EmmaRoybon PostgraduateStudiesOffice Created2016-06-14

Individualstudyplan(ISP)

Informationandmanual1. Whatisanindividualstudyplan?2. Isitcompulsorytoestablishanindividualstudyplan?3. Howtousetheweb-basedsystem4. What towrite in the different sections of the study plan and how the information is linked to the learningoutcomesofthePhDprogramme

5. Howtogetsupport

1.WHATISANINDIVIDUALSTUDYPLAN?WhenadmittedtothePhDprogram,thePhDstudent isadmittedtoaspecificsubject.Foreachsubjectthere isaGeneralSyllabusforThird-CycleStudies(PhD).Thissyllabus–orgeneralstudyplan-describesingeneraltermsthecontentofthePhDstudieswithinthespecificsubjectarea.In addition there is an individualstudyplan,which should contain the specific contentof thePhDprogram for the individualPhDstudent.ThisplanconstitutesanagreementbetweenthePhDstudentandthesupervisorconcerningthecontentoftheresearchstudiesandhowtheyaretobepursued. Theindividualstudyplanisintendedtoserveasabasisforthestudentandthesupervisorintheongoingprocessofthestudies.Forinstance, it includesasummaryof thescientificproject, literature,courses,supervisionandotherresourcesthatarerequiredforthestudiestobecompletedefficientlywithinthestatedperiod.2.ISITCOMPULSORYTOESTABLISHANINDIVIDUALSTUDYPLAN?TheHigherEducationOrdinancestatesthatanindividualstudyplanmustbedrawnupforeveryPhDstudent.ThePhDstudentandthesupervisormustdothis jointly.RegulationsatLundUniversitystatesthattheindividualstudyplanmustbeupdated/revisedat leastonceayear.Therefore,yes–anindividualstudyplanmustbeestablishedwhenaPhDstudentisadmittedtotheprogram.Theindividualstudyplanistobeupdatedcontinuouslyduringthecourseofyourstudiesanditmustbereviewedandupdatedatleastonceayear.TheindividualstudyplanistheonlydocumentinwhichthePhDstudentandthesupervisoragreeonthecontentofthePhDstudies.Both parties have to sign the study plan (electronically) and it also has to be approved by the Assistant Head of the DepartmentresponsibleforPhDstudies.Astudyplanisimportantinmanyways;

• itcanbeviewedasasteeringdocumentmappingwhatshouldbeincludedinthePhDprogrammeforthespecificPhDstudent;• itincludesatimelinemakingtheprocesseasiertomonitortomakesurethatthestudiesareprogressingaccordingtoplan;

• ifanydisagreementwouldoccurbetweenthePhDstudentandthesupervisorregardingthecontentofthestudies,theindividualstudyplansetsthebasisforwhathasbeenagreedon.

3.HOWTOUSETHEWEB-BASEDSYSTEMFORINDIVIDUALSTUDYPLANS

1. OnceadmittedtothePhDprogramme,thePhDstudentreceivesanemailwithinstructionstologintothefollowingwebpageusingtheLUCATID:http://www.individuellastudieplaner.med.lu.se

2. Inthestudyplanthereissomeinformation,whichhasbeenretrievedfromtheprojectdatabase(wherethesupervisororiginallyfills in information regarding the project) which cannot be edited. Fill in the remaining sections in the study plan. Tomakechanges,clickon“ändra/change”.Onceyouhavefilledinthetext,clickonsave.

3. Oncetheplanhasbeenfilledin,thePhDstudentchoses”yes”toapprovethestudyplan.Thesupervisorisnotifiedbyanemailmessagethatthereisastudyplanforapprovalandcanlogintothesystemandaccesstheplan.

4. Whenthesupervisorapprovestheplan,itcontinuesinthesystemtotheAssistantHeadofDepartmentresponsibleforPhDstudies.Ifthesupervisordoesnotapproveoftheplan,itisrejectedandsentbacktothePhDstudentwithcomments.

5. WhentheplanhasbeenapprovedbytheAssistantHeadofDepartment,aPDFisgeneratedwiththe“establishedversion”oftheindividualstudyplan.Thisversioncannotbeedited.IftheAssistantHeadofDepartmentdoesnotapproveoftheplan,itisrejectedandsentbacktothesupervisorandthePhDstudentwithcomments.

6. TheestablishedversionofthestudyplanisarchivedelectronicallyatthePostgraduateStudiesOffice.7. Whenitistimetorevisethestudyplan,theestablishedversionwillformthebasisandtheplancanbeupdatedandeditedto

generatea“revisedversion”ofthestudyplan.OncethePhDstudentapprovesoftherevisionsinthestudyplan,theprocedureisthesameasfortheestablishedversion,i.e.theplanissenttothesupervisorandAssistantHeadofDepartmentforapproval/rejection.

Supervisor* Project*database*

PhD*student* ISP*database*

The*project*is*linked*to*the*PhD*student*

Approves*established*ISP*

Supervisor*Approves*established*ISP*

Rejects*ISP*with*comments*

Dept.*Head*of*Department*

Approves*established*ISP*ISP*database*ISP$is$established$and$

archived$in$the$ISP$database$

Supervisor*ini@ates*a*project*in*the*project*database*

Rejects*ISP*with*comments*

At*admission*the*project*is*transferred*to*the*ISP*database*

4.WHAT TOWRITE IN THE DIFFERENT SECTIONS OF THE STUDY PLAN ANDHOWTHE INFORMATION IS LINKED TO THELEARNINGOUTCOMESOFTHEPHDPROGRAMMEAsstatedearlier, therearesomesectionsthatarenotpossibletoedit inthe individualstudyplansincetheyreflect informationthatshouldnotbechanged.Thesesectionsaremarkedinblue.Thesectionsthatshouldbefilledinandupdatedyearlyaremarkedingreenandincludeadescriptionofwhattypeofinformationisexpected.ThereisalsoacolumndescribingwhichofthelearningoutcomeforPhD studies from theHigher EducationOrdinance that the specific information relates to. You can also find this information in thesystemfortheindividualstudyplanhoveringthequestionmarkafterthetitles(?).

HeadingsSectionstofillin Sectionsthatcannotbeedited

HEADING DESCRIPTION LEARNINGOUTCOMESGeneralinformation PhDstudent Civicregistrationnumber Emailaddress Dateofadmission Nameofproject Mainsupervisor Co-supervisor(s) Department Section

Subject Focusarea PhDorLicentiatedegree Fullorparttimestudies

Plannedstudyactivity Pleasefillintheplanned%ofstudyactivityforthecurrentandthenexttwosemesters.

Researchprocessandresearchmethod

CompetenceandskillsFortheDegreeofDoctorthethird-cyclestudentshall

• demonstratethecapacityforscholarlyanalysisandsynthesisaswellastoreviewandassessnewandcomplexphenomena,issuesandsituationsautonomouslyandcritically

• demonstratetheabilitytoidentifyandformulateissueswithscholarlyprecisioncritically,autonomouslyandcreatively,andtoplananduseappropriatemethodstoundertakeresearchandotherqualifiedtaskswithinpredeterminedtimeframesandtoreviewandevaluatesuchwork

• demonstratethroughadissertationtheabilitytomakeasignificantcontributiontotheformationofknowledgethroughhisorherownresearch

• demonstratetheabilitytoidentifytheneed

forfurtherknowledge

Original project plan from admission

Updatedprojectplanforyourindividualstudyplan

Inthissection,revise/updatetheoriginalstudyplan.

Planneddateforhalf-timereview

Originalplansforthesis Updatedplansforthethesis • Shortbackground

• Aimsandhypothesis• Workplan;includingapproaches,

methods,timeplan• Significance

Planneddatefordissertation PlanforfinancingPhDstudies Resourcesavailable E.g.lab-andofficespace,relevantequipment

andotherinfrastructure,computeretc.

Supervisor(s) Planforsupervision Meetingfrequencyetc. ExpectationsonthesupervisorandPhDstudent

Inthissection,discussthecommonexpectationsonthesupervisor´sandPhDstudent´srolesandcommitments.Alsotakeintoaccounttheroleandcommitmentsoftheassistantsupervisor.

Examplesofitemstodiscuss:• Whatisthepurpose/meaningofthe

supervision?• Whoshouldprovidethesupervision?

Themainsupervisorortheassistantsupervisor?

• Whatistheroleoftheassistantsupervisor?

• Whoinitiatesthesupervision–thePhDstudentorthesupervisor?

• Meetingfrequency;howlongshouldthemeetingsbe,andshouldtheybescheduledinadvanceorbespontaneous?

• Towhatextentisthesupervisor/assistantsupervisorphysicallyavailable?

• Whoisresponsiblefortheindividualstudyplanandforrevisingtheplanregularly?

• Whodefinespotentialdeadlines?• Whoprimarilyrunstheproject(goes

tomeetings,makecontactsetc)?• Whatexpectations/preferencesexist

regardingtheworkinghoursofthePhDstudent;free/flexibleorfixedworkinghours?Workduringtheweekendsornot?VacationofthePhDstudent;mainlyduringsummertimeornot?

Nextfollow-upofthestudyplan Datefornextplannedfollow-upoftheindividualstudyplan.

Subjectexpertise Knowledgeandunderstanding

FortheDegreeofDoctorthethird-cyclestudentshall

• demonstratebroadknowledgeandsystematicunderstandingoftheresearchfieldaswellasadvancedandup-to-datespecialisedknowledgeinalimitedareaofthisfield,and

• demonstratefamiliaritywithresearchmethodologyingeneralandthemethodsofthespecificfieldofresearchinparticular.

Literature Inthissection,statetheplannedliteratureto

readduringPhDprogrammerelatedtothesubject

Compulsorycourses Plannedelectivecourses Publications Plansforpublicationstobeincludedinthethesis

Plannednumberofpapers,contentofthedifferentpapers,timeplanforsubmission,positioninauthorlist,plannedco-authors,

examplesofrelevantjournals.

Otherpublications Publicationsotherthanthoseincludedinthethesis.

Teachertrainingandexperience

Competenceandskills• demonstratethecapacitytocontributeto

socialdevelopmentandsupportthelearningofothersboththroughresearchandeducationandinsomeotherqualifiedprofessionalcapacity.

Plannedteachertraining Plannedteaching Plannedteachingandsupervisiontasksfor

thePhDstudent,e.g.supervisionofmasterstudents,studentsonsummerscholarshipsetc.

Administrativework Plannedadministrativeactivities E.g.membership of boards and/or committees,

PhD student council work

Interactionwiththeresearchcommunity,nationallyandinternationally

Competenceandskills• demonstratetheabilityinbothnationaland

internationalcontextstopresentanddiscussresearchandresearchfindingsauthoritativelyinspeechandwritingandindialoguewiththeacademiccommunityand

societyingeneral

Plannedresearchvisitstootherlabs

Locally,nationallyorabroad.

Otherinteractionswiththeresearchcommunity;collaborations

Describeanycollaborationsthattheprojectinvolves,includingtherespectiverolesofyouandyoursupervisorinmaintainingthese.

Conferencesandseminars Competenceandskills

• demonstratetheabilityinbothnationalandinternationalcontextstopresentanddiscussresearchandresearchfindingsauthoritativelyinspeechandwritingandindialoguewiththeacademiccommunityandsocietyingeneral

Conferences Approximatefrequency,examplesofrelevant

meetings.

Seminars Other Interactionwiththesurroundingcommunity;"thirdstreamactivities"

Competenceandskills• demonstratethecapacitytocontributeto

socialdevelopmentandsupportthelearningofothersboththroughresearchandeducationandinsomeotherqualifiedprofessionalcapacity.

Plannedinteractionwiththesurroundingcommunity

E.g.popularsciencepresentationstothepublic,visitstouppersecondaryschools,publicvisits/displaysattheuniversity,contactwithpatients’associations.

Ethicalissues Judgementandapproach

• demonstrateintellectualautonomyanddisciplinaryrectitudeaswellastheabilitytomakeassessmentsofresearchethics,and

• demonstratespecialisedinsightintothepossibilitiesandlimitationsofresearch,itsroleinsocietyandtheresponsibilityoftheindividualforhowitisused.

Plannedactivitiesinvolvingethicalconsiderations

Doestheprojectrequireethicalpermitsforworkinhumansand/oranimals?Planforapplicationofethicalpermits;theroleofthestudentherein.

Careerdevelopment Plannedactivitiesrelatedtocareerdevelopment

Howcanyoupreparetoreachyourgoals?Arethereopportunitiesforsupport/coursestoassistyou?

Approvalofthestudyplan

Iherebyapproveofthestudyplan

Inthissection,ifyouchose“yes”,itequalstoasignature,andmeansthatyouapproveofthestudyplan.

IntheupdatedversionoftheindividualstudyplanthereisanadditionalsectionHEADING DESCRIPTION LEARNINGOUTCOMESDeviationsfromthestudyplan Deviationreport Iftherehavebeenanydeviationstothestudy

plan,itshouldbedescribedinthissection.

Comments IfthereareanyothercommentsfromthePhDstudentorthesupervisor,itcouldbestatedinthissection.

5.HOWTOGETSUPPORT• Fortechnicalsupportfortheweb-basedsystem,pleasecontactAnetteSaltin,anette.saltin@med.lu.se• ForproblemswiththeLUCAT-ID,PLEASEcontactthepersoninchargeofLUCATatyourdepartment• Forquestionsrelatedtothecontentofthestudyplan,pleasecontactEmmaRoybon,emma.roybon@med.lu.se,ortheAssistant

HeadofDepartmentwithresponsibilityforPhDstudies.