maximizing visibility & impact for university of florida authors

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Laurie N. Taylor University of Florida Judy Russell & Ben Walker, UF; Alicia Wise, Elsevier January 2016

Maximizing Visibility & Impact for University of Florida Authors

A Bilateral Project Between the University of Florida and Elsevier for

Access to Articles by UF Authors


University of Florida and Elsevier Pilot Project

Pilot API infrastructure delivers enhanced repository services • Elsevier has developed APIs that IR managers can leverage to

help meet funder policies for public access and enhance the user experience.

• University of Florida is implementing a prototype to download metadata and searchable full text for articles by UF authors to include in the IR@UF.

• The pilot partners are testing the integration and application of the APIs and working to design the user experience and interfaces.

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Elsevier APIs for Institutional Repositories

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Functions of the Elsevier APIs 1. Retrieve metadata, abstracts and full text for indexing

for all articles from affiliated authors for comprehensive IR coverage (After January 2016, metadata will include embargo end dates to facilitate compliance with Elsevier’s sharing and hosting policies)

2. Identify entitled and non-entitled users so they can be directed to the appropriate version of the article

3. Display final articles on ScienceDirect or local IR pages

Three ScienceDirect APIs: 1. Content

Identification API

2. Entitlements API

3. Article retrieval API


x-axis – shows the field weighted impact factor of each publisher divided by the average across all publishers, so a RFWCI of 1.0 means you have an average quality. On the y-axis you have the share of all citations that the University of Florida authors receives.

Why would UF choose to work with Elsevier?

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2009-2013 Publishing by UF Authors

Source: SciVal

8 Gold OA Articles by UF authors with Elsevier in this period

Why would Elsevier choose to work with UF?

UF authors publish 1100-1300 articles per year in Elsevier journals

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Characteristics of the UF Pilot Project Implementation using the IR@UF on the SobekCM Platform • Coverage

• Metadata, abstracts, and article full text for indexing • Links to ScienceDirect for access • Over 30,000 articles by UF authors from 1949 forward

• Both open access and subscription articles

• Management of both entitled and non-entitled users

• 95% of ScienceDirect usage is by entitled users

2012 Access

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Entitled users see the full article in context on ScienceDirect

Non-entitled users see the guest page on ScienceDirect

ILL and CHORUS options to be added here in the future

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Project = Collaboration Through Linking

Why link to the published article on ScienceDirect? • Achieving cost savings and efficiency for UF

• Maximizing research impact for articles by UF authors • Delivering the best available (published) version through links

to ScienceDirect

• Displaying the article in context with data sets and related articles

• Assuring the reliability and trustworthiness of content

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Additional Characteristics of the UF Pilot Project

Using the article embargo date • An IR that includes author-deposited manuscripts will need to

employ the embargo date to prevent non-affiliated users* from accessing to the manuscript during the embargo period.

• To do this effectively, the manuscript needs to be matched with the published article and the entitlement of the user must be determined before returning the search results.

• Once the embargo date is available in the Elsevier metadata, UF will be testing this using SobekCM functionality that currently manages embargoes for UF theses and dissertations.

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• Elsevier prefers that UF to tag articles that are available to the user in the search results to provide positive communication.

• UF prefers to tag only articles that cannot be accessed (like embargoed UF theses and dissertations).

• Elsevier also prefers that UF to advise a non-entitled user before they try to access restricted content and UF agrees.

• Both agree that it is beneficial to identify open access articles. UF plans to use OA icon to do this.

Various symbols are being considered.

Topics Still Under Discussion: Informing the User

$ <= available => requires payment or authentication =>

link to external content =>

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Demonstration of Prototype Live Access Q1 2016

http://127.0.0.1:8080/

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http://127.0.0.1:8080/


Institutional repositories: 1. Are Elsevier’s instructions to the IR administrators

clear? 2. Is the implementation process simple? 3. How could the IR administrators’ experience be

improved?

Repository visitors: 1. Where in the search process do researchers prefer to

be alerted if they do, or do not, have access to the final article?

2. Which icons (with associated hover-over messages) do users prefer to indicate if they do, or do not, have access to the final article?

3. Do users appreciate seeing an icon identifying open access articles?

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What UF & Elsevier want to learn from the pilot?

To perfect our support

materials and resources

To provide implementation guidance and options to IRs


Additional questions for repository visitors: 4. Do IR users assume that all items in the search

results are available for use unless otherwise noted? 5. Would users find the interface cluttered if it shows

access icons on all available items in the search results, including published articles and other relevant IR@UF content?

6. Would users prefer finding the access icons only on external (published) article records?

7. Do users prefer to see icons on records for which a local (manuscript) version is also available? When given a choice, do they demonstrate a preference for the published article?

8. Do users from UF find access icons less valuable than users not affiliated with UF?

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What UF & Elsevier want to learn from the pilots?

To provide implementation guidance and options to IRs


Contact Us:

Laurie N. Taylor University of Florida

[email protected] @Laurien

Judy Russell University of Florida

[email protected] @JudyRussell

Ben Walker

University of Florida [email protected]

Alicia Wise

Elsevier [email protected]

@wisealic

Go Gators!

Slides: http://ufdc.ufl.edu/AA00038090/00001

mailto:[email protected]




http://ufdc.ufl.edu/AA00038090/00001

maximizing visibility & impact for university of florida authors

Presentations & Public Speaking