MASTER BRIEFING

2015

Welcome to the

International

Balloon festival of

St-Jean-sur-Richelieu!

The main objective of this presentation is to inform you about the security rules enforced in our event. Please read carefully to maximize your level of understanding. At the end of this presentation you will be required to answer 3 questions to confirm your understanding. You can print this presentation. Our balloonmeisters will be available to answer your questions concerning this presentation.

Balloon Committee presentation

Marie-Claude Beauvais Executive promotor and V.P.

marketing

Benoit Lemay Operation manager

Valérie Doucet Balloon Coordinator

Rachèle Boutin-Sauvé Executive Secretary

Vanessa Doucet Balloon agent

Mélissa Bilodeau Balloon agent

Balloon Committee presentation

Jacques Bathalon André Lapointe Launch Directors

Louis-Phillippe Allard Weather

Daniel Turcotte Sylvain Tremblay Balloonmeisters

Gino and Noémie Jean Mario Choinière

Chase Crew

Carl Tremblay, Sophie Joannette Marquis Rodrigue Passengers’ Booth

Schedule

Friday, August 7th 2015 2:00 pm to 5:00 pm : Pilot registration at Collège Militaire Royal de St-Jean

6:30 pm to 7:30 pm

5:00 pm : Welcoming banquet at Collège Militaire Royal de St-Jean

5:15 pm : Presentation of the Balloon commitee

Morning flights

4:30 am: Breakfast at the pilots’ tent

5:30 am: Pilots’ briefing at the briefing’ tent

6:00 am: Flights

7:30 am: Propane area opens

Evening flights

4:00 pm : Snack at the pilots’

tent

5:00 pm : Pilots’ briefing at the

briefing’ tent

6:00 pm : Flights

7h30 pm : Propane area opens

Night Glow: Sunday, August 9th at 9:00 pm;

Monday. August 10th at 8:45 pm;

Tuesday, August 11th at 9:00 pm;

Thursday, August 13th at 9:15 pm

Take-off

procedures

You must attend the briefing,

at 5:30 am and at 5:00 pm.

An absent pilot must see a

Balloonmeister. If you don’t,

you will not be allowed to fly.

For the morning flight, you must go to your assigned park. You cannot change location.

Take-off

procedures

You must use a "quick release", even if the winds are light. Balloon must be tied-up to the truck, NOT from a

trailer. You must wait for the launch director’s signal before

taking off. Your radio must always be on and set to channel

118,2.

Take-off

procedures

For the evening flights, take offs are done using a flag

system on the control tower.

You must wait for the launch director’s signal before taking

off.

Each flight is always pilot discretion, even if the flag is

green. The final decision is yours.

Take-off

procedures

Flags:

Cold inflation

Hot inflation

Wait for the next decision

or the flight is cancelled

WARNING!

For permission to take-off, the pilot shall give to the launch

director, ALL releases of liability of ALL his passengers before

the cold inflation.

If the number of passengers in the basket exceeds the number

of release of liability delivered, the pilot will not have the

permission to take-off.

Every crew, launch director, volunteer or employee will

need to sign a waiver.

Take-off

procedures

In the evening, each hot-air balloon has a

reserved space for take-off.

The location is delimited by four plates.

Your balloon’s envelope must be within these

plates.

Propane

Morning : 7:30 am

Evening : 7:30 pm

*** Please note pilots who will want to tether will have to

mention it to the balloon team before 6:30 PM if they want to

fuel.***

Opening

Propane

Rules to follow

Wait in line

Maximum 2 adults per vehicule

Take the basket out of the pickup truck or trailer (volunteers are available to help you)

Leave the pickup truck’s doors and windows open

Nobody should be in the basket, the vehicle’s passenger compartment or inside the trailer

Propane

***NOTE***

Before going to propane, pilots will have to

go drop off passengers at the end of the

Boulevard des envolées (Evening parking) to avoid traffic jams on the different exit

from the site.

Propane

These equipements must be turned off;

Radio

Cell phone

Trailer’s lights

Electrical appliances

Vehicule’s engine

Laptop

I-pod / I-pad

No smoking;

Never use objects

that can cause static

electricity;

Lighter

Nylon

Video games

etc.

PLEASE REFER TO 2015 PILOTS’ GUIDE SECTION 11: PROPANE

Safety rules

Prohibited

zones

You must always ask the landowner’s permission before landing.

Please ask your chase crew to respect and be careful in the field with

the chase vehicles.

Before landing, if you see a lot of balloons in a field, try the next one. It

is recommended to not accumulate more than 10 balloons in a same

field.

Here are the prohibited zones in the region. You can find them in the

pilot’s guide. Before the flight, the balloonmeisters will inform you

about wind directions and also indicate you the prohibited zones to

check on your maps.

Prohibited

zones

For each flight, we will give you a coupon to be completed by the Landowner that you will bring us back later at the propane

AND a $ 10 gift certificate exchangeable in different participating shops (l’Atelier du cellulaire, L’Aubainerie Concept Mode, Lebeau Vitres d’autos, Maxi & cie, Vitro Plus, Mercier &

Mercier Peinture or for gasoline in 4 different gas stations.)

Prohibited

zones

We will also give you a bottle of sparkling wine, which is to be shared with the owner or leave it to

him.

Remember that all cultures are prohibited areas.

# Zone Description Manœuvre

1 North of the Road 104 3th

north road Junk yard

No landing

2

1045, Chemin des Patriotes,

L’Acadie

No landing

3 Road 219—Ostriches No landing 1000 ft AGL

4 South of Saint-Jean-sur-

Richelieu - Road 223,

Strawberry field Hébert

No landing

5 Intersection of highways

#10 and # 35 Racing

horses

No landing 1000 ft

AGL

6 Road 104 —Horses –

Anne-Marie Lussier

Land very far from the

horses

7 Ultra Light Runway No landing

8 Sainte-Angèle-de-Monnoir No landing

9 Both sides of Road 104 No landing

10 East of Saint-

GrégoireBehind the church

– Deer

No landing 1000 ft

AGL

# Zone Description Manœuvre

11

Both sides of Road 104 - Boars

No landing 1000 ft AGL

13 East of road 227

Pigsty

No landing 1000ft. AGL

14 West of road 227 No landing

15 Farnham military base No landing

16 Chemin des patriotes Horse-Yves

Landry

Land very far from the

horses

17 East of Napierville Vegetables

farming-Impossible to retrieve

the balloon

No landing

18 Saint-Paul de l’Île-aux-Noix Less than 5 balloons

19 Marieville Chemin du Ruisseau

Barré - Animals

No landing 1000 ft AGL

20 Yvan Létourneau No landing

21 M.Surprenant

643 rang Ste-Marie, Saint-

Alexandre-d'Iberville

Less than 4 balloons

22

Richard Allan Fauna

3826, Bellerive, Carignan

AIDS animals

No landing

23

Marc Gauthier

3715 Bellerive, Carignan

No landing

24 Jonction 104, rang Kempt Annie

Grenco,4 rang Kempt

Animals

No landing

# Zone Description Manœuvre

24

Jonction 104, rang Kempt

Annie Grenco,4 rang Kempt

Animals

No landing

25

1320 Rang des Dussault, St-

Alexandre, J0J 1S0

No landing

26

Granger farm, 732 Chemin

du Petit Bernier,

Saint-Jean-sur-Richelieu

No landing

27

760 Rang des Dussault, St-

Sébastien (to Ste-Marie)

No landing

28-1

28-2

570 Rang Double, St-

Grégoire

No landing

28-3

760 Rang des Dussault, St-

Sébastien

No landing

28-4

Route 133, St-Sébastien

No landing

28-5

28-6

358 Rang de la Baie, St-

Sébastien

No landing

28-7

Rang Palmer, St-Sébastien

No landing

All new prohibited zones will be

considered if you provide us the

owner’s name and address.

# Zone Description Manœuvre

28-8

16e Avenue, Venise-en-

Québec

No landing

28-9

716, Montée Roy, St-

Sébastien

No landing

28-10

0, Rang Lamoureux,

Henryvillle

No landing

29

Rang de l’Église, Ste-

Angèle-de-Monnoir

No landing

30

Corner of Grande-Ligne and

Principale, Ste-Angèle-de-

Monnoir

No landing

31

Richelieu airport

No landing

Bienvenue

01

760 Rang de la Cannerie,

St-Blaise-sur-Richelieu

Welcome to balloons

Bienvenue

02

Bienvenue

03

Ferme de l’Or blanc,

Ste-Brigide

Welcome to balloons

ZONE 1,13, 14, 24, 28-1 and 28-2

ZONE 2,3 and 26

ZONE 4, 26 et B-01

ZONE 5 and 6

ZONE 7 and 19

ZONE 8, 20, 29 and 30

ZONES 9A, 9B, 9C, 10, 11 and 13

ZONE 15

ZONE 16 and 17

ZONE 18

ZONE 21 and 25

ZONE 21, 27 and 28-3

ZONE 22 and 23

ZONE 28-4 to 28-10

ZONE 31

ZONE B01

ZONE B02 and B03

Landowner

relationship

program

One of our major concern is to increase landowners’ satisfaction with the event.

This year, we don’t have landowner relationship on the road to help you with the problems. If you can’t solve them by yourself, please call 450-346-6000. Also, Balloonmeisters can help you.

Region’s

crops

Wheat

Corn

Soy

CARTE CROP EN ANGLAIS

(Hay)

(Corn) (Cereals)

Landowner

relationship

When wheat, oat or barley is ripe, stems are easy

to break and grain may drop easily.

Remember how fragile the crops are.

It is better to land between two fields, near a

field’s entrance or an alley.

Whenever possible, let the balloon float and pull it

to the end of the field.

Airspace

A NOTAM of a distance of 9 nautical miles and an altitude of 7500

feet ASL (Above Sea Level)- is issued for the operational zone of St-

Jean-sur-Richelieu - CYJN;

If the winds push you in direction of the St-Hubert airport (CYHU), you

must contact them on the frequency 118,4 and fly under 2,500 feet

ASL (Above Sea Level);

If you fly over 2,500 feet ASL (Above Sea Level) in the St-Hubert zone, you must contact the Montréal (YUL) Terminal on the frequency 134,15 and use a transponder.

Airspace

If the wind brings you in the Montreal Terminal

Zone (YUL), always keep your altitude under 2,000

feet ASL and use the Montréal Terminal at 134,15.

We ask you to land before crossing the St-

Lawrence river.

NEVER FLY LOWER THAN 500 FEET IN BUILT

AREAS

Airspace

Note that it is strictly

forbidden to touch the water

during the morning and the

evening flights.

Use the St-Jean tower frequency (118,2) at all times and when you

leave the St-Jean airwaves, you must use the frequency 126,7

depending of the altitude AGL (Above Ground Level) for the

uncontrolled airspace only.

Saint-Jean-sur-Richelieu: 118.2

Saint-Hubert: 118.4

Montréal: 134.15

Richelieu/Messier: 123.2

Farnham: 123.3

Balloon to Balloon: 122.75

Airspace

Chase

crew

Chase crews are the pilot’s

responsibility.

If you need people for your chase crew,

ask Mario, Gino and Noémie.

Chase

crew

Make sure that the team members have the adequate

equipment (boots, gloves, etc.);

Do not take for granted that your crew know well how the

balloons work;

To maximize security, you must, give the needed

information to ensure proper take-off and landing.

IMPORTANT: ALL TIMES, one crew chase vehicle is allowed

to enter the field.

Chase

crew

This year, the training for the chase crew will be

mandatory for all. For those who can not be present at this

meeting, YOU will have the responsibility to give them the

relevant information related to flight and safety.

You will receive a sheet that your crew will need to sign

and you must give it back to us to the propane, after the

first flight.

Chase

crews

If you have problem with some crew, or if they don't

show up, please inform one of the responsible,

Mario, Gino and Noémie, so that they may correct

the situation.

Remember that these people are volunteers and that

they should be treated with RESPECT.

SAFETY RULES - USE OF THE RECOVERY CABLE «DROPLINE»

The following information is provided by the International Balloon Festival of Saint-Jean-sur-Richelieu and we ask for your full cooperation so that they be read, understood and applied during the 2015 edition of the International Balloon Festival from August 8 to 16 and all future editions. Do not hesitate to ask questions to the Balloonmeisters and ensure that these instructions are clear for all your chase crew members.

THE DECISION TO USE THE DROPLINE SHOULD BE TAKEN BY THE PILOT IN COMMAND (PIC) ONLY AND

UNDERTHE FOLLOWING CONDITIONS:

•Being in an emergency situation (Example : lack of wind, lack of propane, landing in a small field.)

•In the absence of environmental risk (the Dropline should only be used when winds are less than 3 knots (about 5 km / h)

and with no power lines nearby.)

•Must be used for LANDING, not in ascension.

•If the balloon has to be moved on the ground, you must move it to ground level only, using the handles on the basket.

•If the balloon tends to rise quickly during operation, the pilot must make sure that ALL crew members let go the cable

and basket.

•COMMUNICATION. Be sure as a pilot in command that the moving plan is clear for all crew members.

•NEVER wrap the cable around your wrists.

•Ideally, be more than one person to take the cable.

•CAUTION: The most important instruction for all crew members is to let go immediately if they are lifted off the ground.

Security

Launch

directors

The main task of the launch director is to handle safety

during take-off.

You cannot take-off without the launch director’s authorization.

Before the take-off, they will give you all the information regarding a safe take-off (winds, conditions…).

Launch

directors

A launch director can hold a balloon on ground

for safety reasons.

Visual contact between you and the launch

director is mandatory, we expect you to take-off

within 15 seconds following an authorization

received for take-off.

Launch

Directors

You must pay attention to the signs made to you during departures. Authorization must always be given to the pilot only:

Thumb or hand pointing downwards = departure not authorized.

Thumb upwards = departure authorized.

Launch

Directors

For a launch director to authorize a take-off:

The balloon should be in equilibrium (stability)

There must be no other balloons near or in front of you, unless you can safely clear the site;

There must also be no balloons flying behind you;

The balloons must always be tethered and equipped with a "quick release“ and attached to a vehicle, not a trailer.

The number of passengers in the basket should correspond to the number of waivers you give to your LD.

Passengers

management

A computer program is used to manage

paying passengers.

We ask for your cooperation during

the whole operation.

Passengers

Management

Availability notification

At the beginning of the event, you must inform us of your

availability to take on passengers (paying or VIP) assigned by

the Festival, for each flight.

If your availability changes during the festival, a sheet for this

purpose is located in the briefing tent. The pilot can make any

necessary change AT LEAST 1 FLIGHT IN ADVANCE. (For

example: if you are not available for Wednesday evening flight,

you must advice Carl at the passengers’ booth before

Wednesday morning flight.)

Passengers

Management

Assignment procedures Considering the number of passengers that have already been assigned and the declared availability, the person responsible for the passengers will produce a list of assignment priorities. This list is available at the briefing room. As passengers are assigned to different balloons, they are registered on a board that the pilots may refer to. THESE PROCEDURES ARE ESTABLISHED ON THE BASIS OF EFFICIENCY AND FAIRNESS.

Passengers

Management

Roll call Upon arriving at the briefing room, the pilot must indicate his presence to the clerk, who will enter him/her on the board used for this purpose. An absent pilot is not assigned any passengers and will not be allowed to fly.

Passengers

Management

Handling passengers :

Upon leaving the briefing room, the pilot or his crew chief must take care of his passengers :

1. He must show his identification card to the clerk in the passenger waiting area; without this card, no pilot will have his passengers;

2. The clerk gets the passengers;

3. The pilot brings the passengers to his launch area.

If the pilot or the crew chief does not

show up at the waiting area to get

the paying passengers, they will

be assigned to another pilot.

Passengers

Management

Passengers’ briefing Before any flight, it is important to give the following information to passengers. These informations should be given before starting the inflator fan.

You must explain about the hot inflation risks (burns, distance to respect)

Smoking is prohibited.

Give an overview of what the flight will be like.

Give passengers their position during inflation and afterwards in the basket.

Passengers

Management

Passengers’ briefing Inform the passengers of the dangers related to the fan during

inflation and the hot air inflation phase.

Show them where the emergency kit or equipment is located.

Explain to them how to get in and get out the basket.

Give the passengers the procedures to follow during landing and balloon deflation.

Thank you

and have nice

flights!

You must now complete the questionnaire to

ensure your understanding of this Master

Briefing. Pilots who do not complete the

questionnaire will have to review the presentation

in order to get permission to fly.