MARIST COLLEGE

DEPARTMENT OF ATHLETICS

SPORTS CAMPS/CLINICS MANUAL

MARIST COLLEGE SPORTS CAMP/CLINIC MANUAL

Table of Contents

Introduction………………………………………………………………………………………. 2

Purpose of Camps and Clinics…………………………………………………………………… 3

Key Definitions………………………………………………………………………………… 4-5

When Camps and Clinics Can Take Place…………………………………………………….. 6-7

Promoting Camps and Clinics……………………………………………...…………….……. 8-9

Attendance and Admission Fees…………………………………………………………..… 10-11

Camp Registration…………………………………………………………………….…..……. 12

Employment/Payroll……………………………………………………...…………………. 13-17

Housing…………………………………………………………………………………………. 18

Awards, Gifts and Mementos………………………………………………………………...… 19

Lost Camper Policy………………………………………………………………………...…… 20

Financial Report……………………………………………………………………………….... 21

Medical Services and Trainer Coverage………………………………………………………... 22

Key for Title Abbreviations

AD Athletic Director

CC Compliance Coordinator

FAR Faculty Athletic Representative

IA Sr. Associate AD - Internal Affairs

PSA Prospective Student-Athlete

1

INTRODUCTION The Marist College Department of Athletics fosters and encourages the conduct of sports camps and clinics for each of its athletics programs. Current legislation, intended to address potential abuses associated with sport camps and clinics, requires the Department to develop and update policies and procedures by which to ensure compliance with these rules.

Appropriate policies and procedures to be followed before, during and after the operation of a sports camp or clinic are presented in this manual for your information and use. Camp directors are also responsible for following the Marist College Safety and Health Plan for Children’s Summer Camps handbook, which is provided by College Activities.

The Office of College Activities will meet with camp directors prior to the start of summer camps to disseminate and review this handbook. Therefore, all camp directors will be notified of this meeting and will be required to attend.

2

PURPOSE OF CAMPS AND CLINICS At Marist College sports camp or clinic shall be one that [NCAA Bylaw 13.12.1.1.2]:

1. Places special emphasis on a particular sport or sports and provides specialized instruction or practice and may include competition;

2. Involves activities designed to improve overall skills and general knowledge of the sport; or

3. Offers a diversified experience without emphasis on instruction, practice or competition in any particular sport.

It is not permissible for an institution to conduct a camp or clinic that does not include instruction and that involves only sessions or tests (tryouts) during which prospects reveal, demonstrate or display their athletic ability in any sport. Such a camp or clinic would be considered an evaluation or try out and is prohibited under NCAA legislation.

MARIST COLLEGE’S CAMPS AND CLINICS Marist College’s sport camps and clinics are offered to the community for the purpose of providing opportunities to learn skills and strategies and to provide competitive experiences to individuals with unusual or above average interest, potential and/or ability. The following sports are considered a part of the sports camp and clinic program at Marist College:

Baseball Soccer (men and women)

Basketball (men and women) Softball

Football Volleyball

Lacrosse (men and women)

3

KEY DEFINITIONS Definition of Camp or Clinic

Institutional Camp or Clinic

An institution’s sports camp or instructional clinic shall be any camp or clinic that is owned or operated by Marist College or by an employee of its Athletic Department, either on or off campus, and in which PSAs participate. [NCAA Bylaw13.12.1.1.]

An institutional camp or clinic that is run by an Athletic Department employee as a “non-departmental” camp (e.g., the Athletic Department assumes no direct operational, clerical, managerial or financial responsibility) either on or off campus is still considered an “institutional” camp if it conforms to the above definitions and, is therefore, subject to all NCAA legislation regarding institutional camps.

Non-institutional (privately-owned) Camp or Clinic

A camp that is not owned or operated by a member institution or any of the employees of its athletic department is considered a “non-institutional” (or privately-owned) camp by the NCAA, even is the camp or clinic utilizes a member institution’s facilities.

An institution’s athletics department personnel may serve in any capacity at a non-institutional camp or clinic conducted under the following conditions [NCAA Bylaw 13.12.2.3.8]:

a) The camp or clinic is designed to develop fundamental skills in a sport (rather than refine the abilities of skilled participants in the sport);

b) The camp or clinic is open to the general public (except for restrictions in age or number of participants);

c) The camp or clinic is conducted primarily for educational purposes and does not include material benefits for the participants (e.g., awards, prizes, merchandise, gifts);

d) Participants do not receive a recruiting presentation; and e) All participants reside in the state of New York or within 100 miles of the camp/clinic.

Diversified Sports Camp

A diversified sports camp is a camp that offers a balanced camping experience, including participation in seasonal summer sports and recreational activities, without emphasis on instruction, practice or competition in any particular sport. [NCAA Bylaw 13.02.2.1]

Specialized Sports Camp

A specialized sports camp is a camp that places emphasis on a particular sport or sports and provides specialized instruction. [NCAA Bylaw 13.02.2.2]

4

Prospective Student-Athlete (General)

A prospective student-athlete is a student who has started classes for the ninth grade. In addition, a student who has not started classes for the ninth grade becomes a PSA if the institution provides such an individual (or the individual’s relatives or friends) any financial assistance or other benefits that the institution does not provide to prospective students generally. [NCAA Bylaw 13.02.12]

Men’s Basketball: In men’s basketball, for purposes of Bylaw 13.12, the phrase “prospective student-athlete” shall include any individual who has started classes for the seventh grade. [NCAA Bylaw 13.12.1.1.1]

5

WHEN CAMPS AND CLINICS CAN TAKE PLACE

PROCEDURES

1. All sports cam/clinic directors proposing a sports camp/clinic program will submit schedule and budgetary requests to the IA by December 1 for all winter camps and March 1 for all summer camps.

2. Upon receipt of the proposed schedule and budgetary requests the AD will forward all requests for approval to the Vice President/Dean for Student Affairs and the Vice President of Business/Financial Affairs.

3. Upon their approval the AD will provide the sports camp director with the approved schedule and budget.

4. It is the responsibility of the sports camp director to work directly with the IA to ensure proper budgets have been established.

∗ PLEASE NOTE

An institution’s basketball sports camp or clinic must include an educational session presented in-person or in a video format detailing NCAA initial-eligibility standards and regulations related to gambling, agents and drug use to all camp and/or clinic participants. [NCAA Bylaw 13.12.1.8]

YOU MAY • For sports other than basketball and football, conduct a camp or clinic (e.g.,

development, diversified or specialized) at any time except during a dead period for that particular sport.

• Football and Basketball: Conduct a camp or clinic only during the months of June, July and August. [NCAA Bylaw 13.12.1.1.3 and 13.12.1.1.4]

In addition, interaction during sports camps and clinics between prospects and those coaches employed by the camp or clinic is not subject to the recruiting calendar restrictions. Other coaches wishing to attend the camp as observers must comply with appropriate recruiting contact and evaluation periods. [13.12.1.5]

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∅ YOU MAY NOT • Conduct a tryout camp, clinic, group workout or combine (e.g., combination of

athletics skill tests or activities) devoted to agility, flexibility, speed or strength tests for PSAs at any location. An institution or conference shall not host, sponsor or conduct any portion (e.g., instructional clinic) of an event that also includes agility, flexibility, speed or strength tests for PSAs that a conducted at a separate location. [13.11.1.14]

• An institutional staff member may not give recruiting presentations (including showing recruiting videos) in conjunction with sports camps and clinics.

• Coaching staff may not evaluate PSAs at a scouting service camp that uses the College’s campus outside of a permissible contact and evaluation period, inasmuch as the recruiting calendar exceptions per 13.12.1.5 are intended to encompass only camps and clinics in which the institution’s coach actually is employed.

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PROMOTING CAMPS AND CLINICS

PROCEDURES

1. All sport camp directors are required to ensure brochures are produced for their camps and clinics. In addition, a sport camp director also has the ability to develop advertising for their camps and clinics.

2. All sport camp directors are responsible for developing and producing their respective brochures. Sport camp directors must keep within their budgets. The AD and CC MUST approve all camp and clinic brochures.

YOU MAY • Use the name or picture of any student-athlete employed as a counselor to publicize

or promote the camp or clinic ONLY in the camp counselor section in the camp brochure to identify the student-athlete as a staff member. [NCAA Bylaw 12.5.1.6]

• Advertise in a recruiting publication (other than a high school, two-year college or nonscholastic game program) that includes a camp directory that meets the following requirements: [NCAA Bylaw 13.4.3.2.1]

o The size (not to exceed one-half page) and format of such advertisements must be identical; and

o The camp directory must include multiple listings of summer camps on each page (at least two summer-camp advertisements of the same size on each page).

• Advertise an institutional camp or clinic toward a particular audience (e.g., elite camp), provided the advertisement is open to any and all entrants (limited only by number, age, grade level and/or gender). [NCAA Bylaw 13.4.3.1.2.1 & 13.12.1.3]

• Make telephone calls and engage in electronic transmissions to an individual (parents, legal guardians, relatives or coach) that relate solely to institutional camp or clinic logistical issues (e.g., missing registration information). These actions are not subject to the restrictions on recruiting materials, provided no recruiting conversation or solicitation of particular individuals to attend a camp or clinic occurs. [NCAA Bylaw 13.1.3.7 & 13.4.1.2]

• Provide camp or clinic brochures to PSAs, parents or legal guardians, and coaches. Brochures may be provided at any time. [NCAA Bylaw 13.4.1.3]

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∅ YOU MAY NOT • Use a student-athlete’s name or picture in any way to directly advertise or promote a

camp. [NCAA Bylaw 12.5.1.6] • Agree to advertise in recruiting publications without first reviewing the page layout

plan with the AD and CC prior to production. • Camp or clinic brochures are restricted to a single two-sided sheet, not to exceed 17

by 22 inches in size.

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ATTENDANCE AND ADMISSION FEES PROCEDURES

1. All camps or clinics must be open to any and all entrants (limited only by number, age, grade level, and/or gender). [NCAA Bylaw 13.12.1.3]

2. It is up to each camp director as to whether or not their camp or clinic will offer free or reduced admissions or camp discounts. Examples reduced admission rates are the following:

a. Children of Marist College Employees (staff, faculty or coaches) – 10% b. Multiple weeks c. Group/Siblings discount

3. It is up to each camp director as to whether or not they will provide refunds. Examples of

refund requests when a deposit has already been given are the following:

a. Child becomes ill prior to the start of camp b. Child breaks a bone or sustains an injury prior to the start of camp c. Family emergency d. Child has to attend summer school

YOU MAY

• Provide free or reduced admissions to a group registering a specified number of youths, as long as the reduced admission is available to all such groups registering the same specified number of youths.

• Provide free or reduced admissions to children of coaches or staff who work the camp, as long as the reduced admission is considered part of the coach’s or staff member’s compensation and such an opportunity is available to all children of coaches and administrators working the camp.

• Provide free or reduced admission to children of staff and faculty at Marist College, as long as the reduced admission is provided to all such staff and faculty.

• Invite PSA’s to your camp, provided that you legitimately advertise the camp, making it open to all entrants, limited only by number and age; further, a coaching staff member employed in such a camp would be precluded from working exclusively with PSAs, inasmuch as such selective tutelage would constitute a special arrangement for the PSAs.

∅ YOU MAY NOT • Give free or reduced admissions to a PSA who is an athletics award winner or any

individual being recruited by the institution per Bylaw 13.02.13.1. [NCAA Bylaw 13.12.1.7.1]

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• Permit a representative of Marist College’s athletics interests to pay a PSA’s expenses to attend a Marist College sports camp or clinic. [NCAA Bylaw 13.12.1.7.2]

11

CAMP REGISTRATION PROCEDURES

1. The sport camp director is responsible for assuring that all application forms are processed in a timely manner.

2. Once an application has been received with the required deposit, the sport camp director may provide the following forms to the applicant, however, these forms are required to be provided no later than the first day of camp registration: a) Marist College Camp Health Form (Appendix C)

3. On the day(s) of camp registration the camp director or his/her designee will:

a) Ensure that each applicant has paid in full. b) Ensure that each parent or guardian has completed and signed the Marist College

Camp Health Form (Appendix C). c) Ensure that each parent has completed an Authorization to Release form (Appendix

F) indicating only those individuals who may pick-up the applicant during the camp. d) Provide each camper with a “Children’s Camps in New York State” publication

which is required by the Health Department regulations. This publication can be obtained from College Activities.

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EMPLOYMENT/PAYROLL PROCEDURES 1. College employees will be paid in accordance with Department of Athletics and College

guidelines.

2. Non-College employees will be put on payroll and paid in accordance with Department of Athletics and College guidelines.

3. The sport camp director is responsible for procuring all necessary employees (counselors, trainers, etc.) for his/her camp or clinic.

4. The sport camp director is responsible for ensuring all new hire non-Marist and new

Marist student employees complete the following forms found in the Marist College New Hire Payroll Packet:

a. Background Check Authorization b. Biographical Information c. Employee Disclosure Form d. Form W-4 and I-9 e. Employee Withholding Allowance f. Time Sheet g. Wage Rate form h. Direct Deposit Form

5. Sport camps/clinics that have more than once activity (e.g., baseball and swimming) are

required to provide copies of the following documentation for EACH employee to the Coordinator of Club Sports/Intramurals/Camps no later than the start date of their initial camp/clinic:

• Application of Employment • Employment Eligibility Verification form • A sheet signed by each employee indicating they attended an orientation meeting • A copy of the specific sports camps/clinics policies • Immunization documentation—must be up-to-date (required for employees 26

years and under)

6. The sport camp director is responsible for providing the CC and Coordinator of Athletic Facilities and Event Operation with the Camp/Clinic Declaration form (Appendix A) no later than two weeks prior to the start of his/her camp/clinic.

7. The AD must provide each sport camp director approval for the employment of ALL student-athletes working the camp/clinic. This approval will be provided to the camp director via Camp/Clinic Declaration form (Appendix A) no later than the first day of the camp/clinic. A copy of the memorandum will also be provided to the CC.

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Coaches should also note that student-athletes working OUTSIDE camps/clinics at other institutions ARE REQUIRED to receive prior approval from the AD and CC before working the camp. Coaches should notify the AD of those student-athletes working outside institutional summer camps. Coaches need to include the student-athlete’s name, home address and camp where they will be employed. An approval letter will be sent to the student-athlete (Appendix G) with a copy provided to the CC and head coach.

8. The sport camp director is responsible for completing the Camp/Clinic Declaration form (Appendix A) each week, to the CC no later than the Wednesday following the week that is being submitted. In addition, all forms found in the Marist College New Hire Payroll Packet should be completed.

9. Camp directors should note that he or she MUST sign the Camp/Clinic Declaration form prior to the AD receiving the form.

10. Subsequent memorandums for camps/clinics which conduct multiple week sessions are not required to include an employee’s address if it was provided on a previous memorandum.

11. A copy of the Camp/Clinic Declaration and payment of staff memorandum must be provided to the CC and IA.

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Employment of Student-Athletes YOU MAY

• Prorate a student-athlete’s compensation based on his/her actual length of employment if they are employed only for a portion of the camp or clinic. [NCAA Bylaw 13.12.2.1]

• Employ a student-athlete at a rate commensurate with the going rate for camp or clinic counselors of like teaching ability and camp experience [NCAA Bylaw 12.4.1]

• Employ a current student-athlete to operate concession arrangements at a reasonable rate during the camp/clinic. A student-athlete may not operate a concession at his/her own expense. This would be considered an extra benefit. [NCAA Bylaw 13.12.1.7.3.2]

∅ YOU MAY NOT • Pay a student-athlete who is limited only to lecturing or appearing for demonstration

purposes. [NCAA Bylaw 13.12.2.1]

• Pay a student-athlete on the basis of the value s/he may have due to athletic reputation. [NCAA Bylaw 12.4.1.1]

• Allow student-athletes with remaining eligibility to conduct his/her own camp or clinic. [NCAA Bylaw 13.12.2.1.1]

• Allow currently enrolled student-athletes to participate in the College’s camps or clinics. [NCAA Bylaw 17]

• Allow a student-athlete to receive compensation from a professional sport organization or team for employment at the professional team’s youth camp during the summer. The student may work on a volunteer basis, without compensation.

Employment of Prospective Student-Athletes

YOU MAY

• Employ a prospective student-athlete provided he/she has signed a NLI or Marist College scholarship letter or Marist has received financial deposit. Compensation rates are the same are current student-athletes. [NCAA Bylaw 13.12.1.7.1.1]

∅ YOU MAY NOT • You may NOT permit prospective student-athletes to operate a concession

arrangements at the camp/clinic. [NCAA Bylaw 13.12.1.7.3.1]

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Employment of High School, Preparatory School and Two-Year College Coaches YOU MAY

• Employ a high school, preparatory school or two-year college coach for teaching or directing an activity in the camp or clinic as long as they receive compensation commensurate with the going rate for camp counselors of like teaching ability and camp experience. [NCAA Bylaw 13.12.2.2 (a)]

∅ YOU MAY NOT • Compensate a high school, preparatory school or two-year college coach based on the

value the coach may have for you because of his or her reputation or contact with PSAs. [NCAA Bylaw 13.12.2.2 (b)]

• Compensate a high school, preparatory school or two-year college coach based on the number of campers the coach sends to the camp. [NCAA Bylaw 13.12.2.2.1]

• BASKETBALL: Employ a speaker who is involved in coaching PSAs or is associated with PSAs as a result of the PSA’s participation in basketball. Such an individual MAY be employed as a camp counselor, but not perform speaking duties other than normal skill instruction. [NCAA Bylaw 13.12.2.2.2]

• MEN’S BASKETBALL: Employ an individual associated with a recruited PSA at the College’s camp or clinic. [NCAA Bylaw 13.12.2.2.3]

Employment or Involvement of Athletic Department Staff Members in Camps/Clinics

YOU MAY • As a basketball coaching staff member, attend only Marist College basketball camps

per Bylaw 13.12.1.1; and non-institutional organized events (e.g., camps, leagues, tournaments and festivals) that are certified per Bylaw 13.18. and held during basketball contact and evaluation periods.

• In sports other than basketball, football and women’s volleyball, a Marist staff member may serve in any capacity in a non-institutional, privately owned camp or clinic, provided the camp or clinic is operated in accordance with restrictions applicable to institutional camps. [NCAA Bylaw 13.12.2.3.6]

∅ YOU MAY NOT • Be employed by a camp or clinic established, sponsored or conducted by an

individual or organization that provides recruiting or scouting services concerning

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PSAs. An athletics staff member may not conduct a recruiting presentation [NCAA Bylaw 13.12.2.3.1 &13.12.2.3.7]

• BASKETBALL: Be employed or lecture at a non-institutional, privately owned basketball camp or clinic. [NCAA Bylaw 13.12.2.3.2]

• FOOTBALL: Be employed by a non-institutional, privately owned football camp or clinic in months OTHER THAN June, July, August or any calendar week than includes days of those months. [NCAA Bylaw 13.12.2.3.4]

• VOLLEYBALL: Be employed or lecture at a non-institutional, privately owned basketball camp or clinic during a quiet period. [NCAA Bylaw 13.12.2.3.5]

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HOUSING PROCEDURES

1. As noted under the Employment/Payroll section, the CC must receive the Camp/Clinic Declaration form (Appendix A) for EACH camp.

2. Once received, the CC will provide the office of Housing & Residential Life with a memorandum indicating all Marist student-athletes working the camp and the dates they will be working. A copy of the memorandum will be provided to the AD, FAR, Head Coach and Summer Housing Staff. Student-athletes who need on-campus housing during the camp week ARE RESPONSIBLE for completing all required summer housing requests with the Office of Housing & Residential Life. This step should be completed prior to them leaving campus after the spring semester.

3. Coaches who wish to provide campus housing for their employees must submit a memorandum requesting such housing, making sure to include the names and dates of employment for each employee. [Coaches should note that only Marist students are eligible for on-campus housing during the summer. Coaches who wish to provide summer housing may do so only if such housing are paid for all employees of the camp or clinic].

4. The CC will then provide the Office of Housing & Residential Life a list of those employees whose housing will be paid for by the Department. A copy of the memorandum will be provided to the AD, IA, FAR, Head Coach and Summer Housing Staff.

Housing of campers for overnight camps

A Marist College security guard is required to be present in the dorm during an overnight camp between 11 P.M. and 7 A.M.

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AWARDS, GIFTS AND MEMENTOS YOU MAY

• Provide prospect awards, provided the cost of such awards has been included in the admission fee charged for participants in the camp. [NCAA Bylaw 13.12.1.7.4]

• Provide “materials” (e.g., clipboards, file folders, etc.) to each person attending a coaches’ clinic provided the items are included in the registration or admission fee.

• Provide mementos with the College’s name or logo to prospects and high school coaches for participating in the College camp or clinic, provided the fair market value of the memento is included as part of the admission fee for the camp or clinic.

∅ YOU MAY NOT • Provide gifts to high school, preparatory school or two-year college coaches in

conjunction with its coaches’ clinic (or other events). This specifically prohibits the provision of a door prize (regardless of the source of the item) to a coach even if the cost of the prize is included in the admission fees charged.

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LOST CAMPER POLICY

PROCEDURES

1. When notice is made that a camper is missing, the sport camp director must immediately be notified.

2. If after a search of the immediate area, the camper is NOT located, the College Office of Safety and Security is notified, and they conduct a thorough search of the College campus and immediate environment.

3. If the missing camper is still NOT found within 30 MINUTES, his or her parents are then contacted and local police authorities are called in to assist in the search.

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FINANCIAL REPORT

PROCEDURES 1. At the completion of all camp/clinic weeks the sport camp director is responsible for

providing the Vice President of Business/Financial Affairs with a camp roster memorandum and list. (Appendix H)

2. This roster list must include, the full name of each participant (last name first), age total

amount paid and notations for any discounts provided. 3. The lists should be broken down by camp week and roaster dollar totals MUST agree

with the totally amount of money deposited. 4. A cover memorandum to the Vice President of Business/Financial Affairs from the sports

camp director must also be included. 5. A copy of both the memorandum and roster lists MUST be provided to the CC and IA. 6. This list is due no later than four weeks subsequent to the final week of the camp/clinic.

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MEDICAL SERVICES AND ATHLETIC TRAINER COVERAGE

PROCEDURES 1. The sport camp director is responsible for ensuring that medical/athletic trainer coverage

has be procured for all camp/clinic weeks. The camp director can work with the Sports Medicine Office to help him/her consider all of the medical needs of the events the camp/clinic are planning.

2. Characteristics of sports camps and clinics that require planning for medical services are:

a. Large number of participants (greater than 50) b. Participants with special needs c. Presence of minors d. Athletic competitions

3. Required considerations:

a. Personnel – physicians, nurses, EMT’s, athletic trainers b. Equipment—first aid, other life support c. Deployment—especially on site for athletic events d. Ambulance services e. Authorizations for treatment, especially with minors f. Insurance coverage—individual and College g. Cost and payment for medical services h. Accessibility of non-College services i. Information about medical resources adequately supplied to participants

4. All campers are required to turn in a Marist College Camp Health Form (Appendix C) no

later than the completion of the on-site registration. 5. After completion of the on-site registration, the assigned athletic trainer will be given the

original signed medical history form for each camper. The athletic trainer will return the originals to the respective sport camp director immediately following the last day of camp.

6. The assigned camp athletic trainer will review all medical histories to determine what

medical problems are current in camp, e.g., diabetics, asthmatics, epileptics, strep throat, etc.

7. All campers are required to have a waiver for care and treatment by an athletic trainer

and/or physician signed by the parent/guardian. This waiver will be on file with either the athletic trainer or sport camp director.

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8. An athletic trainer will, carefully screen an injury or illness that occurs at camp, and then appropriate first aid care will be given. When the injury or illness requires, referral will be made to the hospital emergency room.

9. The athletic trainer for each injury or illness will complete an injury or illness report.

10. The athletic trainer will report each injury/illness to the sports camp director.

11. The athletic trainer will send a referral form with the camper when referral is made to a hospital emergency room or to a physician. This will be done so we have a record of the physician’s diagnosis and prescription of care/treatment. This referral form will be attached to the injury report.

12. Serious injuries will be transported by the Fairview or Mobile Life ambulance service. When transportation by another vehicle is acceptable, select the most appropriate vehicle.

13. Notification of Parents. With regard to all injuries and illnesses of significance, the sports camp director or camp athletic trainer or both will notify the camper’s parents.

14. Decisions to Remain in Camp or Go Home. Following an injury or illness, the campers’ parents will be notified about the nature of the injury or illness and what the remaining schedule for the day or week will be for the camper. The parents will then decide to let the camper stay or bring the camper home.

15. Medication. NO medications will be given to campers without the camper being seen by a physician and a prescription in written. Preferably, the prescription will be filled at a pharmacy with the camper paying for it. Notify parents prior to filling the prescription.

16. Emergency telephone numbers for each camper along with the authorization for medical treatment will be readily accessible to the athletic trainer.

17. Consideration will be given to the camper/athletic trainer ratio. Keep in mind location, site utilized and probability of injury.

18. Error on the conservative side with regard to care.

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APPENDIXES

CAMP/CLINIC DECLARATION

Sport: Start Date: Camp

Coordinator: End Date:

A. Marist Athletic Department Staff (include the camp/clinic coordinator in this listing and any current

Marist Athletic Department employee):

For the following groups, list the name, title at camp and pay rate per hour to determine total pay each individual will receive from the sports camp/clinic.

Name/Title Pay rate x Hours = Total Pay

*Institutional volunteer coaches may work camps and receive compensation commensurate with other camp workers. ** Flat compensation amount for FULL TIME Marist employees is allowed.

B. Staff Members of High Schools, Preparatory Schools or Junior Colleges:

Name/Title Pay rate x Hours = Total Pay HS/JC Institution

*HS and JC coaches must only receive compensation commensurate with the going rate for camp counselors of like teaching ability and cannot be paid on the basis of the value the coach may have for the institutional camp because of the coach’s reputation or contact with prospects. A HS/JC coach cannot be compensated based on the number of campers he/she sends to the camp (13.12.2.2.1).

C. Participating Marist Student-Athletes:

Name/Title CWID Pay rate x Hours = Total Pay Sport(s)

*See NCAA Bylaw 13.12.2.1 for legislation applicable to student-athletes camp employment.

**Pay rate must be between $8.75 - $9.75 D. Other Individuals Outside of Marist (Guest Lecturers, Officials, Auxiliary Personnel, Student-Athletes from Other Institutions):

Name/Title Pay rate x Hours = Total Pay Institution

*Minimum pay rate of $8.75

I certify that the above information is correct and that this sports camp/clinic will be conducted in accordance with NCAA, and institutional regulations. Camp/Clinic Coordinator’s Signature Date __________________________________________________________________________________________________ Compliance Signature (or designee) Date

Prospect Eligibility Form For Athletic Summer Camps

Camp Attending: _____________________________

Name: ____________________________________________

Address: __________________________________________

City: ________________________ State: _________ Zip Code: _____________

School: ___________________________________________________________

Age: ____________ Grade Completed: (As of June 2015): __________________

If you have completed 9th grade or above, were you an athletic award winner in any sport? (Participation on a Freshman, JV or Varsity team)

Sport: ________________________ Award/Team: _________________________

Sport: ________________________ Award/Team: _________________________

Sport: ________________________ Award/Team: _________________________

Please send this completed form back to the sport camp director: Marist College Athletics Department McCann Center 3399 North Road Poughkeepsie, NY 12601

If you have any questions, please do not hesitate to call the sport camp director.

APPENDIX B

MC Camp/Clinic MH Pg.

MARIST COLLEGE SPORT CAMP/CLINIC HEALTH FORM PERSONAL INFORMATION & MEDICAL HISTORY

Name _____________________________________________________ Birth Date ______________ Age at Clinic_____ Gender: Male Female Last First MI

Home Address ______________________________________________________________________________________________ Street address City State Zip

Parent/guardian __________________________________________ Home Ph. _______________ Cell Ph. _______________________

Home Address________________________________________________________________________ Work Ph. ______________________ (if different from above) Street address City State Zip

2nd Parent/guardian _______________________________________ Home Ph. _______________ Cell Ph. _______________________

Emergency contact (other than parent or guardian):

1. Name _________________________________________________ Home Ph. _______________ Cell Ph. _______________________

Address _____________________________________________________________________________ Work Ph. ______________________ Street address City State Zip

2. Name _________________________________________________ Home Ph. _______________ Cell Ph. _______________________

Address _____________________________________________________________________________ Work Ph. ______________________ Street address City State Zip

Medical Review: _____

GENERAL QUESTIONS: Please explain all “Yes” answers below.)

Has/does the participant: Yes No 1. Had any recent injury, illness or infectious

disease?................................................………… 2. Have a chronic or recurring illness/condition? ….. 3. Ever been hospitalized? ......................................4. Ever had surgery? .................................................5. Have frequent headaches? ...................................6. Ever had a head injury? ........................................7. Ever been knocked unconscious? ........................8. Wear glasses, contacts or protective eye wear?..9. Ever had frequent ear infections or loss of hearing?10. Ever passed out during or after exercise? ..…...11. Ever been dizzy during or after exercise? ....…...12. Ever had seizures? .............................................

Yes No13. Ever had chest pain during or after exercise? …………..14. Ever had high blood pressure? ........................................15. Ever been diagnosed with a heart murmur/disease?.......16. Ever had back problems? ................................................17. Ever had problems with joints (e.g., knees, ankles)?.......18. Have any skin problems (e.g., itching rash, acne)? .........19. Have diabetes?.................................................................20. Have asthma?..................................................................21. Use an inhaler?................................................................22. Had problems with diarrhea/constipation?.......................23. Had mononucleosis in the past 12 months?....................24. Have an orthodontic appliance being bought to clinic?...25. Have an absence of a paired organ?...............................26. Diagnosed with an emotional disorder?...........................27. Diagnosed with a psychiatric disease/disorder?..............

Please explain any yes answers, noting the number of the question: _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ ALLERGIES: List all known. Describe reaction and management of the reaction. Medication allergies (list) 1._______________________ _____________________________________________________________________________ 2. _______________________ _____________________________________________________________________________ 3. _______________________ _____________________________________________________________________________ Food allergies (list) 1. _______________________ _____________________________________________________________________________ 2. _______________________ _____________________________________________________________________________ 3. _______________________ _____________________________________________________________________________ Other allergies (list) please include insect stings, hay fever , asthma, animal dander , etc. 1. _______________________ _____________________________________________________________________________ 2. _______________________ _____________________________________________________________________________

HEALTH HISTORY The following information must be completed by the parent/guardian of the participant. The intent of this information is to provide health care personnel the background to provide appropriate care. Please keep a copy of the completed form for your records. Any changes to this form should be provided, in writing, to the Health Director, or designee, upon participant’s arrival at the sports camp/clinic. Please provide complete, accurate information to ensure the health care personnel are aware of your child’s needs.

Authorization to release child: I understand that in addition to the names listed about for emergency, these individuals are also authorized to pick up the participant. I must also include one local name and phone number for emergency purpose, other than immediate family members. Under no circumstance will my child/children be released to individuals other than those listed above without my written authorization.

MC Camp/Clinic MH Pg. 2

IMMUNIZATION

COMPLETE IMMUNIZATION RECORDS are required for camp/clinic attendance. A copy of your child’s immunization history from your pediatrician may be submitted in lieu of completing the immunization section below.

Which of the following Please provide all dates of immunization for: has the participant had? Vaccine: Dates: Mo/Yr Mo/Yr Mo/Yr Mo/Yr Mo/Yr

Measles Td or Tdap or DTaP _____ _____ _____ _____ _____ Chicken pox (tetanus/diphtheria/pertussis) German measles Tetanus _____ _____ _____ _____ _____ Mumps Polio _____ _____ _____ _____ Hepatitis A MMR _____ _____ Hepatitis B or Measles _____ _____ Hepatitis C or Mumps _____ _____

or Rubella _____ _____ TB Mantoux Test (within 2 years) Haemophilus Influenza B _____ _____ _____ _____ Date of last test ________________ Hepatitis B _____ _____ _____ Result: Positive Negative Varicella (chicken pox) _____ _____ _____

Parent/Guardian Authorizations: This health history for ____________________________is correct and complete. (name of participant)

The person herein described has permission to engage in all activities except as noted. I hereby give permission to the camp/clinic to provide routine healthcare and seek emergency medical/dental treatment including ordering x-rays or routine tests. I agree to the release of any records necessary for treatment, referral, billing, or insurance purposes. I give permission to the camp/clinic to arrange necessary related transportation for my child. In the event I cannot be reached in an emergency, I hereby give permission to the Health Director of the Marist College sport camp/clinic, or their designee, to secure and administer treatment, including hospitalization, for the person named above. Indemnification: The undersigned parent/guardian of the registrant, for and in fur ther consideration of the Mar ist College spor t camp/clinic, accepting said registrant, hereby agrees to save and indemnify and keep harmless the said Marist College sport camp/clinic, its’ agents and sponsors against any and all liability, claims, judgments or demands arising as a result of any course of instruction or activity given the registrant by the Marist College sport camp/clinic.

Signature of Parent/Guardian: ______________________________________ Date: _____________

Printed Name: ______________________________________

IMPORTANT

The following signature is required for participation in the Marist College Sport Camp/Clinic

This person takes daily/routine medications as follows:

Med #1 ____________________________ Dosage _________________ Specific times taken each day _____________________ Reason for taking ___________________________________________________________________________________________

Med #2 ____________________________ Dosage _________________ Specific times taken each day _____________________ Reason for taking ___________________________________________________________________________________________

Med #3 ____________________________ Dosage _________________ Specific times taken each day _____________________ Reason for taking ___________________________________________________________________________________________

Attach additional pages for more medications

This person takes NO Medication on a routine or emergency basis.

MEDICATIONS BEING TAKEN Please list ALL medications (including over-the-counter or nonprescription drugs) taken routinely or for emergencies.

*Daily/routine or emergency medications will only be administered by Medical Staff with this section completed.*

This person has a current prescription for emergency medication (e.g., Epinephrine Pen - bee stings)

Medication #1 ________________________ Reason for taking _______________________________________________________

Medication #2 ________________________ Reason for taking _______________________________________________________

Is there any reason why this participant’s activity should be restricted in any way? _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Labor Law Section 195(1) Notice and Acknowledgement of Wage Rate and Designated Payday

Notice for Non-Exempt Employees

Employer

Company Name __Marist College_________

FEIN __14-1442493 ____________________

Street Address __3399 North Road________

City __Poughkeepsie___ State __NY_____

Zip Code __12601______________________

Phone _(845) 575 -_________________

Preparer's Name ______________________

Preparer's Title _ ______________________

Employee

Name ___________________________

Street Address _ _____________________

Apt _________________________________

City _________ ___ State ______

Zip Code _________

Phone (____) ______________

Position Title ______________________

Your Rate of pay: $ Bi-weekly every other Friday.* Overtime Rate of pay: $ Shift differential: $

After probation: $ Probation end date: ___________________ As a non-exempt employee of the College you are eligible for overtime pay. * Please see the payroll calendar at http://www.marist.edu/payroll/pdfs/bipayrollsched.pdf I hereby certify that I have read the above and the information contained in this form is true and accurate to the best of my knowledge and belief. Any false statements knowingly made are punishable as a class A misdemeanor (Section 210.45 of the New York State Penal Law). Date: ___ _________ [Preparer’s Signature] Employee Acknowledgement: I hereby acknowledge that I have been notified of my wage rate, overtime rate, and designated pay day on the date set forth below. I told my employer what my primary language is. Check one: I have been given this pay notice in English because it is my primary language.

My primary language is ______________________. I have been given this notice in English because the NYS Department of Labor does not yet offer pay notice in my primary language.

Date: [Employee’s Signature]

A duplicate signed copy of this form is to be provided to the employee. Original must be kept by the employer. NYS section195(1) (05/11) IB 6/17/2011

Labor Law Section 195(1) Notice and Acknowledgement of Wage Rate and Designated Payday

Notice for Exempt Employees

Employer

Company Name __Marist College_________

FEIN __14-1442493 ____________________

Street Address __3399 North Road________

City __Poughkeepsie___ State __NY_____

Zip Code __12601______________________

Phone _(845) 575 -_____________________

Preparer's Name _______________ _______

Preparer's Title ________________________

Employee

Name __ ___________________________

Street Address _______________________

Apt _________________________________

City __________ ___ State _______

Zip Code ______________________

Phone ( )______________________

Position Title ________________________

Your Rate of pay: $ Semi-monthly Your salary: $ Annualized

As an exempt employee of the College you are not eligible for overtime pay. Regular pay dates for this position are semi-monthly on the last and 15th day of the month I hereby certify that I have read the above and the information contained in this form is true and accurate to the best of my knowledge and belief. Any false statements knowingly made are punishable as a class A misdemeanor (Section 210.45 of the New York State Penal Law). Date: [Preparer’s Signature] Employee Acknowledgement: I hereby acknowledge that I have been notified of my wage rate, overtime rate, and designated pay day on the date set forth below. I told my employer what my primary language is. Check one: I have been given this pay notice in English because it is my primary language.

My primary language is ______________________. I have been given this notice in English because the NYS Department of Labor does not yet offer pay notice in my primary language.

Date: [Employee’s Signature] A duplicate signed copy of this form is to be provided to the employee. Original must be kept by the employer. NYS section195(1) (05/11)

Background Check Authorization PLEASE PROMPTLY SUBMIT THIS SIGNED FORM TO:

Assistant Director of Strategic Recruitment

Office of Human Resources Marist College

3399 North Road Poughkeepsie, New York, 12601-1387

This form serves the purpose of disclosing to you that Marist College may obtain a background check and consumer report through a consumer reporting agency of its choice for employment purposes, such as verification of education history, credit checks, and a criminal background report.

By signing this form, you are authorizing Marist College to obtain reports through a consumer reporting agency pertaining to information provided on your application for employment and in any supporting documents, including your resume or vita.

By signing this form, you are agreeing to hold harmless and release Marist College and its employees from all liability for any damages that may result from providing information regarding your employment or personal background that may be used in connection with your application for employment

By signing this form, you are stating that you understand that upon your written request to Marist College, you will be informed as to whether or not any of the above referenced reports were requested through a consumer reporting agency, and, if such report was requested, you will be provided with the name and address of the consumer reporting agency that furnished the report. Your request should be mailed to: Human Resources Manager, Office of Human Resources, Marist College, Pough-keepsie, New York, 12601-1387.

In the event that information from the consumer report is utilized, in whole or in part, in making an adverse decision with regard to your potential employment, before making the adverse decision, Marist College will provide you with a copy of the consumer report and a description of your rights under the Fair Credit Reporting Act.

APPLICANT INFORMATION 

SOCIAL SECURITY #: - - _____ DATE OF BIRTH: / / __

NAME: _____  First Name Middle Initial Last Name Maiden Name 

DRIVERS LICENSE #: DL STATE: _____ 

 POSITION APPLIED FOR: _____________________________________________________________

CURRENT RESIDENCE ADDRESS:______________________________________________________

CURRENT MAILING ADDRESS:________________________________________________________ (If different than Residence Address, or if you are using a P.O Box. Please indicate full street address)

Please indicate P.O Box or Street Address

CITY:_________________ COUNTY:___________________ STATE:_______ ZIP CODE:________

PREVIOUS RESIDENCE ADDRESS:_____________________________________________________

CITY:_________________ COUNTY:___________________ STATE:_______ ZIP CODE:________ (If current is less than 2 years)

PREVIOUS MAILING ADDRESS:________________________________________________________ (If current is less than 2 years & different than Residence Address or using a P.O Box)

_______________________________________ ____________________________

APPLICANT SIGNATURE DATE

Employee Disclosure Form 09-27-2010

Employee Disclosure Form

Name (First, Middle, Last): Any other name by which you have been known (i.e nickname, maiden or married name, birth name):

Position Applied For: Start Date:

Have you ever filed an application or interviewed for employment with Marist College? If yes, give month and year

Yes / / No

Have you ever been employed with Marist College before? If yes, give month and year.

Yes From / / to / / No

Have you ever attended Marist as a student? Yes No

Do you have any relatives working at Marist College? Yes No

If yes, please indicate names and departments below:

Are you legally eligible for employment in the United States? Employment eligibility verification will be required upon

employment. Yes No

If you have been provided with a job description for the position for which you are applying, are you able to perform the essential functions of the position with or without reasonable accommodation?

Yes No

Have you ever been convicted of and/or plead guilty to a felony? Yes No

Have you been convicted of and/or plead guilty to a misdemeanor within the past five years? Yes No If you answered ‘yes’ to either question, please provide additional information such as the crime(s), date(s), court location, sentencing information, disposition of sentence, and rehabilitation completed. Please note that a ‘yes’ answer to this question does not necessarily disqualify an applicant from employment with Marist College. The nature of the violation and all other appropriate circumstances will be considered. Marist College reserves the right to reject individuals for employment based on job-related convictions.

Date County/State Conviction/ Explanation

I hereby certify that all of the information provided on this application and in any supporting documents, including my resume or vita is true and complete. I understand that falsification, misrepresentation, or omission of any relevant fact may be cause for rejection of my application or, if hired, termination of my employment. I hereby authorize investigation of any information provided on this application form and in any supporting documents and understand that Marist College may conduct a background and credit check, pursuant to the Marist College Background Check Authorization. I understand and agree that, if hired, my employment is for no definite period and may be terminated for any reason and at any time, without cause and without advance notice.

_________________________________________________________________ ______________________________

SIGNATURE DATE

AUTHORIZATION TO RELEASE CHILD (include self, spouse and older siblings is applicable)

Name of Child___________________________________________ Age_____ I give permission for the Marist College Summer Day Camp staff at the McCann Center of Marist College to release my child/children to the following individuals: (Name) (work phone) (home phone) ______________________________________________________________________________ (Address) (Name) (work phone) (home phone) (Address) (Name) (work phone) (home phone) (Address) I understand that under no circumstances will my child/children be released to individuals other than those listed above without my written authorization. I understand that I must include at least one local name and number for emergency purpose, other than immediate family members, in order for this form to be complete or my child will not be allowed to attend the camp. ___________________________________ ______________________________ (parent/guardian) (date) (parent/guardian) (date)

APPENDIX F

August, 2015

«First» «Last» «Address» «Address1»

Dear «First»:

Pursuant to NCAA Bylaw 12.4 relating to employment at sports camps or clinics, this letter serves as prior approval for your employment at Coach «Coach».

Please remember that compensation provided for your employment must be commensurate with the going rate for camp or clinic counselors of similar ability and experience. It is not permissible to receive a variable level of compensation because of your athletic fame or reputation. In addition, you may not receive any compensation from the camp or clinic if your only involvement entails demonstrations or lecturing. Also, you are not permitted to participate in organized practice activities.

Have a wonderful summer, and I hope you enjoy your employment at the «Coach».

Sincerely,

Timothy Murray Director of Athletics

Cc Assoc. AD/Compliance Head Coach

Forms/visit.ltr

APPENDIX G