mario m. cuomo bridge•total replacement of 3.1 mile bridge •design-build (d-b) contract awarded...
TRANSCRIPT
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Disadvantaged Business Enterprise (DBE)
Mario M. Cuomo Bridge(AKA - Tappan Zee)
Administration and Oversight
Lessons Learned
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• Total replacement of 3.1 mile bridge
• Design-Build (D-B) Contract awarded in 2013 for $3.14B
• Presidential initiative
• 10% DBE goal
• To date 125 DBEs have worked on the project
• As of January 2019, 11.2% in DBE commitment
• Complicated financing plan – no federal funds until after completion
Fun Facts
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Mario M. Cuomo Bridge Today
NYS Thruway Authority
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• DBE goal setting• Request for Qualifications• Request for Proposals• Instructions to Proposers – Award• Contract Language• DBE Performance Plan• Monitoring post award:
– Commercially Useful Function – Prompt Payment
Lessons Learned
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• DBE Committee - Experience in civil rights, DBE goal-setting and compliance, construction management, bridge and highway design, and risk management
• Three components of the bridge:
– Engineering Services
– Bridge Construction
– Approach Roadways
DBE Goal SettingFollowed CFR with Defendable Data
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• Follow 49 CFR 26.45
• If controversial project involve the Governor’s Office
• Be an educator!
• Make sure data is defendable
• Document your analysis and conclusions
• Transparent, repeatable, defendable
Best Practices/Lessons Learned
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Request for Qualifications
• DBE Participation Goal-possibly
• RFP evaluation factors
– DBE compliance
– Proposal package/DBE Plan/evidence of GFE
• RFQ evaluation Factors
– Record of DBE participation
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• More details on what will be required in the “DBE Plan”
• DBE past performance – Pass/Fail analysis on DBE achievement on contracts the past 3 years
• What is considered good performance
• If goal on past projects not met, give explanation of why
Lessons Learned – RFQ
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Instructions to Proposers
• Outreach summit• 10% goal• DBE Criteria Pass/Fail• No change since SOQ• List of named DBEs• List of proposed area of
work• DBE Plan
– Units of work– Outreach– Reports/procedures– Affirmation of GFE
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• While only such DBE-certified firms will count toward attaining the DBE goal, the utilization of certified small businesses and MBE/WBE firms is also encouraged - NG
• DBE Plan was inadequate when first submitted and took a year to finalize– More details in the instructions
– Should have “failed”
Lessons Learned
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Contract Documents
• DBE Utilization– Eligibility– Goals and Monitoring– Counting– Conditions of Participation– DBE Plan and GFE– Reporting– Payments
• Designation of a Corporate DBE Representative
• Progress meetings• Subcontract Report
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• More specific details of the skillset and experience of the Corporate DBE Representative
• Sanctions for DBE non-compliance were not clear
• Did not ask for a “look ahead” schedule – scheduling CUF reviews was difficult
Lessons Learned
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DBE Plan
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• You must ask for it in contract language if you want to get it!
• Require plan at time of proposals
• Awarded firm will be ready to implement plan at time of award
• Make the plan part of the scoring criteria
Lessons Learned
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Fraud/Waste/Abuse Workshops
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• Commercially Useful Function (CUF)
– Need to know when and where firms will be working
– Firms more than 50 miles away – Skype reviews
– Thruway hired a consultant to collect data but made final determination of approval
Monitoring Post Award
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• Prompt Payment
– Lesson learned!
– Not clearly defined in contract language how it would be monitored
– DB paid even though they were not paid (great practice)
– Thruway did a lot of outreach to firms (calls), responded to complaints, asked during CUF/worksite reviews
Monitoring Post Award
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• DBE Plan was submitted late – design opportunities were missed – confusion!
• Monitoring Good Faith Efforts - a lot of EFFORT!
• Anticipated commitments not coming to fruition – finding new opportunities
• Monitoring the number of firms
• CUF on out of state firms
• Prompt Payment on all subs
What was most challenging?
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• The DBE Plan was well written and a great “roadmap” to reach the goal
• Design/Builder had good DBE oversight staff –very motivated to make Governor happy
• Thruway had great oversight staff
• DB/Sponsor/FHWA monthly meetings
• DB team hosted monthly outreach events
• Construction inspectors, project managers, procurement team worked closely with DBE team
What went well!