering Certification. BMP Academy

STORMWATER MANAGER:R. KEENE(manages 2 employees)

UTILITIES FOREMAN: R. ESPARZA(manages 6 employees)

EducationGraduate, Manitou Springs High School

Background3rd Generation Native of Manitou SpringsCurrently the only mgmt. level PSD employee that lives within the City, 24 YEAR City EmployeeGraduate, Manitou Springs High School

Volunteering: 31 years with the MSVFD, 5 years as a Lieutenant, 10 years as a CaptainManitou Springs Historical Society

Notable Projects:• City Construction Observer for the Downtown

improvements PhasesRTA Phase I (section in front of City Hall)Phases 1 through 5 (Pawnee to Ruxton)Project Manager for Phase 5B

Flood Recovery and clean up in 1999Flood Recovery and clean up in 2013 Worked closely with FEMA to identify the recovery Projects from the 2013 Disaster 4145 Construction Observer for the FEMA 4145 recovery projects from 2014 to 2015

Certifications: Class A CDL, ; Class D Water Operator and Certified

Water Professional

STAFF CERTIFICATIONS:POSITION CERTIFICATION REQUIRED CERTIFICATION HELD

ALL STAFF FLAGGER CERTIFICATION FLAGGER CERTIFICATION

ALL LT POSITIONS COMMERCIAL DRIVER’S LICENSE (ALL VEHICLES OVER 26,000 gvw, OR pulling trailers over 10,000 gvw)

COMMERCIAL CLASS A OR B HELD BY ALL w/4 exceptions: PSD Director, Meter Reader, Water Crew Lead, Parks LT1

WTP OPERATION LEVEL B WT OPERATOR LEVEL B WT OPERATORLEVEL 1 DISTRIBUTION

LT 2 (water/sewer) Collections level 1Distribution level 1Or 20+ years experience in collections and distribution

Collections level 1Distribution level 120+ years experience

LT 4 (Water Utilities Foreman) Collections level 2Distribution level 2Water Operator level C

Collections level 2Distribution level 2Water operator level C

LT 1 (water/sewer) Collection Level 1Distribution level 1

Collection level 1

LT 3 (mechanic) ASC Enrolled 1/17

LT 2 (cemetery/gardens) Cert. in Horticulture or as master gardener w/in 18 months of hire

Enrolled 12/16

UTILITIES DIVISIONWATER AND SEWER ENTERPRISE FUNDS 2017

#1 Goal: ADDRESSING AGING WATER AND SEWER INFRASTRUCTURE

• COMPLETE WATER DISTRIBUTION SYSTEM MASTER PLAN (5/17)

• DEVELOP CAPITAL IMPROVEMENT PLAN• ANTICIPATED HURDLES:

• SECURE FUNDING • Auxiliary tank at Mesa Tank site• Cleaning and repair of Mesa Tank• Prioritization of needed system

upgrades/replacements• COMPLETE SEWER DISTRIBUTION SYSTEM

MASTER PLAN (TBD)• DEVELOP CAPITAL IMPROVEMENT PLAN• ANTICIPATED HURDLES:

• SECURE FUNDING• Prioritization of needed system

upgrades/replacements

Additional projects of significance

• Filter media replacement, issue RFP and oversee project completion

• Replace numerous fire hydrants• Acquire SCADA system backup to

improve redundancy at WTP• MS Phase II Aquifer Study, wrapup

FACILITIES DIVISIONBUILDINGS (INCLUDING MINERAL SPRINGS, CEMETERY); FLEET MANAGEMENT

#1 Goal: CITY HALL FLOOR PLAN/ADDITION• ISSUE ARCHITECTURAL SERVICES RFP

• Identity space for expansion• Ascertain costs for remodel

Additional projects of significance• CHEYENNE SPRING REROOF• CEMETERY CHAPEL REROOF• PURCHASE OF ASPHALT ROLLER• HIAWATHA COORD W/PLANNING

• Coordinate parking lot resurface

PARKSDIVISION

#1 Goal: COMPLETE CAPITAL IMPROVEMENTS AT SCHRYVER PARK

• PEDESTRIAN BRIDGE DECK REPAIRS• PARKING LOT RESURFACE AND LIGHTING• PLAYGROUND RESET AND ADA COMPLIANCE

Additional projects of significance• SODA SPRINGS PAVILION (SECURE)• PLACEMENT OF BIKE RACKS AND BEAR PROOF CONTAINERS• CEMETERY MANAGEMENT SOFTWARE IMPLEMENTATION• GIS LOCATION OF ALL PARK SPRINKLERS

STREETSDIVISION

#1 Goal: REVISE 2016 CAPITAL IMPROVEMENT PLAN, AND PRIORITIZE AND COMPLETE ALL 2016 AND 2017 PAVING PROJECTS PRIOR TO SEPTEMBER 1, 2017

PROJECTS OF SIGNIFICANCE• COMPLETION OF MILL/OVERLAY 2016 PPRTA

PROJECTS• COMPLETION OF 2017 PPRTA PROJECTS

• DOWNTOWN STREETS/DRAINAGE• COMPLETE STRIPING and CRACK SEALING,

CITYWIDE• COMPLETE ADA SIGNAGE AND STRIPING ALL

MUNICIPAL LOTS• GIS LOCATE ALL STREET LIGHTS, INVENTORY

BULB TYPE

STORMWATERDIVISION

#1 Goal: OVERSEE COMPLETION OF FLOOD CONTROL MASTER PLAN

• DEVELOP DETAILED CIP FOR STORMWATER

PROJECTS OF SIGNIFICANCE• LAGOON MAINTENANCE AND REPAIR AT

SCHRYVER PARK• DRAINAGE IMPROVEMENTS ON ALPINE AND

LAFAYETTE• INSTALLATION OF COFFER DAM AND ROCK

SOCKS IN WILLIAM’S CANYON TO IMPROVE MAINTENANCE PERFORMANCE

• CEMETERY DRAINAGE (assure sediment does not enter cemetery grave sites)

STREET IMPROVEMENT PROJECTS 2017PRIORITIZATION SCENARIO’S

ONE:2016 PPRTA MILL OVERLAY OF CRYSTAL HILLS BOULEVARD AND PAWNEE AVENUE

NARROWS ROAD

VILLA VALLECITO

PAWNEE INVERTED CROWN (ABOVE MIDLAND)

SPRING STREET DEBRIS REMOVAL

2017 PPRTA MAINTENANCE PROJECTS:CRACK SEALING, STRIPING

CRYSTAL PARK ROAD (Crystal Hills to Manitou Ave)

OUTSOURCE CARTEGRAPH DATA COLLECTION TO FORMULATE REVISED CIP

TWO:2016 PPRTA MILL OVERLAY OF CRYSTAL HILLS BOULEVARD AND PAWNEE AVENUE

NARROWS ROAD

VILLA VALLECITO

PAWNEE INVERTED CROWN (ABOVE MIDLAND)

SPRING STREET DEBRIS REMOVAL

2017 PPRTA MAINTENANCE PROJECTS:

CRACK SEALING, STRIPING

CRYSTAL PARK ROAD

OSAGE MILL/OVERLAY

MINNEHAHA MILL/OVERLAY

PPRTA CAPITAL PROJECTSMANITOU AVE 5c $702,180 (IGA MATCH)

• Complete IGA

• Complete Design

• TOTAL COST : $3,275,250

DOWNTOWN PAVING $412,922

BROOK STREET BRIDGE

358 RUXTON BRIDGE (preventative maintenance)

Lover’s Lane (barriers along creek)

Canon (northwest of new bridges)

Bridge maintenance

TRANSIT/SHUTTLE (HIAWATHA) $436,254

STREET IMPROVEMENT OPTIONS

PPRTA MAINTENANCE (total $527,942):2016 CARRYOVER: $70,000 (Spring Street Demo)

$195,349 (Pawnee and Crystal Hills Blvd)

2017: $262,593 (Crack sealing, Crystal Park Road, cartegraph data collection, centerline striping)

SINGLE HAULER FEE:2016 CARRYOVER +2017 FEE: $92,021

HISTORIC BRIDGE MAINTENANCE: $100,000 (must be prioritized)

NARROWS ROAD: $35,000

BECKER’S BRIDGE: URA FUNDED

$500,000

Total $1,254,963.00paving/maintenance/BRIDGES:

2017 PROJECT LIST

NAME OF PROJECT DESCRIPTIONFUNDING SOURCE

PROJECT MANAGER

DATE STARTED

DIVISION NOTES

Crystal Hills Boulevard mill overlay PPRTA Walters 10/28/2016 STREETSPawnee Avenue mill overlay PPRTA Walters 10/28/2016 STREETSPawnee Avenue replace cross pan COMS Cobau/Keene STREETSNarrows Road paving and stormdrain COMS Cobau/Brisk STREETS

Villa VallecitoReplacement pavement on Villa Vallecito SH FEE Walters

STREETS

Tot Lot encroachment COMS Cobau 9/1/2016 PARKSadditional costs for legal

Hiawatha Gardens site development/shuttle stop PPRTA Cobau/Anthony FACILITIESCity Hall Floor Plan issue RFP for arch design COMS Cobau FACILITIESSchryver Park Lagoon Clean lagoon, repair intake COMS Keene 11/1/2016 STORMSchryver Park Playground Reset playground, ADA, fencing COMS Walters PARKSSchryver Parking Lot R&R existing pavement/add lights EL/BECKERS Walters PARKS

Soda Springs Pavilion Secure pavilion COMS Cobau/Anthony 9/1/2016 PARKSestimates from Conc. Couch due Jan. 15, 2017

Cemetery Chapel Roof roof replacement COMS Cobau/Walters FACILITIES

2017 Public Services Projects

2017 CONTINUED….

Cheyenne Spring Roof roof replacement COMS Cobau/Dodds FACILITIESMonitoring Well WC well drilling/easement/MSF coord. COMS Dodds/Cobau UTILITIES7-Minute Plug well plugging/MSF coord. COMS Dodds/Cobau UTILITIES

Ruxton Shuttlestop enlarge new stop/add bear proof containers COMS Walters

STREETS

Crystal Park Road paving (fix rilling) PPRTA Walters STREETSFields Park Tennis Court resurface courts, add signage EL/BECKERS Walters PARKSBike Rack Placement place bike racks COMS Walters PARKS

Canon/Park ADA Ramps sidewalk, ADA ramps CDBG Walters STREETSRFP to be issued by planning

City Hall Curtain Wall Repair shim, place rock, paint RMG/COMS Cobau FACILITIEScost share painting of north wall

Manitou Ave Mill/Overlay mill and overlay, ADA ramps CDOT Cobau STREETSManitou Ave Vc new pave, drainage, parking, SD PPRTA/CDOT Cobau STREETSDowntown Drainage/Streets Brook Street Bridge replacement PPRTA Cobau STORMStreet Striping IGA lane striping, collectors COMS Cobau STREETSStaff Training IGA operator certifications COMS Cobau ALL

Wastewater MP ID system needs COMS/DOLA Esparza/Cobau UTILITIESseeking $25K from DOLA to offset costs

NAME OF PROJECT DESCRIPTIONFUNDING SOURCE

PROJECT MANAGER

DATE STARTED

DIVISION NOTES

2017 Public Services Projects

NAME OF PROJECT DESCRIPTIONFUNDING SOURCE

PROJECT MANAGER

DATE STARTED

DIVISION NOTES

2017 Public Services Projects

Flood Control MP ID system needs DOLA Keene/Cobau STORMHistoric Bridge Maintenance minor masonry repairs COMS Keene/Cobau STORMSerpentine ownership research, secure easement COMS Cobau STREETSSpring Street Demolition demo failed culverts COMS/FEMA Cobau STORM

Hydrant Replacementsvarious locations, add new hydrants

COMS Esparza UTILITIES

Schryver Park Retaining Wall RR tie wall at new kiddie pool COMS Keene STORMSchryver Park Ped Bridge new bridge deck COMS Cobau PARKSAlpine culvert/survey culvert , surveying and engineering COMS Keene STORM

Lafayetteculvert and inlet, surveying and engineering

COMS Keene STORM

Memorial Park Creek stair access erosion control COMS Keene STORMMS4 compliance outreach, training, etc. COMS Keene STORMWISRD hazard ID critical infrastructe PROBONO Cobau 8/1/2016 ALLWAAP Coordination utility work, SD replacement, URA COMS Cobau/Esparza ALLSchryver ADA picnic area infiltration blocks/ADA tables COMS Keene/Walters 10/1/2016 PARKS

Citywide Tree Maintenanceoversee contractor removal of widowmakers in parks and City r/w

COMS Walters 11/1/2016 PARKS

City Stairs ownership/repairs COMS Cobau/Walters STREETSCreek Week CWA compliance/outreach COMS Keene STORM

2017 CONTINUED….

NAME OF PROJECT DESCRIPTIONFUNDING SOURCE

PROJECT MANAGER

DATE STARTED

DIVISION NOTES

2017 Public Services Projects

2017 CONTINUED….

Reservoir mitigation fuel reduction/firewood giveaway COMS Esparza/Greasby UTILITIESWTP mitigation fuel reduction/firewood giveaway CSU Esparza/Greasby UTILITIES

Residential waste removalContract Renewal by 6/31/17 (expires 7/31/17) COMS Cobau

ALL

Municipal waste removalcontract Renewal by 7/3/17 (expires 8/3/17) COMS Cobau

ALL

Creekwalk Wall at Memorial Park wall repair, HPC approval req'd COMS Keene STORMHPC approval of design required, PARAB input

Installation of Coffer Dam Williams Canyon COMS Keene STORM164/165 Clarksley add crosspan COMS Keene STORMChipita/Uinta inlet installation COMS Keene STORMCemetery Drainage Improvements Headwall/wingwalls at access road COMS Keene STORMCapital Hill/Pilot Knob headwall replacement COMS Keene STORM

NAME OF PROJECT DESCRIPTIONFUNDING SOURCE

PROJECT MANAGER

DATE STARTED

DIVISION NOTES

2017 Public Services Projects

2017 CONTINUED….

Washington Bypass curb and gutter COMS Keene STORM

Organic Turf ManagementContract renewal by XXXXX (contract expires XXXXX)

COMS Walters PARKS

City Wide Street Striping on-call contract/coordination PPRTA WaltersSTREETS

Will not be necessary if EPCo enters into IGA

Crystal Hills Tank location Coord. Plat revisions COMS Esparza UTILITIESWater Treatment Plant Replace Filter Media COMS Esparza/Greasby UTILITIESSurveying On-Call contract renewal COMS Cobau/Hartley ALLEngineering On-Call RFP, contract, staff mgmt COMS Cobau ALL

Street Light InventoryGPS all lights, add to GIS data, cataloge bulb type, etc…

COMS Cobau/Dodds STREETS

Beckers Bridge Bridge replacement URA Cobau/waltersSTREETS

CLOMR/LOMR REQUIRED

Auxiliary Tank at Mesa site ID funding source, issue RFP, TBD Cobau/Esparza UTILITIES

2017=66 PROJECTS

PROJECT DISTRIBUTION

FACILITIES PARKS STREETS UTILITIES STORM

These sixty-six projects identified represent anticipated projects that are tracked outside the Mobile311 system. Routine maintenance for all departments is not included, and it is important to note that in 2016 staff addressed 3746Mobile311 work orders. Also not represented, are unexpected events, such as event traffic and trash mgmt., water and sewer line breaks, wind, rain and snowfall occurrences that require staff immediately.

CONCERNS, GOALS, ETC.

1•CONCEPTUALIZE PROJECT•GAIN MANAGEMENT/COUNCIL/RECOMMENDING AUTHORITY SUPPORT•FIND FUNDING, SECURE BUDGET•ISSUE RFP (CONCEPTUAL SCOPE REQUIRED)

2•CONDUCT PRE-PROPOSAL CONFERENCE•SELECTION PROCESS•GAIN MANAGEMENT/COUNCIL APPROVAL OF CONTRACT•AWARD CONTRACT

3

•GATHER HISTORIC DATA FOR SELECTED CONSULTANT•CONDUCT WEEKLY COORDINATION MEETINGS, AND PUBLIC INPUT MEETINGS AT

DESIGN MILESTONES•FIELD VISITS IF NEEDED•REVIEW PLANS/CONSTRUCTION ACTIVITY•ASSURE ALL PERMITS ARE IN PLACE•MANAGE PROJECT BUDGET•DEVELOP FINAL PUNCHLIST AT COMPLETION•CLOSEOUT

STAFF TRAINING: CONTINUE ACTIVE TRAINING AND CERTIFICATION PROGRAM FOR ALL STAFFSTANDARDIZE AND MEMORIALIZE PROCEDURESASSURE PROPER SAFETY, EQUIPMENT AND MATERIAL IS USEDNUMBER OF PROJECTS MAKES TIME MANAGEMENT, QA/QC INCREASINGLY DIFFICULT—STREAMLINE AND FIGURE OUT WAY TO IMPROVE COMMUNICATION/QUALITY/FINISHED PROJECTSIMPROVE PUBLIC PERCEPTION OF STAFF KNOWLEDGE, ETC. OUTSOURCE ENGINEERING REVIEW, STRIPPING, CRACK SEALING, LARGE PAVING, UTILITY AND DRAINAGE PROJECTS. OUTSOURCING REQUIRES SOQ’S/RFPS/RFBS/GATHERING OF ESTIMATES—PROCESS IS LONG

MEMO DATE: January 6, 2016 TO: City Council FROM: Richard Parsons, Deputy City Clerk

SUBJECT: Discussion Regarding Events, and Event Waivers and Sponsorships __________________________________________________________________________________________

There was no handout for this item at the time the packet was assembled.