mark scharff, washington university in st. louis moug annual meeting 2011, philadelphia, pa
TRANSCRIPT
NUTS AND BOLTS ABOUT ELECTRONS : CATALOGING ELECTRONIC THESES AND DISSERTATIONS
Mark Scharff, Washington University in St. LouisMOUG Annual Meeting 2011, Philadelphia, PA
SCOPE
What are ETD’s? How do they differ from analog
counterparts? How are they described?
WHAT ARE ETD’S?
Textual (including music)—two possibilities Submitted as a print document and
subsequently digitized Submitted as an electronic document
Audio/visual Submitted in analog formats and
subsequently digitized Submitted as digital files Present as illustrative material
ETD VS. ANALOG DOCUMENT
May include embedded links to other online documents, spreadsheets, videos, programs
Access may be greater, or restricted by different means
FOCUS AND ASSUMPTIONS FOR TODAY “Born-digital” ETDs are on the agenda The electronic document is an remote
online resource. Separate record for electronic version,
not a “one-record approach” Will not deal with cataloging analog
version (much)
CONSIDERATIONS AND DECISIONS
How are the files received? Where do files reside? What if any metadata is present there?
Who created it? Does the student provide metadata? Is
it harvestable? Will the cataloger be involved in
creating non-MARC cataloging?
TEXTUAL DOCUMENTS—FIXED FIELDS Type (Leader/06)—code for
predominant intellectual content, as published resource.
Fixed field Form (008/23) s = generic code for electronic resources o = code for online resource
TEXTUAL DOCUMENTS—FIXED FIELDS 006—add to bring out computer file
attributes and attributes of any accompanying material
007—add if desired to bring out attributes of computer file or of accompanying material. Provider-neutral guidelines—1st 2 bytes mandatory
TEXTUAL DOCUMENTS—VARIABLE FIELDS 245--$h [electronic resource] 260—mileage varies
Date only ($c)—analogous to print “[S.l. : s.n., date]”—published item with
unknown details—Provider-neutral guidelines
Robert Bremer (OCLC)—regard university or department as the publisher.
TEXTUAL DOCUMENTS—FIXED FIELDS
300—variety of approaches here, too Purely digital description—AACR2 9.5
1 electronic text (1 file : 240,000 bytes) Purely in analog terms, minus $c
ix, 256 p. : ill. Hybrid approach (Provider-neutral)
1 online resource (ix, 256 p. : ill.)
TEXTUAL DOCUMENTS—VARIABLE FIELDS Notes
Source of title (500) Dissertation note (502) Restrictions on access (506)—generally
local Type of computer file (516)—for unusual
stuff
TEXTUAL DOCUMENTS—VARIABLE FIELDS More Notes
Additional physical form (530) Only if you’re concerned with an analog copy Provider-neutral guidelines—use 776 field
instead System details note (538)—only if access is
other than WWW Abstract (520)
TEXTUAL DOCUMENTS—VARIABLE FIELDS Main entry (1XX)—nothing unusual Subject headings (6XX)—for intellectual
content; no standardized genre/form headings to add, but local practice might call for them
Added entries (7XX)—may wish to give one for the publisher (university or department)
NONTEXTUAL DOCUMENTS
Supplementary material to text If described as part of main thesis, may
call for additional 007 fields and some additional information in notes.
Musical scores As remote electronic resources, they are
considered published (Type “c”) May include other sorts of files (e.g.
composition for electronics and orchestra)
NONTEXTUAL DOCUMENTS
Videorecordings Example: OCLC #688159417 (though
cataloged as text with video as supplementary material, from 2010)
Example: OCLC #69020881 (also text with video supplement, from 2006)
Sound files No examples found where sound file was
principal element
WU WORKFLOW
Guidelines for students submitting ETDs (http://library.wustl.edu/services/thesisguidelines.html)
Students submit to WU (theses) or to ProQuest (dissertations) Submission instructions require student to
login with WUSTL Key (one-stop username and password)
WU WORKFLOW
Theses go directly to the WU ETD Repository (part of the Digital Library)
Dissertations go to UMI, who sends them back to WU for ingest into the repository
Metadata is created within the digital library using Oxygen and MARCEdit, then sent to the cataloging unit
WU WORKFLOW
The records are loaded into an OCLC Connexion local save file
Constant data is applied to records one by one
Records are manually edited for content, capitalization, punctuation, filing indicators, added entries
Records are contributed to OCLC at Level K (WU does not assign subject headings to theses and dissertations except for music)
SOME RESOURCES (IN NO PARTICULAR ORDER)
http://platinum.ohiolink.edu/dms/catstandards/etd.pdf OhioLINK standard, dating from 2007
http://www.libs.uga.edu/catalog/etd_summary.pdf U. of Georgia policy which seems to presume that
EDTs will all be reproductions http://
scholar.lib.vt.edu/theses/GailsCCQarticle.html Publicly available copy of 1995 article by Gail McMillan
on ETD cataloging at Uva and Va. Tech
SOME MORE RESOURCES
http://www.libraries.psu.edu/psul/cataloging/catref/eresources/etd.html#geninfo Penn State U guidelines
http://www.digital-scholarship.org/etdb/ ETD bibliography, dated Nov. 2010
http://www.oclc.org/bibformats/en/specialcataloging/default.shtm
OCLC guidelines for ETD, sort of
SOME MORE RESOURCES
http://www.ndltd.org/standards/metadata/etd-ms-v1.00-rev2.html Latest NDLTD (Networked Digital Library of
Theses and Dissertations) guidelines http://www.loc.gov/catdir/pcc/bibco/PN-
Guide.pdf PCC’s guidelines for provider-neutral
bibliographic records for electronic resources