manual for the assessment data manager … on-line manual installation ... competence section (cbcl...

MANUAL

FOR THE

ASSESSMENT DATA MANAGER PROGRAM

(ADM)

FOR THE

CBCL/4-18, YSR, TRF, YASR, YABCL

CBCL/2-3, CBCL/12222-5 & C-TRF

Achenbach System of Empirically Based Assessment (ASEBA) 1 South Prospect Street

Burlington, VT 05401-3456

802-656-5130FAX 802-656-5131

[email protected]

This software is copyrighted. Unauthorized production of copies is forbidden by copyright law, subject to fines

up to $50,000. University Medical Education Associates is a nonprofit corporation of the University of Vermont

College of Medicine.

October 2000

Copyright 1999-2000 T.M. Achenbach

UNIVERSITY MEDICAL EDUCATION ASSOCIATES, INC.SOFTWARE LICENSE AGREEMENT

This is a legal agreement between you, the Licensee, and the University Medical Education Associates,Inc., the Licensor. USE OF THIS SOFTWARE IS NOT AUTHORIZED UNTIL YOU SIGN ANDRETURN THE SOFTWARE LICENSE AGREEMENT ON THE ENCLOSED POSTCARD. Nopostage is necessary in the United States.

COPYRIGHT. This software is protected by United States copyright law and by international treatyprovisions. You should treat it just like other copyrighted material, such as a book or a musical recording,with these exceptions: (a) You may make one working copy of the software, provided you keep the originalsolely for back-up or archival purposes, or (b) you may transfer the software to a single hard disk providedyou keep the original solely for back-up or archival purposes. You may not copy the written materialsaccompanying the software without our written permission.

OTHER RESTRICTIONS. You are licensed to use one copy of the software on one terminal connectedto one computer (i.e., with one CPU). Only one person may use the software at a time. It may be movedfrom one computer location to another, so long as there is no possibility of it being used in two locationsat the same time.

GRANT OF LICENSE. We grant you, the Licensee of this software, the right to use this software toproduce data files and printed output and to distribute these as you see fit. But you may not give away orsell any part of the software on the original disk or the accompanying documentation unless as part of apermanent transfer of all software and written materials.

LIMITED WARRANTY. We warrant the physical disk and documentation to be free of defects inmaterial and workmanship for a period of 60 days from the date of purchase. We will replacedefective material upon receipt of the original materials along with an explanation of the problem.

REMEDIES. The remedy for breach of the above limited warranty shall be limited to replacementand shall not encompass any other damages, including but not limited to damages or loss of data,profit, time and special, incidental, consequential, or other damages.

NO OTHER WARRANTIES. There are no warranties which extend beyond the aforesaiddescription of limited warranty. We specifically disclaim all other warranties, expressed or implied,including but not limited to implied warranties of merchantability and fitness for a particularpurpose with respect to the disk, documentation, and the program license granted herein.

NO LIABILITY FOR CONSEQUENTIAL DAMAGES. In no event shall we be liable for any lossof profit or any other commercial damage, including but not limited to special, incidental,consequential or other damages.

GOVERNING LAW. This agreement is governed by the laws of the State of Vermont.

If you have any questions about this agreement, please contact:

Achenbach System of Empirically Based Assessment (ASEBA)Room 6436

University Medical Education Associates, Inc.1 South Prospect Street

Burlington, VT 05401-3456(802) 656-8313

[email protected]

11/19/99

mailto:[email protected]

Contents iii

Contents1 Installation ............................................................................................................1-1

New Installation....................................................................................................1-1ADM On-Line Manual Installation ......................................................................1-1Installing Additional Modules or Upgrading ADM .............................................1-2Re-Installation of Previously Installed ADM Modules .......................................1-3

New Features with Version 2.0.......................................................................................1-3

2 Overview of ADM ..................................................................................................2-1

3 Login......................................................................................................................3-1Supervisor .......................................................................................................................3-1Login Entry Fields...........................................................................................................3-1Login Display Fields .......................................................................................................3-2

4 The Main Desktop and Menus .............................................................................4-1File .. ..............................................................................................................................4-1

Open Catalog ........................................................................................................4-1Setup .....................................................................................................................4-1Printer Selection ...................................................................................................4-2

Tools ..............................................................................................................................4-2ADM Data Transfer..............................................................................................4-2Export to File Formats..........................................................................................4-2DOS Data Conversion ..........................................................................................4-2ASEBA Form Version Upgrade ...........................................................................4-2

Maintenance ....................................................................................................................4-2Database Validation..............................................................................................4-2Catalog Maintenance ............................................................................................4-2

Scanning..........................................................................................................................4-2Scan ......................................................................................................................4-3Job Configuration .................................................................................................4-3Load Scanned Data...............................................................................................4-3Process Scanned Data...........................................................................................4-3Options .................................................................................................................4-3

Help ..............................................................................................................................4-3

5 The Catalog ...........................................................................................................5-1Search..............................................................................................................................5-1New Entries.....................................................................................................................5-1Catalog List .....................................................................................................................5-1Catalog Identification Screen..........................................................................................5-2Catalog Forms Screen .....................................................................................................5-3Form List Functions ........................................................................................................5-3

iv Contents

6 Main Setup...............................................................................................................6-1Supervisor Functions ......................................................................................................... 6-1

Add a User............................................................................................................... 6-1User Maintenance.................................................................................................... 6-1Facility Settings....................................................................................................... 6-2

User Options ...................................................................................................................... 6-4Changing the Password ........................................................................................... 6-4User Settings ........................................................................................................... 6-5

Lists & User-Defined Fields .............................................................................................. 6-6The List Table ......................................................................................................... 6-7Creating User-Defined Labels................................................................................. 6-8

7 TRF Setup ................................................................................................................7-1The List Table .........................................................................................................7-1

8 C-TRF Setup ...........................................................................................................8-1

The List Table ......................................................................................................... 8-1

9 Preparing Forms for Entry......................................................................................9-1Assign ID Number and Eval ID......................................................................................... 9-1Demographic Data ............................................................................................................. 9-1Competence Section (CBCL & YSR) ............................................................................... 9-1Adaptive Functioning Section (TRF & YASR)................................................................. 9-2Problems Section (all forms) ............................................................................................. 9-2YASR Substance Use ........................................................................................................ 9-4

10 Entering Data from Forms..................................................................................10-1Automatic Verification ................................................................................................... 10-1Demographics (all forms) ................................................................................................ 10-2Demographics (form-specific)......................................................................................... 10-3Competence Items (CBCL/4-18 & YSR) ........................................................................ 10-5Adaptive Functioning (TRF) ........................................................................................... 10-6TRF Test Scores .............................................................................................................. 10-6Adaptive Functioning (YASR)........................................................................................ 10-7Facility & School (C-TRF) .............................................................................................. 10-7Problems Items (all forms) .............................................................................................. 10-8

11 Score Profiles, Narratives, & Cross-Informant Reports..................................11-1

12 CBCL, YSR, & TRF Profiles ......................................................................................... 12-1Competence Scales (CBCL & YSR) ............................................................................... 12-1

CBCL .................................................................................................................... 12-1YSR....................................................................................................................... 12-2Competence Profile............................................................................................... 12-3

Adaptive Functioning Scales (TRF) ................................................................................ 12-3Academic Performance ......................................................................................... 12-3

Contents v

Adaptive Functioning .........................................................................................12-4Adaptive Functioning Profile .............................................................................12-4

Syndrome Scales (CBCL, YSR, & TRF)......................................................................12-4Additional Syndromes (CBCL & YSR) .............................................................12-5Internalizing, Externalizing, Total Problems......................................................12-5Other Problems...................................................................................................12-5Items Not Counted..............................................................................................12-5TRF Attention Problems subscales ....................................................................12-5Profile Types (CBCL, TRF, & YSR) .................................................................12-6

13 CBCL/1½-5 & C-TRF/1½-5 Profiles .................................................................13-1Syndrome Scales ...........................................................................................................13-1

Internalizing, Externalizing, Total Problems......................................................13-1Other Problems...................................................................................................13-1

DSM-Oriented Scales ...................................................................................................13-2Language Development Survey (LDS) .........................................................................13-2

14 YASR & YABCL Profiles ..................................................................................14-1YASR Adaptive Functioning Scales ..................................................................14-1YASR Adaptive Functioning Profile..................................................................14-2

YASR & YABCL Syndrome Scales & Profiles ...........................................................14-2Internalizing, Externalizing, Total Problems......................................................14-3Other Problems...................................................................................................14-3Items Not Counted..............................................................................................14-3YASR Substance Use Scales & Profile..............................................................14-3

15 CBCL/2-3 & C-TRF/2-5 Profiles .......................................................................15-1Syndrome Scales ...........................................................................................................15-1

Internalizing, Externalizing, Total Problems......................................................15-1Other Problems...................................................................................................15-1

16 Cross-Informant Comparison for CBCL/TRF/YSR ........................................16-1Informant Abbreviations ...............................................................................................16-1

89 Common Items ..............................................................................................16-1Q Correlations Between Item Scores..................................................................16-1T Scores for Syndrome Scales ............................................................................16-1T Scores for Internalizing, Externalizing, Total Problems .................................16-2ICCs with Profile Types .....................................................................................16-2

17 Cross-Informant Comparison for CBCL/1½-5 and C-TRF/1½-5 ...................17-1Syndrome Scales ...........................................................................................................17-1

Problem Items.....................................................................................................17-1Q Correlations Between Item Scores .................................................................17-1T Scores for Syndrome Scales ............................................................................17-1T Scores for Internalizing, Externalizing, Total Problems .................................17-1

vi Contents

DSM-Oriented Scales ...................................................................................................... 17-2T Scores for DSM-oriented scales......................................................................... 17-2

18 Cross-Informant Comparison for YASR/YABCL..............................................18-1Informant Abbreviations ....................................................................................... 18-1Common Items ...................................................................................................... 18-1Q Correlations Between Item Scores .................................................................... 18-1T Scores for Syndrome Scales............................................................................... 18-1T Scores for Internalizing, Externalizing, Total Problems.................................... 18-1

19 Cross-Informant Comparison for CBCL/2-3 and C-TRF/2-5 ...........................19-199 Problem Items .................................................................................................. 19-2Q Correlations Between Item Scores .................................................................... 19-2T Scores for Syndrome Scales............................................................................... 19-2T Scores for Internalizing, Externalizing, Total Problems.................................... 19-2

20 ADM Data Transfer .............................................................................................20-1Export .Zip Files ..............................................................................................................20-1

Review Results...................................................................................................... 20-2Export Preferences ................................................................................................ 20-2

Import .Zip Files ..............................................................................................................20-3Locate Data Transfer .Zip File .............................................................................. 20-3Analyze & Compare List Codes............................................................................ 20-3List Code Translation & Import Setup.................................................................. 20-4Import Data for Processing ................................................................................... 20-5

List Code Translation & Import Setup ............................................................................ 20-5List Code Translation............................................................................................ 20-5Settings to Process Imported Data ........................................................................ 20-6

Process Imported Forms .................................................................................................. 20-6Import Display Table............................................................................................. 20-7Import Error List ................................................................................................... 20-8ADM Data Transfer ID Errors .............................................................................. 20-8Import Errors & Warnings .................................................................................... 20-9Warnings ............................................................................................................... 20-9Errors................................................................................................................... 20-10Score Processed Forms ....................................................................................... 20-10

21 Export ...................................................................................................................21-1Export Selection Criteria ................................................................................................. 21-1Review Results ................................................................................................................ 21-2Export Preferences........................................................................................................... 21-3

22 DOS Data Conversion.........................................................................................22-1Setup ID Translation........................................................................................................ 22-1

Translate to ADM Codes ...................................................................................... 22-1Setup Code Translation ................................................................................................... 22-2

Contents vii

The List Table ..............................................................................................................22-3Load ASCII Files for Conversion .................................................................................22-4Process Converted Forms..............................................................................................22-5

Conversion Display Table ..................................................................................22-5Conversion Error List....................................................................................................22-6Conversion Errors & Warnings.....................................................................................22-7

Warnings.............................................................................................................22-7Errors ..................................................................................................................22-8

CBCL, YSR, & TRF ASCII Data Format ....................................................................22-9YASR & YABCL ASCII Data Format .......................................................................22-12CBCL/2-3 ASCII Data Format ...................................................................................22-14C-TRF/2-5 ASCII Data Format ..................................................................................22-15

23 ASEBA Form Version Upgrade........................................................................23-1Effects of Form Version Upgrade .................................................................................23-1Selection Criteria ..........................................................................................................23-2Analysis.........................................................................................................................23-3Upgrade Button .............................................................................................................23-3

24 Maintenance......................................................................................................24-1Database Validation ......................................................................................................24-1Catalog Maintenance.....................................................................................................24-2

25 Entering & Editing Client Data.........................................................................25-1The Test Administrator .................................................................................................25-1ADM & System Security ..............................................................................................25-1Starting a Client-Entry Session .....................................................................................25-2

Interrupting an Entry Session .............................................................................25-2Administration & Setup ................................................................................................25-3

Entry Options......................................................................................................25-5Entry Help Windows.....................................................................................................25-5Data Entry Windows.....................................................................................................25-6

Competence (CBCL & YSR) .............................................................................25-7Adaptive Functioning (TRF) ..............................................................................25-8Problems (CBCL, YSR, & TRF)........................................................................25-9Completing Client Entry...................................................................................25-10

Saving the Entry..........................................................................................................25-11Editing Client-Entry Data ...........................................................................................25-11

26 Setting Up the Scanning Module.....................................................................26-1OMR Scanner Software Setup ......................................................................................26-1Job Configuration..........................................................................................................26-2ScanTools......................................................................................................................26-2Scanbook.......................................................................................................................26-3Scan Shop......................................................................................................................26-3Teleform Scanning Setup..............................................................................................26-4

viii Contents

27 Scanning CBCL/4-18, TRF, & YSR .............................................................................. 27-1Scanning Options............................................................................................................. 27-1

Scanning Form Options......................................................................................... 27-1Scanning Process Options ..................................................................................... 27-2

Running A Scanning Session .......................................................................................... 27-3Loading Scanned Data ..................................................................................................... 27-3Process Scanned Data ...................................................................................................... 27-4

Scanned Data Display Table ................................................................................. 27-5Scanning Error List.......................................................................................................... 27-6Scanning Errors & Warnings........................................................................................... 27-7

Warnings ............................................................................................................... 27-7Errors..................................................................................................................... 27-7

Scoring Scanned Forms ................................................................................................... 27-8

Appendix A Scanning Data File Formats ................................................................... A-1

Appendix B Exported Data File Formats................................................................. B-1

Installation 1-1

1 Installation

Single user installationCLOSE ALL APPLICATIONS BEFORE INSTALLING ADM1) Place the CD in the CD-ROM drive. The installation starts automatically on compatible drives. If your installation does not start automatically, go to steps 2 & 3 below.2) Click the Start button on your Windows desktop3) Run SETUP.EXE from the CD-ROM drive4) Follow the instructions on the screen to complete installation5) Enter all your serial numbers when prompted. Serial numbers are

located on stickers attached to the ADM case. 6) Register your products now or later7) Install the on-line manual (see below)8) Create your own shortcut to run ADM

Network Installation1) Follow steps 1-8 above for Single User Installation. Choose the network

drive as the installation drive.2) Insert your ADM Network License disk in the floppy drive.

Run NETREG.EXE to install your network licenses3) Run a workstation install for each workstation:

Network drive\..\ADM\Workstation Install\SETUP.EXE4) Install the on-line manual (see below)

To view the ADM manual, users must have Adobe Acrobat Reader installedon their local machines. Adobe Acrobat Reader is provided on your ADMCD. Those users who already have Acrobat Reader on their machines do notneed to install it.

Before installing Acrobat Reader, review the Adobe license agreement

ADM On-LineManualInstallation

NewInstallation

IMPORTANTIt is important that the ADM databases and setup files be backed up on aregular basis. We recommend that you backup the entire ADM folder nightly. If hardware problems occur or data are corrupted, you will need your backupto recover your data.

IMPORTANTNEVER use the Add/Remove button that is displayed from the ADM setupprogram, version 1.x, after ADM has been installed once.

1-2 Installation

(Acrobat\license.txt on the ADM CD).

To install Adobe Acrobat Reader, version 4.0:1) Place the ADM CD in the CD-ROM drive2) Click the Start button on your Windows desktop3) Browse to the Acrobat folder on the CD4) Run Acrd4env.exe

For network installation purposes the Acrobat folder can be copied to thenetwork so that users can access the Acrobat Reader installation.

The ADM manual can be accessed through Start -> Programs -> ADM or youcan create a shortcut to the manual (..\ADM\Docs\manual.pdf

Modules can be added at any time to ADM. To install additional modules orto upgrade the ADM program, the currently installed ADM program must beremoved. YOUR DATA WILL NOT BE REMOVED. Follow the stepsbelow:

Single user installation CLOSE ALL APPLICATIONS BEFORE INSTALLING ADM

Open Control Panel -> Add/Remove to remove your currentlyinstalled version of ADM (YOUR DATA WILL NOT BEREMOVED!!) If your currently installed ADM is version 1.x, you willbe presented with three options. Choose REMOVE ALL.

1) Place the CD in the CD-ROM drive. The installation starts automatically on compatible drives. If your installation does not start automatically, go to steps 2 & 3 below.

2) Place the CD in the CD-ROM drive. 3) Click the Start button on your Windows desktop. 4) Run SETUP.EXE from the CD-ROM drive.

5) Enter the new serial numbers when prompted. Serial numbers are located on stickers attached to the ADM case.

6) Respond YES when asked if you want to keep the existing data. 7) Register your new products now or later.

Network installationNotify all users prior to installation that an update is about totake place. ALL USERS MUST EXITADM.

Follow steps 1-7 above for Single User installation of additionalmodules.

It may be necessary to install all previously installed modules again

InstallingAdditionalModules orUpgradingADM

Installation 1-3

if files on your system have been corrupted and no backup of ADMis available. You must decide whether to replace the program filesonly or the entire ADM product including the empty ADM datafiles.

To completely re-install ADM without saving your data:1) Press Start from the Windows desktop2) Select the Settings option; select Control Panel3) Select Add/Remove Programs4) Select ADM from the Add/Remove list5) Click Add/Remove and follow instructions. If your currentlyinstalled ADM is version 1.x, you will be presented with three options.Choose REMOVE ALL.6) Use Explore to delete the ADM folder7) Follow instructions for New Installation above

All data entered using an older version of ADM are fully compatiblewith this program and can be edited, scored, and compared in thesame manner as data entered with this program

New features of ADM version 2.0 are as follows:

• A new Preschool module is available for an extended age range.CBCL/2-3 has been extended to cover ages 1.5-5 and the C-TRF/2-5has been extended to cover ages 1.5-5. The new module is designedto accept data from the new ASEBA forms for the same extendedage ranges, plus the Language Development Survey adjunct to theCBCL/1.5-5.

• New norms and scales for the Preschool module based on nationalnormative data are used to produce profiles specific for the newPreschool module. A profile for the Language Development Surveyis also available.

• Cross-Informant comparisons are possible between CBCL/1.5-5 andC-TRF/1.5-5.

• Optional DSM-oriented profiles are available for CBCL/1.5-5 and C-TRF/1.5-5.

• Conversion of CBCL/2-3 and C-TRF/2-5 data to the format used bythe new Preschool module makes it possible to score older data usingthe newest norms.

• Client-entry module for direct computer entry is now available. This

Re-installationof PreviouslyInstalled ADMModules

NEWFEATURESWITHVERSION 2.0

1-4 Installation

is run in conjunction with the Schoolage module.

• Data can be easily transferred from one ADM system to another.

• Improved maintenance tools allow for easier management of deletedforms and individual information.

• Database validation tools allow you to repair damaged databases.

• Verification for key-entered data is not necessary for those items thatwere skipped.

Overview of ADM 2-1

Overview of ADM

This chapter provides a general overview of ADM to help you get started. After logging in to ADM, amenu bar is displayed and an introductory screen briefly outlines steps to help you get started. Afteryou are comfortable using ADM, you can choose to no longer display the introductory screen at everystartup.

The Catalog is the main starting place for most ADM functions. The Catalog maintains a list of allchildren and adults who have had information entered and stored in ADM (see Chapter 5, Catalog).Within the Catalog, new forms can be entered and entered forms can be edited, verified, and scored.To open the Catalog, go to the menu bar and select File → Open Catalog.

The first time you open the Catalog, the display area is empty.

To add a person to the ADM system, click the NEW button at the bottom of the screen. The CatalogIdentification screen appears. All fields are white which means that you can make entries in them.

2

2-2 Overview of ADM

Enter the information that is pertinent for the person you are adding. An ID or a last name is requiredas well as a gender. When you have finished entering information, Click the SAVE button. Thefields turn grey and information cannot be entered or modified. To enter additional information or tomake changes, Click the EDIT button. The fields become white again.

The Forms tab at the top of the screen is not available until information about the new person isentered and saved.

To add a form, click on the Forms tab. A new screen appears that will display all forms entered forthe person.

The display area is empty the first time you enter this screen. Every form you enter for this personwill be listed here. You can choose to enter a new form, edit, verify, or score an entered form, deleteforms, or view additional information about a form.

To enter a new form, select the NEW button. A smaller screen appears with the list of form types thatcan be entered. The form types on this list reflect the modules purchased by your facility.

Overview of ADM 2-3

To select a form to enter, either double click on the form name or highlight it and then click theSELECT button. After a pause, the entry module for the form type will be displayed.

In this overview we will use the entry module for the Child Behavior Checklist/4-18 form.

Entry modules for each ASEBA form consist of a series of screens. The format for each entry moduleis similar. Tabs at the top of the entry module mark each screen in the module and identify the type ofdata that is entered on that screen. To move from one screen to another, either click on the tab for thescreen you wish to go to or click the double arrows at the bottom left and right corners. (The rightarrow in the example above is dimmed because we are on the first screen.)

Most of the entry modules have:

• a Demographics screen (seen above for Child Behavior Checklist for Ages 4-18)• one or two screens for Competence or Adaptive Functioning• several Problem screens

Some entry modules have no Competence or Adaptive Functioning screens but may have otherscreens for data specific to the ASEBA form for which it is used (see Chapter 10, Entering Data fromForms).

The first Competence tab for the Child Behavior Checklist for Ages 4-18 contains questions aboutsports, hobbies, groups and jobs.

2-4 Overview of ADM

ADM attempts to simplify some entry tasks to help you correctly transfer data from the paper form tothe entry screen. You will note that on this first Competence page, after you enter the total number ofsports reported, the appropriate items under sports are available, i.e. if you type in 2 sports then Sport1 and Sport 2 items are available. The same is true for hobbies, groups, and jobs. When the last itemon this screen has been entered, the second Competence screen automatically displays.

After the last item on this page has been entered, the first screen for Problem items is displayed. Eachsubsequent screen for problem items automatically displays after a value is entered for a screen’s lastitem.

And the second Problems Tab.

Note that on this page that answers 45 and 51 are blank. If you accidentally type in a number and thefield should be blank, return to the field, and press the “DEL” key to remove the number.

Overview of ADM 2-5

And the third Problems Tab.

And the last Problems Tab.

After completing the last problem, ADM will ask you to re-enter the data if Verification (see Chapter6, Main Setup) is on. Fields that must be verified are colored blue. If you enter a value for an itemdifferently than was entered originally, ADM will flash a message on the screen and sound a beep(turn on your speakers). Enter the correct value for the item.

2-6 Overview of ADM

After you have finished entering and optionally verifying data from a form, the entry module closesand the display area from the Forms tab displays again. The form you just entered is now displayed inthe list of forms entered for this person.

To score this form, highlight it in the list and click the SCORE button. When you have enteredmultiple forms for a person, you can choose more than one form to score by holding down theSHIFT key while you highlight them. This is the way you would choose a group of forms toinclude for a Cross-Informant report.

A new screen is displayed that offers a variety of scoring options (see Chapter 11, Scoring).

Overview of ADM 2-7

The Preview button at the top of the screen allows you to view each profile or report on thescreen. To print profiles or reports for all of the selected forms, click the Profile Print box toplace a check mark in it, and then click the RUN button. Follow the same steps to print Cross-Informant reports.

A Narrative can be printed in the same way. There is no Preview for the Narrative. The Narrative canalso be saved to a file in a regular text format by selecting the Narrative File check box, then givingthe file a name and clicking the RUN button.

If you check all of the boxes and then the RUN button, you will print all profiles selected, onenarrative per form selected, a cross-informant report, and the glossary.

Following is a sample of a previewed CBCL/4-18:

2-8 Overview of ADM

Overview of ADM 2-9

On the preview screen, if you choose the Hollow-Arrow icons (!"#$) you can move to the upper-right, lower-right, upper-left, and lower-left of the window. The regular Arrow icons (%&) willallow you to move from one page to another. The Open Book icons are used to display either theprevious profile or the next profile. (In this case they are grayed out as we have only one profile.) ThePrinter icon will print only the present page displayed, as opposed to all of the pages for the report.The Circle-Arrow icon will refresh the page. And the Close button will close the window.

This completes the overview of how to use ADM.

Login 3-1

3 Login

ADM can be accessed by authorized users only. In a network environment,ADM monitors the number of users currently logged in and denies access ifthe network license limit has been reached.

A Supervisor is required for both single-user and network environments. Thefirst user to login must select <Supervisor> (see User Name, below). TheSupervisor creates new users in File�>SETUP�>MAIN�>SupervisorFunctions.

Supervisor and supervisor-equivalency functions include:

� Creating new users and deleting existing users� Assigning supervisor-equivalency rights to selected users who can then

function as supervisors� Selecting/deselecting the requirement for passwords for all users� Deleting individual user passwords when those users forget their current

passwords and need to create new passwords� Setting facility defaults for certain functions of form entry� Running MAINTENANCE functions

# User NameSelect your user name from the list of authorized users of ADM. If youruser name is not on the list, contact the person who has supervisory rightsto ADM. Only the Supervisor or Supervisor-equivalent can add newusers to ADM.

# PasswordThis field will be white if passwords are required at your facility and youmust enter a valid password. If the field is grey, passwords are notrequired. Passwords must be at least 4 characters long. The Supervisorcontrols the password requirement for all users.

# ConfirmWhen you enter a new password you must enter it again to confirm it.

NOTE: Access is denied if the Supervisor is running MAINTENANCEfunctions.

Login EntryFields

Supervisor

3-2 Login

� LicensesThis field displays the total number of licenses that have been purchasedfor your site.

# Current UsersThis field displays the current number of users that are accessing ADMat your site.

� Checking AvailabilityIf this message appears, ADM is verifying that it was properly shut downand that the licensed number of users does not exceed the current numberof users. This process takes from a few seconds to as long as a minute.If ADM was shut down improperly, the process takes longer.

Login DisplayFields

The Main Desktop and Menus 4-1

4 The Main Desktop and Menus

From the Menu Bar, each function of the program can be selected. When afunction is selected, a drop-down menu may appear with the function=s sub-selections. An arrow to the right of a menu item indicates that another drop-down menu will appear with a lower level of sub-selections.

The Menu Bar and some of the sub-selections may vary depending upon themodules that your facility has purchased and installed.

The most commonly-used functions are listed under FILE.

The Catalog provides the management system for ADM. It maintainsinformation about all children and young adults and their entered forms.Forms are key-entered in the Catalog. All entered data from scanning formsand key-entry sessions can be edited, verified, and scored. Client-entrysessions are launched from the Catalog.

The setup modes that are available will depend upon the modules that yourfacility has purchased and installed.

� MainUsers can change their passwords and select some options for personalcustomization of form entry and scoring. The supervisor and supervisor-equivalents can add and delete users, turn the password requirement on oroff, and establish facility settings for form entry and scoring. All users canmodify the lists of categories provided for ethnicity and education as wellas create user-defined lists.

� TRFIf you have installed the module for ages 4-18, the TRF setup will appearas a Setup sub-selection. All users can modify the lists of categoriesprovided for TRF forms including the time spent in class and the type ofclass.

� C-TRFIf you have installed a preschool module, the C-TRF setup will appear inyour Setup sub-selection menu. All users can modify the lists ofcategories provided for C-TRF/2-5 and C-TRF/1½-5 forms including thetype of facility.

FILE

Open Catalog

Setup

4-2 The Main Desktop and Menus

Select the printer where you wish all ADM output to be printed. YourWindows printer is the default printer.

Data export and conversion utilities are provided for all users. Databasemanagement tools are accessible only to those with supervisory rights.

Forms entered in one ADM system can be copied to another ADM system.Forms are selected for import and data are stored in files that can be placedon diskette or e-mailed. An import process brings the transferred data intothe receiving ADM system.

Raw data, scored data, and cross-informant scores can be exported to avariety of formats based on any combination of the available selectioncriteria.

All data entered using our DOS programs can be converted into our ADMformat.

Data entered via the CBCL/2-3 and C-TRF/2-5 forms can be converted to theformat used by the CBCL/1½-5 and C-TRF/1½-5. These forms can then bescored using the 2000 norms for the preschool forms.

Utilities are provided to help maintain the integrity of ADM databases and todo cleanup routines.

This utility can be run by any user. Validation checks the integrity of ADMdatabases. If problems are detected, validation attempts to repair the tables.Database validation can only run if only a single user is logged into ADM.

This utility is available for the supervisor and supervisor-equivalents only.This option is not enabled on the Menu Bar for those who do not havesupervisory rights.

All users can select individuals and forms to be removed from ADM. Theserecords are merely marked for deletion until the supervisor reviews them andpermanently deletes them. The supervisor can perform other databasemanagement functions that maintain data integrity.

This menu selection appears on the Menu Bar if the Scanning module hasbeen installed.

This scanning module supports only 6-99 edition scanforms for CBCL, TRF,and YSR.

PrinterSelection

ADM DataTransfer

Export toFile Formats

MAINTENANCE

DOS DataConversion

SCANNING

ASEBA FormVersionUpgrade

TOOLS

DatabaseValidation

CatalogMaintenance

The Main Desktop and Menus 4-3

This screen is used to scan forms into ADM. ADM communicates with your3rd party scanning software to scan forms and create scanning output files. The output files can also be loaded into ADM automatically from this screen.

Before scanning forms using ADM, the job configuration must be created forthe particular scanning software that is being used. These job configurationscan then be selected from the Scan screen to perform scanning.

This screen can be used to load scanned form information into ADM. Thisscreen may not be necessary if the scanned information has already beenloaded during the scanning process.

This screen displays the scanned form information after the forms have beenloaded into ADM. Any warnings and errors are displayed, and once thewarnings and errors have been corrected, the forms can be processed andmoved into the ADM permanent Catalog.

This screen displays scanning options. These options should be reviewedbefore scanning forms into ADM.

HELPThis screen provides an overview of all Menu Bar functions.

GETTING STARTED IN ADMAn instructional screen appears for every user upon ADM Startup. The userhas the option to choose not to display the instructions. The instructions canbe viewed and printed again from this selection.

PRINT GLOSSARYThis option sends a copy of the ADM glossary information to the printer.

PRINT/PREVIEW PROFILESAn instructional screen appears for every user during ADM scoring. The userhas the option to choose not to display the instructions. The instructions canbe viewed and printed again from this selection.

REGISTERThis screen is use to register the ADM product. Registration can take placeduring the installation process. If ADM is not registered during the installprocess this option allows the user to complete the registration. Thecompleted registration form should be faxed or mailed to ASEBA.

ABOUT ADMThis screen displays information about the ADM installation. Versioninformation and other installation information are given here.

Scan

JobConfiguration

LoadScannedData

Options

HELP

ProcessScannedData

The Catalog 5-1

5 The Catalog

The Catalog maintains a list of all children and adults who have hadinformation entered and stored in ADM. Within the Catalog, new forms canbe entered and entered forms can be edited, verified, and scored.

When you first open the Catalog, the Main list area is displayed. A secondscreen displays identification and form information for the selectedindividual. These screens work in tandem. If one screen is closed, the othercloses also.

The Catalog functions as a two-step process. If you want to process data forsomeone who has previously been entered into ADM, you first locate thisperson on the Catalog screen. Otherwise, you create a new record for thisperson in the Catalog. You can enter and change personal information aboutthis person and then enter or process forms filled out about this individual.

� Search buttonTo help you locate a person in the Catalog, search criteria can be enteredin one or more search fields. Blank search fields are ignored. Multiplesearch criteria will return results only for records that match all criteriaspecified.

Search Criteria Wild Cards:The symbols (*) or (?) can be included in your search criteria to broaden thesearch.

# Find button

Click this button to start your search. The first record in the list thatmatches your search criteria will be highlighted. Click Find again to cyclethrough each match.

# Clear button

Erases all search criteria.

# New button

Select this button to enter a new child or adult.

# Order by

The Catalog list can be displayed by various order criteria. Select thedisplay order you prefer. A small downward arrow appears in thecorresponding column header. ADM will use this preference each timeyou access the program until you change your display order preference.

New Entries

Catalog List

Search

5-2 The Catalog

Alternatively, you can click on each column header to change the displayorder. A small downward arrow appears in the column that currentlydetermines the display order. This display order preference will be ineffect for the current ADM session only.

# Select button

Highlight the individual you want to locate. Double click on thehighlighted line or click the Select button.

Information about each child and adult is entered and viewed here. If this isa New entry, all fields are white and ready to receive text. If you Selected anindividual from the Catalog list, all fields are grey and read-only.

New entry:An ID or a last name and the gender are required. The ID must be unique.Enter other personal information about the child or adult that is relevant.

Existing entry:To make changes to previously entered information, select the Edit button.The fields become white and can be modified.

# Notes

You can type comments or other notes in this box. There is no limit to thelength of this field. You must first select Edit to activate this box.

# Save button

Save your new entry or changes to an existing entry.

# Cancel button

No changes made to the Identification information will be saved.

# Delete button

Remove the child or adult from the Catalog list. The individual andassociated forms are not permanently deleted from the ADM system untilthe supervisor runs MAINTENANCE�>CATALOG MAINTENANCE.A deleted individual can be recovered by the supervisor in theMaintenance utility.

# Print Summary button

A summary of entries for the child or adult is printed and includes allpersonal information from this screen, the contents of the Notes box, a listof the forms entered for the person, and a list of tests from the TRF formsif they were entered.

CatalogIdentificationScreen

The Catalog 5-3

# Catalog button

Return to the Catalog list screen.

# Close button

Close the Catalog entirely.

A list of forms that have been entered for the child or adult are displayed ina Forms list table.

# Origin column

The narrow left-most column displays a single letter to identify how thisform entered the ADM system.

K = Key-enteredS = ScannedV = Converted from ASCII dataC = Client-entry (direct computer entry)

# Type column

The form type's 3 letter abbreviation is displayed.CBC = Child Behavior Checklist/4-18TRF = Teacher Report FormYSR = Youth Self-ReportC23 = CBCL/2-3T25 = Caregiver-Teacher Report Form (C-TRF) C15 = CBCL/1½-5 & LDST15 = Caregiver-Teacher Report Form/1½-5 (C-TRF)YAS = Young Adult Self ReportYAB = Young Adult Behavior Checklist

# Status column

The current status of the form entry is displayed:Verified - Key-enteredNot Verified - Key-enteredScanned - ScannedIncomplete – (Client-entered only)Complete – (Client-entered only)

# Fill By column

This column displays the name of the respondent and the respondent'srelationship to the person for whom the form was filled out.

Some form list functions can occur for more than a single form. You canhighlight multiple forms by pressing the CTRL key and clicking on the formsyou wish to select. Alternatively, you can choose a contiguous group of formsby pressing the SHIFT key and clicking on the first then the last form in thegroup.

Catalog FormsScreen

Form ListFunctions

5-4 The Catalog

# New button

Select this button to enter a new form. A small window appears displayinga list of the form modules that your facility has purchased and installed.Select the form type you wish to enter. If your facility has installed theClient-Entry module, you can select a Client-Entry screen for the CBCL,TRF, or YSR. After a brief loading period, the entry screens for the formtype are displayed.

# Edit button

This button is enabled after the first form has been entered. To makechanges to the entered form or to review the data, first highlight the formyou wish to edit.

Complete and incomplete Client-Entry information can be reviewed andmodified. This function should be used only by authorized ADM users.Respondents of client-entry sessions should access Client-Entry throughthe Resume button to review and modify responses.

# Verify button

Data can be entered in one entry session and verified in another entrysession. You must have the completed paper form available forverification.

Verification is not an available function for Client-Entry data (Origin =C).

# Delete button

Highlight one or more forms to be “marked” for deletion. The forms willno longer appear in the main form list for the individual. If you choose toView Deleted Forms, an identical list displays with just those deletedforms. You can choose to Undelete one or more forms. The formsremain in the ADM system until the supervisor permanently removesthem in the MAINTENANCE�>CATALOG MAINTENANCE.

# Score button

Select one or more forms to print or review profiles and cross-informantreports, and to produce narrative reports. Initially there is a delay for yourfirst scoring request. Subsequent requests are processed more quickly.

� Resume buttonWhen an incomplete Client-Entry form is highlighted in the list (Origin= C, Status = Incomplete), the Verify button becomes a Resume button.The Client-Entry session is resumed and the client can continue with apreviously interrupted entry session.

The Catalog 5-5

� Print Client Report buttonThis button is displayed only for those facilities that own the Client-Entrymodule. All information entered by a client, including comments, can beprinted to a report in a format similar to our printed forms. Only oneClient-Entry form can be selected at a time.

� More Information buttonOther information about the form is displayed for a quick review withoutopening the entire form:1) Date the form was entered2) Selected education level3) Selected agency4) Clinician5) Selection from first user-defined list6) Selection from second user-defined list7) Form version – the version of the form from which the data were

entered (see NOTE below)8) Data version – the version of norms currently applied to the data for

this form (see NOTE below)

NOTE: The form version and data version are normally synchronized.This means that a particular version of the form was used to create scalesand norms. Over time, new scales and norms may be created for a formtype. TOOLS�>ASEBA FORM VERSION UPGRADE allows you toconvert data entered from an earlier form version to the format requiredby the newer data version. This level of information is relevant mostlyto those who are tracking data for statistical analyses.

Setup 6-1

6 Main Setup

You may customize your ADM system to fit the needs of your site and tofacilitate entering certain repetitive data items. ADM provides the flexibilityfor you to identify your own user-defined fields and data selections. You canmodify some entry selections that come with ADM as well as create yourown.

Some optional settings can be accessed only by the ADM supervisor andsupervisor-equivalents. Other optional settings are available to all users.

You access Main Setup by choosing File �>Setup �> Main. Main Setupis made up of 3 screens. The Supervisor Functions screen is disabled if youare not the supervisor or you have not been assigned supervisory rights.

This screen can be accessed only by those users with supervisory rights. Thesupervisor creates new users, deletes users, and assigns or removessupervisor-equivalency rights. The supervisor sets or removes the passwordrequirement. Facility settings can be selected by the supervisor and appliedto all users.

All users must be created and added to the ADM user list by the supervisor.Type in the new user name. User names must be at least 4 characters long.

# Add button

Select this button to add the new user to the ADM user list.

Select a user from the list of user names. If the user is not currently loggedin, all selections below the name list that apply to this user become available.

# Delete this user

If the user is deleted, this person is no longer an authorized user of ADM.His/her name will not appear on the login user list.

# Delete this user’s password

This function is useful if a user forgets his/her password. The supervisorcan delete the user’s password. Then the user establishes a new passwordat the next login.

# Assign supervisory equivalency rights to this user

It is a good policy to have more than one user with rights to the restrictedsupervisory areas of ADM.

SUPERVISORFUNCTIONS

Add a User

UserMaintenance

6-2 Setup

We recommend that the supervisor create a user name for himself/herself andassign equivalency rights. The supervisor password and the user passwordshould be different. This method provides a safety net in case the supervisorforgets one of the passwords.

# Remove supervisory equivalency rights for this user

This user can no longer perform supervisory functions.

# Apply button

Select this button to save the user maintenance decisions.

# Clear button

Select this button to erase changes made to the user maintenanceselections. The current settings for this user will continue to be activeuntil the supervisor makes new decisions and selects the Apply button tosave the changes.

Facility settings can be turned on and off only by the supervisor and thoseusers with supervisory rights. Facility settings affect all users. Some optionalsettings can be modified by individual users in their own setup area.

# Passwords required

To ensure confidentiality and security for entered data, requiring users toenter a password at login is highly recommended. Lack of a passwordmay allow unauthorized access to confidential information stored inADM.

The rules for valid passwords are as follows:1) A blank password is not allowed.2) Letters, numbers and symbols can be used.3) The password must be at least 4 characters long but no more than 20.4) Upper and lower case characters will not be distinguishable.

# Save X-informant scores to table

Some researchers may want the scores produced by the cross-informantprocess for statistical analyses. Information about each cross-informantgroup and the scores produced by the group will be saved in a specialtable. The information stored in this table is only accessible through theExport process.

FacilitySettings

NOTE: CBCL/1½-5 and C-TRF/1½-5 DSM-oriented cross-informantscores are not saved.

Setup 6-3

Facility Settings for Data Entry:The supervisor can customize key-entry and scoring to fit the requirementsof the facility. These settings apply to all forms.

# Automatic verification

Key-entered data can be verified immediately after each form is initiallyentered. Entering data with verification is a two-step process. After initialentry, each value is entered again and compared to the original entry. Keyverification is strongly recommended to assure accuracy.

This setting applies to all paper forms but not to Client Entry.

# Enter problem items only

This option is relevant only to the CBCL/4-18, TRF, YSR, and YASRforms that have Competence or Adaptive Functioning items in addition toProblem items. When this option is active, the entry screens forCompetence and Adaptive Functioning are not available.

# No names on profiles & reports

Some users are concerned about the confidentiality of respondents andthose individuals for whom forms have been completed. Users can chooseto suppress the names of all respondents and individuals on profiles,narratives, and cross-informant reports.


� DSM-Oriented profilesOne-page profiles based on DSM criteria are available only for CBCL/½-5and C-TRF/1½-5. DSM profiles cannot be produced independently butcan be included as part of the standard output along with the empirically-based profiles.

# Preferred agency

Some users group forms or individuals by agencies. These users may useone agency more than others. The preferred agency appears on each newform entry as the default agency. The agency selection can be changedduring form entry.

# Preferred clinician

At a site with multiple clinicians, a user may enter more forms for oneclinician than for others. The preferred clinician appears on each newform entry as the default clinician. The clinician selection can be changedduring form entry.

6-4 Setup

# Save as Default button

Facility settings will be stored after this button has been selected. Ifthe Main Setup screen is closed without selecting the SAVE button,the previous facility default settings will be retained. When a newuser is added, these default settings will be applied. This button maybe selected in conjunction with the APPLY TO ALL USERS button.

# Apply to All Users button

Facility settings will override all users' individual settings. Thisbutton may be selected in conjunction with the SAVE AS DEFAULTbutton.

# Reset button

Selecting this button restores all settings that existed prior to makingnew selections. The RESET button will not restore previous settingsif the APPLY or SAVE button has been selected.

You can establish some of your own settings to customize your personalentry sessions.

Each user can change passwords as needed and establish personal settingsfor key-entry and scoring.

# Current password

This field is white when the supervisor has set the Passwordrequirement on. If passwords are not required at your facility, thisfield is disabled.

To change your password, you must know your current password. Ifyou cannot remember your current password, ask the supervisor or asupervisor-equivalent to delete your password. Next time you login,enter your new password on the LOGIN screen.

To change your password, type in your current password correctly.

# New password

This field remains disabled until you type in a correct currentpassword. Enter the new password you have chosen. All passwordsmust be at least 4 characters long. Passwords are not case-sensitive.

# Confirm

When a valid new password has been entered, this field will beenabled. Enter the new password again for confirmation.

USEROPTIONS

Changing thePassword

Setup 6-5

# Apply button

Select this button to save your new password.

# Clear button

Select this button to erase all entries in the password fields. Your currentpassword will continue to be active until you enter a new password againand select the APPLY button to save the change.

Each user can customize key-entry and scoring to fit personal needs. Thesesettings apply to all forms. Settings can be overridden if the supervisor setsnew facility settings and applies them to all users. These settings can bechanged at any time.

# Automatic verification

Key-entered data can be verified immediately after each form is initiallyentered. Entering data with verification is a two-step process. After initialentry, each value is entered again and compared to the original entry. Keyverification is strongly recommended to assure accuracy.


# Enter problem items only

This option is relevant only to the CBCL/4-18, TRF, YSR, and YASRforms that have Competence or Adaptive Functioning items in additionto Problem items. When this option is active, the entry screens forCompetence and Adaptive Functioning are not available.

# No names on profiles & reports

Some users are concerned about the confidentiality of respondents andthose individuals for whom forms have been completed. Users can chooseto suppress the names of all respondents and individuals on profiles,narratives, and cross-informant reports.


� DSM-Oriented profilesOne-page profiles based on DSM criteria are available only for CBCL/1½-5 and C-TRF/1½-5. DSM profiles cannot be produced independently butcan be included as part of the standard output along with the empirically-based profiles.

UserSettings

6-6 Setup

# Preferred agency

Some users group forms or individuals by agencies. These users mayuse one agency more than others. The preferred agency appears oneach new form entry as the default agency. The agency selection canbe changed during form entry.

# Preferred clinician

At a site with multiple clinicians, a user may enter more forms for oneclinician than for others. The preferred clinician appears on each newform entry as the default clinician. The clinician selection can bechanged during form entry.

# Apply button

User settings will be stored after this button has been selected. If setup screen is closed without selecting the APPLY button, theprevious settings will be retained.

# Reset button

Selecting this button restores all settings that existed prior to makingnew selections. The Reset button will not restore previous settings ifthe APPLY button has been selected.

You often enter data in ADM by making a selection from a list. Eachselection has a corresponding code associated with it. This code may beimportant to those users who wish to do statistical analyses.

Some list selections are provided with ADM. The associated codes are"reserved" unique ADM codes and cannot be changed, deleted, orduplicated.

You can add your own selection categories and codes to the 4 ADM lists. In addition, 3 user-defined lists are available for your facility's special use.

The 4 ADM lists are:Ethnicity--contains "reserved" ADM selections and codesEducation--contains "reserved" ADM selections and codesAgency--enter your own user-defined agencies and codesClinician--enter your own user-defined clinician names and codes

LISTS & USER-DEFINED FIELDS

Setup 6-7

The 3 user-defined lists are:Catalog: User-defined 1-- one of 2 user-defined fields for Catalog

informationForm: User-defined 1-- one of 2 user-defined lists available for

form entryForm: User-defined 2 -- the second of 2 user-defined lists

available for form entry

# List

When you select a list, the list contents are displayed in the table to theright.

# Print List button

The list contents for the selected list and their associated codes arereported.

The list table displays information in 5 columns. The left-most columnis labeled with the type of list and displays the selections (categorydescriptions) for that list. Each category description and code must beunique in that list. Codes can be reused in other lists.

To add a category to the list table:1) Enter a new category description in the New Category box.2) Enter a code in the Code box. Codes can be letters or digits.3) Select the Add button.

# Category description column

Those categories with white backgrounds can be modified in the listtable. Those categories with grey backgrounds are ADM "reserved"categories and cannot be changed.

# Code column

The code for each selection is displayed in this column. If thebackground for a code is white, the code can be modified in the listtable. If the background is grey, the code is either an ADM "reserved"code or the associated category has been selected for a form duringdata entry. Codes with grey backgrounds cannot be modified.

The ListTable

NOTE: The titles for the 3 user-defined fields mentioned above are theADM default labels. Select the button, Assign Titles for User-DefinedFields (see below) to label your user-defined fields with titles that aremeaningful to your facility.

6-8 Setup

# Suppress column

You can customize your list by suppressing those selections provided byADM that are not relevant to your facility. You can also suppress youruser-defined categories that you may no longer use. When a category issuppressed it will not be displayed in the list during data entry. If youunsuppress the category later, that selection will appear in the list again.

# Delete column

Those categories that are not currently used by any data records can bedeleted and permanently removed from the list. Only those categorieswith a white background are eligible for deletion. A grey backgroundindicates that the category is currently used by a stored data record andcannot be deleted. (See Remove All Deleted button, below).

# Reserved column

This column is for display only. Those categories and codes that areunique ADM "reserved" selections are check-marked. These selectionscan never be deleted but they may be suppressed.

# Remove All Deleted button

All categories and codes marked for deletion will be removed if thesystem tables are not locked by another user or process. If the systemtables are busy, the categories will not be deleted. They will have to beselected again for deletion at another time.

There are 4 user-defined fields available in ADM:Catalog--1 list field

1 text fieldForms-- 2 list fields

Examples of a Catalog user-defined list:User-defined Title: GroupUser-defined category descriptions for Group:

ExperimentalControl

Example of a Forms user-defined list:User-defined Title: EventUser-defined category descriptions for Event:

PretestPost test

CreatingUser-DefinedLabels

NOTE: During editing and post-entry verification, the suppressedcategory will appear in the selection list for previously entered forms thatused the category.

Setup 6-9

# Assign Titles for User-Defined Fields button

Initially each field has a generic title provided by ADM. You can createfield titles that identify the data to be entered in the field or selected fromthe associated list. Type the desired label in the text box for theuser-defined fields you wish to use.

# Clear button

Erases all entered titles in all text fields.

# Restore button

Restores the previously saved titles to all text fields.

# Close button

Saves the titles currently displayed in all text fields and closes the screen.

TRF Setup 7-1

7 TRF Setup

If your facility has purchased and installed the module for ages 4-18(CBCL/4-18, TRF, YSR), this menu selection will appear under File�>Setup.

Several data fields in the TRF entry module involve making a selection froma list. Each selection has a corresponding code associated with it. This codemay be important to those users who wish to do statistical analyses.

Some list selections are provided with ADM. The associated codes are"reserved" unique ADM codes and cannot be changed, deleted, or duplicated. You can add your own selection categories and codes to the 4 ADM lists.

The 4 ADM lists are:Time in class--contains "reserved" ADM selections and codesType of class--contains "reserved" ADM selections and codesSchool--enter school names and codes here to maximize reliability in

reporting school namesTests--create a compendium of all tests relevant to your TRFs

# List


# Print List button


The list table displays information in 5 columns. The left-most column islabeled with the type of list and displays the selections (categorydescriptions) for that list. Each category description and code must beunique in that list. Codes can be reused in other lists.

To add a category to the list table:1) Enter a new category description in the New Category box.2) Enter a code in the Code box. Codes can be letters or digits.3) Select the Add button.

The ListTable

7-2 TRF Setup


Those categories with white backgrounds can be modified in the list table. Those categories with grey backgrounds are ADM "reserved" categoriesand cannot be changed.

# Code column

The code for each selection is displayed in this column. If thebackground for a code is white, the code can be modified in the list table.If the background is grey, the code is either an ADM "reserved" code orthe associated category has been selected for a form during data entry. Codes with grey backgrounds cannot be modified.

# Suppress column

You can customize your list by suppressing those selections provided byADM that are not relevant to your facility. You can also suppress youruser-defined categories that you may no longer use. When a category issuppressed, it will not be displayed in the list during data entry. If youunsuppress the category later, that selection will appear in the list again.

# Delete column

Those categories that are not currently used by any data records can bedeleted and permanently removed from the list. Only those categories witha white background are eligible for deletion. A grey background indicatesthat the category is currently used by a stored data record and cannot bedeleted. (See Remove All Deleted button, below).

# Reserved column

This column is for display only. Those categories and codes that areunique ADM "reserved" selections are check-marked. These selectionscan never be deleted but they may be suppressed.


All categories and codes marked for deletion will be removed if the systemtables are not locked by another user or process. If the system tables arebusy, the categories will not be deleted. They will have to be selected againfor deletion at another time.

NOTE: During editing and post-entry verification, the suppressedcategory will appear in the selection list for previously entered formsthat used the category.

C-TRF Setup 8-1

8 C-TRF Setup

If your facility has purchased and installed a preschool module (CBCL/2-3& C-TRF/2-5 or CBCL/1½-5 & C-TRF/1½-5), this menu selection willappear under File�>Setup.

Several data fields in both C-TRF entry modules involve making a selectionfrom a list. Each selection has a corresponding code associated with it. Thiscode may be important to those users who wish to do statistical analyses.

The 2 lists provided with both C-TRFs are optional lists:School or facility -- enter names and codes of schools and facilities for

consistent reporting of this informationType of facility -- create a list of types of facilities such as daycare,

preschool.

# List


# Print List button


The list table displays information in 4 columns. The left-most column islabeled with the type of list and displays the selections (category descriptions)for that list. Each category description and code must be unique in that list.Codes can be reused in other lists.

To add a category to the list table: 1) Enter a new category description in the New Category box. 2) Enter a code in the Code box. Codes can be letters or digits. 3) Select the Add button


Those categories with white backgrounds can be modified in the list table.

The ListTable

8-2 C-TRF Setup

# Code column

The code for each selection is displayed in this column. If the backgoundfor a code is white, the code can be modified in the list table. If thebackground is grey, the associated category has been selected for a formduring data entry. Codes with grey backgrounds cannot be modified.

# Suppress column

You can customize your list by suppressing those selections provided byADM that are not relevant to your facility. You can also suppress youruser-defined categories that you may no longer use. When a category issuppressed it will not be displayed in the list during data entry. If youunsuppress the category later, that selection will appear in the list again.

# Delete column

Those categories that are not currently used by any data records can bedeleted and permanently removed from the list. Only those categorieswith a white background are eligible for deletion. A grey backgroundindicates that the category is currently used by a stored data record andcannot be deleted. (See Remove All Deleted button, below).


All categories and codes marked for deletion will be removed if thesystem tables are not locked by another user or process. If the systemtables are busy, the categories will not be deleted. They will have to beselected again for deletion at another time.

NOTE: During editing and post-entry verification, the suppressed categorywill appear in the selection list for previously entered forms that used thecategory.

Preparing Forms for Entry 9-1

9 Preparing Forms for Entry

Before entering information from a form, review it first to resolve anyconfusing or erroneous responses. Use a red pen or pencil to make correctionsright on the checklist. Following are some guidelines for previewingchecklists.

It is important to establish a numbering system which will allow you toclearly identify each child or adult with a unique ID. An ID "number" can beany combination of letters, symbols, and digits up to a maximum of 12characters. You can uniquely label each form completed for that person withan Eval ID. An Eval ID can be any combination of letters, symbols, and digitsup to a maximum of 3 characters.

For example, a child is assigned an ID number of 13327. A CBCL justcompleted is assigned the unique Eval ID of 001 (ID number 13327, Eval ID001) and a TRF just completed is assigned the unique Eval ID 002 (IDnumber 13327, Eval ID 002).

Be sure each form indicates the age and gender of the person who is describedon the form. AGE AND GENDER ARE REQUIRED FORINFORMATION TO BE ENTERED AND SAVED.

You can choose whether to enter the following optional information: theperson's race or ethnic group, socioeconomic status (SES), birth date, the datethe form was completed, education level, and who filled out the form.

You can create your own SES coding system or use an established scale suchas the Hollingshead Occupation Scale.

This section is made up of items I to VII on pages 1 and 2 of the CBCL andYSR. Check the items entered by the respondent under Sports, Activities,Organizations and Jobs to be sure that they fit in those categories. If therespondent has entered the same item in more than one category, pick thecategory that the item best fits and eliminate the other references to that item.Use the instructions in each category for help in determining if the itemsbelong.

� Item VII-1, additional academic performance subjects written in by therespondent should be scored only for academic subjects. Exclude subjectssuch as gym, music, art, etc.

Assign IDNumber andEval ID

DemographicData

CompetenceSection(CBCL &YSR)

9-2 Preparing Forms for Entry

� Item VII-2 (CBCL only), "Is your child in a special class or specialschool?", should be scored "yes" for remedial classes, "no" for advancedor accelerated classes, private schools that are not remedial, etc.

This section is made up of items on pages 1 and 2 of the TRF. Questions Ithrough VI and IX through X request optional data. The information fromthese questions will not appear on the TRF profile but is intended for use bythe professional interpreting the checklist. For questions III and IV, you candevelop your own numeric coding format.

Questions VII and VIII on the TRF contain information that is scored on theAdaptive Functioning Section of the TRF profile. The format for these itemswill be displayed in the Instruction Line of the entry program. If more thanone box is checked for either of these items, score the mean of the tworesponses, rounded to the nearest whole number (e.g., 1.4 is rounded to 1; 1.5is rounded to 2).

On the YASR, this section is made up of items I to V on pages 1 and 2.

This section contains all the items appearing on pages 3 and 4 of the CBCL,YSR, TRF, and YASR. On the CBCL/2-3, CBCL/1½-5, C-TRF/2-5, C-TRF/1½-5, and YABCL, this section contains the items appearing on pages1 and 2. Use comments written by the respondent to decide whether itemsdeserve to be scored using the following guidelines:

� For each problem reported by the respondent, only the item that mostspecifically describes the problem should be scored. If the respondent'scomments show that more than one item has been scored for a particularproblem, or if he or she wrote in a problem for Item 56h or Item 113(CBCL, TRF, or YABCL) or Item 56j (YASR) or Item 100 (CBCL/2-3,CBCL/1½-5, C-TRF/2-5, or C-TRF/1½-5) that is specifically coveredelsewhere, count only the most specific item.

� For extreme behaviors (e.g., sets fires, attempts suicide), if the respondentnoted that it happened once but circled 0 or left it blank, score 1, unless itclearly happened earlier than the interval specified in the ratinginstructions (6 months for the CBCL,YSR, YASR, YABCL; 2 months forthe TRF, CBCL/2-3, CBCL/1½-5, C-TRF/2-5, and C-TRF/1½-5).

NOTE: If a respondent checked more than one box for any item, score theresponse closest to “average”.

AdaptiveFunctioningSection (TRF& YASR)

ProblemSection(all forms)

Preparing Forms for Entry 9-3

� For items on which the respondent noted "used to do this", score as he orshe scored it, unless it clearly occurred earlier than the interval specifiedin the instructions.

� If a respondent circled more than one response for an item, score the itemas 1.

� When in doubt, score items the way the respondent scored them, excepton the following items:

9. (CBCL, TRF, YABCL) Obsessions -- exclude anything that is clearlynot obsessional; e.g., do not score "won't take no for an answer".

9. (YSR, YASR) Can't get mind off certain thoughts -- this item is notrestricted to obsessions and can include almost anything the youth oryoung adult listed here except problems that are specifically listedelsewhere. If the respondent wrote "sex" for this item, for example, itwould be more appropriately scored under item 96, I think about sex toomuch. If not covered by another item, responses that might be considerednormal for the respondent's age should be scored the way the youth scoredthem; e.g., "cars," "girls," "boys," “getting a good job.”

28. (CBCL, TRF, YSR)31. (CBCL/2-3, C-TRF/2-5, CBCL/1½-5, C-TRF/1½-5) Eats or drinksthings that are not food -- do not score for sweets and junk food.

40. (CBCL,TRF, YABCL) Hears sounds and 70. Sees things -- do notscore anxiousness about sounds and sights that others also notice; do notscore experiences while under the influence of drugs or alcohol.

40. (YSR, YASR) Hears sounds and 70. Sees things -- score experiencessuch as "ringing in ears" and "spots before eyes" the way the respondentscored them; do not score experiences while under the influence of drugsor alcohol.

46. Nervous movements -- if "can't sit still" or anything entirely coveredby Item 6 (CBCL/2-3, C-TRF) or Item 10 (CBCL, TRF, YSR, YASR,YABCL) is entered here, score only Item 6 or Item 10.

56d. (CBCL, TRF, YSR, YASR, YABCL)57. (CBCL/2-3, C-TRF/2-5, CBCL/1½-5, C-TRF/1½-5) Problems witheyes -- do not score "wears glasses", "near-sighted", and other ordinaryvisual problems having an organic basis.

9-4 Preparing Forms for Entry

66. (CBCL, TRF) Compulsions -- do not score noncompulsive behavior;e.g., "keeps hitting brother".

66. (YABCL) Compulsions -- exclude anything that is clearly not acompulsive act or is not covered by another item; e.g., “overeating” should be scored on item 53 instead.

66. (YSR, YASR) I repeat certain actions over and over -- this item isnot restricted to compulsions and can include almost anything the youthor adult listed here except problems that are specifically listed elsewhere.Speech repetitions or stammers, for example, would be more appropriatelyscored under item 79. Speech problem.

72. (CBCL & YSR) Sets fires -- score playing with matches or lighter ifparent or youth reports it.

77. (CBCL, YSR, YASR, YABCL) Sleeps more than most -- do notscore "wants to stay in bed", but score difficulties in waking up.

80. (CBCL/2-3, C-TRF/2-5, CBCL/1½-5, C-TRF/1½-5) Strangebehavior

84. (CBCL, TRF, YSR, YASR, YABCL) Strange behavior and 85. (CBCL, TRF, YSR, YASR, YABCL) Strange ideas -- if what the

respondent describes is specifically covered by another item, score themore specific item instead.

105. (CBCL, TRF, YSR) Alcohol or drugs -- do not score tobacco ormedication.

100. (CBCL/2-3, C-TRF/2-5, CBCL/1½-5, C-TRF/1½-5) Additionalproblems

113. (CBCL, TRF, YABCL) Additional problems -- score only if notspecifically covered by another item; if the parent or teacher lists morethan 1 "other" item, enter only the highest score.

YASR items 117-119 request the respondent to specify frequencies oftobacco usage, drunkenness, and drug use, respectively. Enter the actualnumbers written by the respondent, up to a maximum of 99 for tobacco and999 for drunkenness and drugs. If a respondent wrote a higher number or acomment such as “constantly,” enter the maximum number allowed for thatitem.

YASRSubstanceUse

Entering Data from Forms 10-1

10 Entering Data from Forms

The form modules consist of a series of screens used for new entry, editingpreviously key-entered, scanned, or converted data, and verifying previouslyentered responses. Data are key-entered from all forms in a similar manner.You may have chosen user-defined options to customize your personal entrysessions. Those selections will be active for all entry sessions until youchange them.

Each form has its own set of screens. Some forms have more screens thanothers. Screens from all forms have a similar format.

Entered responses can be saved at any time by selecting the Save button andthe entry session can be ended. Entry can be resumed later by selecting theform from the FORMS screen of the Catalog and choosing Edit.

When the last problem item is completed, the entered responses from thepaper form are automatically saved. You can close the form module andreturn to the Catalog or continue with automatic verification.

If the option for automatic verification is selected (MAIN SETUP), for allforms verification occurs immediately after the last problem item has beencompleted. Alternatively, you can start verification from the FORMS screenof the Catalog.

A box in the top right corner of the form module instructs you to “Reenterdata”. Entry boxes for items that had values entered originally are light blue;the previously entered values have been cleared. Enter each response fromthe form in the same way you entered it originally. If an item did not have avalue entered originally, the box is white and can be skipped during theverification process, or a value can be entered.

As you enter responses for verification, each entry you type is compared withthe last entry you typed for the item. If the verification entry and the originalentry agree, the cursor continues to the next item. If the two entries do notagree, a beep is issued and an error message appears. You must enter thecorrect value.

AutomaticVerification

NOTE: Demographics items are not included in the verification step.

10-2 Entering Data from Forms

Information displayed and entered on this screen is found on the top of page1 of each paper form. Some of the fields described below appear on all paperforms. Other fields are form-specific. Each field description below notes theforms that use the field.

� IDAll formsThis field is display only. The unique ID is entered on the Identificationscreen of the Catalog.

� Eval ID

All formsOptional but recommendedA code can be entered to provide a unique identifier for this form.

� Birthdate

All formsThis field is display only. The birthdate is entered on the Identificationscreen of the Catalog. It is used with the Date Filled field to calculateage.

� Date FilledAll formsOptionalEnter the date the form was completed. When entry is finished for thisfield, the age will automatically calculate if the Birthdate field is filled.The calculated age is displayed in the Age field.

� AgeAll forms (age in years); CBCL/2-3, C-TRF/2-5, CBCL/1½-5,C-TRF/1½-5 (age in months)REQUIREDIf both the Birthdate and Date Filled fields are filled, the age isautomatically calculated. Alternatively, the age can be key-entered. ForCBCL/2-3, C-TRF/2-5, CBCL/1½-5 and C-TRF/1½-5, you can chooseto have the age displayed and entered either in months or years. For allother forms, the age is always displayed and entered in years.

If the displayed age is not in the range for the form, a warning messageappears. You can choose to continue or return to the age field.

If the age is key-entered and both the Birthdate and Date Filled fields arefilled, the entered age will be compared with the age calculated frombirthdate and date filled. If there is a discrepancy between the two ages,an error message appears. You can choose which age is the correct age.

Demographics(all forms)


� Agency

All formsOptionalThis user-defined list is created in MAIN SETUP. If the list is empty,the field is disabled and <List Empty> is displayed. If the list is notempty but all selections have been suppressed (see MAIN SETUP), thefield is disabled and <List Suppressed> is displayed. Select the agencyfor this form.

� Clinician

All formsOptionalThis user-defined list is created in MAIN SETUP. If the list is empty,the field is disabled and <List Empty> is displayed. If the list is notempty but all selections have been suppressed (see MAIN SETUP), thefield is disabled and <List Suppressed> is displayed. Select the name ofthe clinician who requested the use of this form.

� User-Defined 1

All formsOptionalThis user-defined list and its description or title are created in MAINSETUP. This list functions in the same way as Agency and Clinician.

� User-Defined 2

All formsOptionalThis second user-defined list and its description or title are created inMAIN SETUP. This list functions in the same way as Agency andClinician.

� Respondent====s First Name

Forms: CBCL/4-18, TRF, CBCL/2-3, CBCL/1½-5, C-TRF/2-5,C-TRF/1½-5, YABCLOptionalEnter the first name of the person who filled out this form.

� Respondent====s Last Name

Forms: CBCL/4-18, TRF, CBCL/2-3, CBCL/1½-5, C-TRF/2-5,C-TRF/1½-5, YABCLOptionalEnter the last name of the person who filled out this form.

Demographics(form-specific)


� Respondent====s Gender

Forms: CBCL/4-18, TRF, CBCL/2-3, CBCL/1½-5 C-TRF/2-5,C-TRF/1½-5, YABCLOptionalSelect the gender of the person who filled out this form.

� Respondent====s Relation

Forms: CBCL/4-18, TRF, CBCL/2-3, CBCL/1½-5, C-TRF/2-5,C-TRF/1½-5, YABCLOptionalFrom the list provided, select the relationship of the respondent to theperson for whom the form has been filled out. If the specific relationshipis not on the list, select "Other -- Describe:". A new entry field will bedisplayed. Enter the relationship in this field.

� Respondent====s Role

Form: C-TRF/2-5, C-TRF/1½-5OptionalFrom the list provided, select the role the respondent holds in relation tothe person who is described on the form.

� Years Experience

Form: C-TRF/2-5, C-TRF/1½-5OptionalEnter the number of years of experience that the respondent has had in therespondent's role.

� Education

Forms: CBCL/4-18, TRF, YSR, YASR, YABCLOptionalSelect the education level for the person for whom the form has beenfilled. If you added other education levels in MAIN SETUP, these levelsappear in the Education list.

� Parent SES

Forms: CBCL/4-18, TRF, YSR, CBCL/2-3, CBCL/1½-5, C-TRF/2-5,C-TRF/1½-5, YABCLOptionalYou can create your own coding system for parent socio-economic statusor use an established scale.


� Adult SES

Forms: YASR, YABCLOptionalYou can create your own coding system for the socio-economic statusof the person described on the form or use an established scale.

� School

Form: TRFOptionalThis field has dual functionality. You can make a selection from a listor you can type directly into the field.

You can create a list of schools for TRF forms in TRF SETUP. Youcan select a school that appears on the list. Alternatively, you cantype a school name directly into this field. School names entereddirectly into the field will not be added to the list. School names areoften abbreviated in a variety of ways. Using the list ensures that aschool is always identified one way only.

� Facility or School

Form: C-TRF/2-5, C-TRF/1½-5OptionalThis field has dual functionality. You can make a selection from a listor you can type directly into the field.

You can create a list of schools or facilities for both C-TRF forms inC-TRF SETUP. You can select a school or facility that appears onthe list. Alternatively, you can type the name of the school or facilitydirectly into this field. Names entered directly into the field will notbe added to the list. Names are often abbreviated in a variety of ways.Using the list ensures that a school or facility is always identified ina consistent manner.

Competence items are entered on two screens. Competence items are foundon pages 1 and 2 of the paper form.

If the option to enter problems only is selected (MAIN SETUP), the twoscreens for Competence are disabled and competence items cannot be enteredfor a new entry session. However, these screens are enabled if a previouslyentered form is selected later for editing.

Item responses can be quickly entered by head-down key-entry. When anitem is filled, the cursor automatically moves to the next item. Alternatively,each dropdown list can be opened and the response can be selected. Enteredvalues can be changed by deleting the current value or by typing over the

CompetenceItems(CBCL/4-18 &YSR)


current value with a different value. When the last item on a screen is filled,the next screen automatically opens.

� Sports, Hobbies, Groups, Jobs

Enter the total number reported for each group. The number of subfieldsyou can access for entry is determined by the total number reported forthat group. For example, suppose a total of 2 sports is reported. Thetime and skill subfields for Sport 1 and Sport 2 are enabled. Entriescannot be made for Sport 3.

Adaptive functioning items are entered on one screen. Adaptive functioningitems are found on pages 1 and 2 of the paper form.

If the option to enter problems only is selected (MAIN SETUP), the singlescreen for Adaptive Functioning is disabled and adaptive functioning itemscannot be entered for a new entry session. However, this screen is enabledif a previously entered TRF form is selected later for editing from theCatalog FORMS screen.

Many Adaptive Functioning responses can be quickly entered by head-downkey-entry. Some items are entered by opening the dropdown list and makinga selection. When an item is filled, the cursor automatically moves to thenext item. Alternatively, each dropdown list can be opened and the responsecan be selected. Entered values can be changed by deleting the current valueor by typing over the current value with a different value. When the last itemon the screen is filled, the first problems screen automatically opens.

Test scores are recorded on page 2 of the TRF. Test scores from all TRFforms are stored together and all are listed when this screen is displayed forany form.

A complete list of tests and scores for an individual can be printed from theIDENTIFICATION screen of the Catalog when you select the PrintSummary button.

� Test name

Select the test from the list of test names created in TRF SETUP.

� Score

Enter the score for the test.

NOTE: The Test Scores screen is opened by a direct click on the screentab or by pressing the Page Up or Page Down keys.

AdaptiveFunctioning(TRF)

TRF TestScores


� Unit

Select the unit to apply to the score from the list of units we provide.

� Test date

The test date is an essential entry for tracking progress over time.

� Add

When you have finished entering information about an individual test andscore, press this button to add the information to the list.

� Clear

Erase the information in the entry area and start again.

� Delete

Remove tests and scores from the stored list by highlighting those to bedeleted.

YASR Adaptive Functioning items are entered on two screens. Adaptivefunctioning items are found on pages 1 and 2 of the paper form.

If the option to enter problems only is selected (MAIN SETUP ), the twoscreens for Adaptive Functioning are disabled and adaptive functioning itemscannot be entered for a new entry session. However, these screens areenabled if a previously entered YASR form is selected later for editing fromthe Catalog FORMS screen.

All item responses can be quickly entered by head-down key-entry. Whenan item is filled, the cursor automatically moves to the next item.Alternatively, each dropdown list can be opened and the response can beselected. Entered values can be changed by deleting the current value or bytyping over the current value with a different value. When the last item ona screen is filled, the next screen automatically opens.

� Education, Job, Spouse or Partner

The subfields under these headings remain disabled unless the response tothe leading question for a group is "Yes".

These optional, non-scorable items are found on page 1 of the C-TRF/2-5 andC-TRF/1½-5 paper forms. These items are not included in verification.

Some of the item responses can be quickly entered by head-down key-entry.Some items are entered by opening the dropdown list and making a selection.When an item is filled, the cursor automatically moves to the next item.Alternatively, each dropdown list can be opened and the response can beselected. Entered values can be changed by deleting the current value or by

AdaptiveFunctioning(YASR)

Facility &School(C-TRF)


typing over the current value with a different value. When the last item ona screen is filled, the first problems screen automatically opens.

Problem items are entered on a series of screens. The screen tabs identifywhat items are entered on each screen. Each problems screen displays amaximum of 30 problem items.

Item responses can be quickly entered by head-down key-entry. When anitem is filled, the cursor automatically moves to the next item. When the lastitem on a screen is filled, the next screen automatically opens. Alternatively,each dropdown list can be opened and the response can be selected.

Entered values can be changed by deleting the current value or by typing overthe current value with a different value.

When the last problem item is completed, the entered responses from theform are automatically saved. You can close the form module and return tothe Catalog or continue with automatic verification.

Problem Items(all forms)

Score Profiles, Narratives & Cross-Informant Reports 11-1

Score Profiles, Narratives &Cross-Informant Reports

To start a scoring session, open the CATALOG FORMS screen and selectone or more forms for scoring. Click on the Score button to open the SCOREscreen.

On the SCORE screen, you can request profiles, narratives, andcross-informant reports to be produced for all selected forms in a singlescoring session. You can preview profiles and/or cross-informant reports forall selected forms before choosing to print output.

# Profiles

Select the Preview button to view the profiles prior to printing.Alternatively, you can print from the preview screen.

# Cross-Informant Reports

# Cross-Informant Reports (DSM)

Select the Preview button to view the cross-informant reports prior toprinting. Alternatively, you can print from the preview screen.

DSM-oriented Cross-Informant reports can be produced for CBCL/1½-5and C-TRF/1½-5 forms only. This option is available on this screen if thesetting for DSM-oriented profiles is ON in MAIN SETUP.

# Narrative

A narrative report for each of the selected forms can be printed or allreports can be written to a single text file. To write the reports to a file,first place a checkmark in the File check box. Then select the directory tostore the file (or use the default folder, Narrative Output, that ADMprovides) and enter the name of the file. You can create a new file for allreports or append to an existing file.

# Print Glossary

The glossary contains definitions of terms that appear on the profiles aswell as brief explanations of some of the information displayed on profilesand cross-informant reports. This glossary can also be printed from theHelp menu selection.

11

11-2 Score Profiles, Narratives & Cross-Informant Reports

# Run button

Select the output you want to produce by placing a checkmark in the checkbox for each report type. After making your selections, click the Runbutton. ADM begins processing your scoring requests. Cross-informantrequests are checked for valid groups. Groups that violate the groupingrules are rejected. Valid groups are:

CBCL+TRF+YSRYASR+YABCLCTRF+CTRFCBCL/2-3+CBCL/2-3CBCL/1½-5+CTRF/1½-5

CBCL, YSR, & TRF Profiles 12-1

12 CBCL, YSR, & TRF Profiles

The module for each form normally prints three pages for each case. IfCompetence/Adaptive Functioning data were not entered, only two pages willbe printed. For the CBCL and TRF there are four versions of the profile, onefor each sex at ages 4-11 (5-11 for the TRF) and 12-18. For the YSR there aretwo versions, one for each sex at ages 11-18. Each child's checklist is scoredon the version of the profile corresponding to her/his age and sex. Sampleprofiles are included at the end of this chapter.

Refer to the Manual for the Child Behavior Checklist/4-18 & 1991 Profile,the Manual for the Youth Self-Report & 1991 Profile, or the Manual for theTeacher's Report Form & 1991 Profile, all by T.M. Achenbach for details ofthe scales.

Page 1 displays the child's standing on the Competence scales. The totalscore and a T score and percentile based on the relevant normative sample ofnonreferred children are printed above each scale. C is printed beside Tscores that are in the clinical range, while B is printed beside T scores that arein the borderline range.

� Activities ScaleComposed of five scores, each ranging from 0 to 2, summed to yield atotal of 0-10 points.

� Social ScaleComposed of six scores, each ranging from 0 to 2, summed to yield a totalof 0-12 points.

� School ScaleComposed of four scores: a mean rating = 0-3 for up to seven academicsubjects, plus Special Class, Repeated Grade, and Other AcademicProblems, each scored 0-1. The School Scale can range from 0-6 points.

� Total Competence ScoreThe Activities, Social, and School Scales are summed to yield a TotalCompetence score of 0-28 points.

COMPETENCESCALES(CBCL & YSR)

CBCL

NOTE: Competence Scales are not scored for 4-5 year olds; raw scoresare printed but no T scores are calculated.

12-2 CBCL, YSR, & TRF Profiles

� Activities ScaleComposed of four scores, each ranging from 0 to 2, summed to yield atotal of 0-8 points.

� Social Scale Composed of the same six scores found in the CBCL, each ranging from0 to 2, summed to yield a total of 0-12 points.

� Mean School PerformanceNot plotted for the YSR, but consists of a mean rating = 0-3 for three toseven academic subjects.

# Total Competence ScoreThe Activities and Social Scales and Mean Academic Performance aresummed to yield a Total Competence score of 0-23 points.

The sum of the four (YSR) or five (CBCL) scores is rounded to .5 and isprinted on the profile.

I-A. (CBCL only) Number of sports, scored 0 if the parent lists 0 or 1sport, 1 if 2 sports are listed, and 2 if 3 sports are listed.

I-B. The mean of up to six scores for sports participation and skill, whereeach entry of "less than average" or "below average" is scored 0,"average" is scored 1, and "more than average" or "above average"is scored 2.

II-B. Participation and skill in nonsports activities, scored as for I-B.IV-A. Number of jobs, scored as for I-A.IV-B. Job performance, scored as for I-B.

The sum of the six scores is rounded to .5 and is printed on the profile.

III-A. Number of organizations, scored as for I-A.III-B. Participation in organizations, scored as for I-B.V-1. Number of friends, scored 0 for 0 or 1 friend, 1 for 2 or 3 friends,

and 2 for 4 or more friends.V-2. Times per week the child does things with friends, scored 0 for less

than once a week, 1 for 1 or 2 times, and 2 for 3 or more times.

YSR

NOTE: II-A, Number of nonsports activities, is not included on the CBCLor the YSR Activities Scales.

NOTE: If data for one score on the CBCL are missing, the mean of theother four scores is used when calculating the Activities Scale score. TheYSR requires all four scores.

Social Scale(CBCL & YSR)


VI-A,B,C. Mean of nonmissing scores for behavior with siblings, otherchildren and parents, scored 0 for "worse", 1 for "about thesame", and 2 for "better".

VI-D. Plays and works alone, scored as for VI-A.

The sum of four scores is rounded to .5 and is printed on the profile forchildren ages 6 and older.

VII. Mean performance in at least one academic subject, scored 0for "failing", 1 for "below average", 2 for "average", and 3 for"above average".

VIII-2. Special remedial class, scored 0 for "yes" and 1 for "no".VIII-3. Repeated grade, scored 0 for "yes" and 1 for "no".VIII-4. Other school problems, scored 0 for "yes" and 1 for "no".

This does not constitute a profile scale, but is added to scores for Activitiesand Social Scales to obtain a Total Competence score.

VII-1. Mean performance in at least three academic subjects, scored0 for "failing", 1 for "below average", 2 for "average", and 3for "above average".

The graphic display on the top half of Page 1 compares the child to therelevant normative sample of nonreferred children. A black square appearson the graph above each scale at the level of the T score corresponding to theraw score obtained by the child on that scale. T scores are indicated at theleft. Broken lines designate the borderline clinical range. Scores below thebottom broken line are in the clinical range.

Page 1 displays the child's standing on Academic Performance and fourAdaptive Functioning items. The total score and a T score and percentilebased on the nonreferred normative sample are printed for each item andscale. C is printed beside T scores that are in the clinical range, while B isprinted beside T scores that are in the borderline range.

VII-1. The mean of the teacher's ratings of the child's performance inacademic subjects (1.00-5.00; rounded to 2 decimal places).

NOTE: If data for one score are missing, the mean of the other five scoresis substituted when calculating the Social Scale score.

School Scale(CBCL only)

MeanAcademicPerformance(YSR only)

CompetenceProfile

NOTE: Maladaptive behavior is indicated by LOW scores on theCompetence scales and HIGH scores on the Problem scales.

ADAPTIVEFUNCTIONINGSCALES (TRF)

AcademicPerformance


Consists of separate raw scores for each of four adaptive characteristics anda scale for the sum of the four characteristics (4-28).

VIII-1. How hard the child is working (1-7)VIII-2. How appropriately he/she is behaving (1-7)VIII-3. How much he/she is learning (1-7)VIII-4. How happy he/she is (1-7)

The profile shows the raw score for the Academic Performance Scale under“Academic Performance”, the raw scores for the four Adaptive Functioningitems under “Working Hard”, “Behaving Appropriately”, “Learning”, and“Happy”, and their sum under “SUM OF ITEMS 1,2,3,4”.

The graphic display on the top half of Page 1 compares the child to therelevant normative sample of nonreferred children. A black rectangle appearson the graph above each scale at the level of the T score corresponding to thescore obtained by the child on that scale. T scores are indicated at the left.

The borderline clinical range is indicated by broken lines for AcademicPerformance and the sum of the four Adaptive Functioning items. Scoresbelow the bottom broken line are in the clinical range. No clinical range isindicated for the four separate Adaptive Functioning items because these aresingle items.

Page 2 displays syndrome scales derived from analyses of checklists filled outby parents or teachers of children referred for mental health services, or byreferred youths. These scales have been given the following descriptivelabels based on the items empirically found to make up each syndrome:Withdrawn, Somatic Complaints, Anxious/Depressed, Social Problems,Thought Problems, Attention Problems, Delinquent Behavior, and AggressiveBehavior. Second-order factor analysis has shown that the first three scalesform one broad-band group, while the last two scales form a second. Thesegroups have been labelled Internalizing and Externalizing, respectively.

The items comprising the syndrome scales are listed on the bottom half of thepage. The number preceding each item is the number it bears on the CBCL,YSR, or TRF. The wording on the profile is abbreviated; refer to the checklistfor the complete wording of each item. To the left of each problem item is thescore (0, 1, or 2) given the item by the respondent. The total scale score anda T score and percentile based on nonreferred children are printed above eachscale. C is printed beside T scores that are in the clinical range, while B isprinted beside T scores that are in the borderline range.

AdaptiveFunctioning

AdaptiveFunctioningProfile

NOTE: Maladaptive behavior is indicated by LOW scores for Academicand Adaptive functioning and HIGH scores for Problems.

SYNDROMESCALES(CBCL, YSR,& TRF)


The graphic display on the top half of Page 2 compares the child to therelevant normative sample of nonreferred children. The black rectangles showthe score obtained by the child on each scale, which can be compared to theT scores on the left. The broken lines across the profile designate theborderline clinical range, with problem scores above this range falling intothe clinical range.

On the CBCL, a Sex Problems syndrome was found for boys and girls ages4-11. It is displayed to the left of the other CBCL syndrome scales for ages4-11.

On the YSR, a Self-Destructive/Identity Problems syndrome was found forboys. It is displayed to the left of the other YSR scales for boys.

Page 3 displays total scores, T scores, and percentiles for Internalizing,Externalizing, and total Problems. C is printed beside T scores that are in theclinical range, while B is printed beside T scores that are in the borderlinerange.

On the right is a list of Other Problem items which were not stronglyassociated with any of the syndrome scales. The scores for these items areincluded in the Total Problems score.

The Socially Desirable items on the YSR (Items 6, 15, 28, 49, 59, 60, 73, 78,80, 88, 92, 98, 106, 107, 108, and 109) are not counted toward the TotalProblem score nor do they appear on the printed profile. In addition, becausethey did not discriminate significantly between referred and nonreferredchildren, Items 2. Allergy and 4. Asthma on the CBCL and YSR are notcounted in the Total Problem score. The scores for these two items aredisplayed beneath the Other Problems.

The Inattention and Hyperactivity-Impulsivity subscales of the TRF AttentionProblems Scale are displayed at the left side of Page 3.

These subscales were derived by factor analyzing the TRF AttentionProblems items scored for the same large clinical samples from which thesyndrome scales were derived, as reported by Achenbach in Russell Barkely’sADHD Report, 1996, 4, #4, 5-9.

The total score for each subscale is displayed beneath the subscale. Beneatheach total score is the percentile for that score in a national normative sampleof nonreferred children of the same gender and age range as the child whoseTRF scores are displayed. Subscale scores that reach the 95th percentile arehigh enough to warrant concern.

AdditionalSyndromes(CBCL & YSR)

Internalizing,Externalizing,TotalProblems

OtherProblems

Items NotCounted

TRF AttentionProblemssubscales


The lower portion of Page 3 displays data regarding relations between thechild's pattern of syndrome scores and patterns derived from cluster analysesof children referred for mental health services. These patterns are designatedas Profile Types. Details of the samples, analytic procedures, profiles, andcorrelates of the profile patterns are presented in Empirically BasedTaxonomy: How to Use Syndromes and Profile Types Derived from theCBCL/4-18, TRF, and YSR, by T.M. Achenbach.

The Cross-Informant profile types have counterparts in all three instruments.These have been designated Withdrawn, Somatic Complaints, SocialProblems, and Delinquent-Aggressive. The names reflect the syndromes onwhich the profile type usually has the highest scores.

To the right of the list of Cross-Informant profile types are profile types thatwere found for one or more age/sex groups on one instrument only. On theCBCL, these specific profile types are Social Problems-Attention Problems(ages 12-18 only), Withdrawn-Anxious/Depressed-Aggressive (boys only),and Delinquent (all age/sex groups). On the TRF the specific profile types areAttention Problems (all age/sex groups) and Withdrawn-Thought Problems(ages 5-11 only). On the YSR, the specific profile types are Delinquent (girlsonly), Attention Problems-Delinquent-Aggressive (boys only), and SocialProblems (both sexes).

To the right of the name for each profile type is displayed the intraclasscorrelation (ICC) between the child's clinical T scores on the eight syndromescales and the clinical T scores that define each profile type for the child's ageand sex. If an ICC with a profile type is >.444, “yes” is printed to the right ofthe ICC to indicate that the child’s profile pattern significantly (p<.05 one-tailed) resembles that type. ICCs are not computed if the total problem scoreis < 30, because the differences among scale scores would be based on toofew items to yield a meaningful profile pattern.

The bottom of Page 3 displays the child’s clinical T scores for each syndromescale. With a mean = 50 and standard deviation = 10 based on clinicalsamples, these T scores indicate how each of the child’s syndrome scorescompare with scores obtained by clinically referred children of the child’s ageand gender.

Profile Types(CBCL, TRF,& YSR)

NOTE: A warning will be printed on the profile if:

� The child’s age is out of the range for which the instrument was normed.� There are more than 8 missing items. If there are more than 20 missing

items, no scores will be calculated or plotted. (NOTE that items 2 and 4on the CBCL and YSR, items 56h and 113 on the CBCL and TRF, items56a-56h on the TRF, and socially desirable items on the YSR are notincluded in the count of missing items.)

CBCL/1½-5 & C-TRF/1½-5 Profiles 13-1

CBCL/1½-5 & C-TRF/1½-5Profiles

The module for each form prints two standard pages for each case.Sample profiles are included at the end of this chapter.

Refer to the Manual for the ASEBA Preschool Forms & Profiles by T.M. Achenbach and L.A. Rescorla for details of the scales.

Page 1 displays a profile of syndrome scales derived from analyses offorms filled out by parents, preschool teachers, or caregivers. Thesesyndrome scales have been given descriptive labels based on the itemsempirically found to make up each syndrome. Second-order factoranalysis has shown that the leftmost syndromes form one broad-bandgroup, while the rightmost syndromes form a second. These groups havebeen labelled Internalizing and Externalizing, respectively.

The items comprising the syndrome scales are listed on the bottom half ofthe page. The number preceding each item is the number it bears on theform. The wording on the profile is abbreviated; refer to the form for thecomplete wording of each item. To the left of each problem item is thescore (0, 1, or 2) given the item by the respondent. The total scale scoreand a T score and percentile based on the relevant normative sample areprinted above each scale. C is printed beside T scores that are in theclinical range, while B is printed beside T scores that are in the borderlinerange.

The graphic display on the top half of Page 1 compares the child to therelevant normative sample of children. The black rectangles show thescore obtained by the child on each scale, which can be compared to the Tscores on the left. The broken lines across the profile demarcate theborderline clinical range. Problem scores above the top broken line are inthe clinical range.

Page 2 displays total scores, T scores, and percentiles for Internalizing,Externalizing, and Total Problems. C is printed beside T scores that are inthe clinical range, while B is printed beside T scores that are in theborderline range.


SYNDROMESCALES

Internalizing,Externalizing,Total Problems

OtherProblems

13

13-2 CBCL/1½-5 & C-TRF/1½-5 Profiles

Page 3 displays a profile of scales comprising problem items thatexperienced psychiatrists and psychologists from nine cultures rated asbeing very consistent with categories of diagnoses defined by the AmericanPsychiatric Association’s (1994) Diagnostic and Statistical Manual ofMental Disorders, 4th Edition (DSM-IV). The items of the scales, the itemand scale scores, and the graphic display are laid out like the syndromescales described previously.

Page 4 of the printout for the CBCL/1½-5 displays scores obtained fromthe LDS, if it was completed for the child. On the lower left portion ofPage 4, a bar is printed to indicate the average length of phrases reportedfor the child in relation to percentiles for normative samples of children(both genders combined) at ages 24 to 29 months or 30 to 35 months, ifthe child’s age is in one of those intervals.

On the lower right portion of Page 4, a bar is printed to indicate thevocabulary score reported for the child in relation to percentiles ofnormative samples of children at ages 18 to 23 months, 24 to 29 months,or 30 to 35 months, if the child’s age is in one of those intervals. Unlikethe average length of phrases, the percentiles for vocabulary scores arecomputed separately for boys and girls, because girls in the normativesamples obtained significantly higher vocabulary scores than boys, asreported in the Manual for the ASEBA Preschool Forms & Profiles. Thepercentile indicated for a child’s vocabulary score is therefore gender-specific.

The top portion of Page 4 displays the respondent’s answers to questionsabout possible risk factors for delayed language, including early birth, lowbirth weight, ear infections, other languages spoken in the home, anddelayed speech in family members. For details, users should look at Page3 of the CBCL/1½-5 that was completed or the child.

NOTE: A warning will be printed on the profile if:� The child’s age is out of the range for which the instrument was

normed or if there are more than 8 missing items.� If there are more than 20 missing items, no scores will be calculated

or plotted. (NOTE: Item 100 is not included in the count of missingitems).

DSM-ORIENTEDSCALES

LANGUAGEDEVELOPMENTSURVEY (LDS)

NOTE: DSM-oriented profiles are produced only if the option for DSM-oriented profiles is selected in SETUP for the logged-in user.

YASR & YABCL Profiles 14-1

YASR & YABCL Profiles

The module for the YASR prints three pages for each case, whereas themodule for the YABCL prints two pages for each case. If you did notenter Adaptive Functioning data, only two pages will be printed for theYASR. Each form is scored on the version of the profile corresponding tothe subject’s gender. Sample profiles are included at the end of thischapter.

Refer to the Manual for the Young Adult Self-Report and Young AdultBehavior Checklist by T.M. Achenbach for details of each profile.

Page 1 of the YASR profile displays the young adult’s standing on theAdaptive Functioning scales. The total score and a T score and percentilebased on the relevant normative sample is printed above each scale. C isprinted beside T scores that are in the clinical range, while B is printedbeside T scores that are in the borderline range.

� Friends ScaleComposed of four scores, one ranging from 0 to 3 and three rangingfrom 0 to 2, summed to yield a total of 0 to 9 points.

� Education ScaleComposed of five scores originally ranging from 0 to 2. Whencombined for scoring, two negatively worded items are reversed,producing three scores ranging from 0 to 2 and two from -2 to 0, toyield a total of -4 to +6 points.

� Job ScaleComposed of seven scores originally ranging from 0 to 2. Whencombined for scoring, four negatively worded items are reversed,producing three scores ranging from 0 to 2 and four from -2 to 0, toyield a total of -8 to +6 points.

� Family ScaleComposed of three scores ranging from 0 to 2. The items for which therespondent obtained scores are averaged to obtain a mean of 0 to 2points.

� Spouse ScaleComposed of seven scores originally ranging from 0 to 2. Whencombined for scoring, three negatively worded items are reversed,producing four scores ranging from 0 to 2 and three from -2 to 0, toyield a total of -6 to +8 points.

YASRAdaptiveFunctioningScales

14

14-2 YASR & YABCL Profiles

� Mean Adaptive TThe mean of the T scores for all preceding scales on which the youngadult obtained a complete set of scores. Scales with missing values areomitted from this computation.

Page 1 shows the scores obtained by the subject on each item and the sumor mean of the scores for each scale.

The graphic display on the top half of Page 1 compares the respondent to anormative sample of nonreferred young adults. A black rectangle appearson the graph above each scale at the level of the T score for that scale. Tscores are indicated at the left. Broken lines designate the borderlineclinical range. Scores below the bottom broken line are in the clinicalrange.

Page 2 of the YASR profile and Page 1 of the YABCL profile displayssyndrome scales derived from analyses of YASRs and YABCLs filled outfor young adults referred for mental health services or scoring at or abovethe median of the national sample. These syndrome scales have beengiven the following descriptive labels based on the items empiricallyfound to make up each syndrome: Anxious/Depressed, Withdrawn,Somatic Complaints, Thought Problems, Attention Problems, Intrusive,Aggressive Behavior, and Delinquent Behavior. Second-order factoranalysis has shown that the two left-hand scales form one broad-bandgroup, while the three right-hand scales form a second. These groups arelabelled Internalizing and Externalizing, respectively.

The items comprising the syndrome scales are listed on the bottom half ofthe page. The number preceding each item is the number it bears on theYASR or YABCL. The item description on the profile is abbreviated;refer to the form for the complete wording of each item. To the left ofeach problem item is the score (0, 1, or 2) reported by the respondent. Thetotal scale score and a T score and percentile based on the relevantnormative sample are printed above each scale. C is printed beside Tscores that are in the clinical range, while B is printed beside T scores thatare in the borderline range.

YASRAdaptiveFunctioningProfile NOTE: If a value is missing for an item on the Friends, Education, Job,or

Spouse Scale, a total score is not calculated for that scale, and the scale isexcluded from the calculation for Mean Adaptive T.

NOTE: Malaptive behavior is indicated by LOW scores on the AdaptiveFunctioning scales.

YASR &YABCLSYNDROMESCALES &PROFILES

YASR & YABCL Profiles 14-3

The graphic display compares the subject to the normative samples ofnonreferred young adults. Black rectangles show the score obtained oneach scale, which can be compared to the T scores on the left. The brokenlines across the profile designate the borderline clinical range. Problemscores above the top broken line are in the clinical range.

Page 3 of the YASR profile and Page 2 of the YABCL profile displaystotal scores, T scores, and percentiles for Internalizing, Externalizing, andTotal Problems. C is printed beside T scores that are in the clinical range,while B is printed beside T scores that are in the borderline range.

This same page lists Other Problem items which were not stronglyassociated with any of the syndrome scales. These items are included inthe Total Problems score.

The Socially Desirable items that are interspersed with the problem itemson the YASR and YABCL are not counted toward the Total Problemsscore nor do they appear on the printed profile.

� TobaccoNumber of times per day the respondent reported using tobacco in thepreceding 6 months.

� AlcoholNumber of days the respondent reported being drunk in the preceding 6months.

� DrugsNumber of days the respondent reported using drugs in the preceding 6months.

� Mean Substance Use TThe mean of the T scores for the Tobacco, Alcohol, and Drugs scales (all3 must be scored for the Mean Substance Use T to be scored).

NOTE: Maladaptive behavior is indicated by HIGH scores on theProblem scales.

NOTE: Scores >55 for Tobacco are treated as missing because theyexceed the maximum found in the normative and clinical samples.

NOTE: Scores >182 for Alcohol or Drugs are treated as missing becausethey exceed the 182 days in the 6-month reference period.


OtherProblems

Items NotCounted

YASRSubstanceUse Scales &Profile

14-4 YASR & YABCL Profiles

The profile shows the scores obtained by the respondent on each item andthe mean of the scores for each scale, with T scores at the right. Brokenlines designate the borderline clinical range. Scores above the top brokenline are in the clinical range. Black rectangles appear on the graph aboveeach scale at the level of the T score corresponding to the score on thatscale.

NOTE: HIGH scores indicate HIGH substance use.

NOTE: A warning will be printed on the profile if:

� The subject’s age is out of the range for which the instrument wasdesigned.

� There are more than 8 missing problem items. If there are more than20 missing problem items, no scores will be calculated or plotted.

CBCL/2-3 & C-TRF/2-5 Profiles 15-1

CBCL/2-3 & C-TRF/2-5 Profiles

The module for each form prints two pages for each case. Sample profilesare included at the end of this chapter.

Refer to the Manual for the Child Behavior Checklist/2-3 and the Guidefor the Caregiver-Teacher Report Form for Ages 2-5 by T.M. Achenbachfor details of the scales.

Page 1 displays syndrome scales derived from analyses of checklists filledout by parents, preschool teachers, or caregivers. These syndrome scaleshave been given descriptive labels based on the items empirically found tomake up each syndrome. Second-order factor analysis has shown that theleftmost syndromes form one broad-band group, while the rightmostsyndromes form a second. These groups have been labelled Internalizingand Externalizing, respectively.

The items comprising the syndrome scales are listed on the bottom half ofthe page. The number preceding each item is the number it bears on theform. The wording on the profile is abbreviated; refer to the form for thecomplete wording of each item. To the left of each problem item is thescore (0, 1, or 2) given the item by the respondent. The total scale scoreand a T score and percentile based on the relevant normative sample areprinted above each scale. C is printed beside T scores that are in theclinical range, while B is printed beside T scores that are in the borderlinerange.

The graphic display on the top half of Page 1 compares the child to therelevant normative sample of children. The black rectangles show thescore obtained by the child on each scale, which can be compared to the Tscores on the left. The broken lines across the profile designate theborderline clinical range. Problem scores above the top broken line are inthe clinical range.

Page 2 displays total scores, T scores, and percentiles for Internalizing,Externalizing, and Total Problems. C is printed beside T scores that are inthe clinical range, while B is printed beside T scores that are in theborderline range.


SYNDROMESCALES


OtherProblems

15

15-2 CBCL/2-3 & C-TRF/2-5 Profiles

NOTE: A warning will be printed on the profile if:� The child’s age is out of the range for which the instrument was

normed.� There are more than 8 missing items. If there are more than 20

missing items, no scores will be calculated or plotted. (NOTE item100 is not included in the count of missing items.

Cross-Informant Comparison for CBCL/TRF/YSR 16-1

Cross-Informant Comparisonfor CBCL/TRF/YSR

If you requested a Cross-Informant Comparison, the program will producefour pages of output for each set of up to eight checklists.

The top of page 1 displays information about the child and the date on whichthe cross-informant comparisons were made. Below this information is alisting of each form that is being compared, the age of the child when thecomparison was made, and information about the informant who completedthe form. Forms are designated as CBC (for CBCL/4-18), TRF, and YSR.The number following this designation is used to indicate the particular formin all the subsequent cross-informant displays. For example, CBC1 alwaysindicates the first CBCL/4-18 that is listed at the top left side of the first pageof the Cross-Informant Comparison.

Scores for the 89 problem items that appear on all three instruments aredisplayed beneath the information section on page 1. The form abbreviationsare used as column headings for responses given to these items by theinformants included in the comparison. Missing data are indicated by a dash(–).

Page 2 displays Q correlations between item scores for pairs of informants. (Although some items appear on more than one syndrome scale, the Qcorrelation counts each item only once.)

To help users evaluate the relative size of the Q correlations, under theheading “Reference Group” are printed the 25th percentile, the mean, and the75th percentile values for Q correlations in large reference groups describedin the Integrative Guide. If the obtained Q correlation between twoinformants is below the 25th percentile, the text reports cross-informantagreement as “Below average.” If the Q correlation is above the 75thpercentile, the report is “Above average” agreement. Otherwise the agreementis reported as “Average.”

Page 3 displays bar graphs and T scores for the syndrome scale scoresobtained from ratings by each informant. The bar graphs make it easy tocompare syndrome scale T scores from the different informants.

NOTE: There is no reference sample for comparisons between two YSRs.

InformantAbbreviations

89 CommonItems

Q CorrelationsBetween ItemScores

T Scores forSyndromeScales

16

16-2 Cross-Informant Comparison for CBCL/TRF/YSR

Page 4 displays bar graphs and T scores for Internalizing, Externalizing, andTotal Problems scores obtained from ratings by each informant.

The bottom of Page 4 displays intraclass correlations with the four Cross-Informant Profile Types for each form.

T Scores forInternalizing,Externalizing,Total Problems

ICCs withProfile Types

Cross-Informant Comparison for CBCL/1½-5 and C-TRF/1½-5 17-1

Cross-Informant Comparison forCBCL/1½-5 and C-TRF/1½-5

If you requested a Cross-Informant Comparison of Syndrome Scales, theprogram will produce four pages of output for each set of up to eightforms.

The top of Page 1 displays information about the child and the date onwhich the cross-informant comparisons were made. Below thisinformation is a listing of each form that is being compared, the age of thechild when the comparison was made, and information about theinformant who completed the form. Forms are designated as C15 forCBCL/1½-5 and T15 for C-TRF/1½-5. The number following thisdesignation is used to indicate the particular form in all the subsequentcross-informant displays. For example, C151 always indicates the firstCBCL/1½-5 that is listed at the top left side of Page 1 of the Cross-Informant Comparison.

Scores for problem items are displayed on Page 1. For the six syndromesthat are common to the CBCL and C-TRF, and for the Other Problems,only the items that have counterparts on both forms are listed. The formabbreviations are used as column headings for responses given to theseitems by the informants included in the comparison. Missing data areindicated by a dash (–).

Page 2 displays Q correlations between item scores for pairs of informants.

To help users evaluate the relative size of the Q correlations, under theheading “Reference Group” are printed the 25th percentile, the mean, andthe 75th percentile values for Q correlations in reference groups describedin the Manual for the ASEBA Preschool Forms & Profiles. If the obtainedQ correlation between two informants is below the 25th percentile, the textreports cross-informant agreement as “Below average.” If the Qcorrelation is above the 75th percentile, the report is “Above average”agreement. Otherwise the agreement is reported as “Average.”

Page 3 displays bar graphs and T scores for the syndrome scale scoresobtained from ratings by each informant. The bar graphs make it easy tocompare syndrome scale scores from the different informants.

Page 4 displays bar graphs and T scores for Internalizing, Externalizing,and Total Problems scores obtained from ratings by each informant.

ProblemItems




17SYNDROMESCALES

17-2 Cross-Informant Comparison for CBCL/1½-5 and C-TRF/1½-5

If you requested a Cross-Informant Comparison of DSM-Oriented Scales,the program will produce two pages of output for each set of up to eightforms.

The top of Page 1 displays information similar to the informationdescribed previously for the Cross-Informant Comparison of SyndromeScales.

Scores for problem items are displayed on Page 1 for each of the fiveDSM-oriented scales. Only the items of each scale that have counterpartson both the CBCL/1½-5 and C-TRF are listed. The form abbreviations areused as column headings for responses given to these items by theinformants included in the comparison. Missing data are indicated by adash (–).

Page 2 displays bar graphs and T scores for the DSM-oriented scale scoresobtained from ratings by each informant. The bar graphs make it easy tocompare DSM-oriented scale scores from the different informants.

DSM-ORIENTEDSCALES

T Scores forDSM-orientedscales

Cross-Informant Comparison for YASR/YABCL 18-1

Cross-Informant Comparisonfor YASR/YABCL

If you request a Cross-Informant Comparison, the program will producefour pages of output for up to eight YASRs and YABCLs for anindividual.

The top of page 1 displays information about the young adult and the dateon which the cross-informant comparisons were made. Below thisinformation is a listing of each form that is being compared, the age of theyoung adult when the comparison was made, and information about theinformant who completed the form. Forms are designated as YAS andYAB. The number following this designation is used to indicate theparticular form in all the subsequent cross-informant displays. Forexample, YAS1 indicates the first YASR that is listed at the top left side ofthe first page of the Cross-Informant Comparison.

Scores for the 81 problem items that appear on both instruments aredisplayed beneath the information section on page 1. The formabbreviations are used as column headings for responses given to theseitems by the informants included in the comparison. Missing data areindicated by a dash (–).


To help users evaluate the relative size of the Q correlations, under theheading “Reference Group” are printed the 25th percentile, the mean, andthe 75th percentile values for Q correlations in large reference groupsdescribed in the Manual. If the obtained Q correlation between twoinformants is below the 25th percentile, the text reports cross-informantagreement as “Below average.” If the Q correlation is above the 75thpercentile, the report is “Above average” agreement. Otherwise theagreement is reported as “Average.”

Page 3 displays bar graphs and T scores for the syndrome scale scoresobtained from ratings by each informant. The bar graphs make it easy tocompare syndrome scale T scores from the different informants.


CommonItems

InformantAbbreviations




NOTE: There is no reference sample for comparisons between two

18

Cross-Informant Comparison for CBCL/2-3 and C-TRF/2-5 19-1

Cross-Informant Comparison forCBCL/2-3 and C-TRF/2-5

If you requested a Cross-Informant Comparison, the program will producefour pages of output for each set of up to eight checklists. Note that theCBCL/2-3 and C-TRF are not compared with each other because theyhave too few counterpart scales.

The top of page 1 displays information about the child and the date onwhich the cross-informant comparisons were made. Below thisinformation is a listing of each form that is being compared, the age of thechild when the comparison was made, and information about theinformant who completed the form. Forms are designated as C23 forCBCL/2-3 and T25 for C-TRF/2-5. The number following thisdesignation is used to indicate the particular form in all the subsequentcross-informant displays. For example, C231 always indicates the firstCBCL/2-3 that is listed at the top left side of the first page of the Cross-Informant Comparison.

Scores for 99 problem items (not including the open-ended item 100) arereported on page 1. The form abbreviations are used as column headingsfor responses given to these items by the informants included in thecomparison. Missing data are indicated by a dash (–).


To help users evaluate the relative size of the Q correlations, under theheading “Reference Group” are printed the 25th percentile, the mean, andthe 75th percentile values for Q correlations in reference groups describedin the Manual for the Child Behavior Checklist/2-3 and the Guide for theCaregiver-Teacher Report Form for Ages 2-5. If the obtained Qcorrelation between two informants is below the 25th percentile, the textreports cross-informant agreement as “Below average.” If the Qcorrelation is above the 75th percentile, the report is “Above average”agreement. Otherwise the agreement is reported as “Average.”

Page 3 displays bar graphs and T scores for the syndrome scale scoresobtained from ratings by each informant. The bar graphs make it easy tocompare syndrome scale scores from the different informants.


99 ProblemItems




19

ADM Data Transfer 20-1

20 ADM Data Transfer

You can copy data from one ADM system to another ADM system.Information about individuals who exist in one ADM system cannot becopied to another ADM system with no accompanying forms. Forms areselected for export based on selection criteria you enter. The exported datawill be placed into a single .zip file that can be imported into another ADMsystem. The .zip file can be placed on a diskette or attached to an e-mail.

To transfer ADM information from one ADM system to another:1) Select those forms to be transferred by using the Export selection

criteria.2) Export the selected forms to a diskette or to a file to be sent to the

facility that will import the forms.3) Before data are imported into the receiving ADM system, codes and

list descriptions used by the two facilities should be compared usingthe reports provided with ADM.

4) Import data into a temporary area of the receiving ADM system, matchincoming persons with those already in the receiving Catalog, resolvediscrepancies, and add the forms to the receiving ADM Catalog.

You can define your export results by selecting the combination of criteriathat are important to you. Each item has a check box that turns the selectionitem on and off. By default, all selection items are not checked and all formsin the system will be exported. To add selection criteria, check the box nextto an item and then fill in the information for the item. Preview the results ofeach set of selection criteria using the Analyze and Report buttons in theExport Preferences section of the screen.

# Form Type

Check the box and then select one or more form types from the list. Asform types are selected they are displayed in the box to the right. Removeall form type selections from the box with the Clear Form Type button.All form types will again be included.

# Entry Date

Check the box and then enter a date range in the text boxes provided. Ifthe box remains unchecked, the entire date range of the ADM stored datawill be included.

EXPORT.ZIP FILES

20-2 ADM Data Transfer

# Gender

Check the box and select Male or Female from the list provided. If thebox remains unchecked, both genders will be included.

# Age Range

Check the box and enter a numeric age range in the boxes provided. Yearsor Months can be selected to define the age range entered. The default isyears and can be used for all form types. If Months is selected, only formtypes that accept age in months (CBCL/2-3, C-TRF/2-5, CBCL/1½-5,C-TRF/1½-5) will be searched. If no age range is indicated, all ages willbe included.

# Ethnicity

Check the box and select an ethnicity from the list provided. If noselections are made, all ethnicities will be included.

# Agency

Check the box and select an agency from the list provided.

# User-defined Fields

The remaining selection criteria items are user-defined values. The titlesdisplayed on these check boxes will be the user-defined definitions thatwere created for your site. The first item in this group displays theuser-defined values for the Catalog list field. The remaining two items inthe group display the user-defined values for form entry (see MAINSETUP).

# Analyze button

The number of forms that met the selection criteria will be displayed.

# Report button

A report can be generated showing information about the forms that metthe selection criteria.

# Export Directory

The Export Directory is the location where the transfer file will be created.By default the file will be created in the Export folder within your ADMinstallation. The Export Directory can be changed by pressing the Browsebutton and selecting a directory from the standard path selection dialog.You can choose to have the file created directly on a diskette.

# Export File Name

The name of the transfer file can be entered here. This is the name thatwill be given to the transfer file that will be created in the Export

ReviewResults

ExportPreferences


Directory. An extension should NOT be entered. ADM automaticallycreates the file with the extension ".zip".

If a file exists with the desired filename, you will be notified. You canoverwrite this file or choose another name. You cannot append to theexisting file.

# Export button

After all options in Export Preferences section of the screen have beencompleted, the Export button can be pressed to create the transfer data file.The status of the export process is displayed in the Status box.

This process occurs at the ADM system that is receiving the transferred data(the local ADM system) from the remote ADM system.

To import transferred data from one ADM system to another, the .zip filecontaining the exported data must be located. The file can be stored on anydrive accessible to the computer including a floppy drive. The default locationwhere ADM will first look for the .zip file is ADM\EXPORT. The Browsebutton is available to find and select the location and the .zip transfer file to beimported. Only one ADM .zip file can be imported at a time.

The ADM files must be unzipped for the local ADM system to access them.Click the ANALYZE button to prepare data in the .zip file for import and tocompare certain types of data in the two systems. The incoming data mustconform to the settings defined in the local ADM system. Three reports aregenerated that should be viewed before continuing with the transfer process.

# View Catalog Lists button

Some ADM data is entered by making a selection from a list. Eachcategory in a list has a corresponding code. Some of the list descriptionsare provided with ADM and are "reserved". Others can be created by usersof ADM (see FILE�>SETUP�>MAIN�>LISTS & USER-DEFINEDFIELDS).

This report shows all of the list codes and descriptions that are defined inthe local ADM system. The report can be viewed or printed.

# View Import Lists button

This report shows all of the list codes and descriptions that are defined inthe ADM system where the transferred data originated (remote ADMsystem). The report can be viewed or printed.

IMPORT .ZIPFILES

Locate DataTransfer .ZipFile

Analyze &Compare ListCodes


NOTE: You should compare the information on both of the Lists reports toidentify incoming list descriptions and codes that have no counterparts in thelocal ADM system. Prior to running IMPORT (see below), add new listdescriptions and codes to the appropriate lists in FILE�>SETUP�>MAIN�>LISTS & USER-DEFINED FIELDS. It is helpful to do this prior toimporting new list codes. ADM can automatically add a new code to theappropriate list during import but ADM does not import list descriptions; thedescription for an automatically added new incoming code will appear as "NotDefined-code". You will have to redefine the list description later (in MAINSETUP) to something meaningful.

# View List Comparison button

This report compares information from the two reports described above. Identical list codes that have different descriptions in the two systems are displayed and need resolution in the Translation Codes & Setup screen.

Example: Agency list & codes: Remote ADM system: Local ADM system: Code = 14 Code = 14 Description = Fairmont Description = Woodhaven

These two systems share a code (code = 14), but each defines the codedifferently. This problem can be resolved using List Code Translation (seebelow).

Data associated with incoming list codes can be assigned to other list codesthat are in use in the local ADM system. Code inconsistencies identified in theComparison report or noted by a visual comparison of the two List reportsneed resolution before proceeding.

# Translation & Setup button

Inconsistencies in coding between the remote ADM system and thesettings used by the local ADM system can be resolved on the List CodeTranslation & Import Setup screen.

To resolve the example problem above, first review the Catalog List reportto see if an agency defined as "Fairmont" exists in the local ADM system.If it does, the incoming agency can be redefined to use the code in the localsystem. If an identical agency could not be found in the local ADMsystem, a new code should be assigned to the incoming agency and theincoming agency will be added to the agency list in the local ADM system.

If a description exists in both systems but each system uses a different associated code, the incoming code should be changed to match the codeused by the local ADM system. Otherwise, the incoming code will be

List CodeTranslation& ImportSetup


added to the local ADM system and the description will then exist undertwo codes.

After making code translations on the Translation Codes & Import Setupscreen, VIEW LIST COMPARISON again to check for remaininginconsistencies before proceeding to IMPORT.

After completion of code translation, the data are ready to be moved into thelocal ADM system.

# Import button

Each transferred data record is imported into a temporary storage area inthe local ADM system where it can be processed later and moved intopermanent ADM storage.

The progress of the import function is tracked in the Status Display. Whenthe status reports "Finished", the NEXT button can be selected to begin theProcess function.

# Next button

You can move directly to the next step in the data transfer process, or youcan choose Process Imported Data later from the ADM menu.

Code translations and settings selected here are specific for each ADMuser and will be retained until the user decides to change them.

You often enter data into ADM by making a selection from a list. Eachselection has a corresponding code associated with it. These codes may beimportant to those users who wish to do statistical analyses. They are alsoused internally by ADM as form selection criteria for Export and ADMData Transfer. The ADM Data Transfer List Code Translation & ImportSetup screen allows you to translate codes from the incoming forms tocodes used by the local ADM system.

If the ADM system that created the incoming forms (the remote ADMsystem) uses only those list descriptions supplied by ADM, there is noneed to translate codes. If other user-defined descriptions were added tothat ADM system, the codes and descriptions used by the two ADMsystems must be compared.

To help track what codes are used by both the local ADM system and theremote ADM system, three reports can be generated from the ADM DataTransfer - Import .Zip Files screen. Use these reports to compare codesand their descriptions to help you make decisions about code translations.

LIST CODETRANSLATION& IMPORTSETUP

Import DataforProcessing

List CodeTranslation


If the incoming forms use the same sets of codes and descriptions as thelocal ADM system, code translation is not needed. If the incoming formsuse codes that do not exist in the local ADM system, look for matchingdescriptions in the local ADM system. If a match is found, translate theincoming code to the code used by the local ADM system. If no match isfound, the incoming code will be moved in automatically. ADM does notimport list descriptions. So that the incoming codes and descriptionsactually match to existing codes and descriptions, it is best to add newdescriptions and codes to the appropriate lists in FILE�>SETUP�>MAIN�>LISTS & USER-DEFINED FIELDS prior to running IMPORTfrom the ADM Data Transfer - Import .Zip Files screen. Otherwise,following import the description for the incoming code will be designatedas "Not defined - code". You will have to redefine the list description later(in MAIN SETUP) to something meaningful.

To convert a code used by the remote ADM system, select the list whereit is used. In the list table, the category descriptions used by that list aredisplayed along with the codes assigned in the local ADM system. In theTransfer Code column, enter the value of incoming code next to thecorresponding ADM Code value. When the transferred forms are importedinto the local ADM system, codes in the Transfer Code column will betranslated into the corresponding codes in the ADM Code column.

When optional data in the Catalog are compared with incoming data,discrepancies may be detected. However, you will not be notified of thesediscrepancies. ADM will automatically retain existing information in thelocal ADM system unless you choose to overwrite the existing informationwith the incoming information.

When data are “processed”, they are saved to the permanent ADM programtables. The process function displays all imported transferred forms that arewaiting to be processed. You can choose to permanently save eachsuccessfully imported form, view fatal errors, and view and resolve othererrors in preparation for final processing.

# Show All Forms

Imported forms "owned" by all ADM users will be displayed.

# View Fatal Errors button

If this button is red, some forms were not successfully transferred. If youjust imported a form, but do not see it in the displayed list, look here forthe form.

# Status

After each transferred form is imported, a status is assigned:

PROCESSIMPORTEDFORMS

Settings toProcessImportedData


� OKNo problems were found. This form is ready to be processed and added tothe ADM system.

� WarningsSome problems were found that don't affect the integrity of the data. Select the Status button to view the warnings.

� ErrorsSerious problems have been found. These problems must be resolvedbefore the form can be processed. Select the Status button to view theerrors.

� ID ErrorADM was unable to automatically match the transferred form to a child oradult who is already in the local ADM system. This is not an error but thisstatus must be changed before standard errors and warnings can bedisplayed.

A form can have both warnings and errors. If errors have been resolvedand warnings have been reviewed and accepted, the Status changes to OKand the form is ready to be processed.

To open the Errors and Warning screen or the ID Error screen, highlightthe form with the problems. Either select the STATUS button or doubleclick on the Status column in the display table.

The list displays forms that were imported by ADM Data Transfer but are notyet in the ADM system. The list shows only those forms "owned" by thelogged-in user that were successfully transferred. Review all information inthe table to be sure that each form was transferred in correctly.

# First, Middle, Last Names

If the ID is already in the local ADM system, these fields are grey anddisabled. The person's name is displayed here if you previously enteredthe name in the Catalog. If the ID is new to the ADM system, thesefields are white and enabled. You can enter the person's name here.

# Process button

Move all transferred forms with an OK status into the local ADM system.Because ADM is constantly checking forms against information in theCatalog, a form may develop an error during processing if another formfor the same person processed earlier in the set changes criticalinformation. If the form is successfully processed it no longer appears inthe display table.

ImportDisplay Table


When you select View Fatal Errors, this screen displays a list of transferredforms that were not imported into the ADM system because of fatal errors.Fatal errors cannot be corrected within the local ADM system. These errorsmust be resolved within the remote ADM system and the forms transferredagain.

# Type

The abbreviation for the form type is displayed if ADM could recognizeit. Form abbreviations are: CBC = CBCL/4-18 TRF = TRF YSR = YSR T25 = C-TRF/2-5 C23 = CBCL/2-3 T15 = C-TRF/1½-5 C15 = CBCL/1½-5 YAS = YASR YAB = YABCL

# Error Condition

This column contains a brief description of the cause of the fatal error.

1) Age missing The age on the transferred form is missing.

2) Gender missing The gender on the transferred form is missing. 3) Gender does not match Catalog information

The gender on the transferred form is different from the gender thatwas reported for this person from a previous form.

# Date

Displays the date the form was transferred into ADM.

# Clear Button

The Clear button clears all fatal error information. Once the screen iscleared, the fatal error information is lost and cannot be retrieved.

ADM alerts you to problems that have been detected in a transferred form. IDErrors are created when ADM is unable to automatically match the name orID on a transferred form to a person already in the local ADM system. TheID Error must be resolved before standard errors and warnings can bedetected and displayed.

ImportError List

ADM DataTransfer IDErrors


Information about the name and/or ID, the gender and the date of birth (DOB)from the transferred form is displayed under the heading "Import FormInformation". Information about persons in ADM that may match theincoming form is displayed under the heading "Catalog Information".

There are two options available to resolve the ID Error. The first is to selecta person from the Catalog Information list and click on the Use CatalogInformation button. This will add the transferred form to ADM as anadditional form for the selected person. The second option is to click theProcess As New button. The new person and the imported form will beentered into the ADM system. An additional button on the screen labeled "NoAction At This Time" allows you to exit the screen without resolving the IDError.

ADM alerts you to problems that have been detected in a transferred form.Warnings are informative and intended to help you decide whether tocontinue processing the form or not. Errors are more serious and must beresolved before the form can be processed.

It is recommended that you record the decisions you make for forms witherrors and warnings so that you can inform the remote ADM site to makecorrections in their system. This may help to reduce future errors andwarnings from forms transferred for these individuals.

To open the Errors and Warning screen, highlight the form with the problems.Either select the Status button or double click on the Status column in thedisplay table.

Some of the warnings are listed below:

# Age out of range for this form

The age recorded on the transferred form is not within the age limits forwhich the form was designed.

# This Eval ID has been used for another form

The Eval ID for this form is not unique. Another form with this Eval IDhas been previously processed or is already in use for the individual in thelocal ADM system. This can occur when you are loading data again froma form that has already been imported, or a form was key-entered orscanned for this person in the local ADM system. If you accept this formto be processed, you may want to delete the previous form from theCatalog.

Import Errors& Warnings

Warnings


# This ID matched to an ID for a child or adult deleted from the

Catalog

An individual can be deleted in the Catalog and will no longer appear onthe Catalog list. However, this person remains in the ADM system untilthe supervisor permanently deletes the record or restores it inMAINTENANCE�>CATALOG MAINTENANCE.

# Gender does not match the Catalog gender

If the gender reported on the incoming form does not match the gender thathas been previously stored for this person in the local ADM system, thegender already in the Catalog will be used.

# Decisions selections

You can choose to: ( ) Accept this form to be processed ( ) Do not process this form

There are 3 possible errors. The error count at the top of the screen tells youhow many errors were detected and how many have been resolved. The Resetbutton restores the error to its original condition so that you can make adifferent decision if needed.

# Birthdate from the form does not agree with the birthdate from the

Catalog

This person has previously been entered into the local ADM Catalog witha different birthdate than is reported on the incoming form. Both dates aredisplayed below the error. Choose the correct birthdate. The date in thelocal Catalog will be adjusted to the date you choose here.

# Calculated age does not agree with the age from the form

The age is calculated using the birthdate and test date from the incomingform. This calculated age is compared with the age reported on the form.Choose the correct age for the individual.

# Ethnicity from the form does not agree with the Catalog ethnicity

The person has previously been entered into the local ADM Catalog witha different ethnicity than what is reported on the transferred form. Choosethe correct ethnicity. The ethnicity in the local Catalog will be adjusted tothe ethnicity you choose here.

One or more processed forms can be selected for profiles, narrativereports, and cross-informant reports. Forms can be selected randomly byholding down the CTRL key while clicking on the forms to be scored. You can select a contiguous set of forms by holding down the SHIFT keyand clicking on the first and last forms to be included.

Errors

ScoreProcessedForms


The forms that are initially displayed are those that are "owned" by the loggedin user.

# All Users

Processed transferred forms "owned" by all ADM users will be displayed.

# Forms to Score

Only those forms that have not yet been selected for scoring will bedisplayed.

# Forms Selected for Scoring

Forms that have already been selected for scoring will be displayed. Oncethe SCORE button is pressed the selected form will be selected for scoringand marked whether or not the scoring was successful. The date each formwas selected is displayed in the Selected column of the display table.

# Select All button

Highlight all the displayed forms for scoring.

# Unselect All button

Deselect all selected forms for scoring.

# Score button

Begin the scoring process.

# Clear button

Remove all displayed forms from the screen. These forms will NOT bedeleted from ADM. You can still select these forms for scoring throughthe Catalog.

Export 21-1

21 Export

You can export ADM data to a variety of formats based on selection criteriayou entered. You can export raw data, profile scores or cross informant data,or any combination of all three.

You can define your export results by selecting the combination of criteriathat are important to you. Each item has a check box that turns the selectionitem on and off. By default, all selection items are not checked and all formsin the system will be exported. To add selection criteria, check the box nextto an item and then fill in the information for the item. Preview the results ofeach set of selection criteria using the Analyze and Report buttons in theExport Preferences section of the screen.

IMPORTANT: Forms that have been "deleted" from the Catalog but have notbeen permanently purged by the Supervisor (MAINTENANCE�>CATALOG MAINTENANCE) will be included in the export if they meet theselection criteria. If you do not want these forms exported, the supervisormust purge them before the Export process is implemented.

# Form Type

Check the box and then select one or more form types from the list. Asform types are selected they are displayed in the box to the right. Removeall form type selections from the box with the Clear Form Type button.All form types will again be included.

# Entry Date

Check the box and then enter a date range in the text boxes provided. Ifthe box remains unchecked, the entire date range of the ADM stored datawill be included.

# Gender

Check the box and select Male or Female from the list provided. If thebox remains unchecked, both genders will be included.

# Age Range

Check the box and enter a numeric age range in the boxes provided. Yearsor Months can be selected to define the age range entered. The default isyears and can be used for all form types. If Months is selected, only formtypes that accept age in months (CBCL/2-3, C-TRF/2-5, CBCL/1½-5,C-TRF/1½-5) will be searched. If no age range is indicated, all ages willbe included.

ExportSelectionCriteria

21-2 Export

# Ethnicity

Check the box and select an ethnicity from the list provided. If noselections are made, all ethnicities will be included.

# Agency

Check the box and select an agency from the list provided.

# User-defined Fields

The remaining selection criteria items are user-defined values. The titlesdisplayed on these check boxes will be the user-defined definitions thatwere created for your site. The first item in this group displays theuser-defined values for the Catalog list field. The remaining two items inthe group display the user-defined values for form entry (see MAINSETUP).

# Analyze button (Raw scores and Profile scores)

Using the checkboxes on the left, select the type of scores (raw or profile)that you want to analyze.

In the box to the right, the number of forms that met the selection criteriawill be displayed.

# Report button (Raw scores and Profile scores)

A report can be generated showing information about the forms that metthe selection criteria. Select the type of scores (raw or profile) for thereport using the checkboxes on the left.

# Analyze button (X-informant scores)

In the box to the right, the number of cross-informant groups that had atleast one form that met the selection criteria will be displayed. The totalnumber of matching forms in the groups will also be displayed.

ReviewResults

NOTE: If you are exporting CBCL/1½-5 or C-TRF/1½-5 data, DSM-oriented raw data and profiles will automatically be included in the report.

NOTE: Cross-informant scored data is available only if the supervisorset the option (File�>SETUP�>MAIN) to save these scores.

NOTE: CBCL/1½-5 and C-TRF/1½-5 DSM-oriented Cross-Informantscores cannot be exported.

Export 21-3

# Report button (X-informant scores)

A report can be generated showing all the forms in groups that have atleast one matching form.

� Export DirectoryIf a user is selected, only cross-informant data created by that user isExported.

# Export Directory

The Export Directory is the path where the export data file(s) will becreated. By default the file(s) will be created in the Export folder withinyour ADM installation. The Export Directory can be changed by pressingthe Browse button and selecting a directory from the standard pathselection dialog.

# Export File Format

The Export File Format list allows you to select the output file type. Theoutput file(s) that are generated will be created in the output format that isselected from this list.

File formats:FoxPro 2.xFoxProExcel 5.0ExcelLotus 1-2-3 1aLotus 1-2-3 2.xLotus Symphony 1.0Lotus Symphony 1.1 or 1.2Multiplan 4.01Comma delimitedVisicalc DIFSDF (System Data Format)SYLK (Symbolic Link)CSV (Comma Separated Value File)

# Data types for export

Three types of data can be exported. These data types can be selectedindividually or collectively:

1) raw data (entered, unscored data)2) scored data3) cross-informant scored data.

ExportPreferences

NOTE: Cross-Informant scored data are available only if the supervisor setthe option (MAIN SETUP) to save these data.

21-4 Export

Each type of export data will be exported into its own file. Select thetype(s) you want to export. Enter an export file name for each of the exporttypes that have been selected.

# Export button

Once the items in the Export Preferences section of the screen arecompleted the Export button can be pressed to create the export outputfile(s). The status of the export process is displayed in the Status box.

IMPORTANT: The file name should NOT contain a file extension. File extensions will be generated based on the Export File Format thathas been selected.

DOS Data Conversion & Data Format 22-1

22 DOS Data Conversion

It is possible to convert the ASCII data produced by our DOS programs intoADM format. Convert data for each form type separately. Some of the setupoptions depend on the type of forms.

To convert ASCII data:1) Copy all ASCII files to be converted to the folder ..\ADM\impfiles2) Establish all codes and translations in Setup3) Load ASCII files for conversion4) Process converted data

WE STRONGLY RECOMMEND THAT FOR EACH CONVERSIONSESSION, YOU CONVERT FILES OF ONLY ONE FORM TYPE.THE SETTINGS YOU SPECIFY IN SETUP MAY BE FORM-SPECIFIC.

ASCII data formats for each type of convertible DOS data are included at theend of this chapter. Refer to these formats for help with pre-conversionsetup.

Because names were not stored with the ASCII data, only ID numbers will beconverted. You can continue to locate individuals in the Catalog by ID. Youcan add the names during the conversion process or you can enter them in theCatalog later.

Some users may have stored additional information in the ID field and/or inthe cards. You can separate additional data from the actual ID and store it ina choice of user-defined fields. You can reassign data stored in cards toADM user defined fields.

The DOS ID is 10 characters long. A template of the ID is displayed in thecenter of the screen. DOS ID numbers are stored right-justified. If your DOSID was less than 10 characters, the ID field in the ASCII file was padded onthe left with blanks.

If you used the DOS ID field only for a unique identifier for each individual,the default settings are appropriate.

If you stored other information in the DOS ID field, you must know whatpositions in the field hold ID data and what positions hold other data.

Setup IDTranslation

Translate toADM Codes

22-2 DOS Data Conversion & Data Format

� IDMark those positions that hold only unique ID data.

# Eval ID

If you used a code to differentiate one form for an individual from anotherform, you should convert this code to an Eval ID. The ADM Eval ID fieldallows a maximum of 3 characters or digits.

# Symbol Substitution

If you have embedded blanks in your DOS ID or converted Eval ID, youcan substitute a symbol for those blanks. Select ID and/or Eval ID. Thenenter the symbol in the box to the right.

# Clinician# Form User-Defined (First field)# Form User-Defined (Second field)

These three data fields are based on lists of categories. The lists can becreated in MAIN SETUP prior to conversion with category descriptionsand codes. Alternatively, ADM can load the lists with codes from theconverted data, and you can modify the category descriptions later. TheADM default description for an undefined category is “Not Defined -code.”

In addition to a field specifically intended for clinician identification,ADM offers 2 user-defined fields available for form entry. If you haveother data stored in the ID or in the ASCII cards, you can store thatconverted data in one of these fields.

# ASCII Origin

On the right side of the ID template you can indicate where the codes forthese fields have been stored in the ASCII file.

# ID

Select the positions in the ID template where the code is stored.

# Card

Most DOS entry programs allow you to enter card numbers. You may haveentered user-defined codes there instead. Each type of form has a setnumber of cards. This number varies among forms. As you run this setupfor each type of data, check that the card number designation is correct forthe form type.

Our DOS programs allowed you to create your own coding system for anumber of data fields. In ADM, these fields are lists. ADM has many"reserved" codes for these same fields and also provides some standardcategories for the lists. You may have used a different code for a category in

Setup CodeTranslation


your DOS program than ADM now uses. Your codes can be translated intocurrent ADM codes. If you used other categories that ADM does not provide,you can use MAIN SETUP to add your categories and codes to the ADMlists.

The 5 ADM lists are:1) Ethnicity: ALL data types2) Education: ALL data types EXCEPT C-TRF/2-5 and CBCL/2-33) Type of facility: C-TRF/2-5 ONLY (no reserved codes)4) Time in class: TRF ONLY5) Type of class: TRF ONLY

# List


# Print List


The list table displays information in 3 columns. The left-most column islabeled with the type of list and displays the selections (category descriptions)for that list. Each category description and code must be unique in that list. Codes can be reused in other lists. You cannot add a category here. Youmust do that in MAIN SETUP.

# ADM Code

This column is read-only. It displays the codes that already exist in ADMfor all the category descriptions currently in the list. These codes cannotbe changed here. You may be able to change codes in MAIN SETUP ifthe code is not reserved or is not currently used by an ADM data record.

# ASCII Code

Enter the code you used for each category when you entered data using theDOS program.

IMPORTANT: Be sure to include ALL your ASCII codes for codetranslation. Any data fields that use ASCII codes that are not translated herewill be moved into ADM directly. In ADM these codes may be associatedwith a different category than was originally entered in the DOS program.

The ListTable


Source Folder for ASCII FilesYou must copy all the ASCII files you want to convert to the folder ..\ADM\impfiles.

BE SURE YOU HAVE THE ORIGINAL ASCII FILES STOREDELSEWHERE!

Files For Conversion TableAll files found in the ..\ADM\impfiles folder are displayed. You can chooseto display this list in the date order in which they were created. You can listthe files by form type if you retained the DOS program convention of fileextension assignments (extension = form type).

Select one or more files to load by clicking in the file's check box on the left.You can Select All files and Unselect All files.

WE STRONGLY RECOMMEND THAT FOR EACH CONVERSIONSESSION, YOU CONVERT FILES OF ONLY ONE FORM TYPE.THE SETTINGS YOU SPECIFIED MAY BE FORM-SPECIFIC.

# Load File(s) button

All the selected files begin loading into ADM. The status of the loadingprocess is displayed in the Status box.

As ASCII data are loaded, all the data values in each ASCII record arechecked for validity. If an ID on a form being loaded matches to an IDalready in ADM, comparisons of specific data fields are made to identifydiscrepancies. Because ADM is thoroughly checking and comparing data,the load time can be lengthy. We suggest you run the conversion utilityovernight or run several conversion sessions with small ASCII files.

As each successful file load is completed, the ASCII file is renamed withthe load date and time and moved to a sub-folder titled FileDone.

Load problemsIf errors are detected in the file, you will be notified of the data integrityproblem. You can choose to skip over the problem records and continueloading other data in the file, or you can choose to abort the load. In eithercase, the data file is renamed as "error-" plus date and time information.This file remains in the conversion source folder.

NOTE: As files are successfully loaded, they are renamed with the load dateand time and moved to the FileDone folder. If you want to reprocess a file,we recommend copying the file from FileDone and renaming it before re-loading.

Load ASCIIFiles forConversion


# Next button

When the Status box reports that the Load is "Finished", select this buttonto begin processing the loaded data.

When data are “processed”, they are saved to the ADM program tables. Theprocess function displays all converted forms that are waiting to be processed.You can choose to permanently save each successfully loaded form, view fatalerrors, and view and resolve other errors in preparation for final processing.


If this button is red, some forms were not successfully loaded. Check thisscreen first to see what conversion errors were detected.

# Show All Forms

Converted forms "owned" by all ADM users will be displayed.

A table that lists the converted forms loaded from ASCII files is displayed.The list shows only those forms "owned" by the logged in user that weresuccessfully loaded. Review all information in the table to be sure that eachform was converted correctly.

# Status

After each converted form is loaded, a status is assigned. A form can haveboth warnings and errors. If errors have been resolved and warnings havebeen reviewed and accepted (see Errors & Warnings, below), the Statuschanges to OK and the form is ready to be processed.

# OKNo problems were found. This form is ready to be processed.

# WarningsSome problems were found that don't affect the integrity of the data. Select the Status button to view the warnings.

# ErrorsSerious problems have been found. These problems must be resolvedbefore the form can be processed. Select the Status button to view theerrors.


If the ID is already in the ADM system, these fields are grey and disabled.The person's name is displayed here if you previously entered the name inthe Catalog. If the ID is new to the ADM system, these fields are whiteand enabled. You can enter the person's name here.

ProcessConvertedForms

ConversionDisplay Table


# Process button

Move all converted forms with an OK status into the ADM system.Because ADM is constantly checking forms against information in theCatalog, a form may develop an error during processing if another formfor the same person processed earlier in the set changes criticalinformation. If the form is successfully processed it no longer appears inthe display table.

When you select View Fatal Errors, this screen displays a list of ASCII datarecords that were not loaded into the ADM system because of fatal errors. Fatal errors cannot be corrected within the ADM system. When a recordtriggers a fatal error, the ASCII record is moved into a file that is named withthe words “Error-” and then the current date and time. Once the records inthe error file have been corrected, the error file can be loaded again forconversion.

# Type

The abbreviation for the form type is displayed if ADM could recognizeit. Otherwise, *** is displayed.

CBC --> CBCL/4-18TRF --> TRFYSR --> YSRT25 --> C-TRF/2-5C23 --> CBCL/2-3YAS --> YASRYAB --> YABCLSIA --> SCICADOF --> DOF

# ID

The 10-character ID from the ASCII record is displayed. If the ID couldnot be recognized, stars (*) may fill the field or the field may be blank.

# File Name

The File Name column contains the date, time, and extension of the errorfile that is generated when a fatal error occurs. This field along with theLine number field allows you to locate the ASCII record in the error file.

# Line #

Each ASCII record is made up of 2-5 data cards depending on the formtype. The Line # column contains the line number of the last card of theASCII record that caused the fatal error. Refer to the form’s ASCII dataformat at the end of this chapter to check for its number of data cards.

ConversionError List


# Error Condition

This column contains a brief description of the cause of the fatal error.1) Required data missing or corrupt

Age, Gender or ID were missing or were invalid. These fields areREQUIRED for ADM to successfully convert data.

2) Corrupt, 23 or Corrupt, xxThe reported number refers to a position in the ASCII record whereunexpected data elements were found. Refer to the ASCII file formatsat the end of this chapter to find out what data item is stored at theposition.

3) Invalid line length detectedThe length of one of the data cards is incorrect.

# Date

Displays the date the form was converted into ADM format.

# Clear button

The Clear button clears all fatal error information. Once the screen iscleared, the fatal error information is lost and can not be retrieved.

ADM alerts you to problems that have been detected in a converted form.Warnings are informative and intended to help you decide whether tocontinue processing the form or not. Errors are more serious and must beresolved before the form can be processed.

To open the Errors and Warning screen, highlight the form with the problems.Either select the Status button or double click on the Status column in thedisplay table.


Age out of range for this formThe age recorded in the ASCII record is not within the age limits for which theform was designed.

This Eval ID has been used for another formThe Eval ID for this form is not unique. Another form with this Eval ID hasbeen previously processed or is already in use for the individual. This canoccur when you are loading data from a form that has already been convertedor a form was key-entered for this person. If you accept this form to beprocessed, you may want to delete the previous form from the Catalog.

ConversionErrors &Warnings

Warnings


This ID matched to an ID for a child or adult deleted from the CatalogA child or adult can be deleted in the Catalog and will no longer appear on theCatalog list. However, this person remains in the ADM system until thesupervisor permanently deletes the record or restores it.

Gender does not match the Catalog genderIf the gender reported on the form does not match the gender already in ADMfrom a previous form, then the Gender already in the Catalog will be used.


You can choose to: ( ) Accept this form to be processed ( ) Do not process this form

There are 3 possible errors. The error count at the top of the screen tells youhow many errors were detected and how many have been resolved. The Resetbutton restores the error to its original condition so that you can make adifferent decision if needed.

Birthdate from the form does not agree with the birthdate from theCatalogThis person has previously been logged into the ADM Catalog with adifferent birthdate than is reported in the ASCII record. Both dates aredisplayed below the error. Choose the correct birthdate. The date in theCatalog will be adjusted to the date you choose here.

Calculated age does not agree with the age from the formThe age is calculated using the birthdate and test date stored in the ASCIIrecord. This age is compared with the age reported in the ASCII data. Choosethe correct age for the individual.

Ethnicity from the form does not agree with the Catalog ethnicityThe person has previously been logged into the ADM Catalog with adifferent ethnicity than what is reported in the ASCII file. Choose the correctethnicity. The ethnicity in the Catalog will be adjusted to the ethnicity youchoose here.

Errors


CBCL, YSR, & TRF ASCII Data FormatThe ASCII file of CBCL, YSR, or TRF raw data created by our DOS program contains the followinginformation. The column number for each item is given, together with the range of possible values. Whereapplicable, the default missing value for each item (the value stored if the informant gave no response) is givenin parentheses following the description of the item. The data are stored in three records (referred to as“cards”) per case.

CBCL -- Output from DOS program ENTER DATA mode-- (*.CBC)

Competence SectionFirst Card:

Col. # Field Description01-10 Subject ID #. (Blanks)11-12 Card number: (01)

13 Sex: 1=Boy; 2=Girl14-15 Age in years

16aEthnicity: User selected code. (Blank)

17-22aDate Filled Out: MMDDYY. (Blanks)

23-28aDate of Birth: MMDDYY. (Blanks)

29-30aSocioeconomic Status: Userselected code. (Blanks)

31aFilled Out By: 1=Mother; 2=Father;3=Other; 4=Multiple. (Blank)

32-33aAgency code: Userselected code. (Blanks)

34 Total # of Sports: 0-3. (9)35 Time in Sport A: 1=Below Average;

2=Average; 3=Above Average;9=Don=t know. (9)

36 Skill in Sport A: 1-3. (9)37 Time in Sport B: 1-3 (9)38 Skill in Sport B: 1-3. (9)39 Time in Sport C: 1-3. (9)40 Skill in Sport C: 1-3. (9)41 Total # of Activities: 0-3. (9)42 Time in Activity A: 1-3. (9)43 Skill in Activity A: 1-3. (9)44 Time in Activity B: 1-3. (9)45 Skill in Activity B: 1-3. (9)46 Time in Activity C: 1-3. (9)47 Skill in Activity C: 1-3. (9)48 Total # of Organiz.: 0-3. (9)49 How Active in Org. A: 1-3. (9)50 How Active in Org. B: 1-3. (9)51 How Active in Org. C: 1-3. (9)52 Total # of Jobs: 0-3. (9)53 How Well Does Job A: 1-3. (9)54 How Well Does Job B: 1-3. (9)55 How Well Does Job C: 1-3. (9)

First Card (cont.)Col. # Field Description

56 # of Friends: 1=None; 2=1;3=2 or 3; 4=4 or more. (9)

57 Times/Week with Friends: 1=less than 1;2=1 or 2; 3=3 or more. (9)

58 Gets Along w/Sibs: 0-3. (9)59 Gets Along w/Peers: 1-3. (9)60 Gets Along w/Parents: 1-3. (9)61 Play/Work by Self: 1-3. (9)62 Academic Performance, Subject A:

1=Failing; 2=Below Ave.; 3=Average;4=Above Average. (9)

63 Subject B: 1-4. (9)64 Subject C: 1-4. (9)65 Subject D: 1-4. (9)66 Subject E: 1-4. (9)67 Subject F: 1-4. (9)68 Subject G: 1-4. (9)

69bSpecial Class: 1=Yes; 2=No. (9)

70bRepeated Grade: 1=Yes; 2=No. (9)

71bOther Acad. Problems: 1=Yes;2=No. (9)

72-74 The letters “CBC” to identify this as a CBCL raw data file.

Problem SectionSecond Card:

01-15 Same as card 1 (11-12: card number is 02.)16-80 Problem Items 1-58 from CBCL: 0-2. (9)

Third Card:01-15 Same as cards 1-2 (11-12: card number is 03).16-70 Problem Items 59-113 from CBCL: 0-2. (9)71-73 The letters “END” to mark verified case,

“UNV” to mark unverified case, or “EDT” to mark edited case.


YSR -- Output from DOS ENTER DATA mode--(*.YSR)

Competence SectionFirst Card:







31-32aGrade in School. (Blanks)


35 Total # of Sports: 0-3. (9)36 Time in Sport A: 1=Below Average;

2=Average; 3=Above Average;9=Don=t know. (9)

37 Skill in Sport A: 1-3. (9)38 Time in Sport B: 1-3 (9)39 Skill in Sport B: 1-3. (9)40 Time in Sport C: 1-3. (9)41 Skill in Sport C: 1-3. (9)42 Total # of Activities: 0-3. (9)43 Time in Activity A: 1-3. (9)44 Skill in Activity A: 1-3. (9)45 Time in Activity B: 1-3. (9)46 Skill in Activity B: 1-3. (9)47 Time in Activity C: 1-3. (9)48 Skill in Activity C: 1-3. (9)49 Total # of Organiz.: 0-3. (9)50 How Active in Org. A: 1-3. (9)51 How Active in Org. B: 1-3. (9)52 How Active in Org. C: 1-3. (9)53 Total # of Jobs: 0-3. (9)54 How Well Does Job A: 1-3. (9)55 How Well Does Job B: 1-3. (9)56 How Well Does Job C: 1-3. (9)


57 # of Friends: 1=None; 2=1;3=2 or 3; 4=4 or more. (9)

58 Times/Week with Friends: 1=less than 1;2=1 or 2; 3=3 or more. (9)

59 Gets Along w/Sibs: 0-3. (9)60 Gets Along w/Peers: 1-3. (9)61 Gets Along w/Parents: 1-3. (9)62 Play/Work by Self: 1-3. (9)63 Academic Performance, Subject A:

1=Failing; 2=Below Ave.; 3=Average;4=Above Average. (9)

64 Subject B: 1-4. (9)65 Subject C: 1-4. (9)66 Subject D: 1-4. (9)67 Subject E: 1-4. (9)68 Subject F: 1-4. (9)69 Subject G: 1-4. (9)

70-72 The letters “YSR” to identify this as a YSR raw data file.

Problem SectionSecond Card:01-15 Same as card 1 (11-12: card number is 02.)16-80 Problem Items 1-58 from YSR: 0-2. (9)

Third Card:01-15 Same as cards 1-2 (11-12: card number is 03).16-69 Problem Items 59-112 from YSR: 0-2. (9)70-72 The letters “END” to mark verified case,



TRF -- Output from DOS ENTER DATA mode-- (*.TRF)

Adaptive Functioning SectionFirst Card:



16-17aGrade in School. (Blanks)




27aFilled Out By: 1=Teacher; 2=Counselor;3=Other; 4= Multiple. (Blank)


30-31aNumber of months known child. (99)

32aHow well knows child: Userselected code. (9)

33aTime in Class: Userselected code. (9)

34aType of Class: Userselected code. (9)

35ab

Special Class: 0=No; 1=Yes. (9)

36ab

Repeated Grade: 0=No; 1=Yes. (9)37 Academic performance:

Subject A: 1=Failing; 2=Below average;3=Average; 4=Above average;5=Far above average. (9)

38 Subject B: 1 through 5. (9)39 Subject C: 1 through 5. (9)40 Subject D: 1 through 5. (9)41 Subject E: 1 through 5. (9)42 Subject F: 1 through 5. (9)

aNot needed to score profile.


43-45 Mean Acad. Perform. x 100;(999) (automatically computed by entryprogram from columns 37-42)

46 How hard working: 1=Much less than average;2=Somewhat less;3=Slightly less;4=Average;5=Slightly more; 6=Somewhat more;7=Much more. (9)

47 Appropriately behaving: 1 through 7. (9)48 How much learning: 1 through 7. (9)49 Happy: 1 through 7. (9)

50-52aAchievement test grade level. (999)

53-54aAchievement test percentile. (00)

55-57aIQ. (999)

58-60 The letters “TRF” to identify this as a TRFraw data file.

Problem SectionSecond Card:01-15 Same as card 1 (11-12: card number is 02.)16-80 Problem Items 1-58 from TRF: 0-2. (9)

Third Card:01-15 Same as cards 1-2 (11-12: card number is 03).16-70 Problem Items 59-113 from TRF: 0-2. (9)71-73 The letters “END” to mark verified case,

“UNV” to mark unverified case, or “EDT” tomark edited.


YASR & YABCL ASCII Data FormatThe file of YASR or YABCL ASCII data contains the following information. The column number for each itemis given, together with the range of possible values. Where applicable, the default missing value for each item(the value stored if the informant gave no response) is given in parentheses following the description of the item. The data are stored in three or four records (referred to as “cards”) per case.

YASR --ASCII data format-- (*.YAS)

Adaptive Functioning SectionFirst Card:

Col. # Field Description1-10 Subject ID #. (Blanks)

11-12 Card number: (01)13 Sex: 1=Male; 2=Female

14-15 Age in years

16 aEthnicity: User selected code. (Blank)

17-22 aDate filled out: MMDDYY. (Blanks)

23-28 aDate of birth: MMDDYY. (Blanks)

29-30 aSubject=s socioeconomic status: User

selected code. (Blanks)31 Education: 1= No HS; 2=GED; 3=HS grad;

4=Some coll; 5=Assoc; 6=BA/RN;7=Some grad; 8=Master; 9=PhD/Law;0=Other. (Blank)

32-33 aAgency code: User selected code. (Blanks)

34 # of friends: 0=None; 1=1;2=2 or 3; 3=4 or more. (9)

35 Times/month with friends: 0=less than 1;1=1 or 2; 2=3 or more. (9)

36 Gets along w/friends: 0-2. (9)37 Times invites friends: 0-2 (9)38 In education program: 0=No; 1=Yes. (9)39 Education A: 0-2. (9)40 Education B: 0-2. (9)

41 Education C: 0-2. (9)42 Education D: 0-2. (9)43 Education E: 0-2. (9)44 Paid job: 0=No; 1=Yes. (9)45 Job A: 0-2. (9)46 Job B: 0-2. (9)47 Job C: 0-2. (9)48 Job D: 0-2. (9)49 Job E: 0-2. (9)50 Job F: 0-2. (9)51 Job G: 0-2. (9)52 Gets along w/sibs: 0-4. (9)53 Gets along w/mother: 0-4. (9)54 Gets along w/father: 0-4. (9)


55 Marital status: 0=Never; 1=W/spouse;2=Widow; 3=Sep; 4=Div; 5=Other. (9)

56 Living w/partner: 0=No; 1=Yes. (9) 57 Spouse A: 0-2. (9)58 Spouse B: 0-2. (9)59 Spouse C: 0-2. (9)60 Spouse D: 0-2. (9)61 Spouse E: 0-2. (9)62 Spouse F: 0-2. (9)63 Spouse G: 0-2. (9)64 Illness: 0=No; 1=Yes. (9)65 Concerns: 0=None; 1=Concerns (9)

66-68 The letters “YAS” to identifythis as a YASR raw data file.

Problem SectionSecond Card: 1-15 Same as card 1 (11-12: card number is 02.) 16-80 Problem Items 1-56j from YASR: 0-2. (9)

Third Card: 1-15 Same as cards 1-2 (11-12: card number is 03). 16-75 Problem Items 57-116 from YASR: 0-2. (9) Fourth Card: 1-15 Same as cards 1-3 (11-12: card number is 04). 16-17 117. Tobacco use/day: 00-99. (Blanks) 18-20 118. Days drunk: 000-999. (Blanks) 21-23 119. Drug use: 000-999. (Blanks) 24-26 The letters “END” to mark verified case,

“UNV” to mark unverified case, or “EDT” tomark edited case.


YABCL --ASCII data format-- (*.YAB)

First Card:Col. # Field Description

1-10 Subject ID #. (Blanks)11-12 Card number: (01)

13 Sex: 1=Male; 2=Female14-15 Age in years

16 aEthnicity: User selected code. (Blank)

17-22 aDate filled out: MMDDYY. (Blanks)

23-28 aDate of birth: MMDDYY. (Blanks)

29-30 aSubject=s socioeconomic status: User

selected code. (Blanks)

31-32 aParents= socioeconomic status: User

selected code. (Blanks)33 Education: 1= No HS; 2=GED; 3=HS grad;

4=Some coll; 5=Assoc; 6=BA/RN;7=Some grad; 8=Master; 9=PhD/Law;0=Other. (Blank)

34 Filled out by: 1=mother; 2=father; 3=other;4=multiple, 5=spouse/partner. (Blank)

35-36 aAgency code: User selected code. (Blanks)

37-39 The letters “YAB” to identify this as a YABCL raw data file.

Problem SectionSecond Card:

1-15 Same as card 1 (11-12: card number is 02.)16-80 Problem Items 1-58 from YABCL: 0-2. (9)

Third Card:1-15 Same as cards 1-2 (11-12: card number is 03).

16-70 Problem Items 59-113 from YABCL: 0-2. (9) 71 Problem Item 114 from YABCL: No=0;

Yes=1. (9)72-74 The letters “END” to mark verified case,




CBCL/2-3 ASCII Data FormatThe file of CBCL/2-3 ASCII data contains the following information. The column number for each item isgiven, together with the range of possible values. Where applicable, the default missing value for each item (thevalue stored if the informant gave no response) is given in parentheses following the description of the item. Thedata are stored in two records (referred to as “cards”) per case.

CBCL/2-3 -- Output from DOS ENTER DATA-- (*.C23)

First Card:Col. # Field Description 1-10 Subject ID #. (Blanks)11-12 Card number: (01) 13 Sex: 1=Boy; 2=Girl14-15 Age in years




29-30aSocioeconomic Status: User selected code.

(Blanks)

31 a

Filled Out By: 1=Mother; 2=Father

32-33 aAgency code: User selected code.

(Blanks)34-80 Problem items 1-47: 0-2 (9)81-83 The letters “C23" to identify this

As a CBCL/2-3 raw data file.


Second Card:Col. # Field Description

1-15 Same as first card (11-12, Cardnumber = 02)

16-68 Problems items 48-100: 0-2 (9)69-71 The letters “END” to mark

verified case, “UNV” to markunverified case, “EDT” to markedited case.


C-TRF/2-5 ASCII Data FormatThe file of C-TRF/2-5 ASCII data contains the following information. The column number for each item isgiven, together with the range of possible values. Where applicable, the default missing value for each item (thevalue stored if the informant gave no response) is given in parentheses following the description of the item. Thedata are stored in three records (referred to as “cards”) per case.

C-TRF/2-5 --ASCII data format-- (*.T25)

First Card:Col. # Field Description

1-10 Subject ID #. (Blanks)11-12 Card number: (01)

13 Sex: 1=Boy; 2=Girl14-15 Age in years (leading 0)




29-30aSocioeconomic Status: User selected code.

(Blanks)

31aRole: 1=Teacher; 2=Caregiver,

3=Teacher/Caregiver. (Blank)

32-33aTraining. User selected code. (Blanks)

34-35aExperience. User selected code.

(Blanks)

36-37aAgency. User selected code. (Blanks)

38-39aType of facility. User selected code.

(Blanks)

40-41aNumber of children. User selected code.

(Blanks)

42-43aHours present. User selected code. (Blanks)

44-45aMonths known. User selected code.

(Blanks)

46aKnow how well: 1=Not well; 2=Moderately

well; 3=Very well. (9)

47aReferred: 0=No; 1=Yes. (9)

48-50 The letters “T25" to identify this as aC-TRF/2-5 raw data file.


Second Card:Col. # Field Description1-15 Same as first card (11-12, Card number = 02)

16-75 Problem items 1-60: 0-2 (9)

Third Card:Col. # Field Description1-15 Same as first card (11-12, Card number = 03)

16-55 Problem items 61-100: 0-2 (9)56 Illness, disability: 0=No; 1=Yes (9)

57-59 The letters “END” to mark verified case,“UNV” to mark unverified case, or “EDT” tomark edited case.

ASEBA Form Version Upgrade 23-1

23 ASEBA Form Version Upgrade

The norms and scales that are used to produced ASEBA profiles and cross-informant reports are derived statistically from data collected periodically innational surveys. These data are collected and analyzed using a particularversion of an ASEBA checklist or form, with items that may or may not bechanged from previous versions. The version of each form used in a surveyis called the Form Version. The set of norms and scales derived from eachform used in a survey is called the Data Version. The Form Version and DataVersion are not necessarily identical. When data are entered into ADM fromany form, its Form Version and Data Version are stored as part of the rawdata. When an entered form is scored, the set of norms and scales used tocreate the scores is determined by the form's Data Version.

When a new national survey occurs, the form used to collect data may varysomewhat from an earlier form. Some items may be modified, added, ordeleted. The new norms and scales reflect these changes, and changes in thebehaviors reported by the national sample.

You may want to score data entered from an earlier version of a form usingthe latest norms and scales for that form type. This is possible but thepreviously entered data must first be converted to reflect the items particularto the newer version of the form. This means some previously entered datawill be deleted for items that have changed and there will be no data for newitems.

THIS IS A ONE-WAY, PERMANENT CONVERSION. DATACANNOT REVERT TO ITS PREVIOUS FORMAT.

The Form Version retains its original version, while the Data Version changesto the new version. The upgrade cannot be reversed. Items that are new tothe upgraded form version will be permanently marked as missing in the rawdata. All forms eligible for upgrade will be upgraded, unless selection criteriaare applied (See “Selection Criteria” below.)

Forms currently available for upgrade (November 1, 2000)

� CBCL/2-3 converted to CBCL/1½-5:Form Version: Remains 0699Data Version: Changes from 1992 to 2000Form type: Changes from C23 to C15Items: #51, #79 - entered responses are deleted

Effects ofForm VersionUpgrade

23-2 ASEBA Form Version Upgrade

C-TRF/2-5 converted to C-TRF/1½-5Form Version: Remains 0699Data Version: Changes from 1997 to 2000Form type: Changes from T25 to T15Item changes: None

You can choose the forms to upgrade by selecting the combination of criteriathat are important to you. Each item has a check box that turns the selectionitem on and off. By default all selection items are not checked and all eligibleforms in the system will be upgraded. To add selection criteria limiting thenumber of forms to be upgraded, check the box next to an item and then fillin the information for the item.

� Form TypeIf this box is not checked, all eligible forms will be included. For anarrower selection, check the box and then select which form type youwant. Remove all individual form type selections from the box with theCLEAR FORM TYPE button form types will again be included.

� Entry DateCheck the box and then enter a date range in the text boxes provided. If thebox remains unchecked, the entire date range of the ADM stored data willbe included. Remember that this date is the date the form was entered intothe ADM system, which may or may not be the date the form was filledout by the respondent.

� GenderCheck the box and select Male or Female from the list provided. If the boxremains unchecked, both genders will be included.

� Age RangeCheck the box and enter a numeric age range in the boxes provided. Yearsor Months can be selected to define the age range entered. The default isyears and can be used for both form types. If no age range is indicated, allages for all eligible forms will be included.

� EthnicityCheck the box and select an ethnicity from the list provided. If noselections are made all ethnicities will be included.

� AgencyCheck the box and select an agency from the list provided. Uncheck thebox to include all agencies in the form upgrade.

SelectionCriteria

ASEBA Form Version Upgrade 23-3

� User-Defined FieldsThe remaining selection criteria items are user-defined values. The titlesdisplayed on these check boxes will be the user-defined definitions thatwere created for your site. The first item in this group displays the user-defined values for the Catalog list field. The remaining two items in thegroup display the user-defined values for form entry (see FILE�>SETUP�>MAIN).

� Analyze ButtonThe number of forms that met the selection criteria will be displayed.

� Report ButtonA report can be generated showing information about the forms that metthe selection criteria.

REMEMBER!!! THIS IS A ONE-WAY, PERMANENT CONVERSION.

After all the forms to be upgraded have been selected, the UPGRADE buttoncan be selected to convert the data to the newer version. The status of theupgrade process is displayed in the Status box.

Analysis

UpgradeButton

Maintenance 24-1

24 Maintenance

*** The first and best defense toassure ADM's database integrity is aregular system backup to reliablemedia.***

You or your system administrator should implement some type of regularbackup system, to tape, removable disk or other media so that your data canbe recovered in case of mishap.

All data for ADM is stored in databases. Databases can become corrupt fora variety of reasons, all of them external to ADM. These include usersdeleting or editing files directly instead of through the ADM interface,problems with hard disks or other computer media and possible computervirus infections.

These files need regular maintenance to perform optimally. Two utilities toaccomplish this are provided with ADM.

This procedure can be started by any user at any time, as long as no otherusers are logged into ADM. The database structure is validated and minorrepairs to the structure are completed automatically if needed. Such repairsare indicated to the user by displaying the messages "Database repaired" and"Continuing Validation". If all the errors are corrected, the screen displaysthe message "Operation Complete". If no errors are encountered, the screensimply closes.

If any errors could NOT be repaired, the screen displays the message"Operation aborting...", along with suggested remedies.

Registered users can contact ASEBA technical support for further assistanceif the suggested remedies for corrupt databases do not work out to theirsatisfaction.

DatabaseValidation

24-2 Maintenance

When users “Delete” an individual from the Catalog or “Delete” anindividual’s forms, those records are merely marked for deletion and remainin ADM, but not normally visible to users, until the supervisor reviews thesemarked forms and approves them. The supervisor can choose to restoreindividuals and forms to the Catalog. These deletion requests are displayedin the Catalog Maintenance screen. When Catalog Maintenance iscompleted, some housekeeping internal to ADM is also performed, and thecaption “Refreshing Database” is displayed.

People are listed in the left pane of the screen grid by name or ID, whicheveris available. Forms associated with each person are listed in the right paneof the grid. If the person was deleted from the Catalog, the "Delete" box willbe checked in the left pane. If any particular form is deleted, the "Delete" boxwill be checked for the form in the right pane.

To recover an individual and associated forms, clear the DELETE box for thecase and for each form.

To recover selected forms, clear the DELETE box for those forms. Theindividual's DELETE box must be cleared also.

� Show Deleted Forms Only

Displays ONLY deleted forms for the individual. When unchecked, allforms, deleted and retained, are displayed.

� Print This List

Keep a record of all deleted forms and individuals.

� Clean Cross Informant Groups Of Deleted Forms

If checked, removes any cross-informant scores that have been saved (seeMAIN SETUP - Supervisor Functions) that involve deleted forms.

� Purge/Recall Selections

This performs the PERMANENT removal of the individuals and formsfrom the Catalog. All persons and forms with the DELETE box checkedwill be removed from the system and cannot be recovered thereafter.

� Cancel

This button cancels all selections. Clicking it restores the Catalog to thestate it was in when the screen opened, and returns you to the main ADMscreen.

CatalogMaintenance

Entering & Editing Client Data 25-1

25 Entering & Editing Client Data

Used in conjunction with the Schoolage module, the Client-Entry moduleallows a parent, youth, or teacher to enter responses to CBCL/4-18, YSR, orTRF items directly into ADM using a computer workstation. All items thatappear on a CBCL, TRF or YSR paper form have exact counterparts in theClient-Entry module.

The respondent may enter responses for all items in one sitting or may bepermitted to return at a later time to resume the entry session. A respondentmay resume entry as often as is necessary until the entry has been assigned astatus of “Complete.”

A client-entry session must be initiated by an authorized person who isallowed access to ADM. When an entry session is ended, an authorizedperson saves the entered responses and assigns a status based on the degreeof completion. One or more persons in a facility may be assigned this role. Inthis chapter, any person serving this function is referred to as the TestAdministrator. Instructions in this chapter are directed to the TestAdministrator.

ADM provides a level of security for workstations used for client-entry toprohibit respondents from gaining access to other areas of the machine.Certain practices implemented by the Test Administrator can increase thatlevel of security. To maximize security we recommend the following:

� For Windows95 and Windows98 machines, limit machine access byimplementing the use of passwords (see note below). Passwords areautomatically implemented for access to Windows NT machines. If thecomputer CPU is physically accessible to the respondent, the respondentcan power off the machine and then attempt to gain access by powering onthe machine. A password requirement will foil this attempt.

THE TESTADMINIS-TRATOR

ADM &SYSTEMSECURITY

NOTE: Because Windows95 and Windows98 do not offer passwordprotection, utilizing a third-party application is the easiest way topassword-protect these machines. Many password utilities are available,such as WorkStation Lock, version 3.1, 2000 (http://posum.com/ordering.html)

We do not endorse any particular third-party password protection program.

25-2 Entering & Editing Client Data

� Turn off all other programs so that ADM is the only program runningduring client-entry.

� The Test Administrator must complete the Administration & Setupwindow and not allow the client access to this window.

� A special key-sequence is used to end a client-entry session. The TestAdministrator must not make this key-sequence known to the respondent.

As soon as a client-entry session is opened, the respondent and the TestAdministrator are locked out of access to the main ADM program as well asother programs running on the workstation including Windows systemprograms. This functionality is restored to the machine after the TestAdministrator has closed the entry session.

� New Entry Session

In the Catalog, select the name of the person who will be the target of theclient-entry session. Open the Catalog Forms screen. To begin a newclient-entry session, click the New button. A small window appearsdisplaying a list of the form modules that your facility has purchased. Torun the Client-Entry module, the CBCL/4-18, TRF, and YSR forms mustbe present in the list. Below the list a checkbox labeled Client-Entrysession will be visible, indicating that your facility has purchased theClient-Entry module. Select CBCL/4-18, TRF, or YSR, choose Client-Entry session, and click on the Select button. The Administration &Setup window for Client-Entry will display.

� Resume a Previous Entry Session

In the Catalog, open the Catalog Forms screen. Data entered through theClient-Entry module are marked with a AC@ in the Origin column (left-most column) of the forms list. Highlight the entry to be resumed andselect the Resume button. The Administration & Setup window for Client-Entry will display.

It may be necessary to interrupt an entry session before the client has enteredresponses for all items. A special key sequence has been provided to allowonly authorized persons such as the Test Administrator to interrupt entry.Press CTRL-HOME simultaneously at any time during entry to interrupt theentry session.

NOTE: Only those entries with a status of Incomplete can be resumed.Once an entry has been designated as Complete, the respondent can nolonger have access to the entry.

STARTINGA CLIENT-ENTRYSESSION

Interruptingan EntrySession


THE TERMINATION KEY-SEQUENCE, CTRL-HOME, IS FOR THETEST ADMINISTRATOR====S USE ONLY. THIS KEY-SEQUENCECAN RESTORE ACCESS TO THE MAIN ADM PROGRAM. THERESPONDENT MUST NOT BE GIVEN THE TERMINATION KEY-SEQUENCE!

� Save IncompleteThe entered responses will be saved as an incomplete entry and the MainDesktop displays again. The Test Administrator can initiate an entrysession at a later time that will allow the respondent to resume andcomplete entry.

� Continue EntryThe most recent entry window is displayed again and entry can continue.

� Abort & ExitThis selection is available only for new entries, not resumed entries. Allresponses just entered are erased and the Main Desktop displays again.

The Test Administrator should initiate each entry session. Identifyinginformation about the client may be entered. Settings may be selected tooptimize the entry session for the respondent.

THE RESPONDENT SHOULD NOT BE ALLOWED ACCESS TOTHE SETUP WINDOW. IF THE CANCEL BUTTON IS SELECTED,ACCESS TO THE MAIN ADM PROGRAM IS RESTORED.

� IDThis field is display only. The unique ID is entered on the Identificationscreen of the Catalog.

� EVAL ID A code can be entered to provide a unique identifier for this form.

� NicknameMany questions include the child's child's name. To personalize thequestions for the respondent, the child's nickname can be used rather thana more formal first name.

NOTE: The entry settings selected for a resumed entry session may bedifferent than the settings that were selected for the initial entry session.Responses entered previously will not be affected by these new entrysettings.

ADMINIS-TRATION &SETUP


� BirthdateThis field is display only. The birth date is entered on the Identificationscreen of the Catalog. It is used with the DATE FILLED field to calculateage.

� Date FilledThis date is automatically loaded with the current system date. It will beused to calculate the child=s age based on the date of birth previouslyentered in the Catalog. This date will be recorded as the date of entry. Ifthis date is incorrect, the correct date should be entered. Entering a datehere will not change the system date on the machine in use.

� Child====s AgeREQUIREDIf a date of birth was entered for the child in the Catalog, the child=s ageis automatically calculated. The Test Administrator may enter a differentage if desired.

� Respondent InformationREQUIREDThe respondent=s first or last name must be entered. The respondent=sgender and relationship to the child may also be entered.

� EducationThe education level for the child may be selected.

� AgencyIf a list of agencies has been created for the facility, an agency may beselected.

� Clinician====s NameIf a list of clinicians has been created for the facility, a clinician may beselected.

� User-defined field 1If a user-defined category has been created for the facility, a selection fromthe list may be made.

� User-defined field 2If a second user-defined category has been created for the facility, aselection may be made from this list.


� Enter Problem Items OnlyTo reduce entry time, the Test Administrator may choose to eliminateentry of Competence (CBCL & YSR) or Adaptive Functioning (TRF)items. The open-ended comment items in these sections will also beomitted.

� Omit Open-ended Competence & Adaptive Functioning ItemsThe Test Administrator may choose to include Competence or AdaptiveFunctioning items, but may wish to omit the open-ended comment items.

� Next buttonAfter the Test Administrator has completed the administration informationand selections, the respondent may begin the entry session. TheAdministration & Setup window closes and the entry Help windows aredisplayed next.

� Help buttonA help window is available that briefly describes each selection on theAdministrator Information & Settings Window. Selecting Done from thehelp window will redisplay the Administration Information & SetupWindow.

� Cancel buttonAbandon selected settings and return to the Main Desktop.

Help windows for the respondent are always displayed at the beginning ofeach entry session and are also available from all entry screens. Thesewindows describe briefly the different types of entry modes that are used bythe Client-Entry module. Practice areas are provided for each type of entry.The End Help action button can be used to terminate the entry Help windowsat any time. The Help Again button allows the respondent to cycle throughthe entry Help windows again.

NOTE: For a resumed entry session, this may be a desirable choice ifCompetence or Adaptive functioning items were completed during theinitial entry session. After the demographic windows, entry will goimmediately to the first Problem item.

NOTE: To avoid unauthorized use of the Administration & Setupwindow, after Next has been selected, it is not possible to return tomake changes to the settings.

NOTE: It is strongly recommended that the Test Administrator givea brief demonstration of the different entry modes to respondentswho have had little experience with computers.

Entry Options

ENTRY HELPWINDOWS


Item screens are presented to the respondent in a sequence closely resemblingthe order of items found on the CBCL/4-18, YSR, and TRF paper checklists.All Problem items are presented individually, each with the option to add acomment. Competence and Adaptive Functioning items are presented eitherindividually or as a group of related items. All response selections appear intextual form rather than as the numeric ratings that are used on the paperchecklists. Comments are permitted for those items that allow comments onthe paper checklists.

The buttons that are offered may vary depending on the type of screencurrently displayed. If an action is disabled, the button will appear in fadedtext.

� Next buttonAll responses will remain as they appear on the screen. The next windowin the series will be displayed.

� Previous buttonGenerally, the last window viewed will again be displayed with theresponses that were selected during its previous viewing. An exception tothis action is noted in the Competence section below.

� Add/See Comment buttonThe respondent may enter additional information for an item on anywindow offering the Add Comment button. On some windows, a Yesresponse will automatically open the comment box for entry. On otherwindows, a reminder may appear to prompt the respondent to enter acomment. If a comment has been entered for an item the button changesto See Comment.

� Erase Comment button or Erase buttonThe typed comment will be cleared. It is not possible to restore an erasedcomment. The respondent must enter the comment again.

� Done buttonThis action button closes a comment box window. It also replaces Next onthe last window for the entry session.

If the Test Administrator chose to have the respondent enter only Problemitems (Enter Problem Items Only selected on the Administration & Setupwindow), the first Problem item will be presented. Otherwise, the next seriesof windows presents questions about competence (CBCL, YSR) or adaptivefunctioning (TRF).

DATAENTRYWINDOWS


Two windows will progress through four repetitions. The first window (thelist window) asks for a list of the child=s/youth=s sports, activities, groups, andjobs. The second window (the rating window) asks for a rating of thechild=s/youth=s involvement in each of these categories.

The list window provides specific instructions and examples for the categoryof information being requested. The respondent types up to three entries inthe text lines provided or selects None if the child/youth does not participatein the requested category.

When entry is completed, the respondent selects the Next button to proceed.If no category entries are made, the list window for the next category appears.Otherwise, the rating window appears.

The child=s/youth=s involvement may be rated for each entry. The ratingwindow displays each entry, one at a time, for the category just requested. Abox at the top of the rating window displays the category and the entry. Therespondent selects the child=s/youth=s involvement in the displayed entry thenselects the Next button to proceed. The rating window displays again for thenext entry until all entries made for that category are rated. The list windowdisplays for the next category. This cycle continues until all four categoriesare completed.

Following the four cycles just described, a sequence of indows are displayedthat ask about the child=s/youth=s relationship with family and friends, eachwith a single radio button list. The one exception is the first windowpresented in the sequence. If the check box, No brothers or sisters, isselected, the radio button list cannot be accessed until the check box isdeselected.

NOTE: To type an entry after None was selected, None must first bedeselected.

NOTE: The Previous button acts differently for these pairs of windowsthan for all other windows. The button is disabled for the very first listwindow of the series (sports category) since there is no previous windowto display. If the list window for the activities, groups, or jobs category iscurrently displayed, selecting this button returns to the list window for theprevious category, bypassing the previous series of rating windows. If arating window is displayed, each previous rating window will redisplayuntil a list window displays. The Next button will pass through each listwindow and all associated rating windows in order.

Competence(CBCL & YSR)


The next window in the Competence series is the Academic Performancewindow. A list of common academic subjects is displayed, each with a ratingscale from Failing to Above Average arranged as a horizontal radio buttonlist. The respondent rates only those subjects that the child/youth takes or hasrecently taken.

Following the Academic Performance window, a series of windows requestYes or No responses. A Yes response to any of these questions automaticallydisplays a comment box requesting further information for the item. At times,a second comment box may automatically display immediately following theinitial comment box. The prompt at the top of the comment box explainswhat information is being requested.

The Add Comment button may be selected to enter more information for theitem regardless of the response. For example, the respondent selects No butfeels that an explanation would be useful. Upon exiting the comment box, theoriginating window redisplays.

If the Test Administrator chose to Omit Open-ended Competence &Adaptive Functioning Items on the Administration & Setup window, theCompetence section is now completed. Otherwise, two large comment boxesallow the respondent to add general information about the child. A prompt atthe top of each comment box explains what information is being requested.

The Competence section is now completed and the Problem section begins.

Each of the first two Adaptive Functioning windows requests responses fortwo items. The initial Adaptive Functioning item is a 2-digit text line.Responses for the remaining items on the first two windows are selected fromradio button lists.

Following these windows, several windows request Yes or No responses. AYes response to any of these questions automatically displays a comment boxrequesting further information for the item. The prompt at the top of thecomment box explains what information is being requested.

The Add Comment button may be selected to enter more information for theitem regardless of the response. For example, the respondent selects No butfeels that an explanation would be useful. Upon exiting the comment box, theoriginating window redisplays.

NOTE: The Academic Performance window appears only for thosechildren who are 6 years of age and older.

AdaptiveFunctioning(TRF)


The next window in the Adaptive Functioning series is the AcademicPerformance Window. A list of blank text lines is presented, each with arating scale from Far below grade to Far above grade arranged as ahorizontal radio button list. The respondent types only those academicsubjects that the pupil takes or has recently taken and rates each subjectbefore entering another.

Several windows follow that present single radio button lists for responsesincluding another window with an attached comment box.

If the Test Administrator chose to Omit Open-ended Competence &Adaptive Functioning Items on the Administration & Setup window, theAdaptive Functioning section is now completed. Otherwise, three largecomment boxes allow the respondent to add general information about thepupil. A prompt at the top of each comment box explains what informationis being requested.

The Adaptive Functioning section is now completed and the Problem sectionbegins.

The Problem window displays simple instructions at the top of the screen. Inthe center of the window, a numbered Problem item is displayed thatcorresponds to the numbered Problem item on the paper checklist. Thisnumbered item changes as the respondent moves forward and back throughthe series of Problem items. Below the Problem item is a radio button list thatis identical for the first 112 Problem items.

Comments may be entered in individual comment boxes for all Problemitems by selecting the Add Comment button. For some items, more detailedinformation is desirable. These items correspond to those items on the paperchecklists that offer an area to describe the behavior more fully. When theseitems are active in the Problem Window, a message appears to prompt therespondent to enter a comment.

The last Problem window provides three comment boxes, each paired witha radio button list, to describe and rate behaviors that were not described inthe previous items.

If No other problems is selected, the comment boxes and radio button listsare no longer accessible. To access these areas, No other problems must firstbe deselected. If there are additional behaviors to describe, the respondentactivates the first comment box. After the entry is finished, the respondentpresses t to exit the box, thus activating the corresponding radio button listor clicks on the selection of choice in the radio button list. A radio buttonlist cannot be accessed unless text has been entered in its comment box.

Problems(CBCL, YSR,& TRF)

CBCL & TRFLast Problem


The respondent continues to activate other comment boxes as needed.

To remove one or more comments, the respondent selects the EraseComment button. A window appears allowing selection of the first, second,and third comments to be erased simultaneously. After a comment has beenerased, the selected radio button for that comment clears.

If the respondent enters and rates additional problems, the programautomatically assigns the highest rating entered to item 113. Prior to scoringthis case, the Test Administrator should use the Edit function in the CatalogForms area to review the comments entered for items 113a, 113b, and 113cto decide how item 113 should actually be rated.

Following Problem item 112, a comment box is displayed for the youth toenter additional information. However, if the Test Administrator chose toOmit Comment Items, this comment box will be skipped.

When the last Problem window has been completed, the respondent mayreview responses for all Problem items and Competence or AdaptiveFunctioning items by selecting the Previous button. Otherwise, therespondent selects Done.

If some Problem items have been skipped, a warning window appears thatreports to the respondent the number of missed Problem items. Competenceand Adaptive Functioning items are not monitored for completion.

� Return to ProblemsEach of the missed items will be displayed in sequence on the Problemwindow as they were originally displayed. If the Next button is selected,the next missing item is displayed. If the Previous button is selected, allprevious items may be viewed. Selecting Next again will display the nextmissing item.

� FinishedWhen all Problem items have been entered or the entry has been declaredcompleted, the closing window appears.

ALTHOUGH THE RESPONDENT HAS DECIDED THAT ENTRY ISCOMPLETED, RESPONSES ARE NOT SAVED UNTIL THE TESTADMINISTRATOR DECLARES THE ENTRY COMPLETED.

YSR LastItem

CompletingClient Entry


The Test Administrator clears the closing window above by simultaneouslypressing special key-sequence, CTRL-HOME. The Test Administrator=sfinal window reports the number of Problem items left unanswered.

� Return to ProblemsThe Test Administrator can opt for the client to return to Problems entryto complete those items that are missing. Each of the missed items will bedisplayed in sequence on the Problem window as they were originallydisplayed. If the Next button is selected, the next missing item isdisplayed. If the Previous button is selected, all previous items may beviewed. Selecting Next again will display the next missing item.

� Save IncompleteSave all entered responses now. The entry is assigned a status of“Incomplete” allowing the respondent to resume entry later to completeentry.

� Save CompleteAll entered responses are saved and the current date is stored as the dateof completion. The entry is assigned a status of “Complete”. Therespondent will not be able to complete unanswered items later.

Responses made by the respondent can be viewed and make corrections asneeded. This process is similar to the screening recommended for paperchecklists prior to their entry into the computer. Refer to Chapter 9 forguidelines to decide whether specific items deserve to be scored as therespondent rated them based on comments or other information therespondent provided.

Both Complete and Incomplete client-entry forms can be edited. From theForms List on the Catalog Forms screen, select the Edit button. The screensthat display the client-entry responses are very similar to key-entry screens.All information that the respondent entered during the client-entry sessioncan be viewed.

Items for which comments were entered are highlighted in blue. Click on theblue area to open the Comment View box. Comments cannot be modified.

NOTE: If more than 8 Problem items are unanswered, a warningmessage appears to remind the Test Administrator that validity maybe compromised.

SAVING THEENTRY

EDITINGCLIENT-ENTRYDATA


Competence information can be reviewed and modified. For example, if therespondent listed Reading as a sport, this response can be removed. Followthe specific directions found in the Help on the Competence screen.

Save edited client-entry data by selecting the Save button. Editing client-entrydata does not change its Status in the Forms List. If the respondent resumesan incomplete client-entry session, any modifications made in the editor willbe part of the resumed session.

Setting up the Scanning Module 26-1

Setting Up the Scanning Module

The ADM Scanning module is designed to run as an adjunct to compatiblethird-party scanning software. Compatible scanning software:

ScanToolsScanbookScan ShopTELEform

Before configuring your ADM Scanning module, install your third partyscanning software. Note the folder in which the scanning software executablefile is installed.

Select one of the supported OMR scanner systems from the list:ScanToolsScanbookScan Shop

LocationBrowse to the folder that contains the executable file for your third-partyscanning software:

SCANTOOLS -- C:\SFW\ or where SFW.EXE or SFWAPPL.EXEis locatedSCANBOOK -- C:\SBW\ or where PROCESS.EXE is locatedSCANSHOP -- C:\BUBBLE\EXE\SS\ or where BPSS16.EXE islocated

IMPORTANTThe ADM scanning module is compatible with CBCL/4-18, TRF, andYSR forms labeled ‘6-99 edition ONLY.

OMR ScannerSoftwareSetup

NOTE: TELEform users see instructions below.

If you do not see Scanning as a choice on the ADM Menu Bar, theScanning module has not been installed. See Install.txt on the CD.Reinstall ADM and enter the Serial number for the Scanning Module.

26

26-2 Setting Up the Scanning Module

A job configuration is required for the ADM scanning process.

You can create any number of job configurations. These "scanning sessionsetups" contain information that your third-party scanning software and ADMrequire to successfully scan ADM forms.

DestinationThis is the folder where ADM will find the files holding the output from eachscanning session. ADM determines the default destination based on yoursoftware selection and displays it. If you want to define a different destinationyou can enter a different path.

Let ADM select the destination for you by clicking Default:[ ..\SCANNER\OUTPUT\SCANTOOL ] Output file type: .SDF[ ..\SCANNER\OUTPUT\SCANBOOK ] Output file type: .TXT[ ..\SCANNER\OUTPUT\SCANSHOP ] Output file type: .SDF

Form typeEach form type (CBCL, TRF, YSR) has a separate configuration file that yourthird-party scanning software uses to interpret the bubbles on the scanforms. You can set up a separate job configuration for each form type.

SCANTOOLS -- the form type will always be ANYSCANBOOK -- selecting ANY means that you must interact with theScanbook software for each scanning session and select the configuration filefor the type of form you are about to scan

AutomaticFor ScanTools only. Select Automatic to avoid interaction with theScanTools software for each scanning session. ScanTools will automaticallyload the correct configuration files and start the scanning process. IfAutomatic is not selected, ScanTools opens and you must manually selectthe correct configuration files and start the scanning process.

ScanTools. First install the ADM scanning “application” in ScanTools.

Start ScanTools from outside of ADM.From the menu, choose Configure > Install Application > browse to..ADM\Scanner\Input\Scantool\Select the files Adm699.$cp Adm699.$ep Adm699.dat Z699.sds

JobConfiguration

ScanTools


Click [OK] to install the ADM scanning application for the school age forms.

From the ScanTools menu, check to see that the converted data file will besent to SFW\DATA. While the ADM 6-99 699 application is selected in theApplication window, select Configure�>Paths. Be sure that the data pathis set to ..\SFW\DATA.

LocationBrowse to the folder that contains SFW.EXE or SFWAPPL.EXE.

DestinationLet ADM select the destination for you by clicking Default...\Scanner\Output\Scantool

Automatic (works with ScanTools only)Select Automatic to avoid interacting with the SFW software too much foreach scanning session. ScanTools will automatically load the correctconfiguration files (ADM copies a file called ADM699.CTX to wherever youtold it to find the ScanTools executable, SFW.EXE or SFWAPPL.EXE.)

If Automatic is not selected, ScanTools opens, and you must manually selectthe correct ‘application’ and start the scanning process.

ScanbookCopy all the files from ..ADM\Scanner\Input\Scanbook toSBW\BOOKLETS.

Scan ShopFollow the instructions in your Bubble Publishing documentation. Therelevant files will be found in ..ADM\Scanner\Input\Scanshop.

# New button

Use this button to create a new job configuration that contains thedestination you have designated, the form type you have selected and thescanner software setup information.

A new job configuration is created with a generic name and is displayed inthe job configuration table under Scan Job Descriptor. Change the jobconfiguration label to a name that is meaningful to you and that describesthe contents of the configuration. For example: Smith-Auto for JohnSmith's ScanTools configuration or Scanbook -TRF for your facility's TRFconfiguration.

# Delete button

Remove job configurations using this button.

Scanbook

Scan Shop

26-4 Setting Up the Scanning Module

ADM comes with form definition files for CBCL/4-18, TRF/5-18, andYSR/11-18 scanforms. These files must be loaded into TELEform.

1) Run TELEform Designer2) Import all of the definition files in ..\Scanner\Input\Teleform\

ADM_CBC (TF32321.TFW)ADM_TRF (TF32341.TFW)ADM_YSR (TF32361.TFW)

Check to see that the Primary Export Script is set to SDF_OUT. This willallow TELEform to create a .SDF file that can be loaded into ADM. You canthen process the scanned data, create a new case, add forms to an alreadyexisting case, or score the form, print a profile or cross-informant report, andexport scored data to a file of your choosing.

The next section describes how to set up the Primary Export Script.

Primary Export ScriptOpen a form in TELEform Designer. From Utilitities > Export Scripts openthe skeleton script provided. Delete all the function stubs by selecting all thetext in the blank script. Then open ..\Scanner\Input\Teleform\SDF_OUT.TXTin the Windows NotePad. Highlight all the text in SDF_OUT.TXT. FromNotePad's Edit menu, choose Copy. This will place all the text in the Windowsbuffer. Then switch back to the open Edit Script window and paste thematerial in the buffer into the export script editor.

File�>Compile

File�>Save As�>SDF_OUT

These steps will create a new export script named SDF_OUT.TFS. Compilethe script to check to see if you copied the code correctly. Then Save the fileagain. Close the Export Script Editor and save the form.

Now the SDF_OUT export script will be available for each of the TELEformform definitions.

IMPORTANTThe ADM scanning module requires TELEform Designer, Version 6 orgreater.

TELEformScanningSetup

NOTE: If these files are not found in ...\Scanner\Input\Teleform\, go to theScanning�>Options screen and click on [Reset].


Use TELEform=s primary auto-export script to send scanned data to..\Scanner\Output\Teleform\ where ADM can load it.

To set up a TELEform primary auto-export, select Form�>PrimaryAuto-Export Setup from the Designer menu.

Since TELEform can run in the background, ADM cannot automaticallydetect when form data have arrived in ..\Scanner\Output\Teleform\. Whenyou wish to load scanned data you will have to do so manually.

Some users may wish to take advantage of TELEform's ability to createsecondary auto export. This will allow you to send raw scanned data to someprocess other than ADM. You may choose to handle user-defined fields on theforms with secondary auto export.

Scanning Forms 27-1

Scanning CBCL/4-18, TRF & YSR Forms

Before you can scan our scanforms, you must set up your scanner and scannersoftware to recognize the ADM format files. Chapter 26 tells you how to setup the scanning module and prepare your third-party software to scan ourforms.

After you have configured your scanning system to recognize our scanforms,you can select options to apply to every scanning session. Once these optionshave been set, your scanning sessions will be as automated as possible.

The Scanning Options screen allows you to set parameters that control thefunctionality of the scanning process and the loading of scanned data into theADM system.

� ID Match Required

This option allows you to control the integrity of the data produced by thescanning process.

The ID is required to be filled in on each scanform prior to scanning.Because names cannot be scanned in from the scanform, the ID is the onlyway to identify a child.

Each ID must be unique to a child. To be assured that the ID on ascanform matches a particular child, select ID Match Required. For eachnew child, create a new record in Catalog and assign an ID prior toscanning. ADM will prohibit the loading of scanforms with IDs that arenot in the ADM system. When you view information from the scannedforms prior to processing, you can verify the name of the child that appearsin the display table.

If this option is not selected, any scanforms with an ID will be loaded intothe ADM system. For forms with IDs not in the ADM system, you canenter the child's name directly into the display table. It will be possible forone child to have data linked to multiple IDs.

27

ScanningOptions

Scanning Form Options

27-2 Scanning Forms

� ID Symbol Substitution for Embedded ID blanks

The Scanform ID bubbles allow only digits. If your ID numbering systemuses another symbol such as (-) for Social Security numbers, ADM cansubstitute this symbol for any blanks embedded in the bubbled ID field.Symbol substitution affects only the ID field.

� Symbol for Substitution

ID Symbol Substitution (above) must be selected. Enter the singlecharacter that will be substituted for embedded blanks in the ID.

For example:Your facility uses Social Security numbers for IDs. Enter a dash (-) in thesymbol substitution box.The ID for a child is 005-33-1234.Bubble the ID field as 005 33 1234. The dash will replace all embeddedblanks in your bubbled ID and the ID will appear in the ADM systemcorrectly.

These options control various features that occur during the processingphase of the scanning activity.

� Automatically Load Scanned Forms

Scanned data files produced by your third-party scanning software can beloaded automatically into ADM when your scanning software is closed.You do not have to explicitly request ADM to load scanned data files byname. The forms will be ready for processing.

Alternatively, you can manually select each scanned data file to be loadedin the Load Scanned Data screen. TELEform data must always beloaded manually.

� Select Default File Type for Load Screen

This option allows you to select SDF or TXT type files as the default filetype displayed in the Load Scanned Data screen. If SDF is selected thenfiles of type SDF are displayed by default in the list of files to be loaded.If TXT is selected then files of type TXT will be displayed.

ScanTools -- .SDFScanbook -- .TXTScan Shop -- .SDF

ScanningProcessOptions

Scanning Forms 27-3

# Reset button

You can restore all default scanner control files. If scanner control hasbeen modified or becomes corrupt this button can be used to restore thescanner control files to the ADM defaults that were shipped with thesoftware.

Start a scanning session using the Scanning �>Scan screen.

# Scan Job Descriptor

The Scan Job Descriptor box lists the job configurations previously setup for your facility (see Chapter 26; Job Configuration, below). Review the settings for each job configuration in the display area at thebottom of this screen. Select the job configuration appropriate for thecurrent scanning session.

# Scanned for

The name initially displayed is the current user's login name. Select theuser whose name will be associated with the forms about to be scanned.All scanned data waiting to be processed are marked with the name of theAowner@.

# Scan

When you click on the Scan button, ADM will start your third-partyscanning software and begin the ADM scanning process. The progress ofthe scanning process is displayed in the Status box.

# Job Configuration

This section is a read-only summary of your job configuration. The jobconfiguration cannot be changed on this screen. Information displayed:

1) the third party scanning software2) the form types to be processed3) whether the form definitions are loaded automatically4) the destination path for the scanned data file

If you did not select to Automatically Load Scanned Data (see ScanningOptions), you must manually select scanned data files to load into ADM.

Scanning Job DestinationThis is the folder destination you selected (see Job Configuration) whereyour third-party software stores scanned data files.

Running aScanningSession

LoadingScanned Data

27-4 Scanning Forms

Scanned forThe name displayed is the currently logged in user. All forms scanned in thecurrent data session will be Aowned@ by the user selected here. Select the userwho Aowns@ the forms about to be scanned.

Scanned Data Files TableAll files found in the job destination with the selected extension (.SDF or.TXT) are displayed. You can choose to display this list in date order inwhich they were created by your scanning software.

Select one or more files to load by clicking in the file's check box on the left.You can Select All files and Unselect All files.

# Load Files button

All the selected files begin loading into ADM. The status of the loadingprocess is displayed in the Status box.

As each file load is completed, the scanned data file is renamed with theload date and time and moved to a sub-folder titled FileDone.

# Next button

When the Status box reports that the Load is AFinished@, select this buttonto begin processing the loaded scanforms.

The list of scanned forms that were loaded from the SDF or TXT files isdisplayed. The list shows only those forms Aowned@ by the logged in user thatwere successfully loaded. Review all information in the table to be sure thateach form was scanned in correctly.


If this button is red, some forms were not successfully loaded. If you justscanned a form but do not see it in the displayed list, look here for theform.

# Show All Forms

Scanned forms Aowned@ by all ADM users will be displayed.

NOTE: As files are successfully loaded, they are renamed with a load dateand time and moved to the FileDone folder. If you want to reprocess a file,we recommend copying the file from FileDone and renaming it before re-loading.

ProcessScanned Data

Scanning Forms 27-5

A table that lists the scanned forms loaded from scanned data files isdisplayed. The list shows only those forms Aowned@ by the logged in user thatwere successfully loaded. Review all information in the table to be sure thateach form was scanned correctly.

# Status

After each scanned form is loaded, a status is assigned. A form can haveboth warnings and errors. If errors have been resolved and warnings havebeen reviewed and accepted (see Errors & Warnings, below), the Statuschanges to OK and the form is ready to be processed.

# OKNo problems were found. This form is ready to be processed.

# WarningsSome problems were found that don't affect the integrity of the data. Select the Status button to view the warnings.

# ErrorsSerious problems have been found. These problems must be resolvedbefore the form can be processed. Select the Status button to view theerrors.


If you have ID Match Required selected in scanning options, thesefields are grey and disabled. The child's name is displayed here if youentered the name in the Catalog. If the option is not set and this ID is newto the ADM system, these fields are white and enabled. You can enter thechild's name here.

# Process button

Move all scanned forms with an OK status into the ADM system.Because ADM is constantly checking forms against information in theCatalog, a form may develop an error during processing if another formfor the same child processed earlier in the set changes criticalinformation. If the form is successfully processed it no longer appears inthe display table.

After forms have been processed, they can be selected for scoring fromthe Score Processed Forms screen.

Scanned DataDisplay Table

NOTE: See Scanning Options for important information about the IDMatch Required option.

27-6 Scanning Forms

When you select View Fatal Errors, this screen displays a list of scanformsthat were not loaded into the ADM system because of fatal errors. Fatalerrors cannot be corrected within the ADM system. The paper forms mustbe corrected, rescanned, and loaded again into the ADM system.

# Type

The abbreviation for the form type is displayed if ADM could recognizeit. Otherwise, *** is displayed.

CBC → CBCL/4-18TRF → TRF/5-18YSR → YSR/11-18

# ID

The bubbled 12-digit Child ID from the form is displayed. If the ID couldnot be recognized , ******** may fill the field or the field may be blank.

# Litho code 1# Litho code 2

Litho codes are unique numbers pre-printed on scanforms to allow uniqueidentification of each form. Both litho codes from pages 2 and 3 of theform are shown as they were read from the bubble fields. Litho codes areused to ensure that the two sheets belonging to the same form areprocessed together. If different codes were detected for the two pages,pages 1-2 and pages 3-4 are probably from different forms.

For TELEform, the Page Link bar code will appear in both litho codes.

# Error Condition

This column contains a brief description of the cause of the fatal error.1) Required data missing

Age, Gender or ID were not properly bubbled on the scanform.These fields are required for ADM to accept scanned data.

2) Corrupt, 23 or Corrupt, xxThe reported number refers to a position in the SDF or TXTscanned data file where unexpected data elements were found. SeeAppendix A for the SDF and TXT file formats. Start and Endpositions will help you locate the data field with corrupt data.

3) Gender does not match Catalog information

The gender on the scanned form is different than the gender thatwas reported for this child from a previous form.

Scanning Error List

Scanning Forms 27-7

# Scanned

Displays the date the form was scanned into ADM.

# Clear button

The Clear button clears all fatal error information. Once the screen iscleared, the fatal error information is lost and cannot be retrieved.

ADM alerts you to problems that have been detected in a scanned form.Warnings are informative and are intended to help you decide whether tocontinue processing the form or not. Errors are more serious and must beresolved before the form can be processed.

To open the Errors and Warnings screen, highlight the form that has theproblems. Either select the Status button or double click on the Statuscolumn in the display table.


Age out of range for this formThe age bubbled on the scanned form is not within the age limits for whichthe form was designed.

This Eval ID has been used for another formThe Eval ID for this form is not unique under the ID. Another form with thisEval ID has been previously processed. This can occur when you are loadingdata from a form that has already been scanned. If you accept this form to beprocessed you may want to delete the previous form from the Catalog.

This ID matched to an ID for a child deleted from the CatalogA child can be deleted in the Catalog and will no longer appear on the SearchCatalog list. However, this child remains in the ADM system until thesupervisor permanently deletes the child's record or restores it.


You can choose to:! Accept this form to be processed! Do not process this form

There are 3 possible errors. The error count at the top of the screen tells youhow many of these errors were detected and how many have been resolved.The Reset button restores the error to its original condition so that you canmake a different decision if needed.

Scanning Errors &Warnings

Warnings

Errors

27-8 Scanning Forms

Bubbled birthdate does not agree with Catalog birthdateThis child has previously been logged into the ADM Catalog with a differentbirthdate than is bubbled on the scanform. Both dates are displayed belowthe error. Choose the correct birthdate. The date in the Catalog will beadjusted to the date you choose here.

Calculated age does not agree with bubbled ageThe age is calculated using the bubbled birthdate and test date. This age iscompared with the age bubbled on the scanform. Choose the correct age forthe child.

Bubbled ethnicity does not agree with Catalog ethnicityThe child has previously been logged into the ADM Catalog with a differentethnicity than what is bubbled on the scanform. Choose the correct ethnicity.The ethnicity in the Catalog will be adjusted to the ethnicity you choose here.

One or more forms can be selected and scored for profiles, narrative reports,and cross-informant reports. (Processed forms also are available for scoringas usual under Catalog.)

The forms that are initially displayed are those that are "owned" by the loggedin user.

# All users

Processed scanned forms "owned" by all ADM users will be displayed.

To select forms for scoring:Forms can be selected by holding down the CTRL key while clicking on theforms to be scored. You can select a contiguous set of forms by holdingdown the SHIFT key and clicking on the first and last forms to be included.All forms in between will be highlighted.

# Forms to Score

Only those forms that have not yet been selected for scoring will bedisplayed.

# Forms Selected for Scoring

Forms that have already been selected for scoring will be displayed. Once theScore button is pressed, the selected form will be selected for scoring andmarked whether or not the scoring was successful. The date each form wasselected is displayed in the Selected column of the display table.

ScoringScannedForms

Scanning Forms 27-9

# Select All button

Highlight all the displayed forms for scoring.

# Unselect All button

Deselect all selected forms for scoring.

# Score button

Begin the scoring process. The same scoring screen used in the Catalogdisplays for you to make the same scoring selections.

# Clear button

Remove all displayed forms from the screen. These forms will NOT bedeleted from ADM. You can still select these forms for scoring through theCatalog.

Scanned Data File Formats A-1

APPENDIX AScanned Data File Formats

ADM CBCL SDF FormatStart End Width Field Name Range Missing1 3 3 Form Type CBC Auto4 7 4 Form Version 0699 Auto8 19 12 Child ID 0-999999999999 Must20 22 3 Eval ID 000-999 blank23 23 1 Sex 1,2 Must24 25 2 Age 00-99 Must26 27 2 Grade 01-16 blank28 28 1 Ethnicity 1-7 blank29 34 6 Date Filled Out 010000-123999 blank35 40 6 Child's Birthday 010000-123999 blank41 42 2 Socioecon Status 00-99 blank43 43 1 Filled By Gender 1,2 blank44 44 1 Filled By Rel to Child 1-6 blank45 47 3 Agency 000-999 blank48 48 1 No Sports 0 blank49 49 1 Time in Sport A 0-3 blank50 50 1 Skill in Sport A 0-3 blank51 51 1 Time in Sport B 0-3 blank52 52 1 Skill in Sport B 0-3 blank53 53 1 Time in Sport C 0-3 blank54 54 1 Skill in Sport C 0-3 blank55 55 1 No Activities 0 blank56 56 1 Time in Act A 0-3 blank57 57 1 Skill in Act A 0-3 blank58 58 1 Time in Act B 0-3 blank59 59 1 Skill in Act B 0-3 blank60 60 1 Time in Act C 0-3 blank61 61 1 Skill in Act C 0-3 blank62 62 1 No Orgs 0 blank63 63 1 How active Org A 0-3 blank64 64 1 How active Org B 0-3 blank65 65 1 How active Org C 0-3 blank66 66 1 No Jobs 0 blank67 67 1 How well Job A 0-3 blank68 68 1 How well Job B 0-3 blank69 69 1 How well Job C 0-3 blank70 70 1 Number of Close Friends 0-3 blank

A-2 Scanned Data File Formats

71 71 1 Number of Contacts 0-2 blank72 72 1 Gets Along Sibs 0-3 blank73 73 1 Gets Along Peers 1-3 blank74 74 1 Gets Along Parents 1-3 blank75 75 1 Plays Works Alone 1-3 blank76 76 1 Subject A 0-3 blank77 77 1 Subject B 0-3 blank78 78 1 Subject C 0-3 blank79 79 1 Subject D 0-3 blank80 80 1 Subject E 0-3 blank81 81 1 Subject F 0-3 blank82 82 1 Subject G 0-3 blank83 83 1 Special class 0-1 blank84 84 1 Repeated grade 0-1 blank85 85 1 Academic problems 0-1 blank86 86 1 Problems ended 0-1 blank87 87 1 Illness, Disability 0-1 blank88 95 8 Litho Code 1 00000001-99999999 Auto96 103 8 Litho Code 2 00000001-99999999 Auto104 225 122 Problem Items 1-113 0-2 blank226 228 3 Form2 CBC Auto

ADM YSR SDF FormatStart End Width Field Name Range Missing1 3 3 Form Type YSR Auto4 7 4 Form Version 0699 Auto8 19 12 Child ID 0-999999999999 Must20 22 3 Eval ID 000-999 blank23 23 1 Sex 1,2 Must24 25 2 Age 00-99 Must26 27 2 Grade in School 01,07-16 blank28 28 1 Ethnicity 1-7 blank29 34 6 Date Filled Out 010000-123999 blank35 40 6 Child's Birthday 010000-123999 blank41 42 2 Socioeconomic Status 00-99 blank43 45 3 Agency 000-999 blank46 46 1 No Sports 0 blank47 47 1 Time in Sport A 0-2 blank48 48 1 Skill in Sport A 0-2 blank49 49 1 Time in Sport B 0-2 blank50 50 1 Skill in Sport B 0-2 blank51 51 1 Time in Sport C 0-2 blank52 52 1 Skill in Sport C 0-2 blank53 53 1 No Activities 0 blank54 54 1 Time in Act A 0-2 blank

Scanned Data File Formats A-3

55 55 1 Skill in Act A 0-2 blank56 56 1 Time in Act B 0-2 blank57 57 1 Skill in Act B 0-2 blank58 58 1 Time in Act C 0-2 blank59 59 1 Skill in Act C 0-2 blank60 60 1 No Organizations 0 blank61 61 1 How active Org A 0-2 blank62 62 1 How active Org B 0-2 blank63 63 1 How active Org C 0-2 blank64 64 1 No Jobs 0 blank65 65 1 How well Job A 0-2 blank66 66 1 How well Job B 0-2 blank67 67 1 How well Job C 0-2 blank68 68 1 Number of Close Friends 0-3 blank69 69 1 Number of Contacts 0-2 blank70 70 1 Gets Along Sibs 0-3 blank71 71 1 Gets Along Peers 1-3 blank72 72 1 Gets Along Parents 1-3 blank73 73 1 Plays Works Alone 1-3 blank74 75 1 Subject B 0-3 blank76 76 1 Subject C 0-3 blank77 77 1 Subject D 0-3 blank78 78 1 Subject E 0-3 blank79 79 1 Subject F 0-3 blank80 80 1 Subject G 0-3 blank81 81 1 Illness, Disability 0-1 blank82 89 8 Litho Code 1 00000001-9999999 Auto90 97 8 Litho Code 2 00000001-9999999 Auto98 216 119 Problem Items 1-112 0-2 blank217 219 3 Form2 YSR Auto

ADM TRF SDF FormatStart End Width Field Name Range Missing1 3 3 Form Type TRF Auto4 7 4 Form Version 0699 Auto8 19 12 Child ID 1-999999999999 Must20 22 3 Eval ID 000-999 blank23 23 1 Sex 1,2 Must24 25 2 Age 00-99 Must26 27 2 Grade 10-16 blank28 28 1 Ethnicity 1-7 blank29 34 6 Date Filled Out 010000-123999 blank35 40 6 Child's Birthday 010000-123999 blank41 42 2 Socioeconomic Status 00-99 blank

A-4 Scanned Data File Formats

43 43 1 Filled By Gender 1,2 blank44 44 1 Role at School 1-6 blank45 47 3 Agency 000-999 blank48 49 2 Months Known Child 00-99 blank50 50 1 How Well Knows Child 1-3 blank51 51 1 How Much Time in Class 1-3 blank52 52 1 Kind of Class 1-8 blank53 53 1 Special class 0-2 blank54 54 1 Repeated grade 0-2 blank55 55 1 Academic Subject 1 1-5 blank56 56 1 Academic Subject 2 1-5 blank57 57 1 Academic Subject 3 1-5 blank58 58 1 Academic Subject 4 1-5 blank59 59 1 Academic Subject 5 1-5 blank60 60 1 Academic Subject 6 1-5 blank61 61 1 How Hard Working 1-7 blank62 62 1 Appropriate Behavior 1-7 blank63 63 1 How Much Learning 1-7 blank64 64 1 How Happy 1-7 blank65 65 1 Illness, Disability 0-1 blank66 73 8 Litho Code 1 00000001-99999999 Auto74 81 8 Litho Code 2 00000001-99999999 Auto82 203 122 Problem Items 1-113 0-2 blank204 206 3 Form2 TRF Auto

Exported Data File Formats B-1

APPENDIX BExported Data File Formats

***** Output file layouts *****

Output layouts are given below as variable name, variable type, and variable length. Lengthsapply only to fixed output formats, such as SDF, and formats that do not strip blank characters,such as CSV. Lengths for variables containing decimal values are represented as x,y, where x isthe overall length, including decimal, and y is the number of decimal places. For example, thevalue 12.3456 would be represented as 7,4.

DATE VARIABLES ARE OUTPUT TO SDF FORMAT AS YYYYMMDD, and asM/DD/YYYY for CSV format.

Variable types are C for character, D for date, N for numeric.

Generic files are used to output all checklist types, and not all checklists will contain values in allvariables.

Numeric variables with null or missing values (e.g. form selected does not use the variable orunderlying raw data are missing), are exported as all 0's (as specified for each variable's format)for both CSV and SDF formats. For example, a missing numeric variable formatted as 7,4 willbe output as "00.0000". Check your form type and raw data to determine true 0 values vs.missing data.

When there is at least one non-missing item for any scale, the raw score for that scale iscalculated and output as a valid value. If all items are missing for a scale, the raw score is outputas a blank. When too many items are missing from any scale, the T-score, percentile, and clinicalT-scores are output as all "9"'s according to the variables format. See your form manual for rulesconcerning missing items.

Layouts are provided for profile output, raw data output, and cross-informant output.****************************************

PROFILE outputs.******

Variable definitions.

Variable Name Type LengthSubjectNo N 11ID C 12FirstName C 15

B-2 Exported Data File Formats

MiddleNameC 15

LastName C 20OtherName C 20Gender C 1DOB D 8-10a

EthnicCode C 2FormVer C 4DataVer C 4FormNo N 11FormID C 3Type C 3EnterDate D 8-10a

DFO D 8-10a

Age C 3AgeMonths C 2EducCode C 3FOBCode C 2FOBGender C 1ParentSES C 2SubjectSES C 2b

SpouseSES C 2AgencyCode C 3ClinCode C 3Sc1Name C 30Sc1Raw N 11Sc1t N 11Sc1Clint N 7,4Sc1Pct N 11Sc2Name C 30Sc2Raw N 11Sc2t N 11Sc2Clint N 7,4Sc2Pct N 11Sc3Name C 30Sc3Raw N 11Sc3t N 11Sc3Clint N 7,4Sc3Pct N 11Sc4Name C 30Sc4Raw N 11


Sc4t N 11Sc4Clint N 7,4Sc4Pct N 11Sc5Name C 30Sc5Raw N 11Sc5t N 11Sc5Clint N 7,4Sc5Pct N 11Sc6Name C 30Sc6Raw N 11Sc6t N 11Sc6Clint N 7,4Sc6Pct N 11Sc7Name C 30Sc7Raw N 11Sc7t N 11Sc7Clint N 7,4Sc7Pct N 11Sc8Name C 30Sc8Raw N 11Sc8t N 11Sc8Clint N 7,4Sc8Pct N 11Sc9Name C 30Sc9Raw N 11Sc9t N 11Sc9Clint N 7,4Sc9Pct N 11Sc10Name C 30Sc10Raw N 11Sc10t N 11Sc10Clint N 7,4Sc10Pct N 11Sc11Name C 30Sc11Raw N 11Sc11t N 11Sc11Clint N 7,4Sc11Pct N 11Sc12Name C 30Sc12Raw N 11Sc12t N 11


Sc12Clint N 7,4Sc12Pct N 11Sc13Name C 30Sc13Raw N 11Sc13t N 11Sc13Clint N 7,4Sc13Pct N 11Sc14Name C 30Sc14Raw N 11Sc14t N 11Sc14Clint N 7,4Sc14Pct N 11Sc15Name C 30Sc15Raw N 11Sc15t N 11Sc15Clint N 7,4Sc15Pct N 11Icc1 N 6,3Icc1Sig C 3Icc2 N 6,3Icc2Sig C 3Icc3 N 6,3Icc3Sig C 3Icc4 N 6,3Icc4Sig C 3Icc5 N 6,3Icc5Sig C 3Icc6 N 6,3Icc6Sig C 3Icc7 N 6,3Icc7Sig C 3Icc8 N 6,3Icc8Sig C 3Comp1Name C 30Comp1Raw C 4Comp1t C 4Comp1Pct C 4Comp2Name C 30Comp2Raw C 4Comp2t C 4Comp2Pct C 4


Comp3Name C 30Comp3Raw C 4Comp3t C 4Comp3Pct C 4Comp4Name C 30Comp4Raw C 4Comp4t C 4Comp4Pct C 4Adap1Name C 30Adap1Raw C 4Adap1t C 4Adap1Pct C 4Adap2Name C 30Adap2Raw C 4Adap2t C 4Adap2Pct C 4Adap3Name C 30Adap3Raw C 4Adap3t C 4Adap3Pct C 4Adap4Name C 30Adap4Raw C 4Adap4t C 4Adap4Pct C 4Adap5Name C 30Adap5Raw C 4Adap5t C 4Adap5Pct C 4Adap6Name C 30Adap6Raw C 4Adap6t C 4Adap6Pct C 4SubUse1Raw C 4SubUse1t C 4SubUse1Pct C 4SubUse2Raw C 4SubUse2t C 4SubUse2Pct C 4SubUse3Raw C 4SubUse3t C 4SubUse3Pct C 4


SubUse4Raw C 4SubUse4t C 4SubUse4Pct C 4CompAct1 C 4CompAct2 C 4CompAct3 C 4CompAct4 C 4CompAct5 C 4CompAct6 C 4CompSoc1 C 4CompSoc2 C 4CompSoc3 C 4CompSoc4 C 4CompSoc5 C 4CompSoc6 C 4CompSch1 C 4CompSch2 C 4CompSch3 C 4CompSch4 C 4DSM1Name C 30DSM1Raw N 4DSM1T N 4DSM1Pct N 4DSM2Name C 30DSM2Raw N 4DSM2T N 4DSM2Pct N 4DSM3Name C 30DSM3Raw N 4DSM3T N 4DSM3Pct N 4DSM4Name C 30DSM4Raw N 4DSM4T N 4DSM4Pct N 4DSM5Name C 30DSM5Raw N 4DSM5T N 4DSM5Pct N 4DSM6Name C 30DSM6Raw N 4


DSM6T N 4DSM6Pct N 4DSM7Name C 30DSM7Raw N 4DSM7T N 4DSM7Pct N 4DSM8Name C 30DSM8Raw N 4DSM8T N 4DSM8Pct N 4LDSal N 5LDSalpct N 4LDSvc N 4LDSvcpct N 4

a Date variables are output to SDF format as YYYYMMDD, and as MM/DD/YYYY for CSV format.b Subject SES is drawn from information on the form, not from information about the person.

End of variable definitions.*****

**Variable descriptions

The "Subject" is the person whose behavior and problems are being assessed.

Internal numbers refer to values used by ADM for its own storage.

Most forms have fewer than the 15 scales listed for scored data. Refer to the manual for eachinstrument to see how many scales to expect.

When variable names are based on consecutive numbers, the shorthand ? is used to refer to them,for example, sc1name to sc15name are collectively referred to as sc?name.

Variable DescriptionSubjectno Internal Subject Number

Id Subject Identification Number

Firstname Subject First Name

middlename Subject Middle Name

Lastname Subject Last Name

Othername Subject Other Name

Gender Subject Gender


Dob Subject Date of Birth

Ethniccode Subject Ethnic Code

Formver Checklist Form Version

Dataver Date of the norms

Formno Internal Form Number

Formid Eval ID

Type Form Type (CBC=CBCL/4-18, YSR, TRF, C23, T25=CTRF,YAS=YASR,YAB=YABCL, DOF, SIA=SCICA)

Enterdate Date of Data Entry

Dfo Date Filled Out Form

Age Subject Age at Date Filled Out

Agemonths Age in Months (C23 and CTRF)

Educcode Education Code

Fobcode Filled Out By Code

Fobgender Filled Out By Gender

Parentses Parental Socioeconomic Status

Subjectses Subject Socioeconomic Status

Spouseses Spouse Socioeconomic Status

Agencycode Agency Code

Clincode Clinician Code

Sc?name Scale ? Label

Sc?raw Scale ? Raw Sum

Sc?t Scale ? T Score

Sc?clint Scale ? Clinical T Score

Sc?pct Scale ? Percentile

Icc? Intraclass Correlation to Profile Type ?

Icc?sig ICC? is significantly high, True or False

Comp?name Competence Scale ? Label

Comp?raw Competence Scale ? Raw Sum

Comp?t Competence Scale ? T Score

Comp?pct Competence Scale ? Percentile

Adap?name Adaptive Functioning Scale ? Label

Adap?raw Adaptive Functioning Scale ? Raw Sum

Adap?t Adaptive Functioning Scale ? T Score

Adap?pct Adaptive Functioning Scale ? Percentile

Subuse?raw Substance Use Scale ? Raw Sum

Subuse?t Substance Use Scale ? T Score


Subuse?pct Substance Use Scale ? Percentile

Compact? Comptence Scale ?, Activities

Compsoc? Compentence Scale ?, Social/Organizations

Compsch? Competence Scale ?, Academic Acheivement

DSM?Name DSM Scale ? Label (C1½-5, T1½-5)

DSM?Raw DSM ? Scale Raw Score (C1½-5, T1½-5)

DSM?T DSM Scale ? T Score (C1½-5, T1½-5)

DSM?Pct DSM Scal ? Percentile (C1½-5, T1½-5)

LDSAL LDS Average Length of Phrases (C1½-5)

LDSALPCT LDS Average Length of Phrases Percentile (C1½-5)

LDSVC LDS Vocabulary Score (C1½-5)

LDSVCPCT LDS Vocalbulary Score Percentile (C1½-5)

***End of PROFILE outputs.

*********************************************

RAW DATA outputs.

For ALL exported data file types, the behavior problems, competency items, and af items of allforms are each output as a single string. For example, an Excel file would contain one column ofwidth 125 that contains all the behavior problems. To access each behavior problem, competencyitem, and af item individually, you will need to create your own code to parse the appropriatestrings. FOR BEHAVIOR PROBLEM ITEMS, COMPETENCY ITEMS, ADAPTIVEFUNCTIONING ITEMS, AND SCAF items (see below), MISSING VALUES ARE OUTPUT AS"9" if there are any other valid values in the string(s). Strings that are completely blank indicatethat no values at all were entered.

****** Variable definitions.

Variable Name Type Length,Decimals

SubjectNo N 11ID C 12FirstName C 15MiddleName C 15LastName C 20OtherName C 20Gender C 1DOB D 8-10a


EthnicCode C 2FormVer C 4DataVer C 4FormNo N 11FormID C 3Type C 3EnterDate D 8-10a

DFO D 8-10a

Age C 3AgeMonths C 2EducCode C 3FOBCode C 2FOBGender C 1ParentSES C 2SubjectSES C 2b

SpouseSES C 2AgencyCode C 3ClinCode C 3BPItems C 125CompItems C 40AFItems C 32OtherItems C 1Experience C 2ScafItems C 2FacilityCo C 2NumChild C 2Hours C 2Months C 2SchoolName C 30SchoolCode C 4Tobacco C 3Drunk C 3Drugs C 3CtimeCode C 2CtypeCode C 2Early N 1WeeksEarly C 2Weight C 4Lb_Gram N 1Ounces C 2Infections N 1


Nonenglish N 1SlowTalk N 1Worried N 1Spontan N 1Combines N 1MLP N 5,2Words162 C 162Words310 C 148OtherWords C 2TotWords N 3




In addition to the variables previously defined, raw score output files also contain the followingvariables.

Variable DescriptionBPItems A string containing individual behavior problems, each of width 1CompItems A string containing individual competency items, each of width 1AFItems A string containing adaptive functioning itemsOtherItems Illness or disability item after problems (YABCL, CTRF)Experience Years of experience as a teacher (CTRF)ScafItems String for C-TRF items V & VIFacilityCo Kind of facility (CTRF)NumChild Average number of children in the group or class (CTRF)Hours Hours per week child spends at facility (CTRF)Months Months known (TRF, CTRF)SchoolName Name of the school or facility (TRF, CTRF)SchoolCode School or facility code (TRF, CTRF)Tobacco Tobacco use per day in past 6 months (YASR)Drunk Days drunk in past 6 months (YASR)Drugs Days used drugs in past 6 months (YASR)CTimeCode Time in class (TRF)CTypeCode Type of class (TRF)Early Early Birth (C1½-5 LDS)WeeksEarly Number of Weeks Born Early (C1½-5 LDS)


Weight Birth Weight (C1½-5 LDS)Lb_Gram Birth Weight Unit, Pounds or Grams (C1½-5 LDS)Ounces Birth Weight Ounces (C1½-5 LDS)Infections Number of Ear Infections (C1½-5 LDS)Nonenglish Non-English Language Spoken In Home (C1½-5 LDS)SlowTalk Slow to Talk (C1½-5 LDS)Worried Worried About Language Development (C1½-5 LDS)Spontan Says Words Spontaneously (C1½-5 LDS)Combines Combines Words (C1½-5 LDS)MLP Average Length of Phrases (C1½-5 LDS)Words162 LDS Word Score, Words 1-162 (C1½-5 LDS)Words310 LDS Word Score, Words 163-310 (C1½-5 LDS)OtherWords LDS Additional Words (C1½-5 LDS)TotWords Total LDS Words (C1½-5 LDS)

*** End of RAW DATA outputs.

*******************************************

CROSS-INFORMANT outputs.******

Variable definitions.

Cross informant scores are created from a relational database and output as a flat file. Therefore,much of the information contained in the cross informant outputs is redundant. Cross informantdata are grouped by the variable XNumber. Each form involved in the cross informantcomparison generates one line or record in the output flat file. That record contains informationabout the cross informant group (which will be redundant with all other records created by otherforms in the group), and information unique to the form itself. Variables that are redundantacross all records are denoted as Member Status "G" (for group), while form specific variablesare denoted as member status "U" (for unique). Member status "I" is assigned to the variable"XUserCode" denoting it is an internal variable.

See the form manuals for a discussion on q correlations, what they are and how they arecomputed.

Variable Name Type Width MemberStatus

XNUMBER N 11 GXDATE D 8-10a GXUSERCODE N 11 I


XORDER N 11 UXFORMNO1 N 11 GXTYPE1 C 3 GXFORMNO2 N 11 GXTYPE2 C 3 GXFORMNO3 N 11 GXTYPE3 C 3 GXFORMNO4 N 11 GXTYPE4 C 3 GXFORMNO5 N 11 GXTYPE4 C 3 GXFORMNO6 N 11 GXTYPE4 C 3 GXFORMNO7 N 11 GXTYPE4 C 3 GXFORMNO8 N 11 GXTYPE8 C 3 GSUBJECTNO N 11 UID C 12 UFIRSTNAME C 15 UMIDDLENAME C 15 ULASTNAME C 20 UOTHERNAME C 20 UGENDER C 1 UDOB D 8-10a UETHNICCODE C 2 UFORMVER C 4 UDATAVER C 4 UFORMNO N 11 UFORMID C 3 UTYPE C 3 UENTERDATE D 8-10a UDFO D 8-10a UAGE C 3 UAGEMONTHS C 2 UEDUCCODE C 3 UFOBCODE C 2 UFOBGENDER C 1 UPARENTSES C 2 USUBJECTSES C 2b USPOUSESES C 2 U


AGENCYCODE C 3 UCLINCODE C 3 UNUMSCALES N 11 USC1T N 11 USC2T N 11 USC3T N 11 USC4T N 11 USC5T N 11 USC6T N 11 USC7T N 11 USC8T N 11 USC9T N 11 USC10T N 11 USC11T N 11 USC12T N 11 USC13T N 11 USC14T N 11 USC15T N 11 UIcc1 N 6,3 UIcc1Sig C 3 UIcc2 N 6,3 UIcc2Sig C 3 UIcc3 N 6,3 UIcc3Sig C 3 UIcc4 N 6,3 UIcc4Sig C 3 UQITEM12 N 4,2 GQITEM13 N 4,2 GQITEM14 N 4,2 GQITEM15 N 4,2 GQITEM16 N 4,2 GQITEM17 N 4,2 GQITEM18 N 4,2 GQITEM23 N 4,2 GQITEM24 N 4,2 GQITEM25 N 4,2 GQITEM26 N 4,2 GQITEM27 N 4,2 GQITEM28 N 4,2 GQITEM34 N 4,2 GQITEM35 N 4,2 G


QITEM36 N 4,2 GQITEM37 N 4,2 GQITEM38 N 4,2 GQITEM45 N 4,2 GQITEM46 N 4,2 GQITEM47 N 4,2 GQITEM48 N 4,2 GQITEM56 N 4,2 GQITEM57 N 4,2 GQITEM58 N 4,2 GQITEM67 N 4,2 GQITEM68 N 4,2 GQITEM78 N 4,2 G




In addition to the variables previously defined, cross informant output files also contain thefollowing variables.

Variable DescriptionXNUMBER Cross informant group number

DATE Date cross informant group was generated

XUSERCODE Internal user number

XORDER Order of the form in the cross informant group. This order is used in theQItemxy variables described below. 2-8 forms can belong to one crossinformant group.

XFORMNO? Internal form number of form ?. ? is determined by the variable Xorder.

XTYPE? Form type of form ?. ? is determined by the variable Xorder.

SUBJECTNOto ClinCode

as for raw forms above

NUMSCALES Number of scales scored for the form.

SC1T toICC4Sig

as for raw forms above

QITEM12 Q correlation between group form number 1 and group form number 2.





























End of variable definitions.

manual for the assessment data manager … on-line manual installation ... competence section (cbcl...

Documents