may 9, 2016 city of marion - regular meeting chambers...
TRANSCRIPT
May 9, 2016
CITY OF MARION - REGULAR MEETING May 9, 2016
Minutes of a Regular Meeting of the City Council of the City of Marion held in the CouncilChambers at City Hall May 09, 2016. Mayor Butler called the meeting to order at 6:30 P.M. TheCity Clerk was instructed to call the roll and the response was as follows:
PHYSICALLY PRESENT: COMISSIONERS RINELLA, HIGHTOWER, WEBB ANDGOSS AND MAYOR BUTLER.
ABSENT: NONE
The minutes of April 25, 2016 Regular Meeting were approved as presented.
A group of residents from the Cedar Lane Subdivision were again present to discuss the setbackand the proposed garage to be built at 801 Cedar Lane by Ed Clanahan. Mr. Clanahan was notpresent so no action could be taken on the setback or the building.
Mr. Jack Randolph was present to present his views on the proposed twelve foot wide addition toFrancis Drive that will be built in front of his house on Francis Drive. After looking at theAgreement that was signed by Gary McGee, Triple "F" Farms and the City of Marion, MayorButler stated he thinks the other twelve feet of the street should be built to make the street twentyfour feet wide, the same as the current portion of Francis Drive.
Mr. Brad Hoffman of the Illinois Public Risk Fund spoke to the Council about what a good jobthat the City of Marion was doing in regards to keeping their employees safe and keeping theWork Comp Claims low. Mayor Butler stated that all of that was due to the diligence and hardwork of Safety.Director Brian Fisher in instilling in all the City Employees the necessity ofworking safe to reduce the number of work related accidents. Mr. Hoffman awarded the City ofMarion with a plaque for their work in keeping the Cities' Work Comp Claims low.
Bids for new vehicles were opened from Marion Ford, Marion Chevrolet and Absher Arnold.Bids for two (2) mid-sized SUV's, 2x4, all-wheel drive, 4 door with Police Package for
Police Department are as follows:Two (2) 2017 Ford Explorers at $29,883.00 each.Two Dodge Durango's at $30,280 each.No bid submitted by Marion Chevrolet.
Bids for 1 Pick-up truck with double/super cab 4x2 for Animal Control are as follows:2016 Ford-$22,590.00Chevy 1500-$25,005.60Dodge - $22,052.00.
Bids for 1 Pick-up Truck quad/double cab 4x4 for the Cemetery are as follows:2016 Ford F150 4 x4 - $26,480.00Chevy 1500 Crew cab - $31,804.00Dodge-$27,592.00
May 9, 2016
Bids for a SUV 4x4, or all-wheel drive, full sized.2017 Ford Explorer 4-door 4x4 SUV $27,694.00Dodge Durango - $26,889.00 ***Check these to make sure this is lowest.Chevy Traverse - $30,809.76
Commissioner Goss made a motion to award the purchase contract for each of the categories tothe lowest bidder of each category pending upon the approval of the Superintendent of each ofthe respective departments as to the specs presented. Commissioner Webb seconded the motion.
ON ROLL CALL VOTE COMMISSIONERS RINELLA, HIGHTOWER, WEBB ANDGOSS AND MAYOR BUTLER ALL VOTED YEA.
ORDINANCE 3313 - AN ORDINANCE TO APPROVE A BANK LOAN WITH FIRSTSOUTHERN BANK TO FINANCE THE PURCHASE OF TWENTY NINE (29) IN-CARVIDEO CAMERS AT A COST OF $137,286.00 AT A RATE OF 1.99%.Commissioner Webb made a motion to approve Ordinance 3313 as presented withCommissioner Rinella seconding the motion.
ON ROLL CALL VOTE COMMISSIONERS RINELLA, HIGHTOWER, WEBB ANDGOSS AND MAYOR BUTLER ALL VOTED YEA.
City Treasurer Steve Hale told the Council the Treasurer's office has been looking at ways tostreamline the city's current purchasing process. With the approval of the Commercial CardAgreement with JP Morgan Chase Bank, N.A. each supervisor would be responsible for a P Cardwhich is basically a credit card. The Supervisor will still fill out a purchase order to submit tothe Treasurer's office along with the invoice. At the time of purchase the employee will still get areceipt. In the long run the use of the P cards will reduce the number of checks that theTreasurer's office currently has to submit to all the vendors and hopefully will cut down on a lotof the repetitive work that is now being done in the Treasurer's office.Commissioner Webb made a motion to approve the Commercial Card Agreement with JPMorgan Chase Bank, N.A. Commissioner Goss seconded the motion.
ON ROLL CALL VOTE COMMISSIONERS RINELLA, HIGHTOWER, WEBB ANDGOSS AND MAYOR BUTLER ALL VOTED YEA.
Commissioner Rinella presented the Annual Maintenance Agreement with Blue Valley PublicSafety, Inc. at a cost of $11,865.60. This is the annual maintenance for the Outdoor WarningSiren System that the City purchased several years ago to upgrade the tornado sirens within theCity of Marion. Commissioner Rinella said these sirens test themselves making the cost wellworth the safety and security the sirens provide to the citizens of Marion. Commissioner Rinellamade a motion to approve the annual maintenance agreement with Blue Valley Public Safety,Inc. in the amount of $11,865.60 with Commissioner Goss seconding the motion.
ON ROLL CALL VOTE COMMISSIONERS RINELLA, HIGHTOWER, WEBB ANDGOSS AND MAYOR BUTLER ALL VOTED YEA.
Commissioner Goss presented a proposal from Asphalt Maintenance to sealcoat the streets ofRose Hill Cemetery at a proposed cost of $14,995.00 which is a 2016-2017 budgeted item.Commissioner Goss made a motion to approve the proposal from Asphalt Maintenance of$14,995.00 to sealcoat the streets of Rose Hill Cemetery with Commissioner Rinella secondingthe motion.
May 9, 2016
ON ROLL CALL VOTE COMMISSIONERS RINELLA, HIGHTOWER, WEBB ANDGOSS AND MAYOR BUTLER ALL VOTED YEA.
City Administrator and IT Director Terance Henry explained the proposal for a LaserficheSystem from R & D Computer Systems, LLC. Terance explained that the Laserfiche is like a"digital file cabinet" where all the current paper files would be kept digitally making it mucheasier and quicker to recall any given record. The paper files will still be kept but can bearchived. Deputy Clerk Tammy Beasley will head up the project to transfer the paper files to thedigital files. The City Clerk's office will be the first office for the records to be digitized. Thesoftware and training for the Laserfiche System will cost $6,378.00. Commissioner Hightowermade a motion to approve the proposal from R & D Computer Systems LLC for the LaserficheSystem at a total cost of $6,378.00 with Commissioner Goss seconding the motion.
ON ROLL CALL VOTE COMMISSIONERS RINELLA, HIGHTOWER, WEBB ANDGOSS AND MAYOR BUTLER ALL VOTED YEA.
City Administrator Gail West presented the name of a new employee Dustin Myers to beapproved as a Production Specialist at the Marion Cultural and Civic Center at the rate of $12.50per hour. Commissioner Rinella made a motion to approve Dustin Meyers as a ProductionSpecialist at the Marion Cultural and Civic Center at the rate of $12.50 per hour withCommissioner Hightower seconding the motion.
ON ROLL CALL VOTE COMMISSIONERS RINELLA, HIGHTOWER, WEBB ANDGOSS AND MAYOR BUTLER ALL VOTED YEA.
City Administrator Gail West also presented for the Council's approval a pay adjustment to$13.55 per hour for Mike Wade, Custodian for the Marion Cultural and Civic Center. Hiscurrent rate of pay was $12.20. Commissioner Hightower made a motion to approve the rateincrease to $13.55 for Mike Wade with Commissioner Webb seconding the motion.
ON ROLL CALL VOTE COMMISSIONERS RINELLA, HIGHTOWER, WEBB ANDGOSS AND MAYOR BUTLER ALL VOTED YEA.
Hub General Manager Steve Ryan asked the Councils' approval of the following three HubRecreation Center Part-time employees:
Darby Smothers, Summer Camp Counselor @ $8.50 per hour.Kristina Galyean, Summer Camp Counselor @ $8.50 per hour.Justin Van Horn, Wellness Attendant @ $9.00 per hour.
Commissioner Hightower made a motion to approve hiring the above stated three HubRecreation Center Part-time employees with Commissioner Webb seconding the motion.
ON ROLL CALL VOTE COMMISSIONERS RINELLA, HIGHTOWER, WEBB ANDGOSS AND MAYOR BUTLER ALL VOTED YEA.
Commissioner Rinella asked if any improvements have been made in getting broken equipmentat the Hub repaired more quickly. Steve Ryan told him the equipment repair has been a problembecause only Integrity Fitness who are two hours away can do the repairs and by the time theycome to Marion to look at the broken equipment and then order the repair parts for theequipment sometime two or more weeks have elapsed.
May 9, 2016
Mayor Butler read a letter from Board Chairman of the Boyton Street Community Center RonFerguson asking for the reappointment of Rev. John Hoist and Veronica McFadden-Jones tothree year terms. Commissioner Goss made a motion to approve the reappointment of Rev. JohnHoist and Veronica McFadden-Jones to three year terms on the Boyton Street CommunityCenter Board. Commissioner Rinella seconded the motion.
ON ROLL CALL VOTE COMMISSIONERS RINELLA, HIGHTOWER, WEBB ANDGOSS AND MAYOR BUTLER ALL VOTED YEA.
Boj'ton Street Community Center Board Chairman Ron Ferguson also asked the Council toaccept and approve the resignations of Lillian Thompson and Karen Brown from the BoytonStreet Community Center Board. Commissioner Goss made the motion to accept and approvethe resignations of Lillian Thompson and Karen Brown from the Boyton Street CornmunityCenter Board with Commissioner Rinella seconding the motion.
ON ROLL CALL VOTE COMMISSIONERS RINELLA, HIGHTOWER, WEBB ANDGOSS AND MAYOR BUTLER ALL VOTED YEA.
Mayor Butler read another letter from Board Chairman of the Boyton Street Community CenterRon Ferguson asking for the appointment of the following individuals to appointment to theBoyton Street Community Center Board for two (2) year terms.
Caitlin Ditski, Susan K. Selock, MSW, LCSW, Shannon Mohr, RPH., Julia Peiffer, andDr. Keith B. Wilson. All of the named have passed their DCFS test. Commissioner Rinella madea motion to approve the five appointments. Commissioner Hightower seconded the motion.
ON ROLL CALL VOTE COMMISSIONERS RINELLA, HIGHTOWER, WEBB ANDGOSS AND MAYOR BUTLER ALL VOTED YEA.
ORDINANCE NO. 3314 - AN ORDINANCE APPROVING AND AUTHORIZING THEEXECUTION OF AN AMENDMENT TO THE TIF REDEVELOPMENT AGREEMENTBETWEEN THE CITY OF MARJON AND PANCAKE HOLDING COMPANY, LLC (IHOPCOMPANY) Marion Heights TIF. City Administrator Gail West noted the reason for thisAmendment was to correct a wrong parcel number that was stated in the original redevelopmentagreement. Commissioner Webb made a motion to approve Ordinance No. 3314 as presentedwith Commissioner Rinella seconding the motion.
ON ROLL CALL VOTE COMMISSIONERS RINELLA, HIGHTOWER, WEBB ANDGOSS AND MAYOR BUTLER ALL VOTED YEA.
ORDINANCE NO. 3315 - AN ORDINANCE APPROVING AND AUTHORIZING THEEXECUTION OF A TIF DISTRICT REDEVELOPMENT AGREEMENT BETWEEN THECITY OF MARION AND THE BB MANAGEMENT, LLC (THE CULVER'S PROJECT)MARION HEIGHTS TIF. City Administrator Gail West stated this is a 2.4 million dollarproject based out of Wisconsin. They will be located next door to the IHOP. CommissionerHightower made a motion to approve Ordinance No. 3315 as presented with CommissionerRinella seconding the motion.
ON ROLL CALL VOTE COMMISSIONERS RINELLA, HIGHTOWER, WEBB ANDGOSS AND MAYOR BUTLER ALL VOTED YEA.
ORDINANCE NO. 3316 - AN ORDINANCE APPROVING AND AUTHORIZING THEEXECUTION OF A TIF FINANCING DISTRICT REDEVELOPMENT AGREEMENT
May 9, 2016
BETWEEN THE CITY OF MARION AND JOHN D. BROWN (DBA JOHN BROWN'S ONTHE SQUARE.) HUB TIF. City Administrator Gail West stated there are twenty plus years leftin the Hub TIF. The TIF will cover part of the damages from the fire that destroyed JohnBrown's on the Square. Commissioner Hightower made a motion to approve Ordinance No.3316 as presented with Commissioner Goss seconding the motion.
ON ROLL CALL VOTE COMMISSIONERS RINELLA, HIGHTOWER, WEBB ANDGOSS AND MAYOR BUTLER ALL VOTED YEA.
Ordinance No. 3317 was tabled to a Special Called Meeting.
Also Ordinance No. 3318 was also tabled. Mayor Butler stated there needed to be some moreresearch completed on the subject.
The annual contract with Frontier and the City of Marion was presented for approval. CityAdministrator Gail West told the Council this contract covers all the telephones in the citybuildings and locks in the labor rates for the year. The cost of the annual contract is $5,266.34.Commissioner Rinella made a motion to approve the annual Frontier Contract withCommissioner Hightower seconding the motion.
ON ROLL CALL VOTE COMMISSIONERS RINELLA, HIGHTOWER, WEBB ANDGOSS AND MAYOR BUTLER ALL VOTED YEA.
IT Director Terance Henry announced residents can still post yard sale advertisements to the Cityof Marion App. Then one can download and print a list of all the current yard sales that areavailable on the City App. Also one can now post Community events on the City App for free.Available on the City's App also is an updated list of anyone who has violated any of the CityCodes. One can use the App to voice complaints such as a pothole in their street to a street lightthat is no longer working.
City Engineer Glenn Clarida had a question about the area at North Carbon and PrincetonAvenue. Kevin and Shirley Holmes gave the City of Marion 50 feet of right of way along theeast side of North Carbon from Princeton Avenue north some years ago. Shirley Pipes Holmeshad spoken to Glenn about getting ten to twelve feet off of the west side of the right of way onJoe Abbott Way that runs along the east side of her property. The additional ten to twelve feet ofthe right of way would provide additional parking at her business on North Carbon at theintersection of Princeton Street. Mayor Butler noted this item will be on the next council agendaso action can be taken on the item.
Commissioner Rinella reported the plans for the City of Marion Memorial Day celebrations atRay Fosse Park are in full swing with the National Guard raising the flag at 10:00 A.M. followedby the signing of the National Anthem. The Southern Illinois Miners and Mascots will beintroduced at 10:30 with a free Miners Baseball Clinic to follow. Later in the day the SwampTigers Band will perform from 11:00 A.M. to 2:00 P.M., with the Ivas John Band taking thestage from 3:00 P.M. to 6:00 P.M. There will be Helicopter rides with a discounted price forVeterans and Active Military. Also, the Marion pool will be open and free to children 12 andunder and to military (active or retired). Goofy Golf and Bounce Houses will be free to theGeneral Public. A home run derby will start at 2:00 P.M. with 5 swings for $5.00. Commissioner
May 9, 2016
Rinella encouraged the public to come to Ray Fosse Park for a day of good clean fun as it hasbeen in previous years. Food concessions and exhibitors will be open for business.
Commissioner Rinella made a motion to pay the monthly bills as funds become available.Commissioner Goss seconded the motion.
ON ROLL CALL VOTE COMMISSIONERS RINELLA, HIGHTOWER, WEBB ANDGOSS AND MAYOR BUTLER ALL VOTED YEA.
Commissioner Rinella made a motion to approve and pay the Consent Agenda dated May 09,2016 as funds become available. Commissioner Goss seconded the motion.
ON ROLL CALL VOTE COMMISSIONERS RINELLA, HIGHTOWER, WEBB ANDGOSS AND MAYOR BUTLER ALL VOTED YEA.
Commissioner Webb gave the Police report for the month of April 2016 as follows:City Ordinance Violations 48Warrant Arrests 30Incidents Reported 379Traffic Accidents 110DUI 5
Dispatched CallsTotal April calls 2,071911 calls 786Ambulance Calls 181
Commissioner Goss made a motion to call a Special Meeting for Thursday May 12, 2016 at 4:30P.M. to consider vacating an alley located in Blocks 2 and 3 of J.M. Aikman's Fifth Survey ofOutlets. Commissioner Rinella seconded the motion.
ON ROLL CALL VOTE COMMISSIONERS RINELLA, HIGHTOWER, WEBB ANDGOSS AND MAYOR BUTLER ALL VOTED YEA.
Commissioner Goss made a motion to adjourn the meeting with Commissioner Hightowerseconding the motion.
ON ROLL CALL VOTE COMMISSIONERS RINELLA, HIGHTOWER, WEBB ANDGOSS AND MAYOR BUTLER ALL VOTED YEA.
Mayor Robert L. Butler
Clerk Alice F. RixAttested: J^