*material attached - uwaterloo.ca · (b) transformer/power upgrade project – math and computer...

University of Waterloo Board of Governors

BUILDING & PROPERTIES COMMITTEE Notice of Meeting

Date: Friday 12 October 2018 Time: 1:00-3:00 p.m. Place: Needles Hall, Room 3043

*material attached

OPEN SESSION Action

1. Declaration of Conflicts of Interest

2. Minutes of the 9 March 2018 Meeting* [George]

3. Business Arising from the Minutes

4. Notes from the 18 May 2018 Meeting* [George]

5. Resolutions by Electronic Vote* [George](a) Service Tunnel Rehabilitation – UW Place Residence – Budget Approval(b) Transformer/Power Upgrade Project – Math and Computer Building –

Budget Approval(c) Chiller Replacement Project – Physics Building – Budget Approval(d) Service Tunnel Rehabilitation – UW Place Residence – Contract Award(e) Transformer/Power Upgrade Project – Math and Computer Building –

Contract Award(f) Chiller Replacement – Physics Building – Contract Award

6. Capital Financing Commitments and Construction Status [Huber](a) Building & Properties Finance Summary – October 2018*(b) Construction Status Report – September 2018*(c) Capital Financing Commitments – April 30, 2018*

7. Autonomous Vehicle Research Building – tender award for approval*[Huber]

8. Execution Against the Work Plan* [George]

9. Science Centre for Innovation and Physics Building Enhancement* [Huber,Lemieux]

10. Other Business

11. Next Meeting: Friday 18 January 2019, 1:00-3:00 p.m., NH 3043

Declaration

Decision

Information

Information

Information

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Decision

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Decision

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5 October 2018 Alice Raynard Associate University Secretary

B&P Agenda Package (Open) - 12 October 2018 - of 20


BUILDING & PROPERTIES COMMITTEE Minutes of the 9 March 2018 Meeting

[in agenda order] Attendees: Robert Bruce, Andrew Clubine*, Murray Gamble, Alice Raynard (secretary), John Saabas*, James Schlegel, Mark Seasons, Ted Scott* * by telephone Administration: George Dixon, Feridun Hamdullahpur, Dennis Huber, Dan Parent Regrets: Martha George, Marta Witer Organization of Meeting: Murray Gamble took the chair pro tem, and Alice Raynard acted as secretary. The chair welcomed members to the meeting. The agenda was approved by consensus as circulated.

OPEN SESSION

1. DECLARATION OF CONFLICTS OF INTEREST No conflicts of interest were declared.

2. MINUTES OF THE 19 JANUARY 2017 MEETING [OPEN] A motion was heard to approve the minutes of the meeting as distributed. Seasons and Saabas. Carried. 3. BUSINESS ARISING FROM THE MINUTES There was no business arising. 4. CAPITAL FINANCING COMMITMENTS AND CONSTRUCTION STATUS The committee took items (a)-(c) together, and Huber commented: on the finance summary, the $3M commitment reduces the debt exposure; three buildings are currently under construction; Engineering 7 project is on schedule; construction of the SLC/PAC addition has been ongoing all winter; North Campus Field House should be ready by the start of next winter. 5. RECOMMENDATIONS TO THE BOARD OF GOVERNORS Since both these projects are less than $5 million, the committee has the authority to approve them. a. Multi-Phase Architectural Engineering Program Renovations. Huber noted that the phase 1 tender was awarded last November 2017; the second phase project is over by $350,000; there were four eligible bidders; there is a need to carry a construction contingency; and the construction schedule is tight. Members discussed: number of bidders; size of renovation; approach to contingency; increased capacity to benefit the Faculty of Engineering, not just the architecture engineering program. A motion was heard to approve the budget increase as per documentation. Sabbas and Bruce. Carried. A motion was heard to approve the tender as per documentation. Bruce and Seasons. Carried. b. Autonomous Vehicle Research Building. Huber commented that this recommendation is for unique research activities related to autonomous vehicles. Members discussed: assessing other possibilities, such as leasing or enlarging an existing building; obtaining maximum assignable space; building to be designed as an open space in a single storey structure; UW’s Campus Master Plan prohibits the construction of additional surface parking spaces (new structured parking is encouraged). A motion was heard to approve the location of the project, which requires a minor variance to the Campus Master Plan, as per documentation. Seasons and Bruce. Carried. A motion was heard to approve the project budget as per documentation. Scott and Clubine. Carried. A motion was heard to approve the appointment of the architects as per documentation. Sabbas and Schegel. Carried. 6. EXECUTION AGAINST THE WORK PLAN This item was received for information.


7. OTHER BUSINESS There was no other business. 8. PROCEED INTO CONFIDENTIAL SESSION The committee convened in confidential session. The committee is scheduled to meet Friday 18 May 2018, 1:00-3:00 p.m. in NH 3043.

22 Mars 2018 Alice Raynard Associate University Secretary



BUILDING & PROPERTIES COMMITTEE Notes of the 18 May 2018 Meeting

[in agenda order] Attendees: Murray Gamble, Martha George, Alice Raynard (secretary), James Schlegel * by telephone Administration: George Dixon, Feridun Hamdullahpur, Dennis Huber, Rob Hunsperger Regrets: John Saabas, Mark Seasons Organization of Meeting: Martha George took the chair, and Alice Raynard acted as secretary. Due to the absence of quorum, members discussed items so as to be kept appraised of ongoing matters and to ask questions regarding upcoming electronic votes. The chair welcomed members to the meeting.

OPEN SESSION

1. DECLARATION OF CONFLICTS OF INTEREST No conflicts of interest were declared.

2. MINUTES OF THE 9 MARCH 2018 MEETING [OPEN] There were no questions. 3. BUSINESS ARISING FROM THE MINUTES There was no business arising. 4. CAPITAL FINANCING COMMITMENTS AND CONSTRUCTION STATUS Huber introduced Hunsperger, the new Director, Design and Construction Services, who will be taking over Dan Parent’s responsibilities. The committee, on behalf of the UW community, thanked Dan Parent for his extensive contribution over 26 years of service. a. Building & Properties Finance Summary – May 2018 Huber informed the committee that this report was a high-level summary since the fiscal year had just ended. Members discussed timing of debt repayment, based on liquidity calculation and in light of five-year capital plan. b. Construction Status Report – May 2018 Huber mentioned that occupancy for the new Engineering 7 building was achieved in April 2018; all targets have been reached, under budget. Construction of the addition to the Student Life Center and Physical Activity Complex (SLC-PAC) is slower due to a significant amount of concrete foundation work. Renovated food service space in SLC-PAC is to be ready in September 2018, with student spaces made available by increments and with a substantial completion date of March 2019. Construction on the North Campus Field House is dependent on American-sourced steel but with limited financial risks and is still on track. c. Capital Financing Commitments – April 30, 2017 Huber explained that all the numbers in that report could be reconciled with the audited financial statements. An updated version as of April 2018 will be provided to the October meeting. 5. SERVICE TUNNEL REHABILITATION Material for items b and c were added onto the agenda after the agenda package was sent out. An electronic vote will take place on all three items later in May, once the membership will allow for quorum. Another electronic vote will take place in early June, in order to award the contract for the Service Tunnel Rehabilitation – UW Place Residence. Huber provided an overview of each project. a. Service Tunnel Rehabilitation – UW Place Residence – Budget Approval. The corrugated steel-made tunnel has been monitored for several years. Housing & Residences have been kept appraised and major work should be finished before students return. b. Transformer/Power Upgrade Project – Math and Computer Building. Huber informed the committee that this facility required a major power upgrade.


c. Chiller Replacement Project – Physics Building. Additional cooling capacity is required for the new data centre (heat recovery to be a separate project). 6. ENVIRONMENTAL SUSTAINABILITY STRATEGY Huber informed members about the President’s Advisory Committee on Environmental Sustainability; the strategy’s four goals (governance and administration, academics, operations and engagement); and various commitments, including hiring of sustainability coordinator, hybrid vehicles, environmental and fiscal responsibility. 7. CAMPUS MASTER PLAN Huber informed members that the plan had an approximate review cycle of nine years, requiring extensive consultation. Current plan comprises elements such as the SLC-PAC addition, densification of main campus and improving the pedestrian experience for students, staff and faculty members. 8. CAMPUS TOUR A campus tour has been offered to all Board of Governors members and will take place on 4 June 2018. 9. EXECUTION AGAINST THE WORK PLAN The Maintenance Program will be presented at the committee’s meeting in October. 10. OTHER BUSINESS There was no other business. 11. NEXT MEETING The committee is scheduled to meet Friday 12 October, 1:00-3:00 p.m. in NH 3043. The committee convened in confidential session.

21 June 2018 Alice Raynard Associate University Secretary


Memorandum To: Members Building & Properties Committee From: Alice Raynard

Associate University Secretary

Date: 5 October 2018 Subject: Resolutions by Electronic Vote

The purpose of this memo is to consolidate and include in the minutes the various resolutions that were carried since the meeting of 9 March 2018:

(a) Service Tunnel Rehabilitation – UW Place Residence – Budget Approval (b) Transformer/Power Upgrade Project – Math and Computer Building – Budget Approval (c) Chiller Replacement Project – Physics Building – Budget Approval (d) Service Tunnel Rehabilitation – UW Place Residence – Contract Award (e) Transformer/Power Upgrade Project – Math and Computer Building – Contract Award (f) Chiller Replacement – Physics Building – Contract Award

There was an absence of quorum at the committee’s meeting on 18 May 2018. Consequently, an electronic vote was requested for items (a), (b) and (c) were approved on 28 May 2018. Schlegel and George. Carried. Due to the lag until the next committee meeting in October 2018, electronic votes were also requested for items (d), (e) and (f). Resolution (d) was further to item (a) and was approved on 18 June 2018. Gamble and Schlegel. Carried. Resolution (e) was further to item (b) approved on 4 July 2018. Seasons and Gamble. Carried. Resolution (f) was approved on 15 August 2018. Seasons and Gamble. Carried. Reference material is attached for each resolution. Thank you.


Report to the Building & Properties Committee Service Tunnel Rehabilitation – UW Place Residence May 18, 2018

Recommendation: That the Building & Properties Committee approve a $4 million project budget to rehabilitate the service tunnels at UW Place (UWP) with the intention to electronically approve the award of the construction tender in June 2018.

Background: An inspection of the service tunnels at UWP identified several safety concerns. Gillespie Building Consultants (GBC) Inc., structural consultants specialized in this type of work, were retained to prepare a condition assessment of the existing corrugated steel tunnel infrastructure that was originally constructed in 1970. This condition assessment report concluded that there are issues with the structural stability of these tunnels.

GBC have been commissioned to complete the bid and construction documents for rehabilitating these tunnels. The solution currently being bid is to excavate and encase the existing steel tunnels in reinforced concrete. Restoration of the finished grade will form part of the contract. The project is currently on MERX, with the expectation that the bids will close at the end of May.

The proposed project budget ($000s) including net HST is:

Estimated cost of construction $3,000 Restore finished grade (asphalt/landscaping) 275 Contingency (15%) 570 Condition Assessment Consulting Fee 5 Bid & Construction Documents (3.8%) 150 Total $4,000

The project funding is from the Housing Department which operates as an ancillary (full cost recovery) unit. This work is weather and season dependent; construction should start as soon as possible in June for completion by October.

Dennis Huber Rob Hunsperger

Item 5a


Report to the Building & Properties Committee Transformer/Power Upgrade Project – Math and Computer Building May 18, 2018

Recommendation: That the Building & Properties Committee approve a $4.2 million project budget for the Math & Computer building to replace the existing transformers, upgrade high voltage campus loop, switch gear, and relocate exterior pad mounted generator with the intention to electronically approve the award of the construction contract in July 2018.

Background: Supporting the Office of Research, the addition of a nationally interconnected data centre also known as “SharcNet” within the Math and Computer building initiated this electrical upgrade project. The existing transformers are original to the building, and have been in service since 1967. This project proposes to replace the two existing 1000kVA transformers with two 3000kVA transformers. Upgrades to the existing high voltage campus loop is required to support this project. Emergency power and redundancy are required for this research facility.

Stantec Consulting was initially selected to design the emergency power systems with incremental fees required to also prepare design and construction documents for the transformer upgrades so that both projects could be fully coordinated.


Class C Construction Estimate $3,325 Consulting Fees (Generator +Transformers) $150 Mechanical Cooling Allowance $55 Structural Remediation Allowance $105 Construction Contingency (15%) $565 TOTAL $4,200

The project will be funded through operating funds. This work will be scheduled to coordinate with a building shutdown between August 20th and August 31st. Construction is expected to be complete by December 2018.


Item 5b


Report to the Building & Properties Committee Chiller Replacement Project – Physics Building May 18, 2018

Recommendation: That the Building & Properties Committee approve a $3.5 million project in the Physics Building to replace the existing chiller with the intention to electronically approve the award of the construction contract in August 2018.

Background: Supporting the Office of Research, the addition of a nationally interconnected data centre also known as “SharcNet” initiated the requirement to increase campus chilled water capacity. In addition to the Compute Canada grant for the recently completed SharcNet Data Centre, an additional $1M grant is anticipated from the Provincial grant sponsor to offset the costs of providing this additional cooling in the form of chilled water.

The existing chiller within the Physics building is at end of life. The 1060 ton chiller in Physics, complete with associated cooling tower, pumps, and piping will be replaced with a 1500 ton chiller and associated mechanical systems.

Stantec Consulting were initially selected to undertake feasibility and concept design work with a separate contract to prepare design and construction documents.


Class D Construction Estimate $2,660 Construction Contingency (20%) $530 Consulting Fees $310 TOTAL PROJECT $3,500

The project will be funded through a $1m grant from the Province with the balance coming from the operating fund. This work will be scheduled during Fall 2018. Long-lead equipment will be procured and purchased in advance of bidding the construction work. Construction is expected to be complete by December 2018.


Item 5c


Report to the Building & Properties Committee Service Tunnel Rehabilitation – UW Place Residence June 14, 2018

Recommendation: That the Building & Properties Committee approve the award of a stipulated price contract to PM Contracting Ltd. for $760,000 plus HST

Background:

An inspection of the service tunnels at UWP had identified several safety concerns. Gillespie Building Consultants (GBC) Inc., structural consultants specialized in this type of work, were retained to prepare a condition assessment of the existing corrugated steel tunnel infrastructure that was originally constructed in 1970. This condition assessment report concluded that there are issues with the structural stability of these tunnels and a design solution was developed into Construction Documents.

Following its May 18 meeting, by way of electronic voting, the Building & Properties Committee approved the $4.0M project budget to excavate the existing corrugated steel service tunnels, encase in reinforced concrete, waterproof and restore finishes at grade.

This project was competitively bid on MERX. Five (5) bids were received. PM Contracting was the low bidder. The other bids were between 56% and 315% higher. Gillespie Building Consultants were asked to review the bids for anomalies and validate the bid per CCDC 23 – Guide to Calling Bids and Awarding Construction Contracts. PM Contracting (PM) were asked to confirm their bid price. PM confirmed that because they previously completed a similar repair to a different section of the UWP tunnels, and were appointing the same site superintendent to the project, they were confident they accounted for the full scope of work.

The Project Budget, ($000s), including net 3.41% HST is:

Approved Tendered Construction $3,000 $786 Restore finished grade (asphalt/landscaping) $275 $275 Contingency (15%) $570 $160 Condition Assessment Consulting Fee $5 $5 Bid & Construction Documents $150 $150 Total $4,000 $1,376

This project is scheduled to start as soon as possible given the work is weather and season dependent; construction completion is anticipated for late November 2018.

The project funding is from the Housing Department which operates as an ancillary (full cost recovery) unit.


Item 5d


Report to the Building & Properties Committee Transformer/Power Upgrade Project – Math and Computer Building June 26, 2018

Recommendation: That the Building & Properties Committee approve the award of a stipulated price contract to Roberts Onsite for $1,220,000 plus HST.

Background: Following its May 18th meeting by way of electronic voting, the Building & Properties Committee approved the $4.2M project budget to replace the existing transformers, add an additional generator and upgrade the high voltage cable.

Supporting the Office of Research, the addition of a nationally interconnected data centre also known as “SharcNet” within the Math and Computer building initiated this electrical upgrade project. The existing transformers are original to the building, and have been in service since 1967. This project proposes to replace the two existing 1000kVA transformers with two 3000kVA transformers. Upgrades to the existing high voltage campus loop is required to support this project. Emergency power and redundancy are required for this research facility.

Stantec Consulting was initially selected to design the emergency power systems with incremental fees required to also prepare design and construction documents for the transformer upgrades so that both projects could be fully coordinated.

The recommended contingency amount has been increased to account for the possibility of renting a generator to provide power to Math and Computer if completion of the scheduled shutdown is delayed.

The project budget ($000s) including net 3.41% HST is: Approved Tendered

Pre-Purchased Equipment (Transformers + Switchgear) $ 650

Allowance for exterior generator enclosure $ 200

Construction $3,325 $1,262 $2,112

Consulting Fees (Generator +Transformers) $150 $190

Mechanical Cooling Allowance $55 $55

Structural Remediation Allowance $105 $105

Construction Contingency $565 $738

TOTAL $4,200 $3,200

The project will be funded through operating funds. This work will be scheduled to coordinate with a building shutdown between August 20th and August 31st. Construction is expected to be complete by December 2018.


Item 5e


Report to the Building & Properties Committee Chiller Replacement Project – Physics Building August, 9, 2018

Recommendation: That the Building & Properties Committee approve the award of a stipulated price contract to PM Contracting for $1,468,000 plus HST.

Background: Supporting the Office of Research, the addition of a nationally interconnected data centre known as “SharcNet” initiated this requirement to increase campus chilled water capacity. In addition to the Compute Canada grant for the recently completed SharcNet Data Centre, an additional $1M grant is anticipated from the Provincial grant sponsor to offset the costs of providing this additional cooling in the form of chilled water.

Following its May 18th meeting, the Building & Properties Committee approved the $3.5M project budget to replace the existing Chiller and associated mechanical equipment with the intention to approve the award of the construction contract in August. The existing chiller within the Physics building is at end of life. The 1060 ton chiller in Physics, complete with associated cooling tower, pumps, and piping will be replaced with a 1500 ton chiller and associated mechanical systems.

Stantec Consulting were initially selected to undertake feasibility and concept design work with a separate contract awarded to prepare the design and construction documents.

This project was competitively bid on MERX. 38 companies, including general contractors, sub-contractors, suppliers and the Grand Valley and Toronto Construction Associations downloaded the bid opportunity. Eight (8) companies submitted an intent to bid. One (1) bid was received. PM Contracting was the only bidder. The submitted bid was within ~2.3% of the pre-tender cost estimate.

The project budget ($000s) including net 3.41% HST is: Approved Tendered

Pre-Purchased Equipment (Chiller, Cooling Tower, Pumps)

$1,200

Construction $2,660 $1,520 $2,720

Consulting Fees $310 $310

Construction Contingency $530 $470

TOTAL $3,500 $3,500

The project will be funded through a $1M grant from the Province with the balance coming from the operating fund. This work will be scheduled during Fall 2018. Long-lead equipment has been procured and pre-purchased to minimize scheduling risks. Construction is expected to be complete by December 2018.


Item 5f


Report to the Building & Properties Committee Capital Financing Commitments October 2018 The Building & Properties Committee reviews the summary of Capital Financing Commitments at each meeting. Highlights during fiscal 2018/19:

- The University plans to repay approximately $4.1m of debt related to the acquisition of the 5 BlackBerry buildings

- Approximately $3.3 million of operating funds will be contributed to the Engineering 7 project

- In early 2019, the interest free mortgage (issued by the vendor) for the acquisition of the BlackBerry buildings matures and will be internally financed

- In 2019, the remaining mortgage payable to the Canada Mortgage and Housing Corporation for student housing will be repaid in full

- Prior to the end of the fiscal year, all externally financed debt will be retired

Summary:

- The University remains well within its approved policy limits and below the 4.0% maximum for principal and interest payments

- The financing position for each project as of April 30, 2018 is attached

Dennis Huber


Construction Status Report October 2018

$000sOriginal Current Procurement percent Original Estimated

Projects Budget Approved Budget Method Contractor complete Schedule Completion Risks/StatusIn-Progress

SLC/PAC Addition 34,000 41,000 lump sum Bondfield 30% 2018/19 2019 foundation walls , suspended slab, concrete elevator and stair shafts complete; structural steel ongoing

interior partitions/mechanical/electrical in PAC and SLC alterations ongoing.

General Contractor (GC) is delayed as the result of significant credit issues on other projects

UW is working with the GC and bonding company so UW can make direct payments to sub-trades

UW is withholding partial payment of recent progress draws pending resolution of several relatively small liens

North Campus Field House 15,000 16,500 lump sum Ira McDonald 60% Fall/Winter 2018 Winter 2018 sites services, excavation and foundation walls complete, masonry walls complete

structural steel complete, roofing, precast wall panels and window installation ongoing.

49,000 57,500 mechanical and electrical installations ongoing


University of WaterlooCapital Financing CommitmentsApril 2018($000s)

Capital ProjectExternally Financed

Lease-Back Financing

Currently Internally Financed

Estimated Amortization

Period

Total to be Paid (External, Lease-Back and Internal

Financing) CommentsCompleted

Residences 742 15,212 9 years Recovery through student residence feesResidence - Reids Townhouses 22,000 35 years Minimum $6.6 million lease commitments; recovery through student residence feesEngineering 5 and 6 and DWE Renovations 11,768 Engineering 7 41,542 Health Services Addition/Renovations 4,479 8 years Compulsory undergrad and grad student fees; donationsFederation Hall Renovations 624 1 year Food Services annual operating surplusesBlackberry Buildings (5) 10,250 4,849 4 years Operating fundsScience Expansion Building 10,007 $10 million in pledges; operating fundsApplied Health Sciences Addition 9,202 Faculty operating funds; donationsStudent Residence - New UWP Building 29,351 < 25 years Residence fees Completed Total 10,992 22,000 127,034 160,026

Planned Completion

Date Total Budget Fundng On-

hand

Committed Future

Funding Currently Unfunded

Total to be Paid (Future Funding +

Currently Unfunded) In-Progress

Student Life Centre and PAC Addition 2018 41,000 1,286 39,714 - $24 million compulsory undergrad and grad student fees; $17 million operating fundsNorth Campus Field House 2018 16,500 - 16,500 - 10 years Operating funds In-Progress Total 57,500 1,286 56,214 - 56,214

Debt policy: Annual P&I < 4% of annual gross revenue (currently approximately $40m)Total to be paid 216,240 Required annual P&I payments to service this debt < 4% of annual gross revenue

Funding Status

Pledges of over $34 million against these Engineering buildings, committed operating funding of $6.7m, faculty operating funds


Report to the Building & Properties Committee Autonomous Vehicle Research Building October 12, 2018 Recommendation: That the Building & Properties Committee approve the award of a CCDC-2 stipulated price contract of $3,275,550 plus HST to D. Grant Construction Ltd. for the construction of the Autonomous Vehicle Research building to be located on the gravel parking lot on UW’s east campus. Background: The Faculty of Engineering currently occupies an 8,000 square foot industrial bay at 663 Colby Drive (Waterloo) to conduct advanced research relating to autonomous vehicles. The lease for this space expires on April 30, 2019 but includes renewal rights for two one-year terms. The annual leasing cost is approximately $85,000/year. The University is proposing to construct a one-storey 7,100 square foot structure on the gravel parking lot on east campus so that the research activities can be relocated from Colby Drive into a fully functioning advanced research facility. The general property area is designated for a parking structure in the campus master plan and the building has been oriented so that the parking structure can be located immediately east of the building. Five competitive bids were received, the 5 bids were all within 10.5%; the three lowest bids were within 1% of each other. The construction phase is estimated to take 44 weeks. The project budget and tender results ($000s including net HST @ 3.41%): Approved Tendered

Construction $3,100 $3,387.2 Professional Fees & Disbursements 340 352.6 Contingency 340 40.2 Security 8 8.0 Network Connectivity 12 12.0 Permit & Development Charges 100 100.0 Total $3,900 $3,900.0 $549/sf

Originally, the service road located immediately west of the building (which requires realignment) was planned to be included in the future transit road project but timing issues now require the University to complete this site work (~$71k) through a separate project budget. Recognizing that the revised contingency budget is limited, additional funding may be required and recommended for approval at a future Building & Properties Committee meeting. Funding for this project comes from multiple sources including $1m from an approved Canada Foundation for Innovation (CFI) research grant, $2m from the Faculty of Engineering, and $1m from central funding. A condition of the CFI grant is that construction commence in 2018. Dennis Huber Rob Hunsperger


Task Frequency 16/11/21 17/01/20 17/03/10 17/05/19 17/10/13 18/01/19 18/03/09 19/05/18 12/10/2018 18/01/2019Campus Master Plan (as needed)

annual

Capital financing commitments and construction status

each meeting

Committee self-assessment survey results

annual

Environmental sustainability practices

annual

Maintenance program and energy conservation efforts

annual

Orientation/tour of campus as required

Development projects five-year plan

Committee terms of reference

annual

Statutory compliance annual

University of Waterloo real estate holdings

annual

Committee work plan/special topics; orientation/briefing requirements

annual

University of WaterlooBoard of Governors

BUILDING & PROPERTIES COMMITTEEWork Plan Execution


Report to the Building & Properties Committee Science Centre for Innovation and Physics Building Enhancement October 12, 2018 Recommendation: That the Building & Properties Committee approve relocating the proposed Science Centre for Innovation to the area west of the Physics research wing and south of the Earth Science Chemistry building as well as the appointment of Hariri Pontarini Architects (HPA) to complete schematic design and proceed into initial design development for the planned refurbishment/enhancement/ reconstruction of the Physics building in order that the two projects can proceed as a fully integrated solution to meet the foreseeable needs of the Faculty of Science. Background: At its meeting of October 2017, the B&P Committee approved the appointment of ZAS Architects to develop schematic designs and proceed into initial design development for the Science Centre for Innovation (SCI) with the initial fees not to exceed $2 million. Over the past twelve months, it became apparent that locating the SCI project south of the Biology I building creates many logistical challenges given the location of the existing below grade mechanical room and the greenhouse. A significant cost savings (in the order of $8m - $10m) could be achieved by eliminating the reconstruction of the greenhouse and by materially improving the efficiency of the building layout. Although relocating SCI to the revised location (see attached site plan) is not contemplated in the University’s current master plan, the new location would still meet the master plan’s primary goals which include enhancing the north-south circulation spine and corresponding pedestrian experience, incrementally advancing the longer-term plan to connect the south and north gateways, creating an inviting and accessible courtyard, and facilitating physical changes to the surrounding buildings to enhance their environmental performance. The SCI project costs were originally estimated to be in excess of $60 million, but the estimated savings achieved through its relocation would reduce the estimate significantly. The Science Centre for Innovation will be primarily dedicated to research space, Velocity Science, as well as space for the Science and Business Program and research groups and centres. The sophisticated instrumentation spaces will provide for an integrated high throughput screening and analysis system, free electron laser, environmental particle analysis laboratory, as well as biochemical and structural biology laboratories. Subsequent design work for the revised location would support the development of a detailed project budget which would be presented to the B&P Committee. In addition, earlier this year, the University issued a Request for Proposals for architectural services for a phased refurbishment/enhancement/reconstruction of the Physics building (second oldest building on campus) which would include retrofitting the existing research wing as well as creating a new global centre for astro-physics and condensed matter, both with very prestigious research chairs. Co-locating SCI next to the existing Physics research wing as well as re-imaging the Physics’ west wing as the new home for astro-physics and condensed matter activities requires that the two projects be fully


integrated to ensure optimal design and functionality. Following the approval of the appointment of HPA, the University would coordinate the work between the two firms so that the projects can be properly integrated while still allowing for phasing if required. HPA’s initial fees would be less than $1million to develop the concept plan for the revitalization of the Physics building with a total project cost estimated to be in excess of $40 million. Once sufficient design work is completed by HPA, a full project budget would be presented to the B&P Committee. The initial design fees for both ZAS Architects (< $2 million) and HPA Architects (<$1 million) would be funded through operating funds. James Rush Robert Lemieux Dennis Huber


P1JULY 31, 2018

SCIENCE CENTRE FOR INNOVATION - ALTERNATIVE SITE

UNIVERSITY OF WATERLOO

EXISTING CONTEXT

P3JULY 31, 2018

SCIENCE CENTRE FOR INNOVATION - ALTERNATIVE SITE

UNIVERSITY OF WATERLOO

SCI WITH PHYSICS ADDITION
