marj roach united beagle gundog federation augusta, wi ... · from: marj roach to: u.b.g.f. club...

DATE: June 1, 2017 RE: 2017 U.B.G.F. Annual Business Meeting FROM: Marj Roach TO: U.B.G.F. Club Corresponding Officers/Delegates In August, we will be meeting in Bowling Green, KY for the 2017 Annual Business Meeting of the United Beagle Gundog Federation. Enclosed in this packet of information are several documents that require completion and must be brought to the meeting by your official delegate. It is imperative that this process be completed. Please be sure to carefully follow the directions for each document. Information in your packets are as follows: (1) A checklist of all items to be completed and mailed/or brought to the Annual Meeting.

(2) Information letter regarding the Annual Meeting in Bowling Green with dates, times, & hotel reservation information..

BANQUET RESERVATIONS MUST BE ORDERED & PAID FOR PRIOR TO JULY 25TH. SEND YOUR ORDER TO ME WITH A CHECK OR MONEY ORDER. RESERVATIONS WILL NOT BE AVAILABLE AFTER JULY 25TH.

(3) Credentials Form. This form should be filled out completely and must accompany your delegate to the meeting. If your delegate doesn't have this signed form, he/she will not be allowed voting privileges at the Annual meeting this year. A listing of Officers for the Directory and a current Membership list for our sponsors is also required.

(4) U.B.G.F. Motion Form. This form is for submission to all U.B.G.F. Clubs when your club wishes to make a motion to

change/delete/add to the by-laws or running rules of the Federation rule book. This form must be mailed to all clubs sixty days prior to the annual meeting in order to be voted on at this year's meeting. A copy must also be sent to all Board of Directors of the U.B.G.F. I have included the motions that were submitted for all clubs that will be on the agenda this year.

(5) Field and Conformation Judging Nomination Forms. This form must be completed by a qualified person wishing to be

nominated to judge field or conformation in a Federation event. If you have more than one person you would like to have nominated, please photocopy the form and bring any additional nominations to Brett Jones or Marj Roach prior to the general meeting. These will be collected at check-in.

(6) Nomination forms for Judges for the AKC National SPO Championship to represent the UBGF. These will be

collected at check-in. (7) Membership Dues Letter. This letter is to inform the clubs that all Federation dues are due by June 30, 2017. If you should require any further information, please don't hesitate to give any members of the Board of Directors a call. We hope to see all clubs represented this year to ensure a successful meeting and as always, we enjoy the fellowship of all of our friends in beagling. See you in August!

UNITED BEAGLE GUNDOG FEDERATION

Marj Roach Corresponding Secretary

S12491 US Hwy 12 Augusta, WI 54722

(715) 286-2768 (715) 563-4459 (cell)

E-mail [email protected]

June 1, 2017 Dear Club President, July 1, 2017 will mark the beginning of the 2017-2018 fiscal year for the United Beagle Gundog Federation. Membership dues are now due for the coming year. Please forward the following information to the Treasurer of your club. Please follow-up with your treasurer to ensure this letter is handled appropriately. The annual dues are $100.00 and are due June 30th, 2017. To ensure that your club retains their membership with the Federation and allows your club to retain voting privileges at this year's Annual Meeting, please remit your check or money order made out to the UBGF to our Treasurer, Keith Loudermilt, 159 Mobeal Lane, Statesville, NC 28625. If your club should have any questions or problems regarding your dues, please don't hesitate to give me a call. In Beagling, Marj Roach Corresponding Secretary



S12491 US Hwy 12. Augusta, WI 54722

(715)286-2768 E-mail:

[email protected]

CHECKLIST FOR ANNUAL MEETING

__ 1. Credentials form with all appropriate signatures (including email address)

__ 2. Hotel reservations made prior to July 11, 2017 to guarantee group rate and

insure that you have a room. Banquet reservations have been ordered prior to

July 25, 2017.

__ 3. Dues have been mailed to the Treasurer (preferred) or brought to meeting.

__ 4. Field judges forms have been filled out completely, signed by the applicant

and will be turned in at check-in.

__ 5. Conformation judges forms have been filled out completely, signed by the

applicant and will be turned in at check-in.

__ 6. AKC Field Judges forms have been filled out completely, signed by the

applicant and will be turned in at check-in.

__ 7. Field Trial Dates form has been completed and sent to Second Vice-

President. Please bring a photo copy of this form to the annual meeting and submit

at check-in.

__ 8. If you have not done so yet this year, please provide the officer information

sheet along with a copy of your club’s membership list.

__ 9. If your club is willing, please consider bringing two door prizes for the

banquet on Saturday night.


Marj Roach Corresponding Secretary S12491 US Highway 12

Augusta, WI 54722 (715) 286-2768



MOTION FORM

Club making motion:____________________________________________

This is an addition/change to the: By-Laws_______ Running Rules_______

Specify present rule being changed/added to (Example: Article #, Section)

_____________________________________________________________

Proposed Motion:_______________________________________________

_____________________________________________________________

_____________________________________________________________

_____________________________________________________________

_____________________________________________________________

_____________________________________________________________

Comments Pertaining to Motion Change:____________________________

_____________________________________________________________

_____________________________________________________________

Signatures:__________________________ _________________________

Club President Club Secretary

*** A COPY OF THIS MOTION MUST BE SENT TO ALL CURRENT OFFICERS OF THE

UNITED BEAGLE GUNDOG FEDERATION. PLEASE REFER TO THE LATEST

EDITION OF THE FEDERATION DIRECTORY FOR CURRENT OFFICERS AND

ADDRESSES.

-UNITED BEAGLE GUNDOG FEDERATION-

2017 ANNUAL BUSINESS MEETING

CREDENTIALS

Name of Club:_________________________________________________

President's Signature:____________________________________________

Secretary's Signature:____________________________________________

1. Verification of credentials for the following club representative:

Official Delegate:____________________________________________

Official Observer:____________________________________________

Official Observer:____________________________________________

2. Nominations for U.B.G.F. Board of Director positions. Acceptance signature is required if

nominee will not be present at the meeting.

NOMINEE FOR PRESIDENT:_________________________________________

Acceptance signature:_________________________________________________

NOMINEE FOR SECOND VICE-PRESIDENT:____________________________


NOMINEE FOR TREASURER:____________________________


NOMINEE FOR CONFORMATION DIRECTOR:_______________________


NOMINEE FOR TWO COUPLE PACK CHAIRMAN:___________________________

Acceptance signature:__________________________________________________

**********************************************************************

**********************************************************************

NOTE: THIS FORM MUST ACCOMPANY YOUR DELEGATE TO THE ANNUAL MEETING OR

MAY BE SENT IN TO MARJ ROACH.


ANNUAL BUSINESS MEETING

OFFICERS LISTING

Name of Club: ____________________________________________________________________

Please give the club location used for field trials:(this information is used on the website to link a

map for directions to your club's trials)

Address: ______________________________________________________________

City, State, ZIP__________________________________________________________

President: Name : _____________________________________________________

Address: ____________________________________________________

City, State, ZIP _______________________________________________

Phone: _____________________________________________________

Cell Phone: __________________________________________________

Email: ______________________________________________________

Vice-President: Name: ______________________________________________________

Address: ____________________________________________________

City, State, ZIP _______________________________________________

Phone: _____________________________________________________

Cell Phone: __________________________________________________

Email: ______________________________________________________

Secretary: Name: _____________________________________________________

Address: ____________________________________________________

City, State, ZIP _______________________________________________

Phone: _____________________________________________________

Cell Phone: __________________________________________________

Email: ______________________________________________________

UBGF Club Listing 2017 Page 1 of 2

Club Name: ____________________________________________________________ (Please provide in case pages get separated)

Treasurer: Name: _____________________________________________________

Address: ____________________________________________________

City, State, ZIP _______________________________________________

Phone: _____________________________________________________

Cell Phone: __________________________________________________

Email: ______________________________________________________

Field Trial Secretary:

Name: ______________________________________________________

Address: ____________________________________________________

City, State, ZIP _______________________________________________

Phone: _____________________________________________________

Cell Phone: __________________________________________________

Email: ______________________________________________________

Field Trial Chairman:

Name: ______________________________________________________

Address: ____________________________________________________

City, State, ZIP _______________________________________________

Phone: _____________________________________________________

Cell Phone: __________________________________________________

Email: ______________________________________________________

Delegate: Name: _____________________________________________________

Address: ____________________________________________________

City, State, ZIP _______________________________________________

Phone: _____________________________________________________

Cell Phone: __________________________________________________

Email: ______________________________________________________

FIELD JUDGE NOMINATION/INFORMATION FORM

This information form must be completed, signed and presented at the Annual Meeting by the voting delegate. This completed form will serve as authorized acceptance to the Federation by the nominee to act as a judge at a National Run-Off. Anyone completing this form needs to be prepared to serve a total of two days if the class is carried over to the following day, at any of our national events. Name of Club submitting nomination: ______________________________________________________________ The following is to be completed by the individual being nominated: Name: _____________________________________________________________________________________ Address: ___________________________________________________________________________________ _____________________________________________________Phone: ( )____________________________ THE ADDRESS MUST BE FILLED IN COMPLETELY ALONG WITH A PHONE NUMBER!!!! Name of U.B.G.F. club you are a member of: _______________________________________________________ Have you judged any previous National Run-Off's? Yes _______ No _______ When:______________ If yes, state whether you judged All-Age or Derby _______________________ Have you judged any Licensed Trials? Yes _______ No _______ If yes, how many?________________ Please indicate most recent license trial you judged and what year? ____________________________________ How many CHB and Derby Qualifiers have you judged? _____________________________________________ How many Sanctioned Trials have you judged? ____________________________________________________ Please give a brief statement on why you would like to judge a National event: ____________________________ __________________________________________________________________________________________ Which event would you like to judge? Derby __________ All-Age ___________ Two-Cpl Pack ____________ Which class(s) would you like to judge? 13" Female ____________ 15" Female ____________ 13" Male ______________ 15" Male ___________ Signature of nominee _________________________________________________Date: __________________


U.B.G.F. CONFORMATION JUDGE NOMINATION/INFORMATION FORM

This information form must be completed, signed and presented at the Annual Meeting by the voting delegate.

This completed form will serve as authorized acceptance to the Federation by the nominee to act as a judge at a

National Run-Off.

Name of club submitting nomination:________________________________________

The following is to be completed by the individual being nominated:

Name:_________________________________________________________________

Address:_______________________________________________________________

______________________________________________________________________

Phone Number:__________________________________________________________

Name of U.B.G.F. club of which you are a member:_____________________________

Have you judged any previous National Run-Off's? Yes______ No ______

If yes, state whether you judged All-Age or Derby and year(s) judged:______________

Have you attended a U.B.G.F. Conformation Seminar? Yes_____ No _____

How many CHB and Derby Qualifiers have you judged in the last two years? _______

Are you now or have you ever been an AKC Licensed Show Judge? Yes____ No ____

If yes, please give a brief description of the breed and how long you've been involved with

conformation shows.

______________________________________________________________________

______________________________________________________________________

Comments:_____________________________________________________________

______________________________________________________________________

______________________________________________________________________

Signature__________________________

Date______________________________

AKC NATIONAL SPO FIELD JUDGE NOMINATION/INFORMATION FORM

This information form must be completed, signed and presented at the Annual Meeting by the voting delegate. This completed form will serve as authorized acceptance to the Federation by the nominee to act as a judge at the AKC SPO National Run-Off.

Name of Club submitting nomination: ______________________________________________________________

The following is to be completed by the individual being nominated: Name: _____________________________________________________________________________________ Address: ___________________________________________________________________________________ _____________________________________________________Phone: ( )____________________________ Name of U.B.G.F. club you are a member of: _______________________________________________________ Have you judged any previous UBGF National Run-Off's? Yes ___ No ___ Have you judged 10 Licensed Trials? Yes _______ No _______ Please indicate most recent license trial you judged and what year? ____________________________________ What year did you begin judging licensed trials? _____________________________________________ Please give a brief statement on why you would like to judge a National event: ____________________________ __________________________________________________________________________________________ Which class(s) would you like to judge? 13" Female ____________ 15" Female ____________ 13" Male ______________ 15" Male ___________ Signature of nominee _________________________________________________Date: _________________


DATE: June 1, 2017 RE: 2017 U.B.G.F. Awards Banquet FROM: Marj Roach TO: U.B.G.F. Club Corresponding Officers/Delegates It has become necessary to preorder our banquet reservations. Orders must be RECEIVED by me prior to July 25, 2017.. Please fill out the following information and send with your check or money order to the address above. ________________Adult Banquet Tickets @ $26 each $_______________________ Names of Attendees:______________________________ _________________________________ _______________________________ _________________________________ ________________Children Banquet Tickets @ $13 each $_______________________ Names of Attendees:_______________________________ ________________________________ Total Amount Enclosed $_______________________ Reservations must be ordered by mail and paid for prior to July 25, 2017. Please mail by July 20, 2017 to allow time for the USPS to deliver it. Checks should be made out to the UBGF.



S12491 US Hwy 12 Augusta, WI 54722

(715) 286-2768 (715) 563-4459 (cell)



MOTION FORM

Club making motion: Music City Beagle Club

This is an addition/change to the: By-Laws_X__ Running Rules_______


DERBY GUNDOG CHAMPION OF THE U.B.G.F.

Measurement of hounds

Proposed Motion: The current rule for measurement of hounds for Derby Gundog Champion Of The U.B.G.F.

is as follows: Measurement of hounds will be done in accordance with Procedure 3-A as printed in the current

Beagle Field Trial Rules book as provided by AKC. All hounds, including Field Champions, will be measured in the

winners pack.

This Proposed Motion would change that rule to:

Measurement: Hounds competing at the National Derby Run-off shall run in the class in which it qualified and

entered. If a hound qualified in both classes, the current owner shall enter the hound in the class of his/her choice. No

measurement of hounds will be required at this event.

Comments Pertaining to Motion Change: This change is simply reinstating a rule that was in place prior

05/17/16. The runoff is not a license trial it is a Federation Championship. We changed a rule that had worked

for years and have already felt the negative effects. The federation must continue to have faith in it’s member

club to get knowledgeable judges to judge qualifying trials. If this is done there is no need to measure hounds at

the Derby Gundog Champion Trial.

Signatures: __________________________ _________________________


*** A COPY OF THIS MOTION MUST BE SENT TO ALL CURRENT OFFICERS OF THE UNITED

BEAGLE GUNDOG FEDERATION. PLEASE REFER TO THE LATEST EDITION OF THE FEDERATION

DIRECTORY FOR CURRENT OFFICERS AND ADDRESSES.


MOTION FORM

Club making motion: Music City Beagle Club

This is an addition/change to the: By-Laws_X__ Running Rules_______


Article #10 Officers of the Federation

Proposed Motion: All nominees for Officers of The Federation are made public via the UBGF web site a

minimum of 60 days prior to Annual Meeting and Election.

Comments Pertaining to Motion Change: Our club feels that decisions pertaining the vote for any officer is

too important to be made imminently after hearing nominations. The opportunity to contact the nominee and

discuss what his/her vision is for the federation and how they will use their position to direct the federation for

the better for field trailing and for the beagle as a useful hunting dog is important be able to make an educated

choice on the leadership of our federation.

Signatures: __________________________ _________________________


*** A COPY OF THIS MOTION MUST BE SENT TO ALL CURRENT OFFICERS OF THE UNITED

BEAGLE GUNDOG FEDERATION. PLEASE REFER TO THE LATEST EDITION OF THE FEDERATION

DIRECTORY FOR CURRENT OFFICERS AND ADDRESSES.


MOTION FORM

Club making motion:____King City________________________________

This is an addition/change to the: By-Laws_______ Running Rules X


Nomination of judges pg. 22, Judges may not judge in back to back

years_____________________________________________________________

Proposed Motion: A judge may judge back to back nationals as long as they don't judge the

same class they judged the previous year.

Comments Pertaining to Motion Change: We are continually running out of judges to judge

our national events._________________________

Signatures:__Joe Gass________________ ______Kevin Rudolph_____________


*** A COPY OF THIS MOTION MUST BE SENT TO ALL CURRENT OFFICERS OF THE

UNITED BEAGLE GUNDOG FEDERATION. PLEASE REFER TO THE LATEST EDITION

OF THE FEDERATION DIRECTORY FOR CURRENT OFFICERS AND ADDRESSES.

marj roach united beagle gundog federation augusta, wi ... · from: marj roach to: u.b.g.f. club...

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