maricopa community colleges

Maricopa Community Colleges

Agenda Review and Work Session

Oct 14, 2014 at 04:30 PM - 07:30 PM

Governing Board Room-2nd Floor

District Support Services Center

Tempe, Arizona 85281-6942

Maricopa County Community College District

REVISED Governing Board Agenda October 14, 2014

vision A Community of Colleges—Colleges for the Community—working collectively and responsibly to meet the life-long learning needs

of our diverse students and communities.

mission The Maricopa Community Colleges provide access to higher education for diverse students and communities. We focus on learning through: University Transfer Education, General Education, Developmental Education, Workforce Development, Student Development Services, Continuing Education, Community Education, Civic Responsibility, and Global Engagement.

AGENDA REVIEW 4:30 P.M. District Support Services Center | 2411 West 14th Street | Tempe, AZ 85281 | Governing Board Room—2nd Floor

CALL TO ORDER

AGENDA REVIEW FOR THE OCTOBER 28, 2014 REGULAR BOARD MEETING

ADJOURNMENT WORK SESSION 6:00 P.M. District Support Services Center | 2411 West 14th Street | Tempe, AZ 85281 | Governing Board Room—2nd Floor

CALL TO ORDER

WELCOME AND INTRODUCTIONS

PRESENTATIONS

1. Paradise Valley Community College Overview Higher Learning Commission Accreditation Self-Study Process and Findings, November 17-19, 2014 (Visit Dates)

2. A Preview of MCC's Accreditation Visit in March 2015

CONCLUSION AND CLOSING

ADJOURNMENT

PVCC’s Self-Study posted at: https://www2.pvc.maricopa.edu/selfstudy/reports.html

EXECUTIVE SESSION Immediately following the Work Session District Support Services Center | 2411 West 14th Street | Tempe, AZ 85281 | Governing Board Room—2nd Floor

CALL TO ORDER

APPROVAL TO GO INTO EXECUTIVE SESSION

1. Discussion with designated representatives for the Board to consider its position and instruct its representatives regarding negotiations for the purchase and sale of real property—ARS §38-431.03.A.7—Acquisition or Sale of College Properties—South Mountain Community College

EXECUTIVE SESSION

ADJOURNMENT

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https://www2.pvc.maricopa.edu/selfstudy/reports.html

_____________________ The Maricopa County Community College District endeavors to make all public meetings accessible to persons with disabilities or individuals with Limited English Proficiency. To ensure the provision of appropriate or reasonable accommodations, please submit your request within 24 hours of the posting of the agenda. A copy of all agenda materials will be available on the Wednesday preceding the scheduled meeting. Without advance notice we are unable to guarantee the accommodations of choice. For a literal translation of this agenda, the web tool Google Translate is located on the bottom of the menu bar to the left on the Governing Board web page located at http://www.maricopa.edu/gvbd/agenda.php. For more information, please contact Tina Emmons at (480) 731-8889.

Maricopa County Community College District Governing Board Agenda

October 28, 2014

vision A Community of Colleges—Colleges for the Community—working collectively and responsibly to meet the life-long learning needs of our diverse students and communities.

mission The Maricopa Community Colleges provide access to higher education for diverse students and communities. We focus on learning through: University Transfer Education, General Education, Developmental Education, Workforce Development, Student Development Services, Continuing Education, Community Education, Civic Responsibility, and Global Engagement.

EXECUTIVE SESSION 5:30 p.m. District Support Services Center | 2411 West 14th Street | Tempe, AZ 85281 | Maricopa Room—1st Floor

CALL TO ORDER

APPROVAL TO GO INTO EXECUTIVE SESSION

1. Discussion or consultation for legal advice with the attorney or attorneys of the public body—ARS §38-431.03.A.3—Topic

EXECUTIVE SESSION

ADJOURNMENT AND CHANGE OF VENUE REGULAR MEETING 6:30 p.m. District Support Services Center | 2411 West 14th Street | Tempe, AZ 85281 | Governing Board Room—2nd Floor

GENERAL Governing Board Members, the Chancellor, and representatives of various groups may each present a brief summary of current events. The Governing Board will not propose, discuss, deliberate or take legal action on any matter presented in a summary.

1. Re-Call to Order

2. Pledge of Allegiance

3. Student Life Reports

3.1 Glendale Community College Student Life and Leadership

4. Emeritus, Awards, and Recognition

5. Citizens Interim This is an opportunity for members of the public to address the Governing Board. In compliance with the Open Meeting Law,

the Governing Board will neither discuss nor take action on issues raised during this portion of the agenda. When necessary, issues will be taken under advisement and placed on a subsequent agenda. Presenting concerns to the Board and the free expression of ideas should be communicated with decorum and respect. Uncivil or disorderly conduct is not permitted. The use of derisive or insulting language or the direction of remarks that defame, attack, or harass an individual may serve as cause for the Board’s President to direct that the speaker immediately conclude his or her remarks.

6. Chancellor’s Report

7. Faculty Executive Council Report

8. Employee Group Reports

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Governing Board Agenda | October 28, 2014 Page 2

8.1 Adjunct Faculty Association (AFA)

APPROVAL OF THE ORDER OF THE AGENDA The order of agenda items is subject to change.

CONSIDERATION OF CONSENT AGENDA ACTION ITEMS All items with an asterisk are consent matters unless they are removed from the Consent Agenda at this time. Any item may be removed from the agenda by the Chancellor as a matter of administrative prerogative, or by the Governing Board upon motion duly made, seconded, and approved. Consent Agenda items will be approved by one motion (Note: a second to the motion shall not be needed) and there will be no specific discussion of these items. Items removed from the Consent Agenda will be approved during the consideration of the Non-Consent Agenda.

ACTION

9. MINUTES

*9.1 Approval of the minutes of the September 17, 2014 Budget and Finance Retreat, September 23, 2014 Regular Board Meeting, September 30, 2014 Special Session, and October 14, 2014 Agenda Review and Work Session

10. HUMAN RESOURCES

*10.1 Consideration of Employments *10.2 Consideration of Specially Funded Employments *10.3 Consideration of Short Term Employments *10.4 Consideration of Separations *10.5 Correction to Previous Board Agenda Items

11. ACADEMIC AND STUDENT AFFAIRS

*11.1 Approval of Curriculum *11.2 Approval of National Science Foundation Mathematics and Science Partnership

(Promoting Excellence in Arizona Middle School Mathematics: Increasing Student Achievement through Systemic Instructional Change)

*11.3 Approval of Intergovernmental Agreement between the Western Maricopa Education Center (WestMEC) and the Maricopa County Community College District on behalf of Estrella Mountain Community College and the SouthWest Skill Center for EMT, Precision Manufacturing, and Fire Science Program Training

*11.4 Approval of Subaward Agreement between Central Arizona College and GateWay Community College/Maricopa Skill Center

*11.5 Approval of Subaward Agreement between Central Arizona College and Estrella Mountain Community College/SouthWest Skill Center

12. BUSINESS SERVICES

*12.1 Approval of Lease Agreement between Chandler Unified School District (CUSD) and Chandler-Gilbert Community College (CGCC)

CONSIDERATION OF NON-CONSENT ACTION ITEMS

13. CHANCELLOR

13.1 Approval of Proposed Policy Changes 4.9 Board Committee Structure


14.1 Approval of Conceptual Approval for Additions to the John Paul Theater Phoenix College 14.2 Approval of Job Order Contracting Purchase Order to Replace Mechanical System Fan

Coil Units in the North Gym Phoenix College

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Governing Board Agenda | October 28, 2014 Page 3

14.3 Approval of Partial Guaranteed Maximum Price Number One Phase 1 Site Work for the New Integrated Learning Building at Paradise Valley Community College Black Mountain Campus

MONITORING REPORTS


15.1 Budget Analysis Report, Fund 1—General Unrestricted Fund, for the Three Months Ending September 30, 2014

15.2 2004 General Obligation Bonds, Series A (2005), Series B (2007), Series C (2009), Series D (2011), and Series 2013, 2004 Capital Development Plan Summary as of September 30, 2014

15.3 Budget Analysis Report, Fund 1—General Unrestricted Fund, for the Twelve Months Ending June 30, 2014 (Final - Unaudited)

15.4 2004 General Obligation Bonds, Series A (2005), Series B (2007), Series C (2009), Series D (2011), and Series 2013, 2004 Capital Development Plan Summary as of June 30, 2014 (Final)

COMMUNITY LINKAGE

16. Governing Board Reports

17. Internal Community Reports

17.1 Vice Chancellor 17.1 College

17.1.1 Maricopa Corporate College Presentation

18. External Community Reports

18.1 Arizona Association of District Governing Boards (AADGB)

18.2 Arizona School Boards Association (ASBA) 18.3 Association of Community College Trustees (ACCT) 18.4 Government Relations

ESTABLISHMENT OF NEXT MEETING DATES, TIMES AND PLACES

19. November 13, 2014, 1:00 p.m., Board Orientation: Open Meeting Law, Rio Conference Center 20. November 18, 2014, 1:00 p.m., Agenda Review, Rio Conference Center, Second Floor East 21. November 18, 2014, 2:30 p.m., Annual Outcomes Monitoring Retreat, Rio Conference Center 22. November 25, 2014, 4:30 p.m., Agenda Review, Rio Conference Center 23. November 25, 2014, 6:30 p.m., Regular Board Meeting, Rio Conference Center 24. December 4, 2014, 1:00 p.m., Board Orientation: Maricopa Governance, Rio Conference Center 25. December 9, 2014, 6:30 p.m., Regular Board Meeting, Rio Conference Center

ADJOURNMENT

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Maricopa County Community College District Governing Board Minutes

September 17, 2014

A Budget and Finance Retreat of the Maricopa County Community College District Governing Board was scheduled to be held beginning at 8:00 a.m. at the Rio Salado College Conference Center, 2323 West 14th Street, Tempe, Arizona, pursuant to A.R.S. Section 38-431.02, notice having been duly given. GOVERNING BOARD

• Dana Saar, President • Randolph Lumm, Secretary • Doyle Burke, Member • Alfredo Gutierrez, Member • Debra Pearson, Member (Absent)

ADMINISTRATION Rufus Glasper LaCoya Shelton-Johnson Debra Thompson Lee Combs Linda Lujan Ernie Lara Steven Gonzales Irene Kovala Shouan Pan Paul Dale Anna Solley Chris Bustamante Daniel Corr for Jan Gehler Shari Olson Gene Giovannini

BUDGET & FINANCE RETREAT The retreat began at 8:01 a.m. Board Member Alfredo Gutierrez, Chair of the Board’s

Budget and Finance Committee, gave a brief introduction. The day represented the Board’s first hearing about the FY2015-16 budget and represented part of an ongoing process. He said that the budget is the most important policy document the Board will take up this year.

CHANCELLOR OVERVIEW Chancellor Rufus Glasper reiterated that this was an opportunity for the first read of the budget and the first time the budget process would involve a Board committee. The intent was to lay out the framework that MCCCD will use to move forward. A copy of the full presentation is included in the appendix of these minutes.

Dr. Glasper remarked the budget process allows for review and presentation and budget impacts are presented to the Board. Budgeting is an iterative process which enables the Governing Board to redirect and focus activity by means of initial allocation or reallocation of financial resources. On this basis, the budget sets policy for the following year.

At a recent NACUBO presentation, the roles of the budget were defined as: a mechanism for setting priorities, an institutional plan of action, an institutional contract, a control mechanism, a gauge of risk, an instrument of communication, and a political device. The budget also reflects a systemic alignment between the Strategic Plan 2013-2016, the Financial Plan 2016-2024, and the Annual Budget for 2014-2015. It is also aligned with other planning efforts and local strategic plans. It is the link between strategic plans and year-end reporting.

All budget planning is based on the Board’s Vision, Mission, and Values. Administration needs the Board’s assurance that the Board is tied to the mission as it stands today.

There are different types of approaches to the budget: incremental budgeting and decremental budgeting. The largest component of the budget (80-85%) is for compensation. In response to the national and state financial crisis and shifts in enrollment distribution, the composition of faculty shifted to rely more heavily on adjuncts and an increased use of temporary and part-time workers. As budgets were

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Minutes | September 17, 2014 Budget and Finance Retreat Page 2 of 12

cut, MCCCD was able to maintain its financial condition due to increased efficiency and effectiveness. The budget is flexible and considers retrenchment, reallocation, pre-exigency planning, contingency, and reserves. System-level initiatives also must be kept in consideration (i.e., ONE Maricopa, Seamless Student Experience, Completion Agenda, Maricopa Priorities, IMOR2, Developmental Education, Student Success Initiatives, and Performance-Based Funding). Maricopa was recently cited in the Hechniger Report as trying a full slate of innovations, all at once. “If higher education is moving slowly toward the future, the Maricopa Community Colleges District is racing at high speed. Some of the innovations being tried by the district, which has nearly a quarter of a million credit seeking students in all 10 separate colleges in greater Phoenix, are controversial and unproven. And most are not unique; other community colleges and some four year universities are nibbling at them here and there. But few places are throwing so many reforms at the problems of higher education all at the same time.”

Planning strategies for MCCCD include: Maricopa Priorities, regional centers of excellence, vacancy savings, privatization of college services, increased enrollments, internal performance-based funding allocations and the notion of equity, external performance-based funding, Expenditure Limitation Amendments, and the results from a proposed Elasticity of Demand Study – Tuition.

EXTERNAL LANDSCAPE Ms. Dawn Wallace, Director of State and Local Government Relations, provided a brief overview of expected legislative support for the District. Ms. Wallace remarked that the State is posting deficits into 2016. In the early part of October the Financial Advisory Committee will come together to guide the legislature and Governor’s Office on the economic outlook for Arizona. After October 7, adjustments in revenue forecasts will be seen. This will affect MCCCD in multiple ways. Maricopa should see its funding as mandated by statute (~$7M). After the November elections MCCCD will know who the new governor and chamber leaders will be and can develop relationships with them. The District will ask for everything mandated by state statute, identify projects within the system that relate to workforce development and completion, and begin discussions on performance-based funding and tying them to specific outcomes. The plan is to tell the legislature what MCCCD wants to do/be in the future rather than have the legislature tell MCCCD what it should do/be.

Discussion ensured on the possibility of changing or eliminating the expenditure limitations. Ms. Wallace remarked it would be unlikely unless all local, county, and state agencies and political subdivisions could convince the legislature each can self-regulate. A Board member remarked it was unrealistic to expect the limitations to be removed and said that Maricopa needs to think creatively on how to legally circumvent the restrictions. Finding legal instruments available to protect funds will be part of the budget discussion.

TRENDS AND FUTURE Ms. Debra Thompson, Vice Chancellor for Business Services, presented historical trends and future planning. Since the 2008 recession, the District has lost over $60M annually in State aid, property taxes from new construction dropped from $18M per year to $6M, and MCCCD approved tuition and tax increases in four of seven years. MCCCD made $35M in operational budget cuts and $11M in capital cuts (state aid); limited salary adjustments; and limited new programs, services, faculty, and staff. While MCCCD struggled with the decrease of financial resources it had to respond to an increased number of students as enrollment went up across the board.

Between FY2007-08 and FY2014-15, the General Operating Fund (Fund 1) grew from $555.3M to $774.1M—this was an increase of $218.8m or 39%. The $218.8m increase was split between ongoing resources available for ongoing general allocation and one-time allocations of one-time carryforward and transfers. Any additional dollars that Maricopa had been able to get from the State was targeted and had to be used for specific purposes. Since the recession ended, property taxes from new construction increased to $9M per year, tuition and tax increases were partially used

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for initiatives and priorities instead of backfilling for revenue losses or slow revenues (i.e., 60/40, SSE, SSI, Public Safety, Faculty Inversion, IT Enhancements), and the 2004 bond implementation continues but will be complete in two to three years.

Challenges facing the district include: limited growth in property taxes from new construction, State budget issues (can MCCCD count on receiving $1.4M in State aid and/or $7.4M in base allocation), unrealistic to expect that tax and tuition increases will be approved every year, large dollar needs for identified initiatives and priorities (eg., 60/40, SSE, IT Enhancements, possibly Maricopa Priorities, possibly Classification and Compensation, others). Opportunities for Maricopa include: Maricopa Priorities may yield some resources to reallocate within colleges, the District Office, and across the system; continue efforts to build reputation and information about needs with the State to leverage when funds are available; seek relief from legal impediments that do not cost the State anything; Maricopa Corporate College—3rd revenue stream; enhanced focus on prioritization of most critical needs; use of college balances to help with Life Without the Bond; and restart planning for a future bond.

Discussion ensued regarding the Board’s role in prioritizing funding. Dr. Glasper asked the Board to look at the list of things Maricopa is doing now and add to it. All the items on the list were based on the Board’s mission. The Board can look at the list and adopt one that has a very high priority based on a standardized scale—a priority that gets the most bang for the buck. The Board can help increase partnerships and show the State the MCCCD can move forward. Dr. Glasper cautioned that prioritizing one may shift others lower down the list and the Board has to be prepared for that. All planning comes down to student success—that is why MCCCD exists.

DISTRICT BUDGET PROCESS OVERVIEW / FINANCIAL FORECAST

Ms. Gaye Murphy, Associate Vice Chancellor of Business Services, shared an overview of the process and timeline for the budget.

• June-September: Develop Financial Plan that includes revenue and expenditures estimates; State aid requests due September 1st

• August-January: Financial Advisory Council (FAC) considers available resources, mandatory and other District needs, and participates in college briefings

• January: Submit Proposed Tuition and Fees to Governing Board as Information Item • February: (10th) Assessed Property Valuation due from Maricopa County Assessor

Office; adoption of proposed Tuition and Fees • March: Proposed Budget submitted as Information Item • April: Preliminary Adoption of Proposed Budget • May: Publish Legal Budget and Truth in Taxation notices; Major Taxpayers briefing;

Truth in Taxation Hearing and Final Adoption of Proposed Budget • June: Upload Adopted Budget to the Accounting System

Forecasting new revenue scenarios predict approximately $9M (no action), $3M (State aid cuts), $11M (tax increase), and $25M (tax and tuition increase). Expenditure considerations for FY2015-16 are $7M for mandatory expenses, $19M for COLA adjustment and step increases, $14M for discretionary expenses.

COLLEGE UPDATES Estrella Mountain Community College (EMCC)

Dr. Ernie Lara, President of EMCC, presented the following.

Overview

• HSI-44.2% student pop. • Half of current FTSE growth in MCCCD generated by two colleges-EMCC and CGC • EMCC Fund balances can only support one-time needs • EMCC lacks continuity in staffing

Strategic Planning Accomplishments and Goals

• EMCC Progress - Governing Board Goals (‘09 to ‘13): College Level Success: 68 to 78%, Developmental Ed: 58 to 75%, Fall to Fall Persistence: 55 to 59%

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• Accomplishments: CCSSE scores-Exceed all Nat’l/MCCCD benchmarks, Student Success Initiatives-E2 Mentoring, IMOR2, Aspen Prize-3 consecutive nominations, Get Into Energy, West Valley Think Tank

• Goals: Engagement, Completion, Resource Stability

Challenges and Opportunities

• Permanent funding needs, one year: Engagement (Faculty-$1M for 6 Residential and Adjunct, Retention/Recruitment-$150K), Completion (Student Support Services-$355K, Learning Support-$285K), and Resource Stability (Facilities/Safety-$355K)

• Carry forward balances, usage: IT, life w/o Bond-$4.5M, PAC payment-$1.5M, OYO/OSO-$530K

• Growth, capital needs (projected): Parking-$750K, Student/Employee Spaces-$7.2M, Buckeye Center-$750K

President Saar remarked that ten minutes is not time enough for a full discussion. He said he would plan opportunities for the colleges to present their budget needs in greater detail to the Board (and prospective Board members).

Chandler-Gilbert Community College (CGCC)

Dr. Linda Lujan, President of CGCC, presented the following.

Overview

• CGCC uses: active, engaged, experiential learning; learning communities; service learning; co-curricular learning; and holistic student support services to provide learning opportunities that lead to success.

• Given the right conditions, every student can succeed. • Everyone contributes to student success. • Our 2014-2015 Focus—at the heart of our work: The Student Learning Cycle

(access, retention, success)—to create conditions to help every student succeed, Chandler-Gilbert Community College will focus on student learning cycle, institutional effectiveness, college shared governance, and future trends.

• Established 1985 as a center of MCC • Accredited in 1992; re-accredited in 1997 and 2007 (Williams Campus-1995, Sun

Lakes Center-1997, Communiversity @ Queen Creek Partnership-2014, Approved for distance learning programs-2014)

• Dual Enrollment Coordinating College for SE Valley • Named to U.S. President’s Higher Education Community Service Honor Roll for

seven consecutive years • Named by the Carnegie Foundation for the Advancement of Teaching and

Learning as a Community-Engaged College, one of only 17 community colleges to earn the distinction.


• Success Rate in College-level Courses has increased (74 to 76%) • Fall to Fall Retention Rate has stayed steady (64%) but is higher than District average • Success Rate in Developmental Courses has increased (68 to 70%) • Number of Occupational Degrees and Certificates has almost doubled since

FY2009-10 (235 to 411) • Coyote Center Grand Opening on September 24, 2014 • Launched strategic scheduling initiative—a major change to course scheduling processes • Established a Student Success Center within the Learning Center • Expanded number of learning communities pairing developmental English, Math, and

Reading courses with a variety of college-level courses in a variety of disciplines. • Achieved 100% compliance with VA rules and regulations during audit in March

2014; awarded “Military Friendly” designation by GI Jobs Magazine; opened Veterans’ Service Centers at Pecos and Williams Campuses

• The Environmental Technology Center on the Pecos Campus was selected for

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MCCD’s Innovation of the Year in 2014. The ETC provides experiential learning opportunities to students and serves research needs of faculty and students in multiple disciplines


• CGCC is connected to, and highly valued by, its communities – Chandler, Gilbert, Queen Creek, and south Mesa.

• CGCC has new opportunities to partner with sister colleges to provide allied health programs in the Southeast Valley.

• CGCC is among the three youngest colleges and started with a lower funding base. Some catch-up has occurred, but college enrollment growth is constrained by fiscal realities: a major challenge will be achieving effective levels of Enrollment Services, staff as well as Student Success and Support staff—staffing levels are significantly below national standards (a greater percentage of resources have historically been directed to classroom and faculty, leaving critical support areas under-resourced); additional 60:40 allocation will help, but CGCC is still among the three colleges with the largest gap.

• Another challenge will be maintaining, supporting, and modernizing older classrooms, labs, learning centers, and other facilities to meet student and faculty needs.

• CGCC’s greatest resource is its people—we have amazing, innovative, and committed faculty (residential and adjunct), staff, and administrators with a true passion for student success.

GateWay Community College (GWCC)

Dr. Steven Gonzales, President of GWCC, presented the following.

Overview

• Serves approximately 11,500 students annually • Includes MSC, NWSC, and Cutting Edge • 125 degrees and certificates • Federally designated Hispanic Serving Institution • Minority majority • Only MCCCD College with Light Rail stop • Extensive Nursing, Allied Health, and Occupational Programs • Designated Veteran Friendly Institution • One of 150 Aspen Prize finalists in 2014 • Home to AZ-SBDC, Fahrenheit Labs, and CEI


• University Transfer and General Education—College-Level Course Success Rate: 72% (F11) to 74% (F13); Fall to Fall Retention: 38% (F10) to 42% (F11); GWECHS: 6 Students graduated from GWCC before HS

• Developmental Education—Success Rate 65% (F11 cohort) to 72% (F13 Cohort) • Workforce & Economic Development—Goodwill at MSC; Career Center 140%

increase in usage (7885 users); Veteran’s Nursing Program – 1st in US • University Transfer and General Education—Increase Student Success (Retention,

Completion, and Job attainment) • Community Development and Civic and Global Engagement—Expand opportunities • Workforce and Economic Development—Partnerships providing access to

workforce training, business and entrepreneurial education


• Currently land-locked, parking, proximity to downtown, ASU, and modes of transportation • Infrastructure: new building, dated buildings, IT, renovations • Entrepreneurial Spirit: Internal innovation drivers, revenue generating opportunities,

finding our niche • Re-organization: Grow our own, efficiencies, cost • Nature of Professional and Technical Programs: Many growth opportunities, high

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cost-low enrollment, space

District Office (DO)

Ms. Debra Thompson presented the following.

Overview

• DO provides a myriad of support services to the district in the areas of academic affairs, student affairs, business services, human resources, resource development, community development, legal services, government relations, civic engagement, marketing/institutional advancement and more


• Student Success • Performance Based Funding • Classification and Compensation • Information Technology • Maricopa Foundation


• Limited Resources • Space limitations • Increasing compliance and other demands for time—implement ACA, Financial Aid

fraud, IT enhancements like new systems implementation take considerable time yet regular workload does not diminish

• With new systems, opportunity for more automation may help streamline work • FY15 funds for Financial aid fraud in SSI and SSE should help with that workload • MCOR and Foundation and other new revenue opportunities will help support needs

Scottsdale Community College (SCC)

Mr. Daniel Corr, Vice President of Academic Affairs at SCC, presented the following.

Overview

• Scottsdale Community College by the numbers—2013-2014 Enrollment: 15,384 Headcount, 5,622 FTSE, 173 Residential Faculty, 370 Employees, 2015 HLC Quality Initiative Report, 2016 HLC Reaccreditation visit


• Developmental Education: Efforts to limit, innovation in delivery, focus in rigor—preparation for college-level success

• Student Retention: Flex Express, CPD faculty mentors • Student Engagement: CCSSE data, Service Learning, Undergraduate Research, SOAR • Open Educational Resources (OER): 90% of Mathematics; expanded to Reading, English,

CPD, Psychology, Chemistry, and more; cost savings and curricular specialization


• Indigenous Scholars Institute: $225,000 raised to date, building specifications started, Tribal Court Advocate training, Johnson Scholarship Foundation endowment

• Early College with Coronado High School: Early assessment and intervention, expanded dual enrollment, concurrent enrollment, fall 2015 start

• Community Advisory Councils: 31 committees with 200 members, raising scholarship funds, committed to student engagement

Rio Salado College (RSC)

Dr. Chris Bustamante, President of RSC, presented the following.

Overview

• Vision: We reinvent the learning experience to change lives 11 of 183


• Culture of Innovation: Pioneers in—online, dual enrollment, educational service partnerships, post-baccalaureate teacher education, and communiversities

• Fast Facts: Established in 1978 to serve non-traditional students, serve more than 57,000 annually, largest of the Maricopa Community Colleges

• Cost-efficient, productive, scalable: 44% lower cost per student when compared to peer institutions nationwide, RioLearn is scalable to serve more than 100,000 online students

• National and Local Recognition: Fast Company, Great College to Work For (Chronicle of Higher Ed), Great Place to Work (CareerBuilder), Involved in five Gates Foundation Funded Projects, President’s Innovation Labs (Lumina, ACE)


• Teaching and Learning: Next Generation Learning Models (online)—competency-based, adaptive, personalized; hybrid and in-person delivery

• Student Success: Awarded 5,147 Associate Degrees and Certificates, represents a nearly 19% Increase in Associate Degrees, Gates Grants—NGLC (RioCompass, Student Success Helpdesk, RioPACE, GEAR, GIVR), Adaptive Learning Market Acceleration Project, Predictive Analytics Reporting (PAR), Purdue Analytics Project

• Blue Ocean/Innovation: Out of State Expansion, Predictive Analytics (Civitas), Adult Learners—Credit for Prior Learning Options


• Enrollment: Increased Local and National Competition in Online Market, Improving Economy, Fraud Prevention Impact, Merger of US Airways and American Airlines

• Budget: Reduced Resources • Enrollment: Out of State Expansion Initiative, International Partnerships—World

Education Group, Increase Hybrid Offerings • Innovation Initiatives—Next Generation Learning Models

South Mountain Community College (SMCC)

Dr. Shari Olson, President of SMCC, presented the following.

Overview

• Serves approximately 7,500 students • Designated Minority and Hispanic Serving Institution • One of 150 Aspen Prize finalists for 2014 • Home of Storytelling Institute • Founder of ACE • Developmental Education: 63% of students test into one developmental education

course, 40% of students test into two-three developmental education courses, 37% of students are college ready


• 3.1% increase in college-level course success rate, 14.5% increase in part-time student academic progress, and 13.4% increase in fall to fall retention rates

• 8.6% increase in success rate in developmental education courses, 14.9% increase in success rate in subsequent English course after Developmental English, and 19.7% increase in success rate in subsequent math course after developmental math

• Increased number of graduates from 239 to 403 (2009-2014)


• Improving the Learning Experience & Employee Experience: 2003 Master Facilities Plan, Facilities Improvements – Classrooms, Student Development Model/Enrollment Services, Capital Financial Resources not available to meet capital needs for the college facilities improvements, new construction, mechanical systems, etc.

• Learning Support and Completion: Mandatory Strengths-based Student Success Courses, Guaranteed Scheduling, Tutoring and supplemental instruction, Degrees and Certificates

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• Gila River Indian Community Partnership: Elementary Education, Culinary, Pre-Allied Health, Early Childhood Education

Glendale Community College (GCC)

Dr. Irene Kovala, President of GCC, presented the following.

Overview

• Financial aid is a huge component of what we do in Maricopa; at GCC, $58M allocated in 2013 to 34,625 students

• There are more part-time employees at GCC than full-time (1,320/609) • Operational budget has increased from $69M (FY2010) to $84M (FY2015)


• Service to Veterans: Designated a Military Friendly School by G.I. Jobs; 1,589 veterans served in 2014 academic year; designated a ‘Veteran Supportive Campus’ by the Arizona Department of Veterans' Services

• Academic Programs: GCC Guitar Ensemble group won the 2014 Guitar Foundation of America, Human Library—Westmarc honorable mention, more than 75 Kennedy Center American College Theatre nominations, multiple Jack Kent Cooke scholars, each year, All-USA Community College Academic Team student winners

• Integrated Planning and Budgeting: Linking planning with resource allocation via shared governance (IRPC), predictive FTSE modeling and course capacity planning, finalist 3 years for the Second Nature Climate Leadership Awards


• Underprepared Students: 6,975 students served in 2014 academic year, developmental Ed is our HLC Pathways project, 60% of our students test into at least 1 developmental education subject

• Student Retention and Persistence: 3,766 student registered with DRS Office, 1,525 activity using accommodations, DRS has experienced a 37% increase in active students since 2011; 17 advisors for over 27,932 students last year; HSI with 8,198 Hispanic students or over 29% Hispanic serving

• Life Without Bond Funds: Capital savings—funds used for renovation projects not bond funded, technology purchased with 5-year warranties to extend life, aging facilities—a considerable amount of deferred maintenance

Paradise Valley Community College (PVCC)

Dr. Paul Dale, President of PVCC, presented the following.

Overview

• PVCC’s Comprehensiveness: Learning Centered College—GEA Assessment, Building Out the Campus—Capital Projects, Community Engagement—Fine and Performing Arts, High School Bridge Programs, Aspen Prize Nomination 2012, 2014

• Academic Programs—STEM, Developmental Math, Allied Health


• Black Mountain Expansion—Enhancing the Sciences (Biology, Chemistry, Astronomy) • Original iStartSmart Student Success Programming, Strategic Enrollment

Management (SEM) Multiple Starts, Returning Adults, Financial Student Success, Completion Agenda Goal Achievement

• Higher Learning Self-Study and Re-Affirmation of Accreditation


• One Maricopa Opportunities Serving North Valley (101 & 51 Crossroads) • Expansion of Open Education Resources (OER) • Achieving Student and Academic Support Staffing Levels

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Maricopa Corporate College (MCOR)

Dr. Gene Giovannini, President of MCOR, presented the following.

Overview

• The MCOR Team met in July of 2014 and set a three year target of 7.2 million in sales. MCOR will have software operations, marketing and management tools in place and operating. MCOR’s flexible outcome-based products and services, connection with MCCCD, and our dedication to future workforce needs will get MCOR to financial self-sufficiency within 5 years (FY 17/18).


• Implement CRM and Integrate website with CRM and set up website to support lead generation. Needed to manage accounts, track clients and track information to report and improve process. Once established, it will be a tool for all MCCCD to use for recruitment from non-credit and continuing education classes into credit programs.

• Develop and implement a MCOR branding plan and marketing plan. CRM and Inbound marketing tools needed to develop contacts and relationships.

• Define solutions capabilities and implement a plan to increase solutions services. CRM-marketing tool needed to help MCOR discover what is lacking in the community and what solutions can be offered.


• Enhancing sister colleges knowledge and understanding of MCOR and business model, working together to share revenues, resources and tools. District policy and procedures that don’t fit for this type of business unit. Great improvements have been made related to procurement, general accounting and IT.

• Support other Colleges with shared resources and revenue. • Provide a service to companies and their employees wanting to grow their skill sets

to improve productivity, workforce satisfaction, and the bottom-line. • Growth not only for MCCCD but also to our community. • Leveraging MCOR operations philanthropically.

Phoenix College (PC)

Dr. Anna Solley, President of PC, presented the following.

Overview

• Vision: Phoenix College will be the premier provider of learning opportunities for our community to go far, close to home.

• Values: Engagement, Excellence, Innovation, Integrity, Respect, and Stewardship • Learning College Principles: Collaboration, Communication, Evaluation, and Responsibility • Fast Facts: Celebrating our 94th anniversary as the flagship of the Maricopa

Community Colleges; serve over 25,000 students per year who represent 100 countries and speak over 50 different languages; faculty and staff are continuously recognized for their innovative talents and commitment to student success.

• National & Local Recognition: Recognized by the Aspen Institute as a top 150 community college, PC Bears won the NJCAA Division II Men’s Basketball Championship, Designated a Military Friendly School for 2014 by G.I. Jobs Magazine.


• Progress toward Governing Board Goals: 6 year graduation rate: 22% (District = 21%); Graduation rate occupational students in 6 years: 20% (District = 17%); Subsequent success rate college-level English: 79% (District = 77%)

• Accomplishments: Enrollment Management: Retention Plan and Mentoring Initiative, One Stop Student Enrollment Center, Center for Nursing Excellence, MOOC and OER Expansion

• Goals: Student Success Initiatives, Developmental Education, HLC

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Accreditation/Assessment Academy, Professional Development


• Strategic Planning: Use of SharePoint for Engagement/Reporting • Enrollment Management: SSI/SSE/IMOR2 Retention Efforts, Degree Phoenix, PCPA Expansion • Resource Stability: Maricopa Priorities Recommendations, Plan for LWOB • Facilities Upgrades: Center for Allied Health/Dental Excellence, Technology Support

Mesa Community College (MCC)

Dr. Shouan Pan, President of MCC, presented the following.

Overview

• Soon Celebrating 50 years: Operates two campuses/five sites; Offers 200 programs, degrees, and certificates; Top 56 associate degrees producer in the nation; Top 10 two-year certificates producer in the nation

• Enrollment: FY2014/2015 FTSE 13,000; Four-year decline of 20% • Strategic Priorities: Student Success and Retention, e-Learning, Workforce

Development, Resource Development


• Student Success and Retention: Degrees and Certificates Awarded improved by 38%; Course Retention Rate increased from 80 to 91%; Course Success Rate increased from 71 to 76%

• e-Learning: Headcount increased by 45% • Workforce Development: Degrees and Certificated awarded increased by 45% • Resource Development: Grants and Donations grew 10%


• Lower Operating Funds from Lower Enrollment: 4 year funding reduced $7.8 million, Avoid layoffs = reduce open positions + personnel reassignments, Generated one-time surplus funds, Maricopa Priorities recommendations

• Facilities in need of renovation and upgrading; prepare for life without Bond funded capital: Great athletics teams; outdated facilities, Old classrooms; need for new instructional technology capabilities, More online/hybrid/flipped classrooms

• Growing international population and start-up of English Language Institute: More than 50% of all F1 students in the District, Brings in big tuition $ but most kept at District. Opportunity to bring in more students with improved sharing of the revenue

• Red Mountain Campus enrollment decline 36%; need to reposition

WRAP UP / NEXT STEPS Dr. Glasper concluded the day by stating he was extremely proud of the institution for engaging at many levels. He asked leaders to share best practices. He said he would be pushing ONE Maricopa solutions and evaluating all the practices being demonstrated at the colleges. He would look for potential resources for those colleges successfully moving the needle to incentivize new efforts. He wants the colleges to think about increasing enrollment and retention and focus fiscal resources on it. MCCCD will generate new money and finds ways to keep funds in the system. MCCCD needs to prioritize and have conversations about cash balances so it can move forward in a planned way but this is not a time to act in a desperate fashion. MCCCD is in control of its future. MCCCD needs to up the risk factor. He encouraged the presidents to look at international enrollment, pull the string on privatization, and consider a 4-year degree option. He also wants to cause some noise at the State and show the community believes MCCCD has a role to play and to push for more. Federal and private grants have helped to sustain MCCCD but MCCCD needs to find resources for those things it really wants. Presidents need to think of ways to talk to the broader community and be prepared for follow-up conversations with the Board. The budget will not be allocated evenly by 10, instead it will be more strategic, focused, and performance-based.

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Board members thanked everyone for the time and attention to detail and look forward to continued conversations.

ADJOURNMENT The Retreat adjourned at 12:50 p.m.

___________________________________ Randolph Lumm Governing Board Secretary

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Appendix Budget and Finance Retreat Presentation

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Governing Board

Budget and Finance Retreat

Rio Salado Conference Center

September 17, 2014

District Overview

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Budget Process allows for review and presentation

Budget Impacts presented to the Governing Board

Budgeting is an Iterative Process

Process enables the Governing Board to redirect or focus activities by means of initial allocation or reallocation of financial resources.

On this basis, the budget sets policy for the following year.

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A mechanism for setting priorities

An institutional plan of action

An institutional contract

A control mechanism

A gauge of risk

An instrument of communication

A political device

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Strategic Plan FY 2013 – 2016

Financial Plan FY 2016 – 2024

Annual Budget FY 2014 - 2015

Alignment with Other Planning Efforts/Local

Strategic Planning

Link between Strategic Plan and Year-End

Reporting

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Vision: A Community of Colleges-Colleges for the Community-working

collectively and responsibly to meet the life-long learning needs of our diverse students and communities.

Mission: The Maricopa Community Colleges provide access to

higher education for diverse students and communities. We focus on learning through: University Transfer Education, General Education, Developmental Education, Workforce Development, Student Development Services, Continuing Education, Community Education, Civic Responsibility, and Global Engagement.

Values: Community, Excellence, Honesty and Integrity,

Inclusiveness, Innovation, Learning, Responsibility and Stewardship.

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Incremental Budgeting Pros - efficient process

Pros - simple to implement

Pros - easier to apply

Cons - operates at the margin

Cons – avoids the question as to whether there are better uses of $

Cons – Difficult policy choices are circumvented

Decremental Budgeting Similar pros and cons

Largest component of budget is compensation - average 80-85 %

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Institutional Character – historical tradition

Financial crisis nationally and state

Shifts in enrollment distribution

Composition of faculty

Increased use of temporary and part time workers

Financial condition ( Increased efficiency and effectiveness)

Notion of Budget Flexibility

Retrenchment

Reallocations

Pre-exigency planning

Contingencies and Reserves 24 of 183

One Maricopa

Seamless Student Experience

Completion Agenda

Maricopa Priorities

IMOR2

Developmental Education

Student Success Initiatives

Performance – Based Funding

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Community college district tries full slate of innovations, all at

once:

If higher education is moving slowly toward the future, the

Maricopa Community Colleges District is racing at high

speed.

Some of the innovations being tried by the district, which

has nearly a quarter of a million credit seeking students in

all 10 separate colleges in greater Phoenix, are controversial

and unproven. And most are not unique; other community

colleges and some four year universities are nibbling at

them here and there.

But few are places are throwing so many reforms at the

problems of higher education all at the the same time. 26 of 183

Maricopa Priorities

Regional centers of excellence

Vacancy savings

Privatization of college services

Increased enrollments

Internal performance based funding allocations - equity

External performance based funding

Expenditure Limitation Amendments

Elasticity of Demand Study – Tuition

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During the Recession

Lost over $60 m in State aid

Property taxes from new construction dropped from $18 m/yr

to $6. Tuition/tax increases 4 of 7 years

$35 m operational budget cuts/$11 m capital (state aid)

Limited salary adjustments; limited new programs, services

and faculty and staff

Continued implementation of the 2004 bond program

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UNIT FY08

SSE

SSI

IT

New

Faculty &

Prop 301

Bond

Project EGF

Anniv &

Educ

ASRS

FLEX

M&C

Budget

Cut OTHER

TOTAL

ALLOC

FY2015

Adopted

PC 47.8 0.2 0.6 1.2 (0.5) 0.4 6.6 (3.3) 5.5 10.7 58.5

GC 64.2 0.2 0.3 2.3 2.7 0.8 10.0 (4.6) 6.3 18.0 82.2

GW 28.0 0.2 0.6 1.3 (0.9) 0.4 4.0 (1.9) 3.2 6.8 34.9

MC 85.4 0.3 0.5 1.5 (2.2) 0.9 12.5 (5.8) 7.1 14.6 100.1

SC 44.0 0.1 0.4 0.8 (0.2) 0.5 6.6 (3.0) 3.0 8.2 52.1

RS 44.9 0.1 0.3 2.3 6.3 0.6 6.0 (3.5) 3.9 16.1 60.9

SM 20.0 0.2 0.2 0.8 1.2 0.2 3.1 (1.5) 2.9 7.1 27.1

CG 32.2 0.2 1.2 1.4 7.7 0.6 5.8 (2.6) 3.4 17.6 49.8

PV 28.4 0.2 1.1 1.5 1.9 0.3 4.7 (2.2) 3.0 10.5 38.9

EM 21.5 0.2 1.1 0.9 4.2 0.4 3.9 (1.7) 2.5 11.5 33.1

DO 50.4 3.8 - 0.5 - 0.7 6.8 (3.6) (1.6) 6.7 57.1

MCOR 0.0 1.2 1.2 1.2

NOTE: Fund 1 only; excludes District-Wide; Amounts in Millions of Dollars 30 of 183

General Allocation = $101.6m

Property Tax: New Construction 74.5

Property Tax: 2% Levy Increase 34.3

SRP in Lieu 3.8

State Aid (52.1)

Other (Interest inc, Bookstore) 1.9

Tuition Rate Change 39.2

Total Increase $101.6

One-Time Allocation = $117.2m

One-Time Carryforward 53.5

Revenue & Expense transfer

from Fund 2 24.2

Tuition for Enrollment Growth

Allocated to Colleges 39.5

Total Increase $117.2

Between FY2007-08 and FY2014-15, the General Operating Fund (Fund 1) grew from

$555.3m to $774.1m

• This is an increase of $218.8m or 39%

• The $218.8m increase is split between ongoing resources available for ongoing

general allocation and one-time allocations of one-time carryforward and transfers.

NOTE: Amounts in Millions of Dollars 31 of 183

Property taxes from new construction now

at $9m

Tuition/tax increases partially used for

initiatives and priorities instead of

backfilling for revenue losses or slow

revenues: 60/40, SSE, SSI, Public Safety,

Faculty Inversion, IT Enhancements are

examples

2004 Bond Implementation Continues but

will be complete in 2-3 years

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Limited growth in property taxes from new construction

State budget issues: Hold onto $1.4 m in State aid and/or $7.4

m in base as of FY14/15?

Unrealistic to expect that tax and tuition increases will be

approved every year

Large dollar needs for identified initiatives and priorities:

60/40, SSE, IT Enhancements, possibly Maricopa Priorities,

possibly Classification and Compensation are examples…and

there may be others especially to improve outcomes

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Maricopa Priorities may yield some resources to reallocate within colleges and the DO and across the system

Continue renewed efforts to build reputation and information about needs with the State to leverage when funds are available

Seek relief from legal impediments that don’t cost the State anything

Maricopa Corporate College—3rd revenue stream

Future budget reductions may be needed

Enhanced focus on prioritization of most critical needs

Use of college balances to help with Life Without the Bond

Restart planning for a future bond 34 of 183

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Date goes here September 17, 2014 36 of 183

June – September: Develop Financial Plan that include Revenue & Expenditures

estimates; State Aid Request due September 1st.

August – January: Financial Advisory Council (FAC) considers available resources, mandatory & other District needs, & participates in college

briefings

January: Submit Tuition and Fee to Governing Board

as Information Item

February: February 10th: Assessed Property Valuation due from Maricopa County

Assessor Office; Adoption of Proposed Tuition and Fee

March: Proposed Budget submitted as Information

Item

April: Preliminary Adoption of Proposed Budget

May: Publish Legal Budget & Truth & Taxation notices; Major Taxpayers briefing;

Truth & Taxation Hearing & Final Adoption of Proposed Budget

June: Upload Adopted Budget to the Accounting

System

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New Revenue Scenarios No Action State Aid

Loss State Aid Loss

Tax Increase Tax & Tuition

increases

Tax Levy

-New Property 9,274,816 9,274,816 9,274,816 9,274,816

-SRP in lieu (170,503) (170,503) (170,503) (170,503)

-Tax Levy Increase @2% - - 8,766,587 8,766,587

State Aid

(729,900)

(7,409,500)

(7,409,500)

(729,900)

Tuition & Fees

(466,952)

(466,952)

(466,952)

(466,952)

-Resident - rate increase (3.0%

HEPI = $3.00 increase)

-

-

-

7,441,460

Other

(144,924)

(144,924)

(144,924)

(144,924)

Reallocation - Uncollected Tax Levy

Contingency

2,000,000

2,000,000

2,000,000

2,000,000

Total 9,762,537 3,082,937 11,849,524 25,970,584 38 of 183

Mandatory Expenditures

1. Employee Policy Manual (Anniv, Educ,etc) $1,000,000

2. Operating Cost for 2004 Bond Construction $700,000

3. Operating & Maintenance for Technology $1,000,000

4. Move Prop 301 Faculty to Fund 1 $369,600

5. New Residential Faculty (60:40 ratio) 32 positions $3,261,600

6. Insurance (Risk Management) $1,000,000

TOTAL $7,331,200

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Salary & Benefits (Illustrative) Amount

1. General Salary Adjustment: COLA 2.3% per W. CPI 10,369,900

2. General Salary Adjustment: Step increase 9,260,900

TOTAL $19,630,800

NOTE: The amounts shown here are for information purposes only. They are not

meant as a request nor a recommendation.

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Discretionary Expenditures Amount

1. Seamless Student Experience (SSE) 4,809,500

2. IT Systems Upgrades, Replacements, Operating 4,050,000

3. Enrollment Growth Funding Rate to $2,250/FTSE 1,713,000

4. Performance Based Funding 3,000,000

TOTAL $13,572,500

NOTE: This is not a comprehensive list of needs and it is not in priority order. As we

move through the budget process, additional priorities may come to light and we may

need to address them as well. 41 of 183

No Action State Aid

Loss

No State Aid;

Tax Increase

Tax & Tuition

Increase

1. Allocable Funds 9.8 3.1 11.8 26.0

2. Fund all Mandatory Costs (7.3) (7.3) (7.3) (7.3)

3. Available to Support

Discretionary Spending

2.2 (4.2) 4.5 18.7

4. Discretionary

Expenditures

13.7 13.7 13.7 13.7

5. Salary & Benefit Example 19.6 19.6 19.6 19.6

Discretionary Subtotal 33.3 33.3 33.3 33.3

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Governing Board



September 17, 2014

Estrella Mountain

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HSI - 44.2% student pop.

½ of current FTSE growth in MCCCD generated by 2 colleges – EMCC & CGC

EMCC Fund balances can only support one-time needs

EMCC lacks continuity in staffing 45 of 183

EMCC Progress - Governing Board Goals (‘09 to ‘13) College Level Success: 68 to78%

Developmental Ed: 58 to 75%

Fall to Fall Persistence: 55 to 59%

Accomplishments CCSSE scores – Exceed all Nat’l/MCCCD benchmarks

Student Success Initiatives – E2 Mentoring, IMOR2

Aspen Prize – 3 consecutive nominations

Get Into Energy

West Valley Think Tank

Goals Engagement

Completion

Resource Stability

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Carry forward balances, usage:

IT, life w/o Bond - $4.5M

PAC payment - $1.5M

OYO/OSO - $530K

Permanent funding needs, 1 year:

Engagement

Faculty – $1M (6 Residential and Adjunct)

Retention/Recruitment - $150K

Completion

Student Support Services - $355K

Learning Support - $285K

Resource Stability

Facilities/Safety– $355K

Parking - $750K

Student/Employee Spaces - $7.2M

Buckeye Center - $750K

Growth, capital needs (projected) :

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CCSSE scores – Exceeds all

National/MCCCD benchmarks

FTSE growth – EMCC FTSE %

exceeds adopted budget %

Fund balances – cannot support

permanent staffing or additional

capital needs

Budget gaps – by 2016, funding

critical

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49 of 183

Governing Board



September 17, 2014

Chandler-Gilbert

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Our Vision

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Our educational philosophy…. CGCC uses: active, engaged, experiential learning

learning communities

service learning

co-curricular learning

and holistic student support services

to provide learning opportunities that lead to success

Given the right conditions, every student can succeed

Everyone contributes to student success

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Our 2014-2015 Focus

At the heart of our work:

The Student Learning Cycle (access, retention, success)

To create conditions to help every student succeed, Chandler-Gilbert

Community College will focus on

Student Learning Cycle

Institutional Effectiveness

College Shared Governance

Future Trends

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Established 1985 as a center of MCC

Accredited in 1992; re-accredited in 1997 and 2007

Williams Campus – 1995

Sun Lakes Center – 1997

Communiversity @ Queen Creek Partnership – 2014

Approved for distance learning programs – 2014

Dual Enrollment Coordinating College for SE Valley

Named to U.S. President’s Higher Education Community Service Honor Roll for seven consecutive years

Named by the Carnegie Foundation for the Advancement of Teaching and Learning as a Community-Engaged College, one of only 17 community colleges to earn the distinction.

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22.9%

(2.9%)

-30.0% -20.0% -10.0% 0.0% 10.0% 20.0% 30.0%

District – each student was counted only once

at each college, but students who attended multiple colleges were counted multiple times in the district total

Chandler-Gilbert Data provided by District IR

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39.8%

11.9%

-30.0% -20.0% -10.0% 0.0% 10.0% 20.0% 30.0% 40.0% 50.0%

Chandler-Gilbert

District *Includes preliminary 2014

Data provided by District IR

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FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14*

235 290 308 471 411

Number of

Occupational Degrees

and Certificates

CGCC

Districtwide

Success Rate in

Developmental

Courses

Success Rate in

College-level Courses

Fall 2009

Cohort

Fall 2010

Cohort

Fall 2011

Cohort

Fall 2012

Cohort

74% 73% 75% 76%

68% 68% 68% 70%

CGCC

Districtwide

Fall 2009

Cohort

Fall 2010

Cohort

Fall 2011

Cohort

Fall 2012

Cohort

68% 65% 70% 70%

62% 62% 64% 64%

Selected Governing Board Key Metrics

Fall 2008 Cohort

to

Fall 2009

Fall 2009 Cohort

to

Fall 2010

Fall 2010 Cohort

to

Fall 2011

Fall 2011

Cohort

to Fall 2012

64% 66% 65% 64%

54% 56% 54% 51%

CGCC

Districtwide

Fall-to-Fall

Retention Rate

Data provided by District IR

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Launched strategic scheduling initiative – a major change to course scheduling processes

Established a Student Success Center within the Learning Center

Expanded number of learning communities pairing developmental English, Math, and Reading courses with a variety of college-level courses in a variety of disciplines.

Achieved 100% compliance with VA rules and regulations during audit in March 2014; awarded “Military Friendly” designation by GI Jobs Magazine; opened Veterans’ Service Centers at Pecos and Williams Campuses

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The Environmental Technology Center on the Pecos Campus was selected for

MCCD’s Innovation of the Year in 2014. The ETC provides experiential learning

opportunities to students and serves research needs of faculty and students in

multiple disciplines

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CGCC is connected to, and highly valued by, its communities – Chandler, Gilbert, Queen Creek, and south Mesa.

CGCC has new opportunities to partner with sister colleges to provide allied health programs in the Southeast Valley.

CGCC is among the three youngest colleges and started with a lower funding base. Some catch-up has occurred, but college enrollment growth is constrained by fiscal realities: A major challenge will be achieving effective levels of Enrollment Services

staff as well as Student Success & Support staff – staffing levels are significantly below national standards. A greater percentage of resources have historically been directed to classroom and faculty, leaving critical support areas under-resourced.

Additional 60:40 allocation will help, but CGCC is still among the three colleges with the largest gap.

Another challenge will be maintaining, supporting, and modernizing older classrooms, labs, learning centers, and other facilities to meet student and faculty needs.

CGCC’s greatest resource is its people – we have amazing, innovative, and committed faculty (residential and adjunct), staff, and administrators with a true passion for student success.

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Governing Board



September 17, 2014

GateWay

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Serves approximately 11,500 students annually

Includes MSC, NWSC, and Cutting Edge

125 degrees & certificates

Federally designated Hispanic Serving Institution

Minority majority

Only MCCCD College with Light Rail stop

Extensive Nursing, Allied Health, and Occupational Prgms

Designated Veteran Friendly Institution

One of 150 Aspen Prize finalists in 2014

Home to AZ-SBDC, Fahrenheit Labs, and CEI

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Accomplishments

University Transfer & Gen. Ed:

College-Level Course Success Rate: 72% (F11) to 74% (F13)

Fall to Fall Retention: 38% (F10) to 42% (F11)

GWECHS: 6 Students graduated from GWCC before HS

Developmental Education:

Success Rate 65% (F11 cohort) to 72% (F13 Cohort)

Workforce & Economic Development:

Goodwill at MSC

Career Center 140% increase in usage (7885 users)

Veteran’s Nursing Program – 1st in US

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Goals University Transfer & General Ed.

Increase Student Success

Retention, Completion, and Job attainment

Community Development and Civic and Global Engagement

Expand opportunities

Workforce and Economic Development

Partnerships providing access to workforce training, business and

entrepreneurial education

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Location Currently land-locked

Parking

Proximity to downtown, ASU, and modes of transportation

Infrastructure New building

Dated buildings

IT

Renovations

Entrepreneurial Spirit Internal innovation drivers

Revenue generating opportunities

Finding our niche

Re-organization Grow our own

Efficiencies

Cost

Nature of Professional & Technical Programs Many growth opportunities

High cost – Low Enrollment

Space

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Governing Board



September 17, 2014

District Office

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Student Success

Performance Based Funding

Classification and Compensation

Information Technology

Maricopa Foundation

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DO provides a myriad of support services to the

district in the areas of academic affairs, student

affairs, business services, human resources,

resource development, community development,

legal services, government relations, civic

engagement, marketing/institutional advancement

and more

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Limited Resources

Space limitations

Increasing compliance and other demands for time —

implement ACA, Financial Aid fraud, IT

enhancements like new systems implementation take

considerable time yet regular workload does not

diminish

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With new systems, opportunity for more automation may help

streamline work

FY15 funds for Financial aid fraud in SSI and SSE should help

with that workload

MCOR and Foundation and other new revenue opportunities will

help support needs

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Governing Board



September 17, 2014

Scottsdale

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Scottsdale Community College by the numbers

2013-2014 Enrollment:

15,384 Headcount

5622 FTSE

173 Residential Faculty

370 Employees

2015 HLC Quality Initiative Report

2016 HLC Reaccreditation visit 76 of 183


Efforts to limit

Innovation in delivery

Focus in rigor – preparation for college-level success

Student Retention

Flex Express

CPD faculty mentors

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Student Engagement CCSSE data

Service Learning

Undergraduate Research

SOAR

Open Educational Resources (OER) 90% of Mathematics

Expanded to Reading, English, CPD, Psychology, Chemistry and more

Cost savings and curricular specialization

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Indigenous Scholars Institute $225,000 raised to date

Building specifications started

Tribal Court Advocate training

Johnson Scholarship Foundation endowment

Early College with Coronado High School Early assessment and intervention

Expanded dual enrollment

Concurrent enrollment

Fall 2015 start

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Community Advisory Councils

31 committees with 200 members

Raising scholarship funds

Committed to student engagement

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Governing Board



September 17, 2014

Rio Salado

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Vision We reinvent the learning experience to change lives

Culture of Innovation Pioneers in; Online, Dual Enrollment, Educational Service Partnerships, Post-Baccalaureate Teacher Education, and Communiversities

Fast Facts Established in 1978 to serve non-traditional students

Serve more than 57,000 annually

Largest of the Maricopa Community Colleges

Cost-Efficient – Productive – Scalable 44%< cost per student when compared to peer institutions nationwide

RioLearn is scalable to serve more than 100,000 online students

National & Local Recognition Fast Company

Great College to Work For – Chronicle of Higher Ed

Great Place to Work – CareerBuilder

Involved in 5 Gates Foundation Funded Projects

President’s Innovation Labs (Lumina, ACE)

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Strategic Planning 1) Teaching and Learning

Next Generation Learning Models (online)

Competency-based, Adaptive, Personalized

Hybrid and In-person Delivery

2) Student Success Awarded 5,147 Associate Degrees and Certificates

Represents a nearly 19% Increase in Associate Degrees

Gates Grants

NGLC (RioCompass, Student Success Helpdesk, RioPACE, GEAR, GIVR)

Adaptive Learning Market Acceleration Project

Predictive Analytics Reporting (PAR)

Purdue Analytics Project

3) Blue Ocean/Innovation Out of State Expansion

Predictive Analytics (Civitas)

Adult Learners – Credit for Prior Learning Options

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Challenges Enrollment Increased Local and National Competition in Online Market

Improving Economy

Fraud Prevention Impact

Merger of US Airways and American Airlines

Budget Reduced Resources

Opportunities Enrollment Out of State Expansion Initiative

International Partnerships – World Education Group

Increase Hybrid Offerings

Innovation Initiatives – Next Generation Learning Models

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Governing Board



September 17, 2014

South Mountain

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Serves approximately 7500 students

Is a designated Minority and Hispanic Serving Institution

One of 150 Aspen Prize finalists for 2014

Home of Storytelling Institute

Founder of ACE


63% of students test into one developmental education

course

40% of students test into two-three developmental education courses

37% of students are college ready

Main Campus 24th Street & Baseline 88 of 183

Laveen - Legacy Traditional School

43rd Ave. and Baseline Road Guadalupe Center

Guadalupe Road &Avenida del Yaqui (Priest) 89 of 183

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College-Level Course Success Rate

Part-Time Student Academic Progress

Fall-to-Fall Retention Rate

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Success Rate in Developmental

Education Courses Success Rate in Subsequent English

Course After Developmental English

Success Rate in Subsequent Math Course After Developmental Math

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Year Graduates

2009 239

2010 320

2011 364

2012 410

2013 423

2014 403

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Dr. Janet Ortega and Dr. Rey Rivera

Challenges: Improving the Learning Experience & Employee Experience

Opportunities: Learning Support and Completion

Gila River Indian Community Partnership

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Improving the Learning Experience & Employee Experience

2003 Master Facilities Plan

Facilities Improvements – Classrooms, Student Development Model/Enrollment Services

Capital Financial Resources not available to meet capital needs for the college – facilities improvements, new construction, mechanical systems, etc.

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Learning Support and Completion

Mandatory Strengths-based Student

Success Courses

Guaranteed Scheduling

Tutoring and supplemental instruction

Degrees and Certificates

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Gila River Indian Community Partnership

Elementary Education

Culinary

Pre-Allied Health

Early Childhood Education

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Governing Board



September 17, 2014

Glendale

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Glendale Community College

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Financial Aid for 2013 Number Dollars

Applicants 34,625

Federal Grants 33,412,909

State Grants 91,500

Federal Loans 20,441,683

Federal Work Study 259,992

Community Awards 636,616

Scholarships 3,425,796

Total Disbursement $58,268,496

FTSE by Fiscal Year

FY2010 FY2011 FY2012 FY2013 Unaudited

FY14 Projected

FY15

11,959 12,777 12,728 12,473 12,326 12,080

Graduates per year

2003 2004 2005 2006 2007 2008 2009 2010 2011 2012

1,555 1,594 1,634 1,949 1,882 1,747 1,739 1,763 1,908 1,798

Operational Budget

FY2010 FY2011 FY2012 FY2013 FY14 FY15

Main $ 68,009,707 $ 71,502,664 $ 75,095,035 $ 75,975,831 $ 77,537,543 $ 79,328,543

North $ 1,972,024 $ 2,419,703 $ 2,551,257 $ 2,738,961 $ 2,782,550 $ 2,915,283

Total $ 69,981,731 $ 73,922,367 $ 77,646,292 $ 78,714,792 $ 80,320,093 $ 82,243,826

Number of Employees

Classification Total

Board Approved

Instructional 273

Non-instructional 336

Total 609

Temporary

Instructional 692

Non-instructional 628

Total 1320

Communiversity FTSE by Fiscal Year

FY2011 FY2012 FY2013 Unaudited

FY14

87 69 92 98

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Service to Veterans Designated a Military Friendly School by G.I. Jobs

1,589 veterans served in 2014 academic year

Designated a ‘Veteran Supportive Campus’ by the Arizona Department of Veterans' Services

Academic Programs GCC Guitar Ensemble group won the 2014 Guitar Foundation of

America

Human Library – Westmarc honorable mention

More than 75 Kennedy Center American College Theatre nominations

Multiple Jack Kent Cooke scholars

Each year, All-USA Community College Academic Team student winners

Integrated Planning and Budgeting Linking planning with resource allocation via shared governance (IRPC)

Predictive FTSE modeling and course capacity planning

Finalist 3 years for the Second Nature Climate Leadership Awards

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Underprepared Students

6,975 students served in 2014 academic year

Developmental Ed is our HLC Pathways project

60% of our students test into at least 1 dev ed subject

Student Retention and Persistence

3766 student registered with DRS Office, 1525 activity using

accommodations. DRS has experienced a 37% increased in active

students since 2011.

17 advisors for over 27,932 students last year

HSI with 8,198 Hispanic students or over 29% Hispanic serving

Life Without Bond Funds

Capital savings – Funds used for renovation projects not bond funded

Technology purchased with 5-year warranties to extend life

Aging facilities – A considerable amount of deferred maintenance

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Adapted Fitness Center Portables

Flood Control / Damage 112 of 183

Governing Board



September 17, 2014

Paradise Valley

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PVCC’s Comprehensiveness

Learning Centered College – GEA Assessment

Building Out the Campus - Capital Projects

Community Engagement – Fine and Performing Arts

High School Bridge Programs

Aspen Prize Nomination 2012, 2104

Academic Programs – STEM, Developmental Math, Allied

Health

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Enrollment FTSE Line Graph 2005 – Present

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Black Mountain Expansion – Enhancing the Sciences

(Biology, Chemistry, Astronomy)

Original iStartSmart Student Success Programming

Strategic Enrollment Management (SEM) Multiple Starts,

Returning Adults, Financial Student Success

Completion Agenda Goal Achievement

Higher Learning Self-Study and Re-Affirmation of

Accreditation

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One Maricopa Opportunities Serving North Valley (101 & 51

Crossroads)

Expansion of Open Education Resources (OER)

Achieving Student and Academic Support Staffing Levels

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A learning centered college, where the power of learning

transforms lives and enables positive social change.

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Governing Board



September 17, 2014

Maricopa Corporate

College

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The MCOR Team met in July of 2014 and set a

three year target of 7.2 million in sales. MCOR

will have software operations, marketing and

management tools in place and operating.

MCOR’s flexible outcome-based products and

services, connection with MCCCD, and our

dedication to future workforce needs will get

MCOR to financial self-sufficiency within 5 years

(FY 17/18). 121 of 183

Improvement from Baseline Period FY2008/2009

Implement CRM and Integrate website with CRM and set up website to support lead generation. Needed to manage accounts, track clients and track information to report and improve process. Once established, it will be a tool for all MCCCD to use for recruitment from non-credit and continuing education classes into credit programs.

Develop and implement a MCOR branding plan and marketing plan. CRM and Inbound marketing tools needed to develop contacts and relationships.

Define solutions capabilities and implement a plan to increase solutions services. CRM-marketing tool needed to help MCOR discover what is lacking in the community and what solutions can be offered

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Challenges Enhancing sister colleges knowledge and understanding of MCOR and

business model, working together to share revenues, resources and tools.

District policy and procedures that don’t fit for this type of business unit.

Great improvements have been made related to procurement, general

accounting and IT.

Opportunities Support other Colleges with shared resources and revenue

Provide a service to companies and their employees wanting to grow their

skill sets to improve productivity, workforce satisfaction, and the

bottom-line.

Growth not only for MCCCD but also to our community.

Leveraging MCOR operations philanthropically

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Governing Board



September 17, 2014

Phoenix

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Vision Phoenix College will be the premier provider of learning opportunities for our community to go far, close to home.

Values Engagement, Excellence, Innovation, Integrity, Respect, & Stewardship

Learning College Principles Collaboration, Communication, Evaluation, & Responsibility

Fast Facts Celebrating our 94th anniversary as the flagship of the Maricopa Community Colleges.

Serve over 25,000 students per year who represent 100 countries & speak over 50 different languages.

Faculty & staff are continuously recognized for their innovative talents and commitment to student success.

National & Local Recognition Recognized by the Aspen Institute as a top 150 community college.

PC Bears won the NJCAA Division II Men’s Basketball

Championship.

Designated a Military Friendly School for 2014 by

G.I. Jobs Magazine.

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Progress toward Governing Board Goals

6 year graduation rate: 22% (District = 21%)

Graduation rate occupational students in 6 years: 20%

(District = 17%)

Subsequent success rate college-level English: 79% (District = 77%)

Accomplishments

Enrollment Management: Retention Plan &

Mentoring Initiative

One Stop Student Enrollment Center

Center for Nursing Excellence

MOOC & OER Expansion

Goals

Student Success Initiatives


HLC Accreditation/Assessment Academy

Professional Development

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Strategic Planning

Use of SharePoint for Engagement/Reporting

Enrollment Management

SSI/SSE/IMOR2 Retention Efforts

Degree Phoenix

PCPA Expansion

Resource Stability

Maricopa Priorities Recommendations

Plan for LWOB

Facilities Upgrades

Center for Allied Health/Dental

Excellence

Technology Support 128 of 183

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Governing Board



September 17, 2014

Mesa

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Soon Celebrating 50 years Operates 2 campuses/5 sites

Offers 200 programs, degrees, and certificates

Top 56 associate degrees producer in the nation

Top 10 2-year certificates producer in the nation

Enrollment FY2014/2015 FTSE 13,000

4 Year decline 20%

Strategic Priorities Student Success & Retention

e-Learning

Workforce Development

Resource Development

Vision

Leading the way to success in our

local and global community

Mission

MCC excels in teaching, learning,

and empowering individuals to

succeed in our local and global

community. We serve as a resource

for college and career readiness,

transfer education, workforce

development and life-long learning.

Values

Learning

Innovation

Service Excellence

Integrity

Individuals & Community 131 of 183

Strategic Priorities & Select KPI’s FY2012/2013 Improvement Goal

Student Success & Retention

Degrees & Certificates Awarded 4,246 +38% 4,271

Course Retention Rate 80% 91%

Course Success rate 71% 76%

e-Learning

Headcount 6,776 +45% TBD

Workforce Development

Degrees & Certificates Awarded 1,499 +45% 1,469

Resource Development

Grants & Donations $2.9 million Grow 10%

Improvement from Baseline Period FY2008/2009

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Lower Operating Funds from Lower Enrollment 4 year funding reduced $7.8 million

Avoid layoffs = reduce open positions + personnel reassignments

Generated one-time surplus funds

Maricopa Priorities recommendations

Facilities in need of renovation and upgrading; prepare for life without Bond funded capital Great athletics teams; outdated facilities

Old classrooms; need for new instructional technology capabilities

More online/hybrid/flipped classrooms

Growing international population and start-up of English Language Institute More than 50% of all F1 students in the District

Brings in big tuition $ but most kept at District. Opportunity to bring in more students with improved sharing of the revenue

Red Mountain Campus enrollment decline 36%; need to reposition

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September 23, 2014

An executive session and a regular meeting of the Maricopa County Community College District Governing Board were scheduled to be held beginning at 5:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. Section 38-431.02, notice having been duly given. GOVERNING BOARD Dana Saar, President Randolph Lumm, Secretary Doyle Burke, Member Alfredo Gutierrez, Member Debra Pearson, Member (Absent)

ADMINISTRATION (REGULAR BOARD MEETING) Rufus Glasper Maria Harper-Marinick Debra Thompson LaCoya Shelton-Johnson Steve Helfgot Lee Combs Linda Lujan Ernie Lara Steven Gonzales Irene Kovala Patrick Burkhart for Shouan Pan Paul Dale Anna Solley Todd Simmons for Chris Bustamante Daniel Corr for Jan Gehler Shari Olson Gene Giovannini

EXECUTIVE SESSION Executive Session was called to order at 5:30 p.m.

MOTION Motion 10225 Board Member Gutierrez made a motion to go into Executive Session. Board Member Burke seconded. Motion passed 4-0 (Pearson absent).

CALL TO ORDER The regular board meeting was re-called to order at 6:33 p.m.

SUBSTITUTIONS There were three substitutions for members of the CEC.

PLEDGE OF ALLEGIANCE The assembly pledged allegiance to the United States of America led by Mr. Gutierrez.

CLASS ACKNOWLEDGEMENTS There were no classes present.

STUDENT LIFE REPORTS Marli Mayon, Chair of Scottsdale’s Student Life Forum (SLF) presented an overview of events planned for the year. SCC’s Student Life Forum is overseen by the Center for Civic and Global Engagement so they plan to promote civic engagement and global awareness on campus. SLF sponsors voter registration initiatives at most events including their recent Constitution Day Celebration. Their goal was to exceed the number of students registered to vote compared to previous events and they met their goal. They are adding a democracy wall to the campus and will be participating in the At-Large Candidate Forum on the 26th. They help with the college’s Internal Education Week, usually scheduled during the third week in November, and this year have three international students in SLF. SLF will participate in the AIDS Walk on October 26th and SCC’s Artichokes Homecoming Kickoff on October 8th, “Rise of Artie!” SCC’s team is currently ranked 12th in the nation! Ms. Mayon then had the members of SLF introduce themselves to the Board.

SLF Members: Marli Mayon, Chair; Maia Fructhandler, Special Events Co-Manager; Thulisa Sigwabe, Special Events Co-Manager; Savannah Haymart, PR Co-Chair; Rohina Bano, PR Co-Chair; Bruce Merrill, Artie; Yasmin Acosta, Student-at-Large; Ivan Iñaki Aparicio Molina, Student-at-Large; Diego Leal, Student-at-Large; José Rodriguez, Student-at-Large; Michelle Sasonov, Student-at-Large; and Chris Simmons, Student-at-Large.

EMERITUS, AWARDS, AND RECOGNITION

Dr. Daniel Corr, Vice President of Academic Affairs at Scottsdale Community College, thanked the Board and presented an Emeritus award for Ms. Pat Serrano. Ms. Serrano served Scottsdale Community College (SCC) and thousands of its students for more than twenty-six years before

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Minutes | September 23, 2014 Regular Board Meeting Page 2 of 7

retiring in May of 2013. During the course of her remarkable career at SCC, she taught face-to-face, open entry, and online classes in the CIS Department. In addition, she served in a number of leadership positions including CIS Evening Chair, CIS Online Coordinator, CIS Day Chair, and the Business and Information Systems Division Chair. Ms. Serrano also served on numerous SCC and district committees including SCC Faculty Senate, College Leadership Team, and iSTAC, the team that planned SCC’s Innovation of the Year Award winning SCCTechTalks 2013. She was a committed EDUCATOR—dedicated to being an outstanding faculty member and she ALWAYS put students first. She was passionate and committed to student learning and each semester she strived to hone her craft. She was the consummate professional—always prepared, engaged, and enthusiastic about teaching her students. Her students (and her colleagues) loved her! She was a PIONEER. Years ago, she pioneered online course offerings at SCC in the CIS Department. To this day, she continues to teach online. To ensure the highest quality online instruction, Ms. Serrano was the first faculty member at SCC to become a Certified Quality Matters (QM) Peer Reviewer. She completed the rigorous QM certification process for several online courses. In addition, she earned her QM Master Reviewer Certification and she served as a college and district QM representative. Ms. Serrano was a dedicated student ADVISOR. For the past six years, Pat served SCC students as the CIS in-department advisor. Her organization skills, attention to detail, and genuine care for student success helped hundreds of CIS students plan and achieve their educational goals. She was a participatory LEADER. By her nature, Ms. Serrano was a collaborative leader. She valued her colleagues’ opinions and included them in the decision-making process. She led by example and she inspired her colleagues to “stick their necks out” and do their best. She was the perfect combination of a leader and coach. She made you better for working with her. Ms. Serrano was a valued TEAMMATE. She was always the person you wanted on your committee or your taskforce. She was the definition of a contributor. Her action items were always done to the utmost professionalism—the highest quality output, on time, and under budget. She was an ARTICHOKE. Ms. Serrano loved SCC and it showed in everything she did. She genuinely enjoyed helping students EVERYDAY. Whenever the call went out for volunteers for campus events, tours, or community service, she stepped up.

Ms. Serrano thanked the Board and remarked that it had been a privilege to part of Maricopa since 1984. She noted she remembered when SCC was a sea of temporary buildings from PC and how much it had grown since then. She said it had been a wonderful experience with a great group of people to work with.

Dr. Linda Lujan, President of Chandler-Gilbert Community College, thanked the Board and asked Dr. Bill Guerierro to help her present an Emeritus award for Dr. Ana Jarvis. First, Dr. Lujan remarked she would break tradition by presenting Dr. Jarvis with a special certificate from the college, La Reina de la Machina Escriba! Dr. Guerriero then shared that Ana Jarvis was one of the first instructors hired at Chandler-Gilbert when it was still an education center in 1987, and she was CGCC’s first Spanish faculty. During those early years when CGCC was emerging as an accredited institution, Ana taught a variety of Spanish classes and worked on developing a strong foreign language program. As the years went by, other languages were added to the department. Ana was instrumental in starting CGCC’s Spanish honor society, Sigma Delta Mu, and an annual Foreign Language Night. For many years she helped plan International Student Week activities with CGCC’s International Student Office. Ana was a key contributor to CGCC’s Marketing Committee and the International / Intercultural Education Committee. She is a gifted and prolific author whose Como Se Dice books are used by colleges and universities locally and nationally. Most of all, Ana has been a strong advocate for her students and her profession. She is known for mentoring and tutoring students and for introducing the beauty of the Spanish language and culture of thousands over the years. Ana has a sharp wit and a great sense of humor. She will be fondly remembered for her valiant resistance to the onslaught of technology, defiantly tapping on her typewriter long after those around her converted to computers, email, and online student information systems. She will be remembered as a dear friend and supportive colleague to many faculty and staff at CGCC.

Dr. Jarvis remarked she had been teaching since she was 17 years old. She laughingly informed everyone she still had her typewriter. She thanked the Board and her family and her colleagues at the college. She noted she is still writing text books and is working on the 11th edition. She is keeping herself busy writing novels, poems, and short stories.

President Saar thanked all the awardees and expressed appreciation to them for their service. He 136 of 183


said they will be missed. He then took a moment to acknowledge the Student Public Policy Forum (SPPF) students present that night. He asked Ms. Deanna Villanueva-Saucedo to give a brief description of SPPF before having the students introduce themselves. Ms. Villanueva-Saucedo reported the SPPF students will spend the year studying public policy and learning how to affect positive change in their community.

SPPF Students: Amylya Brice, SCC; Jordan Cortez, PC; Matthew DePaul, CGCC; Belinda Escalante, PC; Kiana Flores, SCC; Kathleen Friedlander, RSC; Marli Mayon, SCC; Victoria Moreno, GCC; Aika Nelson, GCC; Kira Olsen-Medina, PC; Keeran Panesar, SCC; Jerry Raburn, PVCC; Jason Russon, PVCC; Gilberto Sosa, PC; Jonathan Talos, MCC; and Luis Velasquez-Reyes, GCC.

CITIZEN’S INTERIM There were no requests to address the Board.

CHANCELLOR Chancellor Rufus Glasper reported in 2011-12 he was asked to be a member on a commission on attainment with the American Association of Community Colleges (AACC). At the same time, the MCCCD Board resolved to support the completion agenda (to increase the number of certificates/degrees/transfers by 50% by 2020). AACC started a commission focused on the future called the 21st Century Commission. Dr. Diaz-Lefebre asked why there were no faculty representation on those commissions so he was asked to participate. Dr. Glasper noted Dr. Rene Diaz-Lefebre had been with Maricopa for 30 years. Copies of the articles noted by Dr. Diaz-Lefebre can be found at http://www2.gccaz.edu/news/employee-news/insight-role-faculty-aacc-report and http://www2.gccaz.edu/news/employee-news/well-connected-or-stressed-out.

Dr. Diaz-Lefebre introduced himself as psychology faculty at GCC North. He reported that AACC asked him to serve on the 21st Century Commission on the Future of Community Colleges two years ago because, if community colleges are to contribute to 21st century students and economy, education leaders must reimagine what the institutions are capable of becoming. In addition to the goals of the completion agenda, community colleges must enhance access and increase the quality of education. The 21s Century initiative provided guidelines and seven recommendations to promote student success. Community colleges cannot be strong by being the same—instead they must be bold and make big changes. The AACC convened nine teams to work to implement recommended changes. The teams looked at research and work already under way across the nation. MCCCD was well represented on the teams: Dr. Glasper was on the Policy and Advocacy Agenda team, Dr. Solley was on Community Colleges/K-12 Collaboration for College Readiness team, Dr. Bustamante was on Team Seven, and Dr. Pan was on Team Eight. Five of the nine teams had MCCCD participants. MCCCD is highlighted in the AACC implementation guide as a model of exemplary programs: 1) collaboration with K-12 partners (ACE++ Program), 2) incorporating ingenious use of technology (Rio Salado College), 3) investing in collaborative support structures (PVCC at Black Mountain), 4) targeting public and private investments strategically, 5) implementing policies and practices that promote rigor and accountability (VFA metrics), and 6) increasing faculty leadership and engagement. As a seasoned faculty working in the trenches, he listened and provided insight in faculty implementation of strategies and ideas how to increase faculty engagement and leadership involvement. Faculty are the academic gatekeepers of the academic experience. Community colleges also need to position themselves to serve the rapidly growing Latino student population. As more Maricopa colleges become Hispanic Serving Institutions, Latino outreach and transfer becomes an attainable goal. He said being a part of this commission has been one of the highlights of his career and he was proud to represent MCCCD.

FACULTY Mr. Keith Heffner, President of the Faculty Executive Council, thanked the Board for agreeing to shift the agenda so the Faculty Executive Council and Employee Group reports preceded the business portion of the agenda. He reported that FEC are involved in many discussions across the district and working hand-in-hand with administration on policy—the outcomes of which would be shared as policy updates to the Board. He said his goal this year is to increase communication across groups. He is visiting faculty senates and college presidents and chatting with vice presidents of academic affairs and retirees in strategies to engage them in activities. He will continue the burgeoning relationship with the Adjunct Faculty Association begun last year as they work toward common interests and common goals. He is taking time to build social networks to break down barriers to progress among the different groups. FEC wants to

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http://www2.gccaz.edu/news/employee-news/insight-role-faculty-aacc-report

http://www2.gccaz.edu/news/employee-news/insight-role-faculty-aacc-report

http://www2.gccaz.edu/news/employee-news/well-connected-or-stressed-out

http://www2.gccaz.edu/news/employee-news/well-connected-or-stressed-out


be partners with the District. He stressed that they do not take these relationships lightly.

EMPLOYEE GROUP Ms. Lysia Hand, President of the Adjunct Faculty Association, provided the following. “President Saar, Members of the Board, Dr. Glasper, Members of the CEC, and guests, my name is Lysia Hand, Adjunct Faculty Employee Group President. Thank you for the continued opportunity to speak on behalf of the Adjunct Faculty. It has been a pleasure to serve the Adjunct Faculty Employee Group and the Adjunct Faculty Association. I am grateful for having had this privilege. I am pleased to announce that the AFA has a new president, Leo Valverde. Leo will be presenting at the Governing Board meetings moving forward. I will continue to help as Past President. Leo served as the College Representative for South Mountain Community College. He teaches at South Mountain and Chandler-Gilbert. His core courses include: Introduction to Criminal Justice, Ethics and Administration of Justice, and Constitutional Law. Moving forward the Adjunct Faculty Employee Group plans to continue collaboration with the Faculty Association. Thank you for this opportunity to speak at the Governing Board meeting, I am grateful for having had this privilege.” Ms. Hand also provided a link to the AFA Board meeting schedule (www.myafa.org/calendar.html). Mr. Valverde thanked everyone who has provided support to him and the group, saying it was an honor to stand before the Board.

APPROVAL OF THE ORDER OF THE AGENDA

President Saar then requested a motion to approve the Order of the Agenda.

MOTION Motion 10226 Board Member Lumm made a motion to approve the Order of the Agenda. Board Member Gutierrez seconded. Motion passed 4-0 (Pearson absent).

APPROVAL OF CONSENT AGENDA

President Saar asked if anyone wanted to remove any items from the consent agenda. No items were removed.

The following items were included in the Consent Agenda:

9.1 APPROVAL OF THE MINUTES OF THE AUGUST 26, 2014 REGULAR BOARD MEETING AND SEPTEMBER 9, 2014 AGENDA REVIEW AND WORK SESSION

10.1 CONSIDERATION OF EMPLOYMENTS—approve the personnel actions as proposed. Budget approvals have been granted and are on file for the recommended personnel actions in this item.

10.2 CONSIDERATION OF SPECIALLY FUNDED EMPLOYMENTS—approve the personnel actions as proposed. Budget approvals have been granted and are on file for the recommended personnel actions in this item.

10.3 CONSIDERATION OF SHORT TERM EMPLOYMENTS—approve the personnel actions as proposed. Budget approvals have been granted and are on file for the recommended personnel actions in this item.

10.4 CONSIDERATION OF SEPARATIONS—approve the personnel actions as proposed.

11.1 APPROVAL OF STUDENT SUPPORT SERVICES PROGRAM PHOENIX COLLEGE—accept an award for year five of funding from the U.S. Department of Education in the amount of $280,528.00 to Phoenix College for the Student Support Services Program. Year five project funding will be for the period September 1, 2014 through August 31, 2015.

11.2 APPROVAL OF SOUTH MOUNTAIN COMMUNITY COLLEGE TITLE III GRANT—accept the grant award of $394,622 for Year 4 of 5 for South Mountain Community College’s Title III Strengthening Institutions Program. The year 4 award period is from October 1, 2014 through September 30, 2015.

11.3 APPROVAL OF GATEWAY COMMUNITY COLLEGE SCIENCE WITHOUT BORDERS PROGRAM—accept this grant award agreement to GateWay Community College in the amount of $180,960 for a grant period beginning upon acceptance and effective until May 31, 2015.

11.4 APPROVAL OF SUBAWARD AGREEMENT AMENDMENT BETWEEN PENNSYLVANIA STATE UNIVERSITY AND MCCCD—accept the subaward agreement from Pennsylvania State University to the Maricopa Advanced Technology Education Center (MATEC) of the Academic and Student Affairs Division in the amount of $246,263 for year 3 of this three-year project with effective dates of September 1, 2014 through August 31, 2015. This funding amount is the third year

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http://www.myafa.org/calendar.html


increment of the three year total of $519,381.

11.5 APPROVAL OF MARICOPA SKILL CENTER AND WESTERN MARICOPA EDUCATION CENTER INTERGOVERNMENTAL AGREEMENT—approve the renewal of an Intergovernmental Agreement (IGA) between the Maricopa Skill Center (MSC) and Western Maricopa Education Center (West-MEC).

12.1 APPROVAL OF GATEWAY EARLY COLLEGE HIGH SCHOOL SUBMISSION OF ANNUAL FINANCIAL REPORT TO THE ARIZONA DEPARTMENT OF EDUCATION FOR FY2013-14—approve the 2013-2014 Annual Financial Report for GateWay Early College High School for submission to the Arizona Department of Education.

12.2 APPROVAL OF PHOENIX COLLEGE PREPARATORY ACADEMY SUBMISSION OF ANNUAL FINANCIAL REPORT TO THE ARIZONA DEPARTMENT OF EDUCATION FOR FY2013-14—approve the 2013-2014 Annual Financial Report for Phoenix College Preparatory Academy for submission to the Arizona Department of Education.

12.3 APPROVAL OF INCREASE TO FAMILY CARE CENTER FEES PHOENIX COLLEGE—approve the following increase to the childcare fees for the Phoenix College Family Care Center located at the Osborn site just off the Phoenix College main campus.

12.4 APPROVAL OF UTILITY EASEMENT FOR SALT RIVER PROJECT FOR THE LDS INSTITUTE AT ASU POLYTECHNIC CHANDLER-GILBERT COMMUNITY COLLEGE WILLIAMS CAMPUS—grant a utility easement to the Salt River Project (SRP) to provide new electrical facilities to serve an LDS Studies Institute at ASU Polytechnic.

12.5 APPROVAL OF PHOENIX COLLEGE PREPARATORY ACADEMY DEPARTMENT OF HEALTH CONTRACT—approve the Department of Public Health contract between Phoenix College Preparatory Academy and the Department of Health that provides $2,000 to the Academy.

MOTION Motion 10227 Board Member Burke moved for approval of the Consent Agenda. Board Member Lumm seconded. Motion passed 4-0.

13.1 APPROVAL OF FINAL CONTRACT AWARD FOR THE REMODELING OF THE ALLIED HEALTH AND DENTAL PROGRAM BUILDINGS AT 3144 N 7TH AVENUE PHOENIX, AZ FOR PHOENIX COLLEGE—approve a final construction contract award for a Guaranteed Maximum Price (GMP) in the amount of Nine Million One Hundred Ninety-One Thousand, One Hundred Eight and 51/100ths Dollars ($9,191,108.51) to Okland Construction for the Allied Health and Dental project at Phoenix College. This is the last of the three GMP awards to Okland Construction for the construction of this project.

MOTION Motion 10228 Board Member Lumm moved for approval of Item 13.1. Board Member Gutierrez seconded. Motion passed 4-0.

13.2 APPROVAL OF 2014-15 DISTRICT PROPERTY AND CASUALTY INSURANCE PROGRAM RENEWAL—approve the renewal of our property and casualty insurance policies for all lines per the attached schedule for the period of October 1, 2014 to October 1, 2015.

MOTION Motion 10229 Board Member Gutierrez moved for approval of Item 13.2. Board Member Burke seconded. Motion passed 4-0.

13.3 APPROVAL OF PROPOSED COURSE FEE CHANGES FY2014-15—approve the varied fee changes detailed on the attached. These changes relate to both common fees and course fees at several colleges across the District, detailed by college.

MOTION Motion 10230 Board Member Lumm moved for approval of Item 13.3. Board Member Gutierrez seconded. Motion passed 4-0.

14.1 APPROVAL TO APPOINT HEARING OFFICER TO CONSIDER APPEAL FOR TERMINATION RECOMMENDATION—approve the attached procedure, and authorize the Chancellor to appoint a hearing officer to consider the appeal of George Kahkedjian from the Chancellor’s

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recommendation for termination.

MOTION Motion 10231 Board Member Lumm moved for approval of Item 14.1. Board Member Burke seconded. Motion passed 4-0.

Item 14.2 APPROVAL OF SETTLEMENT OF CLAIMS was removed from the agenda.

FIRST READ / INFORMATION ITEM

15.1 REVIEW OF PROPOSED CHANGES TO 4.9 BOARD COMMITTEE STRUCTURE—review the proposed changes to Board Policy 4.9 to include the scope of the three Board committees: Board Policy, Budget and Finance, and Charter Schools.

Board members were satisfied with the language as presented.

MONITORING REPORTS 16.1 BUDGET ANALYSIS REPORT, FUND 1—GENERAL UNRESTRICTED FUND FOR THE TWO MONTHS ENDING AUGUST 31, 2014—Expenditure analysis indicates 10.1% of the budget has been expended this year as compared to 12.3% expended at this same point last year. 47.2% of the budget remained unexpended or unencumbered compared to 43.3% in the prior year. Revenue analysis indicated that 23.5% of the budget has been recognized as compared to 20.4% in the prior year. The projected fund balance will increase by ~$3.4M this fiscal year and the projected ending fund balance for June 2015 is $167.6M. The District should meet its financial stability requirements.

BOARD MEMBERS Mr. Burke reported he attended the demonstration of the remodel of the Phoenix College Bulpitt Auditorium and was very pleased with the additions to the structure. He attended a Chandler Chamber of Commerce breakfast featuring Dr. Glasper and the three state university presidents. Dr. Glasper did a splendid job. He attended an Audit and Finance Committee meeting at Paradise Valley Community College (committee members asked to see more of the District). He attended a budget committee meeting last week and heard the colleges present plans and share the work they are doing.

Mr. Gutierrez reported he had had an accident and so was down for much of the month recovering. He was able to attend a demonstration of the Center for Entrepreneurial Innovation (CEI) at GateWay Community College (also called the incubator). The CEI is a public-private partnership—a cutting-edge space for innovative entrepreneurs. It is designed to house and develop early stage companies by providing a multitude of business and professional resources, such as guidance and mentoring, and exposure to a network of local business resources and professionals, among others. Mr. Gutierrez said it was an impressive tour and he highly recommended it.

Mr. Lumm reported he attended a Victoria Foundation fundraiser and participated in the Minority Male Initiative (MMI) event at GateWay Community College. The MMI event had a great presentation and stressed the need to understand the different motivations that students come in with in order to understand students better. Not all minority groups have the same motivations for attaining an education.

Mr. Saar reported he has visited all ten colleges attending various events and that it was great to see things happening at the campuses with the return of students this fall. He also attended a Greater Phoenix Economic Council (GPEC) meeting where the CEI came up as a topic of discussion. It is one of the top two incubators in the State.

VICE CHANCELLOR Dr. Steven Helfgot, CEO of the Maricopa Foundation, provided the following. “President Saar, members of the Board. At your places you will see invitations to the kickoff reception for the 2015 Heroes of Education event. The reception will be held right across the way at the Rio Conference Center on Thursday, October 16, starting at 5:30 p.m. We hope that you will be able to join us. At the event we will have the pleasure of formally introducing our 2015 honoree, Linda Mazon Gutierrez, the President and CEO of the Hispanic Women’s Corporation. Linda, HWC, the Maricopa Community Colleges Foundation, and the District’s ACE Program have shared a wonderful partnership for a number of years. Each year at the luncheon which is part of the HWC’s huge conference in downtown Phoenix (which is incidentally this Friday), ten students in our ACE programs are awarded $1,000 scholarships by HWC and each is matched with another $1,000 from the Foundation. Our students are introduced to the crowd and are the first in a long line of scholarship recipients—ranging on up to medical students—introduced

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at the occasion. So Linda is truly a Hero of Education, both for her organization’s particular support of Maricopa Community College students and their general support to college students across our state. When I asked Linda if she would accept the award, her response was—“I’m just a girl from the hood who went to Phoenix College.” She is proudly that an much more and we look forward to having you join us on October 16 as we introduce Linda as our 10th anniversary Hero of Education.”

COLLEGE There were no reports.

AADGB Mr. Burke reported the group would be meeting on the 25th and would be discussing plans to bring ACCT’s Governance Institute on Student Success (GISS) to Phoenix.

ASBA Mr. Lumm reported he was not able to attend the Law Conference and asked Mr. Saar to provide some information about it. Mr. Saar said it was the best conference for educators to learn all about law and education. It also gives some insight into what the Arizona Legislature might do next year and to prepare for those discussions.

ACCT Mr. Saar reported planning has been ongoing to make sure the ACCT Leadership Congress in October will be an excellent event.

GOVERNMENT RELATIONS There was no report.

NEXT BOARD MEETINGS President Saar announced the following future meetings.

• October 14, 2014, 4:30 p.m., Agenda Review, Governing Board Room • October 14, 2014, 6:00 p.m., Work Session, Governing Board Room • October 28, 2014, 6:30 p.m., Regular Board Meeting, Governing Board Room

ADJOURNMENT President Saar adjourned the regular board meeting at 7:33 p.m.

___________________________________ Randolph Elias Lumm Governing Board Secretary

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September 30, 2014

A Special Session of the Maricopa County Community College District Governing Board was scheduled to be held beginning at 10:30 a.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. Section 38-431.02, notice having been duly given. GOVERNING BOARD

• Dana Saar, President • Randolph Lumm, Secretary • Doyle Burke, Member (via phone) • Alfredo Gutierrez, Member • Debra Pearson, Member (via phone)

ADMINISTRATION Rufus Glasper Chris Bustamante

CALL TO ORDER The Special Session was called to order at 10:31 a.m. Board President Dana Saar explained the

meeting was to take action on an Intergovernmental Agreement (IGA) between the State Authorization Reciprocity Agreement (SARA) and MCCCD. He then turned the discussion over to Chancellor Rufus Glasper. Dr. Glasper remarked the IGA was created to standardize the authorization for online courses. He was on a national committee last year looking at reciprocity agreements. The committee settled on an approach of using the regional compacts to help facilitate the process. Arizona is a member of the WHICE compact. Dr. Glasper noted that Dr. Chris Bustamante, President of Rio Salado College, worked on a team to draft a proposal and coordinate activities. He asked Dr. Bustamante for an overview. Dr. Bustamante said the IGA was the result of a national Distance Learning Commission which Dr. Glasper was involved with.

Reciprocity agreements among member states established comparable standards for interstate offerings of postsecondary distance education. They allowed higher education institutions from all sectors that are U.S. Secretary of Education accredited to (voluntarily) bypass state-by-state licensing of their distance education programs via reciprocity agreement with other participating states. It will be overseen by the SARA National Council (NC-SARA) and the four regional education compacts: NEBHE, SREB, MHEC, and WICHE. Maricopa will belong to WICHE-SARA, whose members are western states, including Arizona. Currently, an institution must be registered in each state in which a student resides in order to offer classes—Rio Salado has 47 agreements with other states in place. With the acceptance of SARA, state-by-state agreements will no longer be necessary for SARA participating states.

To-date, there are nine approved SARA states: Alaska, Colorado, Idaho, Indiana, Montana, Nebraska, Nevada, North Dakota, and Washington. Louisiana and Virginia recently submitted an application to their regional compact. By the end of the year it is anticipated that 20 states will be participating and by the end of following year, it is anticipated that 40 states will be participating.

Ms. Dawn Wallace, Director of State and Local Government Relations, took up the narrative to explain what happened in the State Legislature regarding this issue. Maricopa, in partnership with other public and private higher education institutions, worked to support HB2577 which passed unanimously in April 2014. The bill allowed the State to enter into reciprocity agreements for the purposes of distance education. It authorized the creation of a portal agency through intergovernmental agreement to act as liaison to WICHE-SARA and will designate representatives from private and public universities, community colleges, and a tribal college to oversee the portal agency. Once the IGA was authorized in legislation, the team created an AZ-SARA IGA Team which has been meeting since January 2014. It included representatives from the Arizona Board of Regents (ABOR), public universities, the State Board for Private Postsecondary Education (AZPPSE) , private universities, and Arizona community colleges. The team was led by Dr. Chris Bustamante, who was appointed by the Arizona Community College Coordinating Council (ACCCC) to act as lead for all Arizona Community College Districts. He helped lead efforts to getting the operational agreements

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Minutes | September 30, 2014 Special Session Page 2 of 2

established. Ms. Wallace turned discussion over to Ms. Lanna Dueck, Associate Dean at Rio Salado College. Ms. Dueck described the state application process. The AZ-SARA IGA Work Team: created the AZ-SARA Council through IGA and Operational Agreement; created Non-Instructional Complaint Policy; applied to WICHE-SARA [due on October 15, 2014]; anticipate the AZ-SARA Council will be operational in Spring 2015. Institutions may start applying in Spring and more details will be announced closer to that time. Annual fees to participate will be based on Enrolled FTE: under 2,500, $2,000; 2,500-9,999, $4,000; and 10,000 plus, $6,000. Members will also pay an AZ-SARA Council fee that has yet to be determined.

The IGA was created because it was necessary to create a portal agency to liaison with WICHE-SARA. The portal agency must be governmental agency. Since no governmental agency exists in Arizona regulating all three higher education sectors, the IGA construct was used to create a portal (government) agency (the AZ-SARA Council). All three sectors will jointly constitute the AZ-SARA Council (three representatives from each, with one tribal college), for a total of 10 representatives. The community college representatives will be from the Maricopa Community Colleges, Pima Community College, and Arizona Central College. The IGA helps facilitate the operational requirements of the portal agency and will review and approve Arizona institution participation in AZ-SARA and oversee the non-instructional complaint process. The non-instructional complaint process was necessary to ensure consumer protection which was one of the main tenets of SARA. The non-instructional complaint process will be overseen by the AZ-SARA Council which will review complaints for procedural accuracy and to ensure SARA policies and standards are adhered to. It will provide final oversight of non-instructional complaints. The AZ-SARA Council has authority to: uphold institutional decisions, recommend specific corrective actions; and withdraw institutional participation in SARA for non-compliance. This allows for one more level of oversight which out-of-state students can work with if they have a non-instructional concern.

The benefits of SARA include: it’s a national solution to a national higher education problem; it uses the existing structures of the regional compacts to provide oversight; it provides significant cost savings for the community colleges while providing opportunity for growth; and it provides for standardized consumer protection for the student.

The Board discussed more aspects of the agreement. The Chancellor was advised to plan for a much larger marketing budget than ever before and make strong consideration of specialty areas to attract. President Saar then called for a motion.

1.0 INTERGOVERNMENTAL AGREEMENT BETWEEN THE STATE AUTHORIZATION RECIPROCITY AGREEMENT (SARA) AND THE MCCCD—approve an Intergovernmental Agreement between ABOR, AZPPSE and MCCCD representing ACCC. MCCCD successfully (and unanimously) secured legislation authorizing the State of Arizona to participate in SARA reciprocity agreements with other states to avoid individual licensure in states where it does not have physical presence but it does educate students (e.g., online / distance learning.)

MOTION Motion 10232 Board Member Burke moved for approval of the Item 1.0. Board Member Gutierrez seconded. Motion passed 5-0.

ADJOURNMENT The Special Session adjourned at 11:13 a.m.


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October 14, 2014

Agenda Review and a Work Session of the Maricopa County Community College District Governing Board were scheduled to be held beginning at 4:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. Section 38-431.02, notice having been duly given. GOVERNING BOARD

• Dana Saar, President • Randolph Lumm, Secretary • Doyle Burke, Member • Alfredo Gutierrez, Member • Debra Pearson, Member

ADMINISTRATION (AGENDA REVIEW) Rufus Glasper Maria Harper-Marinick LaCoya Shelton-Johnson Debra Thompson Steven Helfgot Lee Combs ADMINISTRATION (WORK SESSION) Rufus Glasper Maria Harper-Marinick LaCoya Shelton-Johnson Debra Thompson Steven Helfgot Lee Combs

AGENDA REVIEW Agenda Review began at x p.m. Board President Dana Saar then took the assembly

through the proposed agenda for the October 28, 2014 Regular Board Meeting. Clarification was asked on a few items as they were presented; below are requests made by Board Members for additional information.

CONSENT AGENDA

• Item x o x

NON-CONSENT AGENDA

• Item x o x

ADJOURNMENT Agenda Review adjourned at x p.m.

WORK SESSION The Work Session was called to order at x p.m.

PVCC NCA ACCREDITATION PRESENTATION

Dr. Paul Dale, President of Paradise Valley Community College, reported ...

ADJOURNMENT The Work Session adjourned at x p.m.

EXECUTIVE SESSION Executive Session was called to order at x p.m.

MOTION Motion 10225 Board Member x made a motion to go into Executive Session. Board Member x seconded. Motion passed x.


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N E W E M P L O Y M E N T

* SALARY PLACEMENT FOR NEW SUPPORT/FACULTY/MANAGEMENT/ADMINISTRATIVE/TECHNOLOGY PENDING RECEIPT OF OFFICIAL TRANSCRIPTS AND/OR VERIFICATION OF EMPLOYMENT ** CONTINGENT ON RENEWAL OF THE FUNDING SOURCE Salaries under $30,000 are due to less than 1 FTE and/or less than a 12 month position Section I New Employment Maricopa Community Colleges August 8, 2014 1:46pm Page 1

CONSENT AGENDA ACTION ITEM

Governing Board Agenda Meeting Date: October 28, 2014 Item Number

Item Title Responsible Agents

10.1 NEW EMPLOYMENT Ms. LaCoya Shelton-Johnson Recommendation In accordance with Governing Board Policy, it is recommended that the following personnel actions be approved. Budget approvals have been granted and are on file for the recommended personnel actions in this item. Justification

Funding Approvals/Certifications Source: Account Identification:

Chancellor ____________________________ Academic & Student Affairs ______________ Human Resources _________ITS__________ Business Services ______________________ Res Dev & Cmty Relations _______________ College President ______________________

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PHOENIX COLLEGE Bair, Rebecca E. MAT Doctor of Business Admin Director of Development University of Phoenix Service Date: 10/29/14 $74,535 1.00 12 months MARICOPA SKILL CENTER Rodriguez, Maria MAT No Degree Associate Instructor Service Date: 10/29/14 $38,297 1.00 12 months MESA COMMUNITY COLLEGE Smith, Garrett MAT Master of Science Sr Mgr Human Resources Mesa Community College Service Date: 12/1/14 $74,535 1.00 12 months MESA COMMUNITY COLLEGE Stingley, Valerie D. MAT Master of Business Administration Bursar University of Phoenix Service Date: 10/29/14 $54,755

1.0 12 months 2.0

RIO SALADO COLLEGE Krawcheck, David MAT Associate Degree Coord Dental Lab Palo Verde College Service Date: 10/29/14 $44,611 1.00 12 months CHANDLER-GILBERT COMMUNITY COLLEGE Nwankwo, Charles MAT Doctor of Philosophy VP Information Technology University of Texas at Austin Service Date: 1/5/15 $130,080 1.00 12 months DISTRICT Golding, Lawrence MAT Assoc. of Applied Science Asst Dir Strategic Info Tech Chandler-Gilbert Community College Service Date: 10/29/14 $93,125 1.00 12 months DISTRICT Hudspeth, James MAT Master of Education Payroll Mgr Loyola University of Chicago Service Date: 10/29/14 $74,535 1.00 12 months

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Maricopa Skill Center Salazar, Andrew MAT No Degree Associate Instructor Service Date: 10/29/14 $32,250 1.00 12 months GLENDALE COMMUNITY COLLEGE Ford, Dario G. Professional Staff Associate of Arts Financial Aid Technician I Glendale Community College Service Date: 10/29/14 $32,080 1.00 12 months GATEWAY COMMUNITY COLLEGE Gomez, Brittany M. Professional Staff No Degree Student Services Specialist Service Date: 10/29/14 $36,250 1.00 12 months GATEWAY COMMUNITY COLLEGE Reynolds, Heather Professional Staff Assoc. of Applied Science Student Services Specialist Mesa Community College Service Date: 10/29/14 $38,264

1.0 12 months MESA COMMUNITY COLLEGE Moorhead, Austin Master of Science Athletic Specialist University Southern Mississippi Service Date: 10/29/14 $44,824

1.0 12 months MESA COMMUNITY COLLEGE Savage, Marie Professional Staff No Degree Administrative Secretary III Service Date: 10/29/14 $31,272 1.00 12 months MESA COMMUNITY COLLEGE Soule, Victoria Professional Staff Bachelor of Arts Library Assistant II Arizona State University Service Date: 10/29/14 $34,951 1.00 12 months SCOTTSDALE COMMUNITY COLLEGE Patterson, Melanie Professional Staff Bachelor of Arts Learning Associate Arizona State University Service Date: 10/29/14 $21,441.04 .75 9 months

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SCOTTSDALE COMMUNITY COLLEGE Wellborn, Chad Professional Staff Assoc. of Applied Science Computer Lab Tech Art Institute of Houston Service Date: 10/29/14 $17,029.44 .75 9 months RIO SALADO COLLEGE Williams, Mary J. Professional Staff Associate Degree Outreach Specialist K-12 Edmonds Community College Service Date: 1/4/12 $38,264 1.00 12 months SOUTH MOUNTAIN COMMUNITY COLLEGE Soria, David Maintenance & Operations No Degree Groundskeeper I Service Date: 10/29/14 $30,000 1.00 12 months CHANDLER-GILBERT COMMUNITY COLLEGE Foley, James J. Maintenance & Operations Associate Degree Custodian I The Refrigeration School Service Date: 10/29/14 $30,000 1.00 12 months

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S P E C I A L L Y F U N D E D E M P L O Y M E N T

Salaries under $30,000 are due to less than 1 FTE and/or less than 12 month position Section II Specially Funded Maricopa Community Colleges 10/13/2014 3:34 PM Page 1




10.2 SPECIALLY FUNDED EMPLOYMENT Ms. LaCoya Shelton-Johnson Recommendation In accordance with Governing Board Policy, it is recommended that the following personnel actions be approved. Budget approvals have been granted and are on file for the recommended personnel actions in this item. Justification



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SCOTTSDALE COMMUNITY COLLEGE O'Connor, Megan Bachelor of Arts Admin Asst II Arizona State University Service Date: 10/29/14 $47,000 1.00 12 months CCIP Global Trust Grant 9/29/14 6/30/15 RIO SALADO COLLEGE Johnson, Jami No Degree Financial Aid Tech I Service Date: 10/29/14 $32,080 1.00 12 months General Administration 7/1/14 6/30/15 RIO SALADO COLLEGE Keegan, Tammye F. Master of Education ABE Lead Teacher University of Phoenix Service Date: 10/29/14 $44,611 1.00 12 months ABE Grant 7/1/14 6/30/15 RIO SALADO COLLEGE Smith, Shannon N. Master of Arts Dist Coord Donor Alumni Affairs University of Phoenix Service Date: 10/29/14 $57,637 1.00 12 months KJZZ/KBAQ Fundraising Dollars 7/1/14 6/30/15 RIO SALADO COLLEGE Suit, Karin Bachelor of Science ABE Lead Teacher University of Phoenix Service Date: 10/29/14 $41,986 1.00 12 months Rio Salado College 7/1/14 6/30/15 RIO SALADO COLLEGE Szabo, Akos Associate of Arts Supv Food Svcs (Executive Chef) Scottsdale Culinary Institute Service Date: 10/29/14 $51,873 1.00 12 months Rio Salado College 8/18/14 6/30/15

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DISTRICT Joy, Sumy Master of Education Solutions Manager Arizona State University Service Date: 10/29/14 $74,091 1.00 12 months Internal funding 7/1/14 6/30/15 DISTRICT Menapace, Christine Master of Arts Director of Professional Education University of Phoenix Service Date: 10/29/14 $63,507 1.00 12 months Internally funded 7/1/14 6/30/15 RIO SALADO COLLEGE Barth, Lynn Bachelors Degree Program Advisor Northern Arizona University Service Date: 10/29/14 $38,264 1.00 12 months 7/1/14 6/30/15 RIO SALADO COLLEGE Jung, Carrie Masters Degree Reporter Host Clemson University Service Date: 10/29/14 $42,292 1.00 12 months KJZZ/KBAQ 7/1/14 6/30/15 RIO SALADO COLLEGE Land, Cheri Masters Degree Program Advisor University of Arizona Service Date: 10/29/14 $40,278 1.00 12 months Distance Learning Go Army Ed 7/1/14 6/30/15 RIO SALADO COLLEGE Leon, Christian Associate Degree Admin Secretary III Phoenix College Service Date: 10/29/14 $31,272 1.00 12 months Education Course Fee 7/1/14 6/30/15 RIO SALADO COLLEGE Olgin , Alexandra Bachelors Degree Reporter Host University of Missouri-Columbia Service Date: 10/29/14 $40,278 1.00 12 months KJZZ/KBAQ 7/1/14 6/30/15

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ESTRELLA MOUNTAIN COMMUNITY COLLEGE Fiery, Cecelia Master of Arts Program Advisor Eastern Michigan University Service Date: 10/29/14 $40,278 1.00 12 months Prop 301 7/1/14 6/30/15 * SALARY PLACEMENT FOR NEW SUPPORT/FACULTY/MANAGEMENT/ADMINISTRATIVE/TECHNOLOGY PENDING RECEIPT OF OFFICIAL TRANSCRIPTS AND/OR VERIFICATION OF EMPLOYMENT ** CONTINGENT ON RENEWAL OF THE FUNDING SOURCE.

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S H O R T T E R M

* SALARY PLACEMENT FOR NEW SUPPORT/FACULTY/MANAGEMENT/ADMINISTRATIVE/TECHNOLOGY PENDING RECEIPT OF OFFICIAL TRANSCRIPTS AND/OR VERIFICATION OF EMPLOYMENT ** CONTINGENT ON RENEWAL OF THE FUNDING SOURCE Section III Short Term Employment Maricopa Community Colleges 10/13/2014 3:33 PM Page 1




10.3 SHORT TERM EMPLOYMENT Ms. LaCoya Shelton-Johnson Recommendation In accordance with Governing Board Policy, it is recommended that the following personnel actions be approved. Budget approvals have been granted and are on file for the recommended personnel actions in this item. Justification



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S H O R T T E R M

* SALARY PLACEMENT FOR NEW SUPPORT/FACULTY/MANAGEMENT/ADMINISTRATIVE/TECHNOLOGY PENDING RECEIPT OF OFFICIAL TRANSCRIPTS AND/OR VERIFICATION OF EMPLOYMENT ** CONTINGENT ON RENEWAL OF THE FUNDING SOURCE Section III Short Term Employment Maricopa Community Colleges 10/13/2014 3:33 PM Page 2

PHOENIX COLLEGE Ferraro, Nicholas No Degree Student Services Specialist Service Date: 10/29/14 - 6/30/15 Assignment: $22,954.75 1.00 12 months MESA COMMUNITY COLLEGE Saiz, Christopher J. Bachelor of Arts Veterans Records Technician Brookline College Service Date: 9/26/14 - 12/24/14 Assignment: $5,694.44 1.00 12 months ESTRELLA MOUNTAIN COMMUNITY COLLEGE Benjamin, Linda Bachelor of Science - Nursing Clinical Nursing (OYO) University of Phoenix Service Date: 10/29/14 - 5/15/15 Assignment: $37,360 1.00 9 months DISTRICT Morgan, Willa F. Juris Doctor Assistant General Counsel Harvard Law School Service Date: 10/29/14 - 6/30/15 Assignment: $97,494.29 1.00 12 months GATEWAY COMMUNITY COLLEGE Diffie, Tisha No Degree Coor. Cntr for Entrepreneurial Innovation Service Date: 10/29/14 - 6/30/15 Assignment: $32,493.72 1.00 12 months

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S E P A R A T I O N S

Section IV Separations Maricopa Community Colleges 10/13/2014 3:32 PM Page 1




10.4 SEPARATIONS Ms. LaCoya Shelton-Johnson Recommendation In accordance with Governing Board Policy, it is recommended that the following personnel actions be approved. Budget approvals have been granted and are on file for the recommended personnel actions in this item. Justification



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GLENDALE COMMUNITY COLLEGE Austin, Linda English Effective: October 7, 2014 GLENDALE COMMUNITY COLLEGE Bednorz, Joseph E. Counselor Effective: January 3, 2015 GLENDALE COMMUNITY COLLEGE Cortney, Daniel Mathematics Effective: January 3, 2015 GLENDALE COMMUNITY COLLEGE Judd, Patricia L. Coord OHS Prog Effective: October 7, 2014 GATEWAY COMMUNITY COLLEGE Burns, Dana L. Admin Support Specialist Effective: September 28, 2014 MESA COMMUNITY COLLEGE Gahan, Deana C. Nursing Effective: January 3, 2015 MESA COMMUNITY COLLEGE Joransen, Janet E Nursing Effective: February 1, 2015 MESA COMMUNITY COLLEGE Public Safety Aide Effective: September 27, 2014 MESA COMMUNITY COLLEGE Anderson, Tina M. Administrative Assistant I Effective: November 8, 2014 MESA COMMUNITY COLLEGE Halkini, Miranda J. Student Services Specialist Effective: October 25, 2014 MESA COMMUNITY COLLEGE Holguin, Alice Admiss, Reg and Rec Serv Rep Effective: November 22, 2014 MESA COMMUNITY COLLEGE Rohloff, Janice M Administrative Assistant I Effective: October 4, 2014

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SCOTTSDALE COMMUNITY COLLEGE Murphy, Christy P. Admissions/Records Tech II Effective: October 11, 2014 RIO SALADO COLLEGE Caldwell, Jennifer R. Administrative Secretary I Effective: September 27, 2014 CHANDLER-GILBERT COMMUNITY COLLEGE Rosenthal, Edward D. Astronomy Effective: December 20, 2014 CHANDLER-GILBERT COMMUNITY COLLEGE Rosenberg, Rona E. Information Clerk Effective: January 3, 2015 PARADISE VALLEY COMMUNITY COLLEGE Sutter, Adam M. Public Safety Svcs Lab Assoc Effective: October 11, 2014 ESTRELLA MOUNTAIN COMMUNITY COLLEGE Duncan, Karen A. Clinical Nursing Effective: October 4, 2014 ESTRELLA MOUNTAIN COMMUNITY COLLEGE Carreon, Jimmy Financial Aid Technician III Effective: September 23, 2014 DISTRICT Dale, Karen Learning Facilitator Effective: October 16, 2014 DISTRICT Humes, Glenda R. Coord District HR Services Effective: March 28, 2015 DISTRICT Millanez, Chris Administrative Secretary III Effective: October 15, 2014 DISTRICT Rosenblum, Lorin Buyer I Effective: October 17, 2014

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Correction to Previous Board Agenda Item

Section V Correction to Previous Agenda Maricopa Community Colleges March 21, 2012 11:28AM Page 1




10.5 Correction to Previous Board Agenda Items Ms. LaCoya Shelton-Johnson Recommendation In accordance with Governing Board Policy, it is recommended that the following personnel actions be approved. Budget approvals have been granted and are on file for the recommended personnel actions in this item. Justification



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Correction to Previous Board Agenda Item

Section V Correction to Previous Agenda Maricopa Community Colleges March 21, 2012 11:28AM Page 1

Board Date Name Prior Board Action Correction 9/23/2014 Stanley, Evelyn NEW EMPLOYMENT Employee recinded offer. Board Date Name Prior Board Action Correction 9/23/2014 Dougherty, Shannon M. SHORT TERM

EMPLOYMENT Employee recinded offer.

* SALARY PLACEMENT FOR NEW SUPPORT/FACULTY/MANAGEMENT/ADMINISTRATIVE/TECHNOLOGY PENDING RECEIPT OF OFFICIAL TRANSCRIPTS AND/OR VERIFICATION OF EMPLOYMENT ** CONTINGENT ON RENEWAL OF THE FUNDING SOURCE.

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Governing Board Agenda Meeting Date: October 28, 2014

Item Number Item Title Responsible Agents 11.1 Curriculum Dr. Maria Harper-Marinick

Recommendation The curriculum proposals attached have been processed through all procedures established by the Maricopa County Community Colleges. It is recommended that the proposals be approved as submitted. AGENDA HIGHLIGHTS: Please refer to the curriculum Summary starting on page 2 for a complete listing of all program and course proposals. Justification


Chancellor _____________________________ Academic & Student Affairs_______________ Business Services________________________ Human Resources__________ ITS __________ Res Dev & Cmty Relations_________________ College President________________________

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2

GBA October 28, 2014 MCCCD Governing Board Action Items Curriculum Summary

COURSE PROPOSALS: Course Modifications………………………………………………………………………………………………………page 4 GW HUC113 RS CDH105, CDH110, CDH245, LET279AB, LET279AC PROGRAM PROPOSALS: Occupaional Program Modifications (OPM)…………………………………………..……………….……….………page 6 GW CCL/5307 Health Unit Coordinating/Patient Care Associate 6 RS CCL/5709 Community Dental Health Coordination 6 CCL/5027 Law Enforcement Field Training 7 SC CCL/5532 Culinary Fundamentals 7

Note: *Indicates addition of an Occupational Program through the Occupational Program Modification process

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3

CURRICULUM ACTIVITY: COURSES FOR October 28, 2014

Total Course Proposals Submitted (6 with 0 X-refs added and, 0 X-ref deleted) Proposal Type/Outcomes CGCC EMCC GWCC GCC MCC PVCC PC RSC SCC SMCC Dist Totals

Course Deletions (CD) 0

New Course (NC) 0

Course Modification (CM) 1 5 6 New Courses from CM (Cross-References, Modules or Suffixed Courses) 0 Total Courses College Columns 0 0 1 0 0 0 0 5 0 0 0 6

*Exp = Experimental Courses # = AES or MIR (Aerospace Studies or Military Science)

CURRICULUM ACTIVITY: PROGRAMS FOR October 28, 2014

Total Program Proposals Submitted (4 with 0 Program Addition(s)) Proposal Type/Outcomes CGCC EMCC GWCC GCC MCC PVCC PC RSC SCC SMCC Dist Totals Occupational Program Deletions (OPD) 0 New Occupational Program (NOP) 0 Occupational Program Modification (OPM) 1 2 1 4 OPM-Program Additions New Programs Created 0 OPM-Change in Availability New Programs Created 1 1 Academic Program Deletions (APD) 0 New Academic Program (NAP) 0 Academic Program Modification (APM) 0 APM-Program Additions New Programs Created 0 APM-Change in Availability New Programs Created 0

Total New Program 0 0 0 0 0 0 0 0 0 1 0 1

Total Modified Programs 0 0 1 0 0 0 0 2 1 0 0 4 Total Programs College Columns 0 0 1 0 0 0 0 2 1 0 0 5

Shared Programs include programs offered by two or more colleges and District Wide Programs are offered by all 10 colleges.

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ATTACHMENT: CM COURSE MODIFICATIONS: MARICOPA COMMUNITY COLLEGES

MCCCD GOVERNING BOARD DATE: 10/28/14

ACT CREDITS PERIODS LOAD

4

CDH105 Dental Health Advocacy and Outreach LEC 3.0 3.0 3.0 Proposed Changes: Activity Type from L+L to LEC, Description, Course Notes, Competencies Overview of Community Health Worker and the Community Dental Health Coordinator responsibilities. Includes advocacy concepts, process of advocacy in the community, and strategies for assisting underserved local populations in health and social services. Development of a personal health and wellness plan covered. Community outreach topics and strategies emphasized. Prerequisites: Permission of Department or Division. Type: O College: RS Effective: 2015 Spring ___________________________________________________________________________________________ CDH110 Oral Health Communication LEC 1.0 1.0 1.0 Proposed Changes: Activity Type from L+L to LEC, Periods from 2.0 to 1.0, Load from 1.7 to 1.0, Course Notes, Competencies Overview of oral health communication and oral health literacy for the Community Dental Health Coordinator. Impact of oral health literacy on one's health emphasized. Includes communication strategies, verbal and nonverbal communication skills. Prerequisites: Permission of Department or Division. Type: O College: RS Effective: 2015 Spring ___________________________________________________________________________________________ CDH245 Community Dental Health Coordinator Internship LAB 3.0 3.0 3.0 Proposed Changes: Credits from 7.0 to 3.0, Periods from 7.0 to 3.0, Load from 7.0 to 3.0, Requisite, Course Notes, Competencies, Outline Practical application of the Community Dental Health Coordinator (CDHC) skills in an internship setting. Includes knowledge and skills required to organize, develop and manage integrated dental care in community-based clinics within practice standards. Prerequisites: Permission of Department or Division. Type: O College: RS Effective: 2015 Spring ___________________________________________________________________________________________ HUC113 Diagnostic Tests and Treatments LEC 4.0 4.0 4.0 Proposed Changes: Title to: Diagnostic Tests and Treatments, Description, Course Notes Understanding and interpreting physician's orders for the Health Unit Coordinator (HUC) and other health care workers. Terminology, symbols and abbreviations for diagnostic procedures and treatments. Prerequisites: None. Course Notes: All HUC classes must be taken concurrently except HUC113 if a student is seeking a certificate of completion in Health Unit Coordinating/Patient Care Associate. Type: O College: GW Effective: 2015 Spring ___________________________________________________________________________________________

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http://aztransmac2.asu.edu/cgi-bin/WebObjects/acres.woa/wa/freeForm2?id=77488




ATTACHMENT: CM COURSE MODIFICATIONS: MARICOPA COMMUNITY COLLEGES


ACT CREDITS PERIODS LOAD

5

LET279AB Training: Phase II L+L 4.0 6.0 5.4 Proposed Changes: Credits from 5.0 to 4.0, Periods from 5.0 to 6.0, Load from 5.0 to 5.4, Description, Competencies, Outline Field training communication skills. Procedures for interview and interrogation skills, as well as strategies for conflict resolution. Covers standards for effective report writing in addition to requirements for callback, arrest and field reports. Also includes procedures for completing bookings. Standards for officers in training also evaluated. Prerequisites: Permission of Department or Division. Type: O College: RS Effective: 2014 Fall ___________________________________________________________________________________________ LET279AC Training: Phase III L+L 5.0 5.0 5.0 Proposed Changes: Description, Competencies, Outline Continuation of field training. Procedures in arrest of suspects driving under the influence (DUI) and for investigating accidents emphasized. Standards for officers in training also evaluated. Prerequisites: Permission of Department or Division. Type: O College: RS Effective: 2014 Fall ___________________________________________________________________________________________

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ATTACHMENT: OPM OCCUPATIONAL PROGRAM MODIFICATIONS: MARICOPA COMMUNITY COLLEGES


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Award/Major Code: CCL/5307 Program Title: Health Unit Coordinating/Patient Care Associate Initiating College: GW Effective Term: 2015 Spring Program Availability: College Specific Total Credits: 16-17 CIPs Code: 51.0703 Overall G.P.A.: 2.00 Faculty Initiator: Monica Wadsworth-Seibel Instructional Council: Allied Health (51) Proposed Changes: Required Courses Description: The Certificate of Completion (CCL) in Health Unit Coordinating/Patient Care Associate program offers a two track option which focuses on the work involved in the nursing unit in health care facilities. The Health Unit Coordinating track focuses on the coordination of non-clinical activities related to patient care. Professional duties include processing doctors' orders, scheduling diagnostic tests and treatments for patients, managing the patients' paper and electronic charts, managing unit supplies and equipment, and facilitation of workflow in the health care setting. Communication duties include managing telephone and patient intercom calls. The Patient Care Associate track adds the role of the nursing assistant for clients across the wellness/illness continuum within the nurse assisting scope of practice. Includes basic problem solving processes specific to meeting the basic and holistic needs of clients, therapeutic communication skills essential for the nursing assistant, interventions to ensure the needs and safety of the client, specific types of diseases, conditions and alterations in behavior of the client, and principles of nutrition and fluid balance. Focus is on special needs of the elder client in the acute and long-term care settings, and basic emergency care skills and procedures. Nurse Assisting course provides opportunity for the development of clinical competency in the performance of selected nurse assisting skills and procedures through participation in the care of clients. _________________________________________________________________________________________ Award/Major Code: CCL/5709 Program Title: Community Dental Health Coordination Initiating College: RS Effective Term: 2015 Spring Program Availability: College Specific Total Credits: 11.5 CIPs Code: 51.0504 Overall G.P.A.: 2.00 Faculty Initiator: Holly Harper Instructional Council: Allied Health (51) Proposed Changes: Total Program Credits, Program Description, Admission Criteria, Program Prerequisite Credits, Program Prerequisites, Required Course Credits, Required Courses, Program Competencies Description: The Certificate of Completion (CCL) in Community Dental Health Coordination (CDHC) program is designed to provide students with a practical and theoretical basis for assisting in the reduction of disparities in dental health. Program will cover advocacy, intercultural communication, and finance in addition to dental health coordination, documentation, and reporting procedures. Legal and ethical issues will also be covered. _________________________________________________________________________________________

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http://aztransmac2.asu.edu/cgi-bin/WebObjects/acres.woa/wa/freeForm?id=78298


ATTACHMENT: OPM OCCUPATIONAL PROGRAM MODIFICATIONS: MARICOPA COMMUNITY COLLEGES


7

Award/Major Code: CCL/5027 Program Title: Law Enforcement Field Training Initiating College: RS Effective Term: 2014 Fall Program Availability: College Specific Total Credits: 17 CIPs Code: 43.0107 Overall G.P.A.: 2.00 Faculty Initiator: Angela Kwan Instructional Council: Administration of Justice Studies (01) Proposed Changes: Total Program Credits, Program Description, Admission Criteria, Required Course Credits, Required Courses, Program Competencies Description: The Certificate of Completion (CCL) in Law Enforcement Field Training program is designed to provide law enforcement officers with up-to-date industry-specific training that will enhance their professional opportunities. Courses will provide students with opportunities for practical application of skills in the areas of traffic stops, field interviews, arrests, and bookings. Procedures for investigations and interrogations in addition to effective report writing and field communication skills will also be covered. _________________________________________________________________________________________ Award/Major Code: CCL/5532 Program Title: Culinary Fundamentals Initiating College: RS Effective Term: 2015 Spring Program Availability: Shared by: SC, SM Total Credits: 16 CIPs Code: 12.0503 Overall G.P.A.: 2.00 Faculty Initiator: Karen Chalmers Instructional Council: Hospitality (58) Proposed Changes: Program Availability to Shared by SC, SM Description: The Certificate of Completion (CCL) in Culinary Fundamentals is designed to equip students with basic skills in culinary arts. The program provides instruction in culinary concepts and terminology, kitchen safety and sanitation, equipment usage, basic nutritional guidelines, standard and metric measurements, food costing, and theory and practice in the production of culinary products. Courses emphasize fundamental cooking techniques and preparation methods for hot foods, breakfast items, salads, sandwiches, dressings, breads and pastries. _________________________________________________________________________________________

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Governing Board Agenda Meeting Date: October 28, 2014 Item Number Item Title Responsible Agents 11.2 National Science Foundation Mathematics and

Science Partnership (Promoting Excellence in Arizona Middle School Mathematics: Increasing Student

Achievement through Systemic Instructional Change)

Dr. Maria Harper-Marinick Dr. Jan L. Gehler

Recommendation It is recommended that the Governing Board accept a Mathematics and Science Partnership Grant continuing award in the amount of $1,920,675 for Year 4 of a 5-year project (totaling $8,748,267) from the National Science Foundation. The NSF Promoting Excellence in Arizona Middle School Mathematics: Increasing Student Achievement through Systemic Instructional Change (DUE 1103080) project commenced on March 15, 2012 and will conclude on February 28, 2017.

Justification

The Promoting Excellence in Arizona Middle School Mathematics: Increasing Student Achievement through Systemic Instructional Change MSP involves 10 Core Partners: Scottsdale Community College, as the lead, Chandler-Gilbert and Glendale Community College, and the Deer Valley, Scottsdale, Fountain Hills, Chandler, Florence, J.O. Combs school districts, as well as Salt River Pima – Maricopa Indian Community Schools. Supporting partners are: Arizona State University, Maricopa County Community College District, and the Glendale, Mesa, and Peoria school districts.

This targeted MSP project will support teachers in advancing their knowledge about the teaching and learning of middle school mathematics, as well as developmental mathematics in community colleges. The project will provide a systemic model of sustainable professional development in partner schools and colleges to achieve the goal of increasing student achievement in middle school mathematics courses enabling them to make a successful transition to more challenging courses and curricula in high school. The project will also produce research about the characteristics and mechanisms of a sustainable professional development program, as well as contribute to the body of knowledge for understanding teachers’ and students’ mathematical thinking and beliefs.

The project will target 300 in-service middle school mathematics teachers, 32 middle school mathematics teacher-leaders, 40 middle school administrators and 140 pre-service middle school teachers in the Phoenix metropolitan area and will impact a total of 24,000 students in grades 5-8. Participating teachers and administrators will be actively engaged in: Institutes and Workshops that emphasize development of conceptual understanding, computational fluency, and problem-solving skills for students; Collaborative Communities of Learners (CCOLs) that help teachers connect what they learn in the Workshops with their classroom practice; Instructional Rounds that engage administrators; and Targeted Development of Teacher Leaders to sustain the CCOLs beyond the project’s life. Pre-service teachers from the partner community colleges will engage in project activities, including research endeavors, as field experiences.

Funding Approvals/Certifications Source: National Science Foundation Account Identification: Restricted

Chancellor ____________________________ Academic & Student Affairs______________ Business Services_______________________ Human Resources________ITS__________ Res Dev & Cmty Relations_______________ College President_______________________

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Arizona Mathematics Partnership (AMP) Promoting Excellence in Arizona Middle School Mathematics: Increasing Student Achievement

through Systemic Instructional Change

Year 4 Budget Summary Salaries $562,407 Senior Personnel (38 Faculty) Principal Investigator (PI) & Director of Research (Full-time) $47,352 Directors of Institute & Workshop Development (Part-time) $60,852 Directors of CCOLs (Part-time) $59,144 Workshop Facilitator, CCOL Facilitator, Reviewer (Part-time) $112,558 Math Community Events Coordinator (Part-time) $10,340 Mathematician (Part-time) $51,705 Other Personnel Pre-Service Teacher Coordinator & Researcher (Full-time) $65,564 Audiovisual Technician (Full-time) $53,857 Undergraduate Student Workers (Part-time) $18,400 Administrative/Accounting Secretary (Full-time) $49,197 Faculty Facilitators & Researchers $33,438 Benefits $191,413 Principal Investigator (PI) & Director of Research ($20,203) Directors of Institute & Workshop Development ($4,862) Directors of CCOLs ($4,726) Workshop Facilitator, CCOL Facilitator, Reviewer ($8,993) Math Community Events Coordinator ($826) Mathematician ($4,131) Pre-Service Teacher Coordinator & Researcher ($23,771) Audiovisual Technician ($21,478) Undergraduate Student Workers ($1,470) Administrative/Accounting Secretary ($20,565) Faculty Facilitators & Researchers ($17,478)

Extra benefits money from over-calculation ($62,910) Travel $31,250

Travel for PI and 3 senior personnel to attend national/regional conferences ($24,000) – no international travel awarded

Travel for 2 Graduate students to attend national/regional conferences ($3,000) – no international travel awarded

Mileage reimbursement to middle schools and local Saturday workshops ($4,250) Participant Support Costs $448,325

Stipends for 150 middle school math teachers and 12 teacher leaders ($405,000) Professional memberships ($13,125) Printing ($5,000) Travel for non-employees to NCTM conference ($9,000) Mileage ($3,000) Supplies ($13,200)

Other Direct Costs $415,075 Subaward with Arizona State University ($109,272) – Funding for doctoral research assistants Subaward with RMC Research Corp. ($105,483) – External evaluator Educational & Evaluation Consulting Services ($119,750) Community Math Events ($60,000) Publication cost/documentation ($5,000) Project Supplies/Research Supplies ($15,570)

Total Direct Costs $1,648,470 Total Indirect Costs $272,205 TOTAL $1,920,675

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Governing Board Agenda Meeting Date: October 28, 2014 Item Number Item Title Responsible Agents 11.3 Intergovernmental Agreement between the

Western Maricopa Education Center (WestMEC) and the Maricopa County

Community College District on behalf of Estrella Mountain Community College and

the SouthWest Skill Center for EMT, Precision Manufacturing, and Fire Science

Program Training

Dr. Maria Harper-Marinick Dr. Ernest Lara

Recommendation It is recommended that the Governing Board approve the Intergovernmental Agreement between West MEC and the Maricopa County Community College District for Educational Programs with Estrella Mountain Community College and the SouthWest Skill Center, which includes use of the West MEC Central Campus Facility located at 6997 N. Glen Harbor Blvd., Glendale, AZ. 85307.

Justification Estrella Mountain Community College (EMCC) and the SouthWest Skill Center desire to renew the Intergovernmental Agreement with West MEC which expired this year. This agreement has previously included training of West MEC students in the EMT program and will be expanded to include the Fire Science program and future programs. Additionally, the agreement covers the utilization of the West MEC Central Campus Facility to provide Precision Manufacturing training to students in the West MEC machine shop. Use of the training facility will support the college’s ability to deliver hands-on experience using actual apparatus found in the workplace. The Fire Academy and the EMT programs at EMCC and the Skill Center provide essential job skills training for future fire fighters and Emergency Medical Technicians as well as continuing education opportunities for those already working in the field. The Precision Manufacturing Program provides skilled training in an industrial sector that is recognized by the District, the Arizona Commerce Authority, and the Workforce Investment Board as a demand sector for our state.

Funding Approvals/Certifications Source: Precision Manufacturing Program Account Account Identification: 230-213-258187

Chancellor ____________________________ Academic & Student Affairs______________ Business Services_______________________ Human Resources________ ITS____________ Res Dev & Cmty Relations_______________ College President_______________________

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Governing Board Agenda Meeting Date: October 28, 2014 Item Number Item Title Responsible Agents 11.4 Subaward Agreement between Central

Arizona College and GateWay Community College/Maricopa Skill Center

Dr. Maria Harper-Marinick Dr. Steven R. Gonzales

Recommendation

It is recommended that the MCCCD Governing Board accept the subaward agreement from Central Arizona College to GateWay Community College/Maricopa Skill Center in the amount of $1,264,970 for Year 1 of this four-year project with effective dates of October 1, 2014 through September 30, 2015.

Justification Central Arizona College has been awarded a U.S. Department of Labor Trade Adjustment Assistance Community College and Career Training (TAACCCT) Consortium grant titled the Arizona Regional Advanced Manufacturing Professional Upgrade project (AZ RAMP Up). Central Arizona College serves as the AZ RAMP Up lead, and consortium members include GateWay Community College/Maricopa Skill Center, Estrella Mountain Community College/SouthWest Skill Center, and Eastern Arizona College. AZ RAMP Up will radially restructure how the participating institutions provide manufacturing programs. Select time-based programs will become competency based, in which students earn credentials by demonstrating the knowledge and soft and technical skills identified by manufacturers/industry. GWCC/MSC will focus on improving the Precision Machining program.

Funding Source: U.S. Department of Labor, TAACCCT Account Identification: Restricted Funds

Application/Certification Chancellor ____________________________ Academic & Student Affairs______________ Business Services_______________________ Human Resources_________ITS __________ Res. Dev. & Community Relations__________ College President _______________________

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Subaward Agreement from Central Arizona College to GateWay Community College/Maricopa Skill Center

Department of Labor, TACCCT grant: AZ RAMP Up

BUDGET 10/1/2014 – 9/30/2015

Salaries Project Site Director (50% FTE) Grants Accountant (12.5% FTE) Research Analyst (20% FTE) Career Navigator (50% FTE) Manufacturing Faculty (100% FTE) Lab Tech (100% FTE)

$ 148.723 $ 33,966 $ 5,818 $ 7,546 $ 24,112 $ 44,729 $ 32,552

Benefits Project Site Director (50% FTE) Grants Accountant (12.5% FTE) Research Analyst (20% FTE) Career Navigator (50% FTE) Manufacturing Faculty (100% FTE) Lab Tech (100% FTE)

$ 82,633 $ 15,008 $ 3,237 $ 4,841 $ 10,791 $ 25,550 $ 23,206

Travel Project Director, faculty and staff travel locally for program operations and regionally/nationally for conferences.

$ 18,000

Equipment Manufacturing lab equipment to be purchased varies from manual lathes, mill, and grinders to automated multi-axis CNCs, 3D scanners and 3D printers, and also includes supporting computer hardware and software.

$ 948,546

Materials and Supplies Standard office and instructional supplies.

$ 13,500

Contractual Costs are associated with testing and certification site licensing fees.

$ 8,008

Other Includes support to hire third-party subject matter experts to review all new curriculum and for staff to attend trainings.

$ 16,000

Indirect Charges $ 29,560

Total $1,264,970

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Governing Board Agenda Meeting Date: October 28, 2014 Item Number Item Title Responsible Agents 11.5 Subaward Agreement between Central

Arizona College and Estrella Mountain Community College/SouthWest Skill Center

Dr. Maria Harper-Marinick Dr. Ernie Lara

Recommendation

It is recommended that the MCCCD Governing Board accept the subaward agreement from Central Arizona College to Estrella Mountain Community College/SouthWest Skill Center in the amount of $988,430 for Year 1 of this four-year project with effective dates of October 1, 2014 through September 30, 2015.

Justification Central Arizona College has been awarded a U.S. Department of Labor Trade Adjustment Assistance Community College and Career Training (TAACCCT) Consortium grant titled the Arizona Regional Advanced Manufacturing Professional Upgrade project (AZ RAMP Up). Central Arizona College serves as the AZ RAMP Up lead, and consortium members include GateWay Community College/Maricopa Skill Center, Estrella Mountain Community College/SouthWest Skill Center, and Eastern Arizona College. AZ RAMP Up will radically restructure how the participating institutions provide programs. Select time-based programs will become competency based, in which students earn credentials by demonstrating the knowledge and soft and technical skills identified by manufacturers/industry. EMCC/SWSC will focus on building a new Industrial Maintenance Program, improving the Precision Manufacturing Program, and building a Fab Lab to bolster student achievement and support community economic development.

Funding Source: U.S. Department of Labor, TAACCCT Account Identification: Restricted Funds

Application/Certification Chancellor ____________________________ Academic & Student Affairs______________ Business Services_______________________ Human Resources_________ITS __________ Res. Dev. & Community Relations__________ College President _______________________

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Subaward Agreement from Central Arizona College

to Estrella Mountain Community College/SouthWest Skill Center Department of Labor, TACCCT grant: AZ RAMP Up

BUDGET

10/1/2014 – 9/30/2015 Salaries Project Site Director (50% FTE) Grants Accountant (12.5% FTE) Research Analyst (20% FTE) Career Navigator (50% FTE) Manufacturing Faculty (100% FTE) Fab Lab Manager (100% FTE) Fab Lab Tech (50% FTE) Recruiter (75% FTE)

$ 188,473 $ 33,966 $ 5,818 $ 7,546 $ 24,112 $ 44,729 $ 32,552 $ 12,763 $ 26,987

Benefits Project Site Director (50% FTE) Grants Accountant (12.5% FTE) Research Analyst (20% FTE) Career Navigator (50% FTE) Manufacturing Faculty (100% FTE) Fab Lab Mgr (100% FTE) Fab Lab Tech (50% FTE) Recruiter (75% FTE)

$ 102,990 $ 15,008 $ 3,237 $ 4,841 $ 10,791 $ 10,791 $ 23,206 $ 2,457 $ 17,900

Travel Project Director, faculty and staff travel locally for program operations and regionally/nationally for conferences.

$ 18,000

Equipment Equipment varies from mechatronics automated production teaching equipment to basic hydraulic and pneumatic and mechanical drive production equipment to steam systems. In addition, 3D printer, laser engraver equipment and a mini mill to support the Fab Lab will be included.

$ 552,091

Materials and Supplies Standard office and instructional supplies and Fab Lab supplies.

$ 32,657

Contractual Costs are associated with testing and certification site licensing fees.

$ 8,008

Other Includes support to hire third-party subject matter experts to review all new curriculum, for staff to attend training, and for marketing and renovations.

$ 58,076

Indirect Charges $ 28,135

Total $ 988,430

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Governing Board Agenda Meeting Date: October 28, 2014 Item Number Item Title Responsible Agents 12.1 Lease Agreement between Chandler Unified

School District (CUSD) and Chandler-Gilbert Community College (CGCC)

Debra Thompson Dr. Linda Lujan

Recommendation

It is recommended that the Governing Board approve a Lease Agreement with CUSD. The agreement will provide for the lease of Javelina Hall, a 3,950 square foot building containing three classrooms, offices and restrooms at the CGCC Pecos campus. CUSD will pay monthly for the period of July 1, 2014 through June 30, 2019 the sum of $10,961.67 ($32 per square foot) for the lease of the building. Beginning July 1, 2015 the rate will increase based on a national index. CUSD will reimburse CGCC quarterly for office supplies, copying services, and postage. The lease includes 4 one-year extensions.

Justification This new lease replaces an expired lease with Chandler Early College which is housed on CGCC’s Pecos campus and operated through CUSD. Designed to help students make the most of the opportunities of both high school and college, the program offers CUSD students the ability to take high school and college courses at the same time, determine a program of study, and complete the first year of an Associate's Degree while still in high school. CUSD will be continue to provide all of its own furniture and technology for the facility. CGCC will provide janitorial services, utilities, landscaping and safety services as part of the lease cost.



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ACTION ITEM Maricopa Governance Policies

Governing Board Agenda Meeting Date: October 28, 2014 Item Number Item Title Responsible Agents 13.1 4.9 Board Committee Structure

Dr. Rufus Glasper

Mr. Dana Saar

Recommendation It is recommended that the Governing Board approve the proposed changes to Board Policy 4.9 to include the scope of the three Board committees: Board Policy, Budget and Finance, and Charter Schools. Justification

Governing Board committees are established to review specific Board policy and submit to the entire Board considerations for changes to existing Board policies. Committees consist of both Board members (assigned by the Board Chair) and certain District staff (assigned by the Chancellor).

This committee structure respects the time commitments of both Board members and staff while providing the Governing Board a more detailed look into its Policies resulting in a more productive and relevant Board Policy.

Funding Approvals/Certifications

Source: Account Identification:


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4.9 - Board Committee Structure Board committees are those whose existence and charge come from the Board, regardless of whether Board members sit on the committee. The only Board committees are those that are set forth in this policy. Unless otherwise specified, the Chancellor, or his/her staff designee, will serve as a non-voting member of and staff liaison to each committee. Board subcommittees will review specific Board policies and submit to the entire Board recommendations for changes to those existing Board policies. BOARD COMMITTEES WILL GATHER INFORMATION, REPORT TO THE FULL BOARD, AND RESPOND TO THE WILL OF THE BOARD. 1. Board Policy

THE SCOPE OF THIS COMMITTEE WILL BE TO REVIEW BOARD POLICY LANGUAGE AND RECOMMEND CHANGES.

2. Budget and Finance THE SCOPE OF THIS COMMITTEE WILL BE TO REVIEW THE MCCCD BUDGET CONCEPTS AND PROCESS TO ENSURE THAT THE BUDGET ADHERES TO BOARD POLICY.

3. Charter Schools THE SCOPE OF THIS COMMITTEE WILL BE TO REVIEW THE STATUS OF EACH DISTRICT CHARTER SCHOOL TO ENSURE THAT THEY ADHERE TO BOARD POLICY.

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NON CONSENT ACTION ITEM

Governing Board Agenda Meeting Date: October 28, 2014 Item Number Item Title Responsible Agents 14.1 Conceptual Approval for Additions to the John

Paul Theater Phoenix College Ms. Debra Thompson

Dr. Anna Solley Recommendation We recommend that the Governing Board provide Conceptual Approval for additions and renovations to the existing John Paul Theater at Phoenix College. Justification The Capital Development Advisory Council (CDAC) reviewed this item at its October 21st, 2014 meeting and recommended that it be forwarded for Governing Board action. The John Paul Theater additions will address the need for new learning spaces with the scope of work determined by priorities within the total project budget. The first priority will be the addition of a black box theater with a seating capacity of approximately 90 people. The black box theater also will include a small lobby extension and control booth. The existing lobby restrooms will be renovated and the building fire alarm system replaced. If budget permits, a lighting/computer lab classroom will be added to accommodate at least 20 students. Work will include the design and installation of all systems needed to provide fully functional student spaces. The total increase to building square footage will not exceed 3,500 sf. Design, engineering, and special systems consultants will be hired using existing annual service contracts when applicable based on cost. All consultant fees are to be funded from the total project budget. The Total Project Budget of $1,682,775 will be provided from Plant funds, 2004 G.O. Bond Investment Income. The District’s Financial Advisory Council (FAC) is reviewing the request for funds that will be required to operate this building addition.

Funding Approvals/Certifications Source: 2004 G.O. Bond Interest Income $1,682,775 Account Identification: 730-100-754010…tbd $1,682,775

Chancellor ____________________________ Academic & Student Affairs______________ Business Services_______________________ Human Resources________ITS_ __________ Res Dev & Cmty Relations_______________ College President_______________________

(fpdexternal$\CDAC & Gov Board\Gov Board Items\pc.John Paul Theater Conceptual Approva.doc)

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Governing Board Agenda Meeting Date: October 28, 2014 Item Number Item Title Responsible Agents 14.2 Job Order Contracting Purchase Order to

Replace Mechanical System Fan Coil Units in the North Gym Phoenix College

Ms. Debra Thompson Dr. Anna Solley

Recommendation We recommend that the Governing Board approve a Job Order Contract (JOC) purchase order in the amount of Three Hundred Seventy One Thousand, Four Hundred Ninety-Seven Dollars and Eighty-Five Cents ($371,497.85) to Jokake Construction for installation of new mechanical system fan coil units in the North Gymnasium at Phoenix College. Justification The Capital Development Advisory Council (CDAC) reviewed this item at its October 21, 2014 meeting and recommended that it be forwarded for Governing Board action. Phoenix College needs to replace the fan coil units for the North Gym. Used to air condition the gym, the four fan coil units are part of the gym’s original construction in 1968. One unit has a hole in the coil; the others have holes in the bottom drainage pan(s) and are currently leaking or about to leak. The architectural enclosure around the units will have to be demolished to gain access to the pan. The units are well past a normal usable life and it makes more sense replace them than repair forty-six year old equipment. The new equipment also will provide better air conditioning controls at lower energy use than the original units. The work will include asbestos removal and installation of new high efficiency fan coils, valves, controls and enclosures. Jokake Construction has submitted a cost proposal for this work in the amount of $371,497.85 through their MCCCD JOC contract. Funding will be provided from Plant Funds, from the existing PC 2004 G.O Bond Major Maintenance Budget of $386,898.00

Funding Approvals/Certifications Source: PC 04 Bond Major Maintenance $371,497.85 Account Identification: 730-100-754210…701635 $371,497.85


(fpdexternal$\CDAC & Gov Board\Gov Board Items\pc.Gym Fan Coil Replacement JOC Award.doc)

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Governing Board Agenda Meeting Date: October 28, 2014 Item Number Item Title Responsible Agents 14.3 Partial Guaranteed Maximum Price Number One

Phase 1 Site Work for the New Integrated Learning Building at Paradise Valley

Community College Black Mountain Campus

Ms. Debra Thompson Dr. Paul Dale

Recommendation We recommend that the Governing Board approve the partial Guaranteed Maximum Price (GMP) Number One for the site work package with a not to exceed price of One Million Two Hundred Thousand and 00/100ths Dollars ($1,200,000.00) to Austin Commercial LP for the new Integrated Learning Building at Paradise Valley Community College, Black Mountain Campus. Justification The Capital Development Advisory Council (CDAC) reviewed this item at its October 21, 2014 meeting and recommended that it be submitted for Governing Board action. At its July 16, 2013 meeting, the Governing Board provided Conceptual Approval for the new Integrated Learning Building at Paradise Valley Community College, Black Mountain Campus. At their February 2014 meetings, CDAC and the Governing Board awarded Austin Commercial LP a Construction Manager at Risk (CMAR) contract for this project. The Phase 1 site work GMP cost is within the total project construction budget estimate of $6.4 million. The GMP for the building construction and remaining work is anticipated to not exceed $5.2 million and is projected to be submitted for Governing Board approval in November 2014. Funding will be provided from plant funds, from the existing PVCC multi-funded Total Project Budget of $10,000,000. The District’s Financial Advisory Council (FAC) is reviewing the need for operating funds that will be required to open these facilities.

Funding Approvals/Certifications Source: PV 04 Bond New Sites NTE $1,200,000 Account Identification: 730-500-754160…110055 NTE $1,200,000


(fpdexternal$\CDAC & Gov Board\Gov Board Items\pvc.Blk Mtn PH II 1st Partial GMP Awd.doc)

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MONITORING REPORT

POLICY TYPE: CHANCELLOR LIMITATIONS POLICY TITLES: FINANCIAL CONDITION AND ACTIVITIES; FINANCIAL PLANNING AND BUDGETING

Governing Board Agenda Meeting Date: October 28, 2014 ITEM NUMBER ITEM TITLE RESPONSIBLE AGENTS 15.1 Budget Analysis Report Ms. Debra Thompson

Fund 1: General Unrestricted Fund Ms. Kim Granio For the Three Months Ending 9/30/2014

Expenditure Summary: $M (year to date) • Typically evenly spread across each month, as the majority are payroll and benefits which are

recorded every two weeks. • Projected expenditure at year end: $M • % of expenditures have been recognized year to date (versus % in 13/14, % in 12/13, and % in

11/12). • % of the budget remains unexpended or unencumbered (versus % in 13/14, % in 12/13, and % in

11/12). Revenue Summary: $M (year to date) • The two major revenues, property taxes and tuition, are collected in cycles. Tuition revenue is

generally collected at the beginning of each semester while property tax revenue is mostly collected in the fall and spring when semi-annual payments are due from property owners.

• Projected revenue at year end: $M • % of the budget has been recognized year to date (versus % in 13/14, % in 12/13, and % in 11/12).

Fund Balance and Financial Stability Requirements • Projections are for the Fund 1 balance to increase by ~$M (from $M to $M) in FY 14-15. • MCCCD is required to maintain a financial stability balance equal to 8% of the annual projected

revenue. This currently equates to $M. The remaining fund balance of $M is comprised of college carryforward, designations for future operations, minimum financial condition measure for future years, allowance for student bad debt, priority initiatives, capital master planning, reserves for potential claims/contingency, enrollment growth/retention, and a projected undesignated balance of $M.

• Financial activities of the District comply with the Governing Board Policies, Chancellor Interpretations 2.4 and 2.6, though Restricted Fund revenue collection often lags behind expenditures given that the nature of grants and financial aid is one of reimbursement for expenditures and awards.

Items of Particular Interest: Substantial Deviations from Budget or Expectations None.

More information on the Budget Analysis Report access: http://www.maricopa.edu/business/reporting/reports.html

This report is also provided to the Audit & Finance Committee quarterly.


Chancellor _____________________________ Academic & Student Affairs________________ Business Services________________________ Human Resources________ ITS___________ Res Dev & Com Relations_________________ College President ________________________

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http://www.maricopa.edu/business/reporting/reports.html

MONITORING REPORT POLICY TYPE: EXECUTIVE BOUNDARIES POLICY TITLE: FINANCIAL CONDITION

Governing Board Meeting Date: October 28, 2014 Item Number Item Title Responsible Agents 15.2 2004 General Obligation Bonds

Series A (2005), Series B (2007), Series C (2009), Series D (2011) and Series 2013

2004 Capital Development Plan Summary As of September 30, 2014

Ms. Debra Thompson Ms. Kim Granio

Attached is a Statement of GO Bond Projects as of June 30, 2014, related to the issuance of the 2004 General Obligation Bonds authorized by the voters on November 2, 2004 (Series A, B, C, D and 2013). Also included is the 2004 Capital Development Plan Summary as of June 30, 2014. Detailed documentation is maintained by the office of the Associate Vice Chancellor of Business Services and Controller. As of June 30, 2014, $793.3 million, representing approximately 83% of proceeds from the Series A, Series B, Series C, Series D and Series 2013 issuances of the 2004 bond have been expended or encumbered and $158.0 million remains available. Bond proceeds are invested until expended. This report is also provided to the Capital Development Advisory Council and the Audit and Finance Committee on a quarterly basis. Detail is provided to the colleges monthly.


Chancellor _________________________________ Academic & Student Affairs__________________ Business Services____________________________ Human Resources_________ITS_______________ Res Dev & Cmty Relations____________________ College President____________________________

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MONITORING REPORT

POLICY TYPE: CHANCELLOR LIMITATIONS POLICY TITLES: FINANCIAL CONDITION AND ACTIVITIES; FINANCIAL PLANNING AND BUDGETING

Governing Board Agenda Meeting Date: October 28, 2014

ITEM NUMBER ITEM TITLE RESPONSIBLE AGENTS Budget Analysis Report Ms. Debra Thompson

Fund 1: General Unrestricted Fund Ms. Kim Granio For the Twelve Months Ending 6/30/2014

Final - Unaudited

Expenditure Summary: $M (year to date) • Typically evenly spread across each month, as the majority are payroll and benefits which are

recorded every two weeks. • Projected expenditure at year end: $M • % of expenditures has been recognized year to date (versus % in 12/13, % in 11/12, and % in 10/11). • % of the budget remains unexpended or unencumbered (versus % in 12/13, % in 11/12, and % in

10/11). Revenue Summary: $M (year to date) • The two major revenues, property taxes and tuition, are collected in cycles. Tuition revenue is

generally collected at the beginning of each semester while property tax revenue is mostly collected in the fall and spring when semi-annual payments are due from property owners.

• Projected revenue at year end: $M • % of the budget has been recognized year to date (versus % in 12/13, % in 11/12, and % in 10/11).

Fund Balance and Financial Stability Requirements • Projections are for the Fund 1 balance to increase by ~$M (from $M to $M) in FY 13-14. • MCCCD is required to maintain a financial stability balance equal to 8% of the annual projected

revenue. This currently equates to $M. The remaining fund balance of $M is comprised of college carryforward, designations for future operations, minimum financial condition measure for future years, allowance for student bad debt, priority initiatives, capital master planning, reserves for potential claims/contingency, enrollment growth/retention, and a projected undesignated balance of $M.

• Financial activities of the District comply with the Governing Board Policies, Chancellor Interpretations 2.4 and 2.6, though Restricted Fund revenue collection often lags behind expenditures given that the nature of grants and financial aid is one of reimbursement for expenditures and awards.

Items of Particular Interest: Substantial Deviations from Budget or Expectations None.

More information on the Budget Analysis Report access: http://www.maricopa.edu/business/reporting/reports.html

This report is also provided to the Audit & Finance Committee quarterly.


Chancellor _____________________________ Academic & Student Affairs________________ Business Services________________________ Human Resources________ ITS___________ Res Dev & Com Relations_________________ College President ________________________

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http://www.maricopa.edu/business/reporting/reports.html

MONITORING REPORT POLICY TYPE: EXECUTIVE BOUNDARIES POLICY TITLE: FINANCIAL CONDITION

Governing Board Meeting Date: October 28, 2014 Item Number Item Title Responsible Agents 15.4 2004 General Obligation Bonds

Series A (2005), Series B (2007), Series C (2009), Series D (2011) and Series 2013

2004 Capital Development Plan Summary As of June 30, 2014 (Final)

Ms. Debra Thompson Ms. Kim Granio

Attached is a Statement of GO Bond Projects as of June 30, 2014, related to the issuance of the 2004 General Obligation Bonds authorized by the voters on November 2, 2004 (Series A, B, C, D and 2013). Also included is the 2004 Capital Development Plan Summary as of June 30, 2014. Detailed documentation is maintained by the office of the Associate Vice Chancellor of Business Services and Controller. As of June 30, 2014, $793.3 million, representing approximately 83% of proceeds from the Series A, Series B, Series C, Series D and Series 2013 issuances of the 2004 bond have been expended or encumbered and $158.0 million remains available. Bond proceeds are invested until expended. This report is also provided to the Capital Development Advisory Council and the Audit and Finance Committee on a quarterly basis. Detail is provided to the colleges monthly.


Chancellor _________________________________ Academic & Student Affairs__________________ Business Services____________________________ Human Resources_________ITS_______________ Res Dev & Cmty Relations____________________ College President____________________________

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