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Flow of Training• Matching Definition• Matching Tools• Acceptance Notes• LC2LC Cooperations• Matching Process• Secret of Matching

... Matching is• Finding the most suitable EPs/TNs for the

TNs/EPs that we have raised

Purpose of this session

• Understand the importance of matching our EP/TN forms.

• Providing ideas and solutions to help you match your forms in the shortest possible time.

Why is matching important?Ensuring we deliver on our promise to our customers (companies and students) and maintain the image of AIESEC.

Matching is the link from sales to impact

Why MATCHING?

MATCH

DELIVERY

MATCH CASH

MATCH

IMPACT

X pipeline in the project

Matching process

• Peaks of realization• Different countries for

different peaks• Timing for visas

Matching Online:• MyAIESEC.net (Exchange Management Module)• wikis of the countries – subscribe, news out of the system(For example: http://www.myaiesec.net/content/viewwiki.do?contentid=10192288)

• Instant messengers – e.g. Skype, MSN, Gtalk • Matching manias – skype, chat roms• Mailing -– spamming versus individual mail, to be visible but not overspam

Matching Offline:• Searchtools – updated on regular basis • Conferences like XPRO – establishing relations, getting to

know realities of others and positioning your offers• Available forms tracker – show the usage

Matching Tools

MyAIESEC.net-Add EP Form: My Experience => Programmes and Phases => Take GCDP/GIP-Add TN Form: AIESEC Programs => Team Mebmer => Partnership Management => Add Organization/Project

Find TNs/EPs: AIESEC Programs => Team Member => Browse Internships => TN/EP => show “Committee” => flag needed country and LCManage Forms: AIESEC Programs => Team Member => Manage Forms => EP/TN => Choose status, Exchange Type, DatesMatch Forms: AIESEC Programs => Team Leader => Assign Quick Match

BUTYOU can

Use other tools of matching

• Personal mail• Put EP/TM ID• Use promo• Put Your TN/EP ID and contacts• Write near 50-100 mails per day

Mail to EP/TN

Initial Communication• Keep it clear• Be updated every few days• Keep a database of people who apply, they might be

suitable for other TNs

• Make sure you asked all the necessary questions about the EP before/during their interview

Acceptance NoteAcceptance Note is an official document of accepting internship by EP and accepting EP by organization.

Signed, stamped and scanned it is sent through e-mail by both sides.

It is required to have a match in the system and to have a realization.

XPP

For example the internship cannot aim to…a) Solely provide an opportunity for the intern to earn money;b) Provide a holiday;c) Act as a permanent career placement or recruitment opportunity. If the organization decides to extend the internship on a permanent basis, AIESEC will have no role in facilitating this;d) Provide permanent residence in the country of internship;e) Be an internal AIESEC leadership position (such as MC opportunities and AIESEC CEEDs), etc.http://www.myaiesec.net/content/viewfile.do?operation=fileview&contentid=10170719

Exchange Program Policies is an official document that regulates organization of exchange for EP, TN, sending LC, hosting LC,

MC/AI

Use Local Cooperations!LC2LC Cooperation is an agreement between Ukrainian LC and LC from other country to have realizations in future. It can be set both for OGX or ICX.

LC2LC Cooperation can be official (with the contracts signed) and unofficial (friendly agreement)

Flow:Pre agreement

(contract);Target recruitment

• Enough time• Promo (content, JD, time)• Search tool, wiki• Video• Reception booklet• Contacts

What do I need for the cooperation?

• Myaiesec.net• Matching manias• Friends of friends

Where to take contacts?

Creating a network• Exchange• Int’l conference• CEED• Incoming interns• Matching manias• Friends of friends

Matching TN process1. Put TN form into the system2. Send 100 e-mails to suitable EPs3. When receiving e-mails from other EPs, ask them for CV,

Motivation letter, EP Acceptance Note4. Selection: mailing + interview5. Receive EP Acceptance Note from Eps6. You have 10 days to answer EPs, whether were selected or

not (TN taker should decide)7. If company/OCP of PBoX agree, put all needed stamps and

signatures on TN acceptance note and send it back to EP.8. Match

Matching EP process1. Have EP registered in the system2. Send scanned contract and English certificate to NST

OGX3. Follow your LC2LC Cooperation 4. Or send 100 e-mails to suitable TNs5. Go through selection process6. Send your Acceptance Note7. Receive TN Acceptance Note from TNs with stamp and

signiture in next 10 days8. Match

The Secret for Matching1. WORK HARD – Put your ass on the computer and

MATCH! Approach all forms from my@net, Send thousands of e-mails and be fast for e-mail communication and approaching newly raised EPs or TNs!

The Secret for Matching2. NETWORKING - The roots of matching is networking

and relationship, the VP Xs are always the ones who know more people in the network, whom have more friends all over the world, that will be searched at IC, etc. So: create your network, through Facebook, gtalk, skype, mobile! and ensure you have constant communication with your X network! They are providing opportunities for you! And they can facilitate totally your matching!

The Secret for Matching3- PERSISTENCE AND COMMITMENT TO RESULTS – Stop

giving excuses that ppl do not answer your e-mails, that you are waiting for answers, that you are trying! You should be 100% Persistance, and for that… WRITE AGAIN, CALL TO THEM, SEND MESSAGE IN FACEBOOK

…ACT!!!

Enjoy MatchingOGX Ukraine Wiki: http://

www.myaiesec.net/content/viewwiki.do?contentid=10186153ICX Ukraine Wiki: http://www.myaiesec.net/content/viewwiki.do?contentid=10173873