maritime imports user guide

Maritime Imports

User GuideClearing Agents at Ports and Wharves

CNS Compass | Maritime Imports User Guide | Clearing Agents at Ports and Wharves

Introduction .................................................................................................................................................. 3

Clearing Agents ............................................................................................................................................ 4

General Information ..................................................................................................................................... 5

Section 1 – Claiming Cargo (Self Nomination) ................................................................................................ 6

Claiming Cargo at a Port/Wharf ......................................................................................................... 6

Claiming Cargo and Amalgamating at the same time ......................................................................... 8

Re‐nominating Cargo to another Clearing Agent ................................................................................ 8

Section 2 ‐ Manifest Input (Unit Registration) ............................................................................................... 9

Adding Cargo ..................................................................................................................................... 9

Splitting Cargo into Consignments ..................................................................................................... 9

Section 3 ‐ Manifest Amendments ............................................................................................................... 12

Viewing and Amending Unit Details ................................................................................................ 12

Printing Unit Details ........................................................................................................................ 12

Viewing and Amending Cargo Details .............................................................................................. 12

Viewing and Amending Consignments ............................................................................................. 12

Deleting Units and/or Cargo ............................................................................................................ 13

Deleting Consignments .................................................................................................................... 13

Section 4 ‐ Amalgamations ......................................................................................................................... 14

Creating Amalgamations ................................................................................................................. 14

Amalgamating and Claiming Cargo .................................................................................................. 14

Amalgamating Claimed Cargo .......................................................................................................... 16

Amalgamating Consignments .......................................................................................................... 18

Deleting Amalgamations ................................................................................................................. 18

Section 5 – Customs Clearance .................................................................................................................... 19

Manual Clearance by HMRC ............................................................................................................ 19

Correcting Inventory Failures........................................................................................................... 19

Removal under NCTS ....................................................................................................................... 19

Section 6 – Release ..................................................................................................................................... 20

Cargo Release at Port ...................................................................................................................... 20

Section 7 – Removals .................................................................................................................................. 21

MITS/Inter Port Removal from Maritime Port to ERTS or ICD .......................................................... 21

NCTS Removal from Maritime Port to ERTS/ICD .............................................................................. 23

Section 8 – Reports ..................................................................................................................................... 24

CNS Compass Generated Reports .................................................................................................... 24

Appendix 1 – Site Codes .............................................................................................................................. 25

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Appendix 2 – Data Elements Glossary of Terms ........................................................................................... 26

Appendix 3 ‐ Holds ...................................................................................................................................... 31

Appendix 4 – Port Codes ............................................................................................................................. 32

Appendix 5 – Unit ISO Descriptions ............................................................................................................. 33

Appendix 6 – Unique Container Description (UCD) ....................................................................................... 34

Appendix 7 – Package Types ....................................................................................................................... 35

Appendix 8 – CHIEF ROE and SOE Codes ...................................................................................................... 36

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Introduction CNS Compass is a browser-based maritime inventory control system, presented in a Windows environment. The principle function of CNS Compass is the creation of a computerised record capable of holding export and import consignments passing through ports, wharves, Enhanced Remote Transit Sheds (ERTS) and Inland Clearance Depots (ICDs) and amalgamating them into a list called an inventory. This document deals with CNS Compass and how it applies to clearing agents at ports and wharves. At ports and wharves, the inventory is created from the vessel manifest, made available by the shipping line or ship’s agent, on a per unit (usually container) basis with an indication of the clearing agent. At terminal operating system ports, such as DP World Southampton (Site Code SCT1) and Tilbury Container Services (Site Code JWQ1), the vessel and voyage data is automatically transferred from the terminal operating system to CNS Compass using EDI messaging. At all other ports and wharves (non terminal operating system ports), the information is keyed in manually by the shipping line or ship’s agent. The unit agent is defaulted to the shipping line or ship’s agent unless keyed in otherwise. A clearing agent can claim cargo and/or consignment items by self nomination for customs entry purposes but, with the exception of Belfast, not the whole unit. In Belfast the unit agent is also the site operator. This guide is one of a series of practical guides for CNS Compass. It introduces the user to CNS Compass, enabling them to familiarise themselves with the facilities and functionality available. It also provides detailed guidance on data input and print production. Queries concerning this guide should be communicated to:

Community Network Services Ltd 204/7 Western Docks Southampton Hants SO15 1DA

Help Desk 0845 658 9930 Fax 02380 799 602 Email [email protected] All faults other than users’ own equipment should be communicated to the CNS Help Desk on the above telephone number. Specific questions relating to the operation of CNS Compass from a customs standpoint should be addressed to the appropriate senior officer in HM Revenue & Customs.

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mailto:[email protected]


Clearing Agents This document contains information and guidance to assist clearing agents in managing their import cargo as it passes through a port or wharf, from first registration through to customs clearance and release/delivery. Clearing agents can claim their import cargo which has already been registered on a port/wharf inventory system. Clearing agents can also claim their import cargo from a port inventory system and remove it under UK Transit procedures (HM Revenue & Customs approval required) to a designated ERTS/ICD. Please see the Maritime Imports User Guide for Clearing Agents at ERTS/ICDs for further information. Having claimed their cargo clearing agents can amend existing data and correct any errors which may have been input at registration. Clearing agents also have the ability to further split their cargo into consignments where required for customs clearance purposes. CNS Compass’s amalgamation facility allows clearing agents to group a number of Unique Consignment Numbers (UCNs) into one Master UCN (MUCN) where required for customs clearance purposes. Clearing agents have the ability to remove their T1 status (uncleared) cargo from a port or wharf under the New Computerised Transit System (NCTS) for clearance at another site or location (HM Revenue & Customs approval required). Clearing agents can also place holds on their cargo, allowing them to exercise control on the goods as they pass through the port or wharf inventory system. A hold can only be removed (resolved) by the person or organisation that originally placed it, e.g. only HM Revenue & Customs can remove a customs hold. Import customs clearance is affected by use of the UCN in Box 44 of the declaration which allows the HMRC CHIEF system to check with the ERTS or ICD inventory system as to the validity of the UCN and grant customs clearance accordingly. Cargo release is affected by means of PIN and gate pass. CNS Compass provides a variety of both on-screen and printed reports for clearing agents.

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General Information Before reading this guide, it is recommended that users familiarise themselves with the general principles of CNS Compass by reference to the General User Guide and, in particular, the following sections:

System Overview

Logging On Users and CHIEF Badges Data Input and Accessing Information Unique Consignment Numbers

Home Page

Tool Bar Tools Drop-Down Menus Commands Hyperlinks Favourites Window Search facility CNS Administrator (Organisation Search) Audit Trail Holds Keying Instructions

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Section 1 – Claiming Cargo (Self Nomination) Cargo can be claimed at a port or wharf in two ways depending on whether a number of cargo items require to be amalgamated into one record.

Claiming Cargo at a Port/Wharf Cargo can be claimed by using the container number and either the Bill of Lading or packages and weight combination. Use the Voyage Search facility from the Maritime Import drop-down menu to locate the vessel in the Import Voyage List. Only the site code is mandatory.

Select the voyage UVI# to open the Import Voyage Details page for the required voyage. Note: Any cargo already claimed by you will be displayed in the Import cargo details panel.

Select [Claim Cargo] to open the Import Claim Cargo window.

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Enter the container number and Bill of Lading (both mandatory) and select [Find] to display available cargo. The window is refreshed.

In the Import Available Cargo panel tick the box next to the cargo UCN# to be claimed and select [Claim] to complete the process. The window closes and the Import Voyage Details page is refreshed displaying the newly claimed cargo in the Import cargo Details panel.

A fast claim option is also available from the Maritime Import menu where the user must input the Site and Container number or UUI along with the Bill of Lading or packages and weight and specify if it is a cargo or consignment and then select Claim. If a UCN matches and is available to claim it will be displayed accordingly as Claimed.

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Claiming Cargo and Amalgamating at the same time If the Bill of Lading number is known cargo can be claimed and amalgamated into one MUCN at the same time. Please refer to the section on Amalgamations in this guide for details of procedures.

Re-nominating Cargo to another Clearing Agent Cargo can be re-nominated to another clearing agent through the Import Cargo Details page. Use the Cargo Search facility from the Maritime Import drop-down menu to locate and retrieve the cargo item to be re-nominated.

Change the Agent and Office fields to those of the new (re-nominated) clearing agent and click on [Save] to complete the process. The cargo item is updated with the new clearing agent details. The original clearing agent is automatically advised of the change of details.

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Section 2 - Manifest Input (Unit Registration) At maritime ports and wharves the manifest is input by the shipping line or the ship’s agent. When the manifest is input, i.e. the unit is registered, the clearing agent can be nominated. If the nomination is incorrect or not input the clearing agent will be required to claim the unit and/or cargo (Self Nomination). Please see Section 1.

Adding Cargo At maritime ports and wharves the cargo details are usually input with the manifest by the shipping line or the ship’s agent. Where cargo details are not known at the time of registration the cargo details must be provided to the shipping line or ship’s agent by the clearing agent before an import customs declaration can be made.

Splitting Cargo into Consignments If after the manifest has been input by the shipping line or ship’s agent the cargo requires to be further split down, this can be carried out only by the actual clearing agent or the true wharf operator. This is achieved by selecting [Add Consignments] on the Import Cargo Details page. Use the Cargo Search facility from the Maritime Import drop-down menu to locate cargo UCN# in the Import Cargo List.

Select the appropriate cargo UCN# to open the Import Cargo Details page.

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In the Import Consignments panel, click on [Add Consignments] to open the Add Import Consignments window.

Enter the following information. BOL No. The Bill of Lading number as shown on the manifest or in the Bill of

Lading. CNS Compass will not check for the presence or absence of spaces when validating this field.

Agents Ref Optional field. Can be input if known. Packages The number of packages. Weight (Kg) The gross weight of the cargo. Package Type The Package Type code from the CNS Compass look-up table, or the

2-character HMRC code, or simply a plain text package description (up to 20 characters). See Appendix 7 – Package Types.

Goods Description A plain language description of the cargo. Marks & Numbers Details as shown on the manifest or in the Bill of Lading. Volume (Cu M) The volume of the cargo. Optional field. Can be input if known. Consignee Optional field. Can be input if known. Shipper Optional field. Can be input if known. Repeat this process for all lines of consignments to be added. Use the “ditto” function to copy data from a previous line by inputting a hyphen ‘-’ in the field to be copied and press the tab key to move out of the field. When all fields for all lines have been completed click on [Save] to add the consignment lines to the cargo. The Import Cargo Details page is refreshed and now displays the consignments in the Import Consignments panel.

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Note: Cargo can only be split into consignments if no processing activity has taken place, such as an import customs entry input, amalgamation or removal.

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Section 3 - Manifest Amendments

Viewing and Amending Unit Details Unit level details can be viewed by clearing agents but can only be amended by the unit agent (the user that registered the unit). Details can be viewed from the Import Unit Details page. Locate the unit using the Unit Search (CA) facility which is accessed from the Maritime Import drop-down menu. The site code and container number will be required. Note: All Holds currently placed on the unit are displayed here (except anti-smuggling).

Printing Unit Details The [Unit Print] command allows the user to print a manifest for the unit. Use the Unit Search (CA) facility from the Maritime Import drop-down menu to locate and retrieve the appropriate unit. From the ERTS/ICD Unit Details page click on [Unit Print] to produce the manifest as an Adobe Acrobat (.pdf) file, which can be saved and/or printed.

Viewing and Amending Cargo Details Cargo level details can be viewed by clearing agents but can only be amended by the unit agent (the user that registered the unit and cargo). Details can be viewed from the Import Cargo Details page. Locate the cargo using the Cargo Search facility which is accessed from the Maritime Import drop-down menu.

Viewing and Amending Consignments Consignment details can be viewed and amended at any time prior to customs clearance by the clearing agent from the Import Cargo Details page. However, amendments cannot be made once the unit is cleared. Amendments made after unit arrival are automatically advised to HM Revenue & Customs. Locate the cargo to which the consignments are attached using the Cargo Search facility which is accessed from the Maritime Import drop-down menu. Note: The Cargo Search facility can be used to find a specific piece of cargo, or it can be used to retrieve a list of all cargo allocated to a clearing agent for a given date range, depending on the input criteria. Only the site code is mandatory. The cargo details are displayed in the Import Cargo List. Select cargo to which the consignments are attached by clicking on the cargo UCN#. This will open the Import Cargo Details page where the consignments can be viewed in the Import Consignments panel.

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Click on the Consignment UCN# to open the consignment details in the Import Cargo Details window where any data amendments can now be carried out. Click on [Save] to save the amended data and close the window.

Deleting Units and/or Cargo Units and cargo can only be deleted by the shipping line or ship’s agent and/or the unit agent and only those units and cargo that have not arrived can be deleted, i.e. the status is Registered. In addition, units and cargo that have been subject to the customs entry processing, an amalgamation or a removal request cannot be deleted. Note: A clearing agent cannot delete units or cargo.

Deleting Consignments Consignments can only be deleted by the clearing agent and only those consignments that have not been subject to customs entry processing, amalgamation or a removal request are available for deletion. Use the Cargo Search facility from the Maritime Import drop-down menu to locate the cargo in the Import Cargo List. Click on the UCN# to open the Import Cargo Details page.

In the Import Consignments panel, tick the box next to the consignment UCN# to be deleted and click on [Delete Consignment]. The deleted consignment now appears in the ERTS or ICD Deleted Consignment Details panel. Note: Deleted consignments are not erased from CNS Compass, but are frozen so that no further action can be taken. Data input fields are locked and the unit remains visible on CNS Compass for audit purposes.

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Section 4 - Amalgamations Clearing agents have the facility to amalgamate a number of UCNs into one Master UCN. Amalgamations can be created for cargo that has already been claimed. Alternatively, the clearing agent can claim and amalgamate in one action. Note: Only cargo registered to the same import voyage can be amalgamated.

Creating Amalgamations Use the Voyage Search facility from the Maritime Import drop-down menu to locate the vessel in the Import Voyage List. Only the site code is mandatory.

Select the voyage UVI# to open the Import Voyage Details page for the required voyage.

Amalgamating and Claiming Cargo For cargo that has not yet been claimed and where the Bill of Lading number is known can be claimed and amalgamated at the same time From the Import Voyage Details page, select [Amalgamate] to open the Amalgamation Details window.

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Select the BOL option and enter the Bill of Lading number and click on [Find].

A list will be displayed for all UCNs available against the Bill of Lading. Tick the box next to the UCNs (there must be more than one) to be amalgamated together and click on [Amalgamate]. The Import Amend Amalgamation window is displayed showing the Master UCN allocated and the UCNs within it. The status is displayed as Amalgamation Registered.

Further UCNs can now be added to the MUCN if required by selecting My Cargo (not the BOL option) and clicking on [Find] in the Import Find Cargo panel and clicking [Add to Amalgamation].

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Note: Unclaimed cargo cannot be added to an amalgamation. Individual UCNs can be removed from the amalgamation by ticking the box next to the UCN to be deleted and clicking on [Delete]. MUCNs will be visible to the shipping line or unit agent but cannot be amended or deleted. This can only be carried out by the clearing agent who created the amalgamation. Note: Amalgamations can apply at both cargo and consignment level.

Amalgamating Claimed Cargo For cargo that has already been claimed the My Cargo option can be used instead of the BOL option. This will display all claimed cargo available for amalgamation. From the Import Voyage Details page, select [Amalgamate] to open the Amalgamation Details window.

Select the My Cargo option and click on [Find].

A list will be displayed for all UCNs available. These will be UCNs that have either been claimed by, or allocated to, the clearing agent for the selected vessel at the selected site and have not been

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subject to a customs entry, customs clearance, removal request or approval process and is already part of an amalgamation. If a UCN has been split into consignments then the consignments and upper cargo UCNs will be listed, but will be shown as greyed out and cannot be selected. Tick the box next to the UCNs (there must be more than one) to be amalgamated together and click on [Amalgamate]. The Import Amend Amalgamation window is displayed showing the Master UCN allocated and the UCNs within it. The status is displayed as Amalgamation Registered.

Further UCNs can now be added to the MUCN if required by selecting My Cargo and clicking on [Find] in the Import Find Cargo panel and clicking [Add to Amalgamation]. Individual UCNs can be removed from the amalgamation by ticking the box next to the UCN to be deleted and clicking on [Delete]. MUCNs will be visible to the shipping line or unit agent but cannot be amended or deleted. This can only be carried out by the clearing agent who created the qmalgamation. For cargo that has already been claimed the fast amalgamate option can also be used from the Maritime Import drop down menu. The UCN numbers of the cargo or consignments you wish to amalgamate will need to be manually keyed in and then select [Amalgamate]. A Master UCN will then be displayed accordingly. If further cargo needs to be added to the MUCN then you can manually key in the next UCN numbers and select [Add to Amalgamation].

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Amalgamating Consignments The process for amalgamating consignments is exactly the same as for amalgamating claimed cargo.

Deleting Amalgamations The amalgamation can be reversed by a deletion. The constituent UCNs will revert to individual references again. Note: This is not available after an import customs entry has been made unless the entry is cancelled. UCNs can now be removed from the amalgamation by clicking on the MUCN# to reopen the Import Amend Amalgamation window and selecting the UCN to be removed. Alternatively the Import Amend Amalgamation window can be opened using the Amalgamation Search facility.

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Section 5 – Customs Clearance Having claimed the cargo the clearing agent can now complete the import customs entry by quoting the UCN in Box 44 of the declaration and transmit it to the HMRC CHIEF system. Once customs clearance has been granted a Clearance Advice report is sent to the clearing agent and the inventory record is updated as written off. When individual consignments obtain customs clearance, an Entry Acceptance Advice or Clearance Advice is printed at the agent’s premises and the cargo status is updated to Cleared. The clearing agent can exercise control throughout CNS Compass by applying or removing holds (see Appendix 3 - Holds), which will inhibit production of the gate pass.

Manual Clearance by HMRC Under certain circumstances HM Revenue & Customs can manually clear the goods from CNS Compass.

Correcting Inventory Failures If the details on the entry do not agree with the inventory record an E0 Inventory Failure Report is produced. The HMRC CHIEF system checks the number of packages, the badge, the vessel flag and the UCN. If these items do not tally the entry is suspended in the HMRC CHIEF system and a correction must be made before the entry is reprocessed. If the entry is incorrect then an amendment in the HMRC CHIEF system is required via AIME or ANGA to correct the entry which will automatically cause the entry to be reprocessed in the HMRC CHIEF system. If the inventory record is incorrect it must be corrected by the manifest provider or responsible unit agent. When the inventory has been amended the entry must be reprocessed. This is achieved by performing a dummy amendment via AIME in the HMRC CHIEF system where any entry is not actually amended, i.e. keep same details on the entry as previously input. This null change will induce the HMRC CHIEF system to reactivate the suspended entry.

Removal under NCTS Having claimed the cargo the clearing agent can, under certain circumstances and with HM Revenue & Customs approval, remove the goods prior to customs clearance to another customs location for subsequent entry to the HMRC CHIEF system and clearance. In these circumstances the procedures set out in the section on Removals should be followed.

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Section 6 – Release Cargo Release at Port Release is achieved using a PIN and a gate pass. Release can only be granted when the unit and/or cargo has arrived and cleared customs and Port Health (if applicable) and has had all holds removed. The PIN is generated by CNS Compass when the manifest is created and can be viewed by the shipping line and/or unit agent, but not the clearing agent, on the Import Unit Details page, where it can be amended by the shipping line and/or unit agent, if required. A PIN expiry date can also be entered here if required. A gate pass or equivalent message will be generated on CNS Compass.

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Section 7 – Removals Removals under UK Transit procedures are split into three categories: UK Transit Simplified Procedures - Movements in Temporary Storage (MITS) Removals from arrival port to CNS controlled inland destinations within the same community as the port, e.g. DP World Southampton to an ERTS/ICD within the Southampton community. UK Transit Simplified Procedures - Inter Port Removals Port removals from the arrival port to CNS controlled inland destinations outside the port community i.e. Southampton Port arrival to London, Manchester and Birmingham or Tilbury Port arrival to Southampton, Manchester and Birmingham. Inter Ports Removals can also be made to some MCP sites, e.g. Felixstowe. UK Transit Normal Procedures - NCTS / Other Removals Moves to inland destinations controlled by other CSPs or to non inventory linked sites, certain MCP sites, CCS UK sites and depositories that are non Inventory linked. These will require a NCTS Removal to be completed first and then the NCTS Inventory Write-off or Other Removals option to clear the CNS inventory for a gate pass. The following section explains in detail the removal process.

MITS/Inter Port Removal from Maritime Port to ERTS or ICD Note: The container must already be registered at the destination ERTS or ICD. Use the Unit Search facility from the Maritime Import drop-down menu to locate and retrieve the import unit in the Import Unit details page.

Click on [Simplified Removals (MITS/Inter Ports) Request] in the Removal panel to open the MITS/Inter Port Removal Request window.

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The following information is required.

Removal Type Select either MITS or Inter Port Removal from the list. Destination The destination site code of the ERTS or ICD. ERTS/ICD Unit agent Optional – the ERTS or ICD unit agent organisation code. Guarantee Waiver Your HM Revenue & Customs approval number. Named Signatory Your name should be input. Agents Ref A reference to identify the removal. FCL/LCL Select whether FCL or LCL. Revenue Indicator Select yes for CT Guarantee/Guarantee waiver. Timeband (days) Optional – select the number of days from the list. When all details have been input click on [Request Removal] to complete the process.

The removal details are now displayed in the Removal panel and the Unit Status changes to Awaiting Approval. A Request for Inter-Port Removal message containing the ERTS or ICD manifest details is sent to HM Revenue & Customs informing them of the move. After a two hour time-out period, which allows HM Revenue & Customs to place a hold if required, the removal status will be updated to Removal Approved.

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Subject to no holds being placed on the unit a gate pass will be generated to allow the unit to leave the port. A MITS/Inter-Port Removal message will be sent to HM Revenue & Customs and the clearing agent.

NCTS Removal from Maritime Port to ERTS/ICD The removal process is almost identical to the MITS/inter port removal process except that the [NCTS/Other Removal request] command is used instead of the [MITS/Inter Port Removal Request] command to open the NCTS/Other Removal Request window.

Note: The NCTS declaration must be completed in the HMRC NCTS system prior to the removal request as the NCTS MRN/LRN is a mandatory field. The following information is required.

Removal type Select NCTS Inventory Write-Off. Destination The destination site code of the ERTS or ICD. MRN/LRN From the NCTS declaration. Named Signatory Your name should be input. Revenue Indicator Select yes or no. Timeband (days) Optional – select the number of days from the list. When all details have been input click on [Request Removal] to complete the process. The removal details are now displayed in the Removal panel and the Unit Status changes to Awaiting Approval. A NCTS Inventory Write off Removal message is sent to HM Revenue & Customs informing them of the move. HM Revenue & Customs will cross-check the MRN/LRN against the NCTS declaration and once verified will approve the removal and the status will be updated to Removal Approved. Subject to no holds being placed on the unit or cargo a gate pass will be generated to allow the unit to leave the port. A NCTS Inventory Write off Removal message is sent to HM Revenue & Customs and the clearing agent.

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Section 8 – Reports The following reports are available to the clearing agent:

CNS Compass Generated Reports The following reports are automatically generated by CNS Compass: Clearance Advice Advice of customs clearance in the HMRC CHIEF system. Community E0 Inventory failure report produced as a result of the HMRC CHIEF

system check. Manifest Correction Output when a manifest correction has been made after arrival. Nomination Advice If cargo in a unit is claimed for HM Revenue & Customs import entry

purposes an advice will be received.

If you are nominated by another party you will also receive an advice.

Offload notification Produced when outturn details have been entered in CNS Compass

(ERTS).

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Appendix 1 – Site Codes Ports & Wharves The port and wharf codes are shown in the UK Customs Tariff, Volume 3, Appendix C2.

HMRC Port / Wharf Compass Site Code

BEL Belfast Container Terminal ICG BCT1

BEL Belfast Maritime BTM2

Ford Motor Company JWK2

PTM Geest and Fyffes Traffic (MMD) POR2

Hamilton Shipping VKB1

PTM MMD Shipping Services POR1

STN Marchwood Military Port MMP1

STN DP World Southampton SCT1

T R Shipping (Export Lite) VKH1

LON Tilbury Container Terminal JWQ1

YUW Autotrade Logistics YUW1

ERTS/ICDs The ERTs, ICD and IRD codes are shown in the UK Customs Tariff, Volume 3, Appendix C3.

HMRC ERTS/ICD Compass Site Code

LBL Barking Containerbase JWT1

BPB Birmingham Containerbase BCB1

Charlton ICD JWX1

LDR Hays Storage Services Ltd JWG1

LWR Leeds Containerbase LCD1

MBA Manchester Containerbase MCB1

MIF Manchester International Freight Terminal MFT1



206 Depot Southampton SFT1

Thurrock ICD EGE1

Tilbury Freight Station JWU1 For units to be transferred within CNS Compass to the ERTS or ICD inventory system the fourth character must specify the shed within the ICD where the goods are destined. Please check with the relevant site if they operate CNS Phase II Inventory Control.

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Appendix 2 – Data Elements Glossary of Terms

Data Element Description

Agent The CNS Compass code which uniquely identifies a CNS user (see also ERTS/ICD Unit agent and Unit agent).

The unit agent controls units and/or cargo and may also be the clearing agent.

Agents Ref The clearing agent’s own reference.

Alerts Messages generated by CNS Compass which advise the user of significant events, e.g. holds placed on a record.

Arrival Date The vessel’s arrival date at the berth or the unit’s arrival date at the ERTS/ICD.

Auto Arrival CNS Compass default is yes. If set to yes any pre-lodged import customs entries will be reprocessed and arrived on the HMRC CHIEF system on the vessel’s arrival.

BOL No The Bill of Lading as shown on the manifest. CNS Compass will not check for the presence or absence of spaces when validating this field.

Booking Reference A mandatory reference at export if a container number is not input.

Booking Ref Seq A unique sequential number used at export to uniquely identify multiple containers.

ERTS/ICD The 4-character site code e.g. MCB1.

COW / Off / Mix / MOA FCL - Cleared on wheels – COW (default for berths).

LCL – Offload cargo (groupage).

Mix – Cleared on Wheels and Offload combination.

MOA - Cleared on the road or at Consignee premises.

CVED Common Veterinary Entry Document – required for most animals and products of animal origin.

Call Sign Alphanumeric code that uniquely identifies a vessel and is used for radio communication.

Cargo The cargo within the unit.

Clearing Agent The clearing agent responsible for customs clearance of the unit/cargo. Defaults to the unit agent on unit registration.

Collecting Unit Registration number of vehicle collecting the goods.

Consignee The name of the person or organisation to whom the goods are consigned.

Consignment The result of further breaking down a cargo item.

Container No Alphanumeric number consisting of 4 letters and 7 numbers which uniquely identifies a shipping container.

Declarant The CNS user responsible for the customs declaration.

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Declarant Badge The declarant’s HMRC CHIEF system badge.

DUCR Declaration Unique Consignment Reference required under NES for all consignments exported outside the EU.

Destination Used for Removals. The 4-character location code for the destination inland site.

ERTS / ICD Unit agent The CNS Compass code which uniquely identifies the controlling agent for a unit at an ERTS or ICD (see also Agent and Unit Agent).


Export Voyage The shipping line’s own voyage number.

F / L / E F – Full unit.

L – LCL unit.

E – Empty unit.

FCL Full Container Load (Cleared on Wheels).

Favorites Regular searches for voyages and units can be saved as favourites.

Final Destination The final destination of the export cargo.

First Cargo Item The first line of cargo usually registered with the unit.

Flag 2-character UN code that identifies the country of registration of a vessel.

Forwarder See clearing agent

Gate Pass Document generated by CNS Compass to allow goods to leave the port or ERTS or ICD.

Goods Description A general description of the goods.

Guarantee The guarantee/waiver number of the agent initiating the removal inland.

HMRC Seal The number of the customs seal affixed to the unit or container.

Haulier The name of the party collecting the goods.

Hazardous CNS Compass default is set to yes for hazardous containers.

IMO/Hull No Unique vessel identification number assigned by Lloyds Register – Fairplay Ltd on behalf of IMO. It consists of the three letters IMO followed by seven numbers.

Import Voyage The shipping line’s own voyage number.

LCL Less than Container Load (Offload cargo/Groupage).

Lead Agent The controlling shipping line and/or owner of the vessel. The lead agent usually registers the Maritime Visit and is also a registered shipping line. However wharf operators can also register vessels.

Loader Organisation having a loader badge on the HMRC CHIEF system – authorised to arrive and load export units and UCRs and

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depart vessels.

Loader Badge The loader’s HMRC CHIEF system badge.

Loader’s Seal Seal placed on the container/trailer by the loader.

MOA Memorandum of Agreement container for movement to an ICD or Consignees premises.

MRN NCTS Movement Reference Number.

MUCN Master Unique Consignment Number generated by CNS Compass as a result of an amalgamation of UCNs.

MUCR Master Unique Consignment Reference used to associate a number of DUCRs into a single UCR.

Maritime Visit The vessel’s time spent in port. A maritime visit covers both the import arrival and export departure of the vessel including a departure of an empty vessel.

Marks & Numbers The physical markings on the cargo.

Non TOS Ports Ports which do not have an automated terminal operating system. At all such ports the lead agent is responsible for registering the maritime visit and the registered shipping lines are responsible for providing manifest information.

Office The CNS Compass code which identifies which HMRC CHIEF system badge is being used by a CNS user.

Origin See Port of Origin.

Pkty See Package Type.

Package Type The 2-character package type code as shown in the UK Customs Tariff Volume 3, Appendix C8.

Packages The number of packages in the unit, cargo item or consignment.

Port of Origin The 5-character UN Port Code for the last port of call prior to arrival.

Ports of Destination The 5-character UN Port Code.

Registered Shipping lines Shipping line and ship’s agent that, in addition to the lead agent, intend to send in a manifest for the voyage.

Release PIN Personal Identification Number generated by CNS Compass which uniquely identifies goods as part of the commercial release process.

Removal The removal of T1 cargo (goods not in free circulation) inland under UK Transit procedures.

Revenue Indicator HMRC Licence and Revenue Indicator.

Route of Entry (ROE) The route allocated by CHIEF on acceptance of the declaration.

Route 1 = Documentary check by the NCH.

Route 2 = Physical examination of the goods.

Route 3 = Post clearance documentary check.

Route 6 = Immediate clearance.

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Seal The number of the seal affixed to the unit or container.

Self Nomination The process by which clearing agents claim their UCN in order to input it in Box 44 of the import customs declaration.

Shipper Imports - The name of the overseas shipper or exporter

Exports – The name of the UK shipper or exporter.

Single Transport Contract Status

Indicates that the unit, container or trailer is being exported indirectly via another EU Member State under a Single Transport Contract.

Site/Wharf The 4-character site code e.g. SCT1.

Size / Type See Unit Desc (ISO).

Status of Entry (SOE) The status of an entry as it progresses through CNS Compass.

Please see Appendix 8 – CHIEF ROE and SOE Codes for a complete list of codes.

T2 Goods Goods in Free Circulation (not under HMRC control).

TOS Ports Ports which have an automated terminal operating system which provide vessel and manifest information to CNS Compass automatically using EDI messaging.

Temp Controlled CNS Compass default set to yes for temperature controlled containers.

Terminal Seal Seal placed on the container or trailer by the terminal operator.

Terminal Voyage No CNS Compass generated at terminal operating system ports such as DP World Southampton and Tilbury Container Services. It ensures that the inventory information is matched with the terminal operating system records.

Timeband (days) The agreed HM Revenue & Customs time limit for removals to reach their inland destination. The default is one day.

Total Packages collected A CNS Compass maintained number which shows packages collected for individual cargo items.

UCD Unique Container Description. A 2-character code which identifies the status of a container. E.g. L8 = Loaded Container. Please see Appendix 6 – Unique Container Description (UCD) for a complete list.

UCN Unique Consignment Number generated by CNS Compass which uniquely identifies units, cargo items and consignments.

UCR Under NES all consignments exported outside the EU must be entered to HMRC CHIEF system and a UCR (Unique Consignment Reference) allocated. See also DUCR and MUCR.

UNDG UN Dangerous Goods number.

UN No UN Dangerous Goods number.

UVI Unique Voyage Identifier generated by CNS Compass.

Unit The container or trailer.

Unit agent The CNS Compass code which uniquely identifies the

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controlling agent for a unit (see also Agent and ERTS/ICD Unit Agent).


Unit Desc (ISO) Unit Description. A four digit ISO code for a shipping container. E.g. 22G0 = 20ft general purpose container. See Appendix 5 – Unit ISO Descriptions.

Unit Number A twelve character field, identifying the unit. The unit is variable depending on the trade (e.g. container, trailer etc).

Vessel Name Name of cargo carrying vessel berthed or intending to berth in the UK.

Visit Reference Reference allocated by CNS Compass which uniquely identifies the maritime visit.

Volume (cu.m) Measurement of the cargo in cubic metres.

Weight (Kg) Gross weight of the cargo in Kg.

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Appendix 3 - Holds A hold is a marker placed against an inventory record. It inhibits production of a gate pass or release note preventing the delivery of a consignment. A printed advice is output both for automatic holds and in any situation where a user needs to be advised. Holds are applied and resolved (removed) by users shown in the table below. Holds currently in force on CNS Compass are viewed on the Import Voyage/Unit/Cargo pages.

Code Hold type Description

A User applied Clearing Agent

B User Applied ERTS/ICD Operator

U User Applied Controlling (Unit) Agent

C HMRC Border Agency/Anti-Smuggling

E HMRC Berth Office

S HMRC EPU/Anti-Smuggling

D Port Health Detained

G Port Health Non-Animal Product Exam

H Port Health Animal Product Exam

K Trading Standards Trading Standards

L Port Health Detained Pending Lab Result

M Port Health Detained Pending Aflatoxin Certificate

N Port Health/Forestry Detained Pending Packing Details

Q Port Health Detained Pending BP Form

W Port Health Detained Pending Investigation

I Port Health Animal Product Exam at Norman Offer Soton

J Port Health Non-Animal Product Exam at Norman Offer Soton

F DEFRA Defra Hold

P DEFRA Plant Hold

V DEFRA Veterinary hold

Y HMRC X-Ray Examination

Z CNS Compass Applied CIE Hold

C CNS Compass Applied HMRC hold on T1(N) (Non MOA)cargo cleared before arrival at destination

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Appendix 4 – Port Codes The port of origin fields on the Maritime Visit and Unit Registration pages should be completed with the UN Standard Port Codes. These codes are comprised of five characters. The first two characters are the UN Country Code as shown in UK Customs Tariff, Volume 3, Appendix C1. The last three characters are the individual port codes within the country. The port codes are not validated by CNS Compass so if the UN code is not known, enter instead the country code followed by the first three letters of the port name (e.g. AUSYDney, USBALtimore, SGSINgapore). The more familiar Port Codes are listed below:

Port Port Code Port Port code

Auckland NZAKL Kobe JPUKB

Baltimore USBAL Manila PHMNL

Bangkok THBKK Melbourne AUMEL

Brisbane AUBNE Mumbai INBOM

Buenos Aires ARBUE Nagoya JPNGY

Busan KRPUS New York USNYC

Capetown ZACPT Norfolk USORF

Chennai INMAA Osaka JPOSA

Chittagong BDCGP Penang MYPEN

Cochin INCOK Port Kelang MYPKG

Colombo LKCMB Qingdao CNTAO

Guangzhou CNCAN Shanghai CNSHA

Halifax CAHAL Shenzhen CNSZX

Hong Kong HKHKG Singapore SGSIN

Houston USHOU Sydney AUSYD

Jakarta IDJKT Tokyo JPTYO

Jeddah SAJED Wellington NZWLG

Kaohsiung TWKHH Yokohama JPYOK

Keelung TWKEL Xiamen CNXMN

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Appendix 5 – Unit ISO Descriptions

Code Description

22G0 20ft GP (General Purpose) container with openings at one or both ends.

22G1 20ft GP (General Purpose) container with passive vents at upper part.

22A0 20ft Air/Surface container.

22H0 20ft Thermal container – refrigerated and/ or heated with removable equipment located externally.

22P3 20ft Platform container folding (collapsible).

22R1 20ft Thermal container mechanically refrigerated and heated.

22R0 20ft Thermal container mechanically refrigerated.

22T0 20ft Tank container for non dangerous liquids (minimum pressure 45KPA).

22T3 20ft Tank container for dangerous liquids (minimum pressure 150KPA0.

22U0 20ft Open Top container with openings at one or both ends.

22V0 20ft GP with vents at lower and upper parts of cargo space - non mechanical.

42G0 40ft GP (General Purpose) container with openings at one or both ends.

42G1 40ft GP (General Purpose) container with passive vents at upper part.

42V2 40ft GP Mechanical ventilation system located internally.

42R0 40ft Thermal container mechanically refrigerated.

42H1 40ft Thermal container refrigerated and/or heated with removable equipment located externally.

45G0 40ft HC with openings at one or both ends.

45G1 40ft HC with passive vents at upper part of cargo space.

45V0 40ft HC with vents at lower and upper parts of cargo space – non mechanical.

45R1 40ft HC Thermal container mechanically refrigerated and heated.

45R3 40ft HC Thermal container mechanically refrigerated and/or heated – self powered.

22H5 20ft Thermal container insulated heat transfer coefficient K=0.4W/(M2.K).

C2 20ft Low Loader.

C4 40ft Low Loader.

T2 Trailer over 7 meters in length.

ST Semi Trailer.

OT Other.

BB Break-bulk.

2999 20ft Unknown.

4999 40ft Unknown.

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Appendix 6 – Unique Container Description (UCD) Code Description

BB Break-bulk / General / Uncontainerable cargo.

E8 Empty container.

L1 Loaded container (no documents required).

L2 Loaded container (import duty paid).

L3 Loaded container (temporary import).

L4 Loaded unaccompanied trailer (temporary import).

L5 Loaded container (not Shipping line’s responsibility).

L6 Loaded unaccompanied trailer.

L7 Loaded driver accompanied vehicle.

L8 Loaded container.

T2 Through clearance in free circulation.

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Appendix 7 – Package Types A full list of package type codes can be found in the UK Customs Tariff, Volume 3, Appendix C8. Here are some of the more commonly used codes:

Code Package Description

BG Bag

BL Bale

BA Barrel

BX Box

VL Bulk Liquid

CG Cage

CS Case

CL Coil

CR Crate

CT Carton

1B Drum – Aluminium

1G Drum – Fibre

IH Drum - Plastic

1A Drum – Steel

FL Flask

KG Keg

PK Package

PX Pallet

PC Parcel

RO Roll

NE Unpacked

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Appendix 8 – CHIEF ROE and SOE Codes

ROE CHIEF Declaration Route of Entry

1 Entry acceptance with documentary check by the NCH.

2 Customs examination.

3 Automatic customs clearance with post-clearance Customs check by the NCH.

5 Cash payment (CIE declarations only).

6 Automatic customs clearance.

F Unresolved Front End Credibility (FEC) failure.

H Pre-lodged customs entry, pending arrival.

SOE CHIEF Declaration Status of Entry

D Departed from location (back inland).

E Error detected by another government system.

M Master UCR not shut.

R Reprocessing error on arrival.

0 Declaration not submitted to CHIEF.

1 Subject to documentary check.

2 Detained.

3 Queried.

4 Subject to Customs approval (amendment or query response).

5 Cancellation requested.

6 Accounting rejection.

7 Permission to Progress (P2P).

8 Departed from UK location.

9 Terminated – cancelled, seized, destroyed, released to the Queen’s Warehouse or timed out (anticipated) arrival awaiting a declaration.

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© Copyright 2010 Community Network Services Limited (CNS). All rights reserved.

Information in this manual is subject to change without notice.

Commercial Contact Information Switchboard: +44 (0) 23 8079 9601 Commercial: +44 (0) 845 658 9920 (local rate) Accounts: +44 (0) 23 8070 6429 Fax: +44 (0) 23 8079 9602 Email: [email protected]

Help Desk Contact Information Telephone: +44 (0) 845 658 9930 (local rate)

+44 (0) 23 8079 9600 Fax: +44 (0) 23 8079 9602 Email: [email protected]

Postal Address CNS Limited204 / 207 Western DocksSouthamptonHampshireSO15 1DA

Registered in England No: 2084279 at the above address.

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