Board of Directors Meeting

May 21, 2015

Steinbrenner Family West Tampa Boys & Girls Club

1301 N Boulevard, Tampa, FL 33607

AGENDA

1. Welcome Members & Guests...........Marc Spencer Marlene Spalten, President, Community Foundation of Tampa Bay

Richard Rios, Chair, South Shore Council, Community Foundation of Tampa Bay

2. Consent Items (No discussion is planned unless requested) a. January 8, 2015 Meeting Minutes (Attachment 1) b. March 2015 Financials

3. Be the Spark Strategic Plan a. Growth and Impact .Jeff Ortmeier b. Resource DevelopmentBrian Best c. Board Development .Chris Roederer

Vote on Brian Gray, UBS Private Wealth Management, to Corporate Board d. Talent Management ....Oscar Horton

4. Resource Development a. Yankees Luncheon Recap..............................................................................Brenda Browning b. Great Futures Golf Scramble/Major Gifts.........................................................Jennie Yingling c. Steak Dinner.........................................................................................................Collin Jotham d. Annual Report .Cassandra Thomas

5. Programs & Operations ...............................................................................................Chris Letsos a. Lightning Community Hero Awards

6. Community Relations..................................................................................................Ricky Gallon

7. Succession Planning...................................................................................................Marc Spencer

8. New Business

9. Announcements

10. Adjourn

Notes:

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______________________________________________________________________________

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BOYS & GIRLS CLUBS OF TAMPA BAY

METRO SERVICE CENTER

JANUARY 8, 2015 | 12:00 PM

MEMBERS PRESENT

Larry Bevis, Adam Diasti, Lynn Dumais, Joe Garcia, Collin Jotham, David Lewis, Karen

Mincey, Jeff Ortmeier, Nik Paleologos, Ryan Skubis, Don Smith, Marc Spencer, Jenny

Swindal, Andrea White.

OTHERS PRESENT

Brad Baumgardner, Brenda Browning, Ricky Gallon, Chris Letsos, Cassandra Thomas, Jennie

Yingling, Glenn Permuy, Konstantin Popkov and guest, Dr. Thomas Tower.

Board Chair Marc Spencer called the meeting to order at 12:05 pm, thanked everyone for

attending then introduced Dr. Thomas Tower, Assistant Professor, Department of

Pharmacotherapeutics and Clinical Research at USF College of Pharmacy.

Dr. Tower shared that he grew up in Ohio and attended a Boys & Girls Club then spoke about

how USFs first year students need to learn how to communicate better so are going to Clubs to help the students in communication. Smart Moves is one of BGC programs that they have

duplicated for their students.

CONSENT ITEMS

Copies of the November 13, 2014 meeting Minutes and the November 2014 Financial Report

were provided to the members for their review prior to the meeting. A Motion to approve the

Minutes and Financial Report was made by Andrea White, second by Larry Bevis, Motion

passed.

RESOURCE DEVELOPMENT

Don Smith reported that the GFB Golf Challenge is next Friday, the 16th

. There will be 17-18

golfers playing 100 holes of golf. The target goal is $70K, and as of this morning, they are at

$42K. Don asked for board assistance in donations to sponsor a team and/or gift items for the

players.

Collin Jotham reported that the Steak Dinner will be September 29th

with a goal of $200K.

Last year, over $190K was raised. Collin asked for the new members of the board to join the

committee.

Brenda Browning reported that New York Yankees Luncheon tickets are available and

thanked those that purchased tickets. We are looking for a new t-shirt sponsor. Jenny Swindal

shared that the full squad is at this event and this is 1 of 2 events that the players are required

to attend, the other being in New York for the Welcome Home Dinner. It is in the players

contracts they attend.

Jennie Yingling reported that the GFB was held on December 18th

with 750 in attendance.

There were over 500 donors, 240 of them new. The amount raised was $900K. There will be

a thank you luncheon on February 19th

for all table captains at the Yankees Pavilion. She also

reported that invitations are going out in the next couple of days for a donor reception on

February 10th

at Palma Ceia Country Club.

CORPORATE BOARD MEETING

JANUARY 8, 2015

PAGE 2

Cassandra Thomas gave a PowerPoint presentation speaking about social media and kicking

off 2015 by moving toward digital social media. Below are a few facts she shared:

1. Highest rate of online giving are those under 40 years of age; 2. Fastest growing demographic on Twitter is the 55-64 year age bracket; 3. 59% donate money digitally.

She asked the members to follow us on Facebook and twitter. By creating more presence

online, were going to be able to touch more people, more effectively. We will continue to build our online brand. We will still be doing hard mailings and starting a blog this year.

BOARD DEVELOPMENT

Brad reported on behalf of Chris Roederer. The packets have the board commitment forms

and need to be completed then emailed back to us. Also included is the 2015 board meeting

calendar. Brad stated that Chris and the Board Development Committee have recommended

approval of Matt Pierson, with Willis of Florida, to our Corporate Board. Anne Carney

recommended Matt. He has been a table host at the GFB for the last 2 years. Lynn made a

Motion to approve Matt Pierson as a Corporate Board member. Second was made by Jeff

Ortmeier. Motion passed.

STRATEGIC PLAN UPDATE

Chris Letsos reported that all of the committees, Youth Impact & Growth, Talent

Management, Board Development and Resource Development have all met with their teams

and are all working towards our goals. Chris reviewed the Dashboard that was included in the

packet. We have 4 sites that are approved for serving supper, Dover, Plant City, West Tampa

and Nick Capitano.

COMMUNITY RELATIONS

Ricky Gallon reported that Kiwanis Club is working on the second reading room partnering

with Barnes & Noble, that have collected 800 books. For the past 10 years, the Dommers have been taking kids to Disneyworld every year. This year, they are taking 16 West Plant

City kids that have never been.

Ricky then presented a slideshow of the following events:

1. Preventing Crime in the Black Community Conference being held in Tampa with Sheriff Gee serving on the committee.

2. Creative Kids Soccer Project that includes 5 of our clubs. 3. Middleton High School Conference for Males on learning how to be a man.

75-100 attended.

4. North Tampa Christmas Party sponsored by Where Love Grows, New York Life, and Feeding America

5. Womens Final 4 will be held in Tampa and the conference would like to build a dream court at the Freddie Solomon Club.

PRESIDENTS REPORT:

Brad Baumgardner thanked Ryan Skubis for the Robert Half Christmas Party and Ryan shared

that 500 kids received gifts and 200 of their employees and volunteers worked that day. Ryan

CORPORATE BOARD MEETING

JANUARY 8, 2015

PAGE 3

thanked Jeff and Coca Cola for supplying the refreshments that day. Ricky stated that they

had 9K gifts overall for this event.

Brad also thank Jenny Swindal for supporting the West Tampa and Dover Clubs with a

Christmas party where the kids were provided food, Nike shoes and a goody bag. Jenny spoke and stated how much she enjoys spending time with the kids and Dover is a very special

club that board members should go out and visit.

Brad reported on the Riverview gym enclosure. The board gave $25K and the Foundation

$25K. The plan needs to be approved and they should start building 2 to 3 weeks after

approval. It should take 90 days to be completed.

The annual meeting will be held on March 26th

at the Tampa History Center when board

awards will be presented. There will also be the election of officers.

Our kids participated in the St. Pete Bit Coin Bowl Backpack event along with ESPN, BGC of

the Suncoast and Feeding America. Both teams were there stuffing 2K backpacks with food

with the help of club members and staff from Suncoast and GBCTB.

Marc adjourned the meeting at 12:50 pm.

Brenda Browning, Recorder

__________________________ ___________

Chris Roederer, Secretary Date

Boys & Girls Clubs of Tampa Bay, Inc. Memo

To: Board of Directors From: Deborah L. McCarthy, Chief Financial Officer Date: May 5, 2015 Subject: March 2015 Financial Statements - Unaudited

Please find attached the Statement of Financial Position and the Statement of Activity for the Unrestricted Fund for the quarter ended March 31, 2015. The remarks below are made regarding gross operations including all sources of funding. We are currently slightly ahead of budget by $7,000 in Net Surplus/(Deficit). Upon review of the financials, there are no significant variances to report in income or expenses at this time. Total Public Support and Revenue Ahead of Budget by $13,000 The slight budget surplus we have in Total Public Support is offset by the budget shortfall in Program Service Revenue. As we have said before, we continue to see a drop in membership revenue as we continue to receive grant funding from the Department of Juvenile Justice for gang prevention (GPTTO) and delinquency prevention (SMART) programs. Special Events are also ahead of schedule by $15,000 which is due to primarily to key corporate sponsorships coming in early this year for Steak Dinner. Total Expenses Overage of $6,000 Note that the overage is due primarily to occupancy expense which is reflective of the work that we are continuing to do in our clubs to make overdue repairs and safety improvements. Please let me know if you have any questions or comments on the statements.

Page 1Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Financial Position

With Comparative Totals to Last Year - Unaudited

Unrestricted

Fund

3/31/2015

Temporarily

Restricted

Fund

3/31/2015

Endowment

Fund

3/31/2015

Total

All

Funds

3/31/2015

Total

All

Funds

3/31/2014

ASSETS

Current Assets

$682,805 $907,301 $677,883 $2,267,989 $2,606,057 Cash & Cash Equivalents

$1,000,341 $245,005 $0 $1,245,346 $1,149,992 Investments

$339,543 $0 $0 $339,543 $584,912 Accounts Receivable

$39,482 $0 $0 $39,482 $9,379 Other Receivables

$51,013 $3,084 $0 $54,097 $50,002 Pledges Receivable - Current, net of allowance

$1,158,277 $25,000 $0 $1,183,277 $883,288 Due from BGCTB Foundation

$82,588 $0 $0 $82,588 $95,945 Prepaid Expenses

$3,354,049 $1,180,390 $677,883 $5,212,323 $5,379,575 Total Current Assets

Non Current Assets

$7,537,226 $0 $0 $7,537,226 $7,500,838 Land, Property and Equipment

$45,000 $0 $0 $45,000 $52,500 Prepaid Rent - Non Current

$0 $44,985 $0 $44,985 $117,375 Pledges Receivable - Non-Current, net of allowance

$0 $77,384 $0 $77,384 $85,456 Cash Value Life Insurance

$12,828 $0 $0 $12,828 $2,610 Other Assets

$7,595,054 $122,369 $0 $7,717,423 $7,758,780 Total Non Current Assets

$10,949,103 $1,302,759 $677,883 $12,929,746 $13,138,355 TOTAL ASSETS

LIABILITIES AND NET ASSETS

Liabilities

Current Liabilities

$241,691 $0 $0 $241,691 $144,294 Accounts Payable

$244,647 $0 $0 $244,647 $238,214 Accrued Expenses

$558,807 $31,579 $0 $590,386 $303,004 Due to BGCTB Foundation

$0 $4,000 $0 $4,000 $0 Deferred Revenue

$1,045,145 $35,579 $0 $1,080,724 $685,512 Total Current Liabilities

Page 2Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Financial Position

With Comparative Totals to Last Year - Unaudited

Unrestricted

Fund

3/31/2015

Temporarily

Restricted

Fund

3/31/2015

Endowment

Fund

3/31/2015

Total

All

Funds

3/31/2015

Total

All

Funds

3/31/2014

Other Liabilities

$144,000 $0 $0 $144,000 $192,000 Deferred Lease Revenue

$144,000 $0 $0 $144,000 $192,000 Total Other Liabilities

$1,189,145 $35,579 $0 $1,224,724 $877,512 Total Liabilities

Net Assets

$914,441 $0 $0 $914,441 $1,884,189 Unrestricted - from Operations

$8,845,517 $0 $0 $8,845,517 $8,431,189 Unrestricted - Property and Equipment

$0 $1,267,180 $0 $1,267,180 $1,252,559 Temporarily Restricted

$0 $0 $677,883 $677,883 $692,906 Permanently Restricted

$9,759,958 $1,267,180 $677,883 $11,705,022 $12,260,843 Total

$9,759,958 $1,267,180 $677,883 $11,705,022 $12,260,843 Total Net Assets

$10,949,103 $1,302,759 $677,883 $12,929,746 $13,138,355 TOTAL LIABILITIES AND NET ASSETS

Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Activity - Unrestricted Fund

With Comparison to Budget & Last Year Actual - Unaudited

Year To Date This Year Year To Date Last Year

Actual Budget

1/1/2015 1/1/2015 Variance Total Variance

to to Favorable Variance 2015 Actual Favorable Variance

03/31/15 03/31/15 (Unfavorable) % Budget 03/31/14 (Unfavorable) %

Public Support and Revenue

Public Support

United Way & Combined Campaigns 212,849 210,000 2,849 1.4% 847,000 210,684 2,165 1.0%

Contributions 470,706 475,000 (4,294) (0.9%) 1,913,000 421,574 49,132 11.7%

Funds Released from Restriction 30,251 35,000 (4,749) 325,000 33,341 (3,090) (9.3%)

Fees & Grants 711,253 700,000 11,253 1.6% 2,156,500 688,685 22,568 3.3%

Total Public Support 1,425,059 1,420,000 5,059 0.4% 5,241,500 1,354,284 70,775 5.2%

Revenue

Program Service Revenue 43,925 45,000 (1,075) (2.4%) 279,500 52,292 (8,367) (16.0%)

Investment Revenue 24 1,250 (1,226) (98.1%) 5,000 (633) 657 (103.8%)

Other Revenue 1,946 6,500 (4,554) (70.1%) 26,000 6,563 (4,617) (70.3%)

Total Revenue 45,895 52,750 (6,855) (25.2%) 310,500 58,222 (12,327) (21.2%)

Special Events

Special Event Revenue 388,540 375,000 13,540 3.6% 750,000 447,281 (58,741) (13.1%)

Special Event Expenses (73,462) (75,000) 1,538 (2.1%) (144,000) (53,931) (19,531) 36.2%

Net Special Events 315,078 300,000 15,078 5.0% 606,000 393,350 (78,272) (19.9%)

Total Public Support and Revenue 1,786,032 1,772,750 13,282 0.7% 6,158,000 1,805,856 (19,824) (1.1%)

Expenses

Personnel Costs

Salaries 700,493 700,000 (493) (0.1%) 2,976,000 554,026 (146,467) (26.4%)

Employee Benefits 67,473 65,000 (2,473) (3.8%) 260,000 66,216 (1,257) (1.9%)

Payroll Taxes 51,883 53,500 1,617 3.0% 240,000 42,265 (9,618) (22.8%)

Other Employee Costs 22,833 21,000 (1,833) (8.7%) 86,500 17,148 (5,685) (33.2%)

Other Personnel Costs 6,879 6,250 (629) (10.1%) 25,000 9,687 2,808 29.0%

Total Personnel Costs 849,561 845,750 (3,811) (0.5%) 3,587,500 689,342 (160,219) (23.2%)

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Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Activity - Unrestricted Fund

With Comparison to Budget & Last Year Actual - Unaudited

Year To Date This Year Year To Date Last Year

Actual Budget

1/1/2015 1/1/2015 Variance Total Variance

to to Favorable Variance 2015 Actual Favorable Variance

03/31/15 03/31/15 (Unfavorable) % Budget 03/31/14 (Unfavorable) %

Operating Costs

Professional Fees 11,859 12,500 641 5.1% 70,500 11,069 (790) (7.1%)

Contract Services 31,693 34,000 2,307 6.8% 137,000 9,299 (22,394) (240.8%)

Supplies 112,604 110,000 (2,604) (2.4%) 298,000 66,800 (45,804) (68.6%)

Information Technolgy 33,762 27,500 (6,262) (22.8%) 109,500 28,638 (5,124) (17.9%)

Occupancy Expense 360,614 350,000 (10,614) (3.0%) 1,318,000 321,038 (39,576) (12.3%)

Equipment Expense 13,619 15,500 1,881 12.1% 62,000 11,861 (1,758) (14.8%)

Printing & Postage 2,734 6,000 3,266 54.4% 24,500 4,836 2,102 43.5%

Transportation Expense 39,336 48,000 8,664 18.1% 191,000 36,279 (3,057) (8.4%)

Training, Travel & Meetings 22,342 18,000 (4,342) (24.1%) 70,500 18,077 (4,265) (23.6%)

Program Services 45,061 50,000 4,939 9.9% 204,500 48,496 3,435 7.1%

Other Expenses 21,303 21,000 (303) (1.4%) 86,500 21,484 181 0.8%

Total Operating Costs 694,927 692,500 (2,427) (0.4%) 2,572,000 577,877 (117,050) (20.3%)

Total Expenses 1,544,488 1,538,250 (6,238) (0.4%) 6,159,500 1,267,219 (277,269) (21.9%)

NET SURPLUS/(DEFICIT) 241,544 234,500 7,044 3.0% (1,500) 538,637 (297,093) (55.2%)

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5-21-15 Agenda1-8-15 MinutesMemo 03.1503.31.15 BGCTB BS03.31.15 BGCTB IS