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Transportation Advisory Board Agenda March 8, 2018

MATANUSKA SUSITNA BOROUGH TRANSPORTATION ADVISORY BOARD

Rep from Public Transportation - Jennifer Tew

Rep from Trans. Engineering or Construction – Joshua Cross

At Large (2) - Cindy Bettine Rep LRSAAB - Daniel Elliott

At Large (1) - Vacant Rep Student Transportation - Antonio Weese

Rep Non-motorized Transportation - Vacant

Staff: Benjamin Coleman, Transportation Planner Karol Riese, Clerk

AGENDA

REGULAR MEETING March 8, 2018 DSJ BUILDING CONFERENCE ROOM 203 3:00 pm – 5:00 pm I. CALL TO ORDER; ROLL CALL

II. NOMINATIONS AND ELECTIONS

III. APPROVAL OF AGENDA

IV. APPROVAL OF MINUTES A. November 29, 2017

V. PLEDGE OF ALLEGIANCE

VI. STAFF/AGENCY/BOARD REPORTS & PRESENTATIONS A. Matanuska Susitna Borough B. Transit Agencies C. Cities D. ADOT&PF

VII. AUDIENCE INTRODUCTION/PARTICIPATION (3 minutes per person)

VIII. ITEMS OF BUSINESS A. Calendar of 2018 Meetings

Thursday, May 24, 2018 Thursday, August 23, 2018 Thursday, November 29, 2018

B. 2018 Potential Items of Business C. FY 2020-2025 Capital Improvement Program (CIP)

IX. MEMBER COMMENTS

X. NEXT MEETING XI. ADJOURNMENT

Transporation Advisory Board Meeting Packet

March 8, 2018 of 7

Matanuska-Susitna Borough Transportation Advisory Board 11-29-2017

Regular Meeting Minutes Page 1 of 4

MATANUSKA-SUSITNA BOROUGH REGULAR MEETING MINUTES TRANSPORTATION ADVISORY BOARD Wednesday, November 29, 2017

I. CALL TO ORDER, ROLL CALL, AND DETERMINATION OF QUORUM. The regular meeting of the Matanuska-Susitna Borough Transportation Advisory Board was called to order at 3:01pm on Wednesday, November 29, 2017, in the Matanuska-Susitna Borough Lower Level Conference Room, 350 E. Dahlia Avenue, Palmer, Alaska. Transportation Advisory Board members present and establishing a quorum were:

Mr. David Lundin Mr. Dan Elliott Mr. Lance Wilson Mr. Antonio Weese Ms. Cindy Bettine

Staff and Agency Representatives in attendance were: Ms. Karol Riese, MSB Planning Division Admin. Mr. Ben Coleman, MSB Transportation Planner Mr. Emerson Krueger, MSB LMD Specialist Ms. Michelle Olson, MSB Permitting Tech Mr. John Moosey, Borough Manager Ms. Debra Wetherhorn, MSB Clerk/Election Division Admin. Mr. Allen Kemplen, DOT&PF

II. APPROVAL OF TODAY’S AGENDA Ms. Cindy Bettine amended the Agenda to add item “D” to Items of Business – DEC 5, 2017 Assembly meeting representation and add #8 to Staff/Agency/Board Reports & Presentations – Clerks report on vacancies. Agenda approved as amended. III. APPROVAL OF MINUTES

A. August 23, 2017 B. September 27, 2017

Mr. Dan Elliott requested that the minutes of September 27, 2017 Section VII – Member comments be corrected to read: Mr. Dan Elliott: What Allen was talking about sounded like DOT is trying to figure out to use borough money other than state…. There being no other revisions requested and no objections, the minutes were approved.

IV. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mr. Antonio Weese.


March 8, 2018 Page 2 of 7



V. STAFF/AGENCY/BOARD REPORTS & PRESENTATIONS

A. Matanuska Susitna Borough 1. Staff (Mr. Ben Coleman)

Mr. Ben Coleman introduced himself and gave an update on the LRTP to be heard at the Planning Commission meeting on December 4th and the Assembly meeting on December 5th – in particular Chapter 7 of the LRTP – Executive Summary. Discussion ensued regarding DOT Community Grant Program and memorandum handout – list of projects.

2. Clerk Report on Vacancy (Ms. Deb Wetherhorn) Ms. Deb Wetherhorn provided information with respect to the composition of the board and how the terms will work. As of now there are two members (Mr. Antonio Weese and Mr. Dan Elliott) that will remain seated on the board; there are three applicants (Mr. Joshua Cross, Ms. Jennifer Tew and Ms. Cindy Bettine). Discussion ensued.

3. Community Development (Emerson Krueger) Mr. Emerson Krueger gave a presentation on last year’s recreation bond and Brasil Springs Trail.

4. Development Services (Ms. Michelle Olson) Ms. Michelle Olson gave a presentation on the mobile application for driveway inspections being utilized by Development Services.

5. Capital Projects (Mr. Brad Sworts) Mr. Brad Sworts provided information on the Matanuska Susitna Borough transportation projects, 2035 LRTP short term, mid-term, long term project status and 2018 Road Bond Package. Discussion ensued.

MOTION: Ms. Cindy Bettine made a motion to extend the meeting until 5:30pm;

Mr. Dan Elliott seconded. Motion passed unanimously.

6. Public Works – No Representative 7. Boards &Commissions

a. Road Service Areas (RSA) Mr. Dan Elliott advised that he was appointed unanimously to be the RSA representative to the Transportation Advisory Board. Signing of Local Road Service Area Advisory Board Resolution 17-02

B. Valley Transit – No Representative





C. Cities 1. Houston

Mr. Lance Wilson, Brad Sworts brought up that all three cities agreed to be part of a Road Bond Package and are waiting for a resolution from the cities.

2. City of Palmer Mr. David Meneses introduced himself; he’s getting his feet wet. The borough and state is taking care of Felton Road; there are acquisition issues with Dogwood. He will check on the road bond resolution.

3. City of Wasilla No representative.

D. ADOT&PF Mr. Kemplen reported on the TAP funds – the report that Mr. Cleary produced was incorrect; money went to trails; the 2018 TAP Fund Program will open and cover four years (2018-2022). Department will be looking at something that is construction ready. Discussion ensued.

VI. AUDIENCE PARTICIPATION (3 minutes per person) No one present. Dave suggested to move items A and B to the end of the meeting and move on to item C. There were no objections. VII. ITEMS OF BUSINESS

A. Calendar of 2018 Meetings B. 2017 – 2018 Potential Items of Business C. Resolution 17-03 for Community Transportation Grant

Ms. Cindy Bettine reported on the list of items for the Grant. She does not think the Transportation Advisory Board is ready to make a recommendation and pass a resolution – still need to hear from the various departments within the organization. Discussion ensued. It was determined that if the grant window opens the planning department should act.

MOTION: Ms. Cindy Bettine made a motion to extend the meeting until 5:35pm; Mr. Dan Elliott seconded. Motion passed unanimously.

MOTION: Ms. Cindy Bettine made a motion to postpone Resolution 17-03 to the

next meeting; Mr. Dan Elliott seconded. Motion passed unanimously.

D. December 5 Assembly Meeting Representation

MOTION: Ms. Cindy Bettine made a motion to cancel Assembly report for December 5, 2017; Mr. Dan Elliott seconded. Motion passed unanimously.





VIII. MEMBER COMMENTS Ms. Cindy Bettine recommends everyone reapply to a seat through this transition and then you can resign and the Mayor can appoint someone and Merry Christmas!

IX. NEXT MEETING: January 24, 2018

3:00 – 5:00 PM Lower Level Conference Room

X. ADJOURNMENT Meeting adjourned at 5:36 PM ___________________________________ ________________________________ , Chair Date ATTEST: ________________________________ ________________________________ Karol Riese, TAB Clerk Date



Updated January 2018

Project Overview A Capital Improvement Program (CIP) is a multi-year planning instrument that drives the evaluation and identification of capital infrastructure projects in need of renovation, repair, and/or construction.

Each year the Matanuska-Susitna Borough compiles a six-year CIP. This annual process combines input from Community Councils, Borough Advisory Boards, Cities, Mayor and Assembly Members, Staff and the general public to identify capital infrastructure projects over $50,000 that are perceived as needed and necessary within the Borough. The final CIP is provided to Assembly Members, Legislators, and Federal Delegations, and is often used as a basis for grant funding.

The process begins with project nominations over a three month period. That information is entered into a spreadsheet which becomes the basis for the annual document. Projects are divided by subject matter and reviewed by Borough Advisory Boards to determine priority projects.

Next the Planning Commission reviews the document and makes recommendations to the Borough Assembly. The Assembly holds a Public Hearing on the CIP. The final document is usually approved in the fall or early winter and distributed to policy makers around the state.

Nominating period for the FY2020-2025 is slated to open early January 2018.Project Improvements The long range goal of the CIP is integrate the projects with mapping, so that the final product will be highly visual and interactive. A spreadsheet has been created and the next step is to create a geodatabase - turning each project into a point, line or

shape so that mapping softwear can recognize it.

Once the information is combined with mapping programs it should be possible to view all the project nominations on maps, and sort the data by Community Council boundaries, Legislative Districts, and project type. The goal is to provide the information on the Borough’s website.

Benefits of a CIP

Allows for an annual systematicevaluation of all potential projects.

Focuses attention on Borough-widepriorities and citizen expectations

Identifies and supports economicdevelopment projects

Process

Nominations for projects are submittedby the public, cities, community councilsand Borough departments.

The nomination forms are scoredagainst a criteria by a panel of staffmembers.

Projects are presented to theappropriate advisory board for review inthe order in which they were scored.Boards may adjust the order of projectsbased on specific knowledge.

The draft document is presented to thePlanning Commission next.

The Assembly is the final decisionmaking body.

The final document is used to helpformulate funding requests to the stateand private funders.

Contact Information This is an in-house, Borough staff project. For more information contact Chris Cole, Planner II, at (907)861-7855,or via email at [email protected].

CCAAPPIITTAALL IIMMPPRROOVVEEMMEENNTT

PPRROOGGRRAAMM ((CCIIPP))



mailto:[email protected]

FY 2018 - 2023 Matanuska - Susitna Borough

Capital Improvement Program (CIP)

ID No. New/ Update Project Name Category Nominator First Year DescriptionHealth/

Safety

Legal/

Mandate

Related to

Other ProjectBenefit Plan Support Gov't List Underway

How long to

complete

Environme

ntal

Componen

Cost

Identifie

d

Total CostFully

Funded

Funds

Needed

Partially

FundedOutside $$

274 Regional Transit Dispatch & Scheduling Center TransitMSB Transportation

Advisory Board

FY 2016-2021

(2014)

A central dispatch-scheduling center will help customers more efficiently obtain rides for

important daily activities associated with health care, employment, shopping and social

activities. A central facility will simplify information gathering for customers, do a better

job of matching customer needs with available options, and assist with vehicle

operations coordination all of which will provide more trips with the existing resources.

Dispatch software is capable of identifying human service ride needs, what is the rider's

best option, who is paying for the ride, and the criteria associated with each rider

without breaking HIPPA and confidentiality. The software can be accessed from any

location in the Borough through phone lines and internet connectivity. Many agencies

can use the same service without tampering with other data.

N N Y N N N 2-4 Years U N TBD N TBD

273 Regional Transit Maintenance Center TransitMSB Transportation

Advisory Board

FY 2016-2021

(2014)

The objectives of a RMC is to better leverage decreasing Federal and State transit dollars

and improve overall maintenance of rural transit providers' vehicle fleets. Key

contributors in addressing maintenance concerns for rural transit systems are aging

fleets, increasing costs, and the lack of standard maintenance practices, oversight, and

accountability. Administration, overhead and facility leasing costs are significant cost

reduction points that would result with the construction and operation of a centrally

located RMC. Ideally, the facility would be located on land without associated costs. The

significant savings realized by the providers could be funneled back into operational and

increased ridership program elements.

N N Y

Studies have shown that RMCs, with a

training center for mechanics and

drivers, can improve vehicle reliability,

increase vehicle longevity, and

improve service to transit clientele.

N N N 2-4 Years U N TBD N TBD

299Deleted 2016 by

TABRegional Transportation Planning Organization Plans, Transportation

MSB Transportation

Advisory Board

FY 2017-2022

(2015)

This project supports the recognition by both the public and private sectors that MSB

roads are becoming more congested as time goes on and that roadway pre-planning

processes occurring prior to public involvement become more costly due to private

and/or city/community/public party objections to presented plans. The nomination

recognizes that once the Borough’s core area reaches a population of 50,000 in an

urbanized area, the Federal Highway Administration will require the Borough to

implement a Metropolitan Planning Organization for transportation based on the next

decennial census. The TAB also recognizes the Borough could be absorbed into either

the Anchorage or Fairbanks existing MPO(s) by federal mandate. There is not currently a

public/private borough-wide body dedicated to transportation planning and integration

of those plans.

The Transportation Advisory Board has passed a resolution with a suggested

composition for the RTPO as well as an estimate for the costs to organize and implement

the RTPO. Finally, MAP-21, the federal transportation funding authorization, potentially

allows for shared federal funding of the formation of an RTPO, as well as on-going,

regular and dedicated federal funding allocations and distributions for transportation

plans developed through the RTPO.

Y N Y on app

The Public, the State, the Borough and

every city and community within the

Borough will benefit from the

integrated pre-planning and consensus

building inherent in the purpose of the

RTPO. These benefits will occur

through reduced costs realized from

pre-design consensus building.

Through more efficient transportation

systems developed through cross-

boundary integrated planning.

Through integration of the various

transportation methodologies

currently used and planned for the

future in the Mat-Su Borough.

N N N N Y $76,00 N $76,000 N

264Seward Meridian Parkway/Seldon Road Intersection

Improvements

Roads, Community

Transportation

Program

MSB Transportation

Advisory Board

FY 2016-2021

(2014)

The intersection of Seward Meridian Parkway and Seldon Road is currently used by

borough staff, borough school district personnel and buses, parents and students to

access Teeland Middle School and the MSB Career and Technical High School. At peak

hours of the day the traffic on Seldon Road increases to the point that it is very difficult

for those mentioned above to pull out of Seward Meridian Parkway onto Seldon.

Several very serious accidents and many near misses have occurred at this location. The

project is presented as two alternatives:

A. An early warning flashing yellow light (about a 1/4 mile before the intersection)

indicating that there is a school intersection ahead; a separated right turn lane on Seldon

into Seward Meridian Parkway; and an overhead four-way flashing yellow light hanging

over the intersection.

B. A temporary full signal traffic light (temporary in that wood poles and overhead

cables would be used rather than steel poles and underground conduit/wiring.

Y N

Yes, Seward

Meridan

Parkway Phase

2

School buses, parents driving children

to school and school district

employees use this intersection daily.

There is also a residential

neighborhood that uses this

intersection for access to their homes.

Yes. LRTP and STIP Y N N N y $1 Million n $1 Million

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