MBDA VIRTUAL BUSINESS CENTERPRE-APPLICATION CONFERENCE

Notice of Federal Funding Opportunity Number: MBDA-OBD-2019-2006216

June 20, 20193:00 – 4:00pm EDT

Session is focused exclusively on the Notice of Federal Funding Opportunity for the MBDA Virtual Business Center (VBC)

Questions are prompted at designated times and coordinated through conference operator

Please Keep questions relevant to the topic at hand Avoid duplicating questions

PROTOCOL

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Important Dates Pre-Application Conference Objectives and Full Notice MBDA Strategic Alignment and Winning the Future MBDA Program Authority VBC

Framework Cost Sharing Requirements Program Objectives Program Priorities Eligible Service Recipients Work and Technical Requirements Minimum Performance Goals Application and Submission Information Review and Selection Process Award Administration Information Agency Contact Other Information

Questions and Answers

OVERVIEW

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Funding Opportunity # MBDA-OBD-2019-2006126 Competition

– Published Date: June 13, 2019– Deadline Date: July 26, 2019 at 11:59 P.M., E.D.T.

Electronic applications only Anticipated Award

– Start Date: September 1, 2019

IMPORTANT DATES

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Provide a summary review and highlights of the Notice of Federal Funding Opportunity (NOFO)

Direct prospective applicants to full notice information

Highlight key elements

Questions and answers

PRE-APPLICATION CONFERENCEOBJECTIVES

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Go to www.Grants.Gov Select: Search Grants tab Enter Basic Search Criteria:

Keywords: type “MBDA” Select “MBDA-OBD-2019-2006126” under Opportunity Number

FULL NOTICE

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FULL NOTICE (CONTINUED…)

Review all information Select: See Related Documents

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FULL NOTICE (CONTINUED…)

Review information Select: See Related Documents

Part 1

Part 2

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FULL NOTICE (CONTINUED…)

Part 1 Part 2

Note: Proposals must address NOFO Parts 1 and 2

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STRATEGYTo increase the

number of MBEs that gross $1M+ in

revenues

VISIONMBDA is the champion for

minority business enterprises MISSION

To promote the growth of 11 million

minority business enterprises

(MBEs)

M BDA S T R AT E GIC A L IGN ME N T

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By 2044, minorities will comprise the majority of the U.S. population

The number of minority business enterprises (MBEs) is growing faster than non-minority-owned firms, yet only 2% of all MBEs generate $1M+ in annual sales

Meeting the market demand of an estimated 11 million MBEs in the United States and growing 16,000 MBEs to $1M(+) in annual sales each year

Reach and impact more minority businesses in a cost effective manner

Prepare minority businesses for the next industrial wave (e.g., artificial intelligence, internet of things, digital transformation, industry 4.0)

Modernize to meet the needs of MBEs through a digital service delivery model

Improve customer experience

WINNING THE FUTURE

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MBDA is authorized pursuant to Executive Order 11625 and the Consolidated Appropriations Act of 2019, Pub. L. No. 116-6 (2019) to provide financial assistance to public and

private organizations so that they may render technical and management assistance to minority business enterprises and

defray all or part of the costs of pilot or demonstration projects conducted by public or private agencies or

organizations which are designed to overcome the special challenges of minority business enterprises.

PROGRAM AUTHORITY

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NOFO: Open Competition Investment Type: Co-operative Agreement Funding:

$1,300,000 Federal share per year $ 325,000 non-Federal (minimum) share per year

Award Period: 4 year term, funded 1 year at a time Funding for subsequent years contingent on

Availability of funds (as appropriated from Congress) Continued relevance to program objectives Satisfactory performance

Eligible Applicants for VBC Award For-Profit Entities Non-profit Organizations State and Local Government Entities Quasi-Government Entities Tribal Entities Educational Institutions

VBC FRAMEWORK

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Other Criteria that Affect Eligibility Experience in developing, managing,

maintaining an online service delivery portal and customer response operations

Business development expertise

VBC COST SHARING REQUIREMENTS

Cost sharing or matching• Portion of VBC costs not paid by Federal funds• Funds provided by the VBC operator as direct or in-kind contributions

VBC applicants may contribute non-Federal cost share by one or more of the following• Program fees• Applicant cash contributions• Applicant in-kind contributions (i.e., non-cash)• Third party cash• Third party in-kind contributions (includes state or local grant or other support for VBC)Note: cost sharing or matching must be consistent with requirements of 2 CFR §200.306(b)

Minimum non-Federal requirement is $325,000 (i.e., 20% of the total project cost) for each year of the award

Applicants encouraged to provide beyond minimum non-Federal requirement, and will receive bonus points under the competitive evaluation process

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• Provide online management and technical assistance and business development services augmented by VBC technology, staff, strategic partners and subject matter experts

• Deliver management and technical assistance (M&TA) through – Online access

• Including self-help information, resources, tools, search wizards and referrals– One-on-one human interaction consulting services

• Including personalized management and technical assistance– High value technology platforms via strategic partners

• Partners to provide services to MBEs

• Categories of virtual services (includes but not limited to)– MBE registry– Opportunity matching– Business development – M&TA– Access to resources– Directories– Business consulting

VBC PROGRAM OBJECTIVE

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• Provide access to information, resources and counseling that result in discernable growth of minority businesses

• Provide M&TA to MBEs of different sizes, industries and years in business• Play a strategic role in growing MBEs to higher annual revenue• Assist tens of thousands of MBEs in US and US territories• Leverage technology to communicate and interact with MBE clients• Aim its services to address the need for a mobile-first approach (assistance via mobile

devices)• Work collaboratively with MBDA sponsored programs/projects and staff (“MBDA

Network”)• Receive and service MBE referrals from MBDA Network• Refer VBC clients to MBDA Network for specialized assistance

VBC PROGRAM PRIORITIES

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Eligible recipients of VBC services:

MBEs that are owned are owned or controlled by the following persons or groups of persons: African American, Hispanic American, Asian American, Pacific Islander, Native American (including Alaska Natives, Native Hawaiians, Alaska Native Corporations and Tribal entities), Asian Indian American, and Hasidic Jewish Americans. See 15 C.F.R. §1400.1, 1400.2 and Executive Order 11625.

ELIGIBLE SERVICE RECIPIENTS

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Is a web portal augmented by human service interaction Creates a virtual platform for strategic partners to provide services to minority-

owned businesses Must contain (but not limited to) the following categories of virtual services:

MBE registry, opportunity matching, capital access matching, business development services, management and technical assistance, access to resources, directories, and business consulting

Must allow for personalization of services rendered to MBEs Able to track MBEs served based on services provided through the VBC Assists MBEs of all sizes

VBC WORK REQUIREMENTS

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VBC is required to provide services in 3 basic areas:

Self Help (business information, tools, search wizards, and referrals)

Concierge (business consulting)

Strategic Partner Platform

VBC WORK REQUIREMENTS (CONTINUED…)

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VBC Element Break-out:

1. Portal– Offer a virtual service platform to engage MBEs to help them grow– Offer a downloadable MBDA Mobile App– Integrate machine learning– Establish forums that facilitate development approaches for MBDA – Operator will collaborate with MBDA on design, development and continuous

improvement2. Human Interaction

– VBC shall enhance its digital services through human interaction3. Management and Technical Assistance

– VBC shall be capable of providing management and technical assistance to MBEs• Access to markets • Access to Capital/Financing• Access to Teaming

VBC WORK REQUIREMENTS (CONTINUED…)

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4. Marketing and Promotion– VBC shall engage in marketing activities that further VBC’s ability to reach and

assist MBEs and achieve performance goals5. Strategic Partners

– VBC will create a virtual platform for strategic partners to provide services to MBEs

– Strategic partners will provide added value to the VBC that extend and/or expand the VBCs capabilities to serve broader groups of MBES and meet (MBE’s) different needs

6. Operational and Performance Management– VBC may offer specialized assistance beyond standard services for fee and/or via

strategic partner platform– Data collected by the VBC shall be shared with MBDA– VBC shall adhere to elements noted under this section

VBC WORK REQUIREMENTS (CONTINUED…)

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Operator must meet certain requirements to the acquisition, installation, configuration, maintenance and security of information technology assets within 90 calendar days after receipt of award.

Encouraged to incorporate cloud based solutions for the delivery of services including (but not limited to) software-as-a-service, platform-as-a-service, infrastructure-as-a-service

Data Ownership and Security Mobile Workstations User Responsibilities Website Time for Compliance Performance System Data Integrity Management of Personally Identifiable Information (PII) and Business

Identifiable Information (BII)

VBC INFORMATION TECHNOLOGY REQUIREMENTS

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VBC operator must use a Federal Risk and Authorization Management Program (FedRAMP) certified system

FedRAMP is a Federal government-wide program that provides standardized approach for cloud-based systems (see https://www.fedramp.gov)

VBC INFORMATION TECHNOLOGY REQUIREMENTS (CONTINUED…)

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VBC shall: Ensure all processes, procedures and equipment associated with PII/BII

comply with all laws, regulations Adhere to security mandates as defined by NIST Special Publication (SP) 800-

61 Revision 4 or later Align with incident categories and timelines referenced in Table J-1 of NIST

SP 800-61 Adhere to U.S. government policies developed to safeguard the

confidentiality, integrity and availability of MBDA data that may contain PII/BII

VBC INFORMATION TECHNOLOGY REQUIREMENTS (CONTINUED…)

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MINIMUM PERFORMANCE GOALS

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Performance Measures and Minimum Goals

Year 1 Year 2 Years 3 & 4

Number of Impressions 275,000 1,100,000 1,155,000

Number of Customers Served 137,500 550,000 577,500

Number of Clients Served 38,500 154,000 161,700

Number of Client Engagements Completed 19,250 77,000 80,850

Dollar Value of Awarded Transactions $51,012,500 $204,050,000 $208,131,000

Client Satisfaction/Experience Rating 75% 75% 75%

Number of Success Stories 193 2,310 2,356

Service Optimization --- --- ---

Year 1 performance is discounted from the projected baseline as reflected in Year 2. It is anticipated that the VBC will require time for start-up activities, implementation of strategic partner platform services and need for building market awareness in Year 1. Once operational the VBC will have annual stretch goals.

Applicants are encouraged to propose beyond minimum values listed.

Available via www.Grants.gov Content and Form of Application

Detailed applicant narrative with defined sections Detailed budget with narratives for each performance year Required attachments and certain Standard Forms (SF) Department of Commerce (CD) Forms

APPLICATION AND SUBMISSION INFORMATION

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Applicant Narrative (75 points) Capability

Organizational Background and Knowledge of (MBE) Community Mission Alignment (to VBC objectives) Business Consulting Access to Contracts Access to Capital/Financing Key Staff

Resources Strategic Partners Other Resources Infrastructure

Techniques and Methodologies Performance Measures Start-Up Phase Work Requirements Execution Plan

APPLICATION AND SUBMISSION INFORMATION (CONTINUED…)

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Budget and Budget Narrative (25 points) Budget Breakdown

One SF-424 for all 4 years One SF-424A for each performance year Ensure costs align and avoid rounding errors

Budget Narrative Narrative justification for all budget lines items Sufficient detail to enable proposal reviewer to evaluate appropriateness of

costs Align narrative to SF-424 Provide one budget narrative for each performance year

Performance-Based Budgeting: Applicants must ensure sufficient resources are provided to achieve VBC mission and minimum performance goals.

APPLICATION AND SUBMISSION INFORMATION (CONTINUED…)

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Bonus Points (up to 15 points)

Non-Federal Cost Share in Excess of Yearly Minimum See NOFO Part 1, page 21 for breakout and assigned points

Supplier Diversity Applicant plan for supplier diversity inclusion under this award Encourage use of minority-owned, women-owned, veteran-owned,

service-disabled-veteran-owned, historically underutilized business, and Small Business Administration (SBA)-defined small business concerns as suppliers

APPLICATION AND SUBMISSION INFORMATION (CONTINUED…)

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REVIEW AND SELECTION PROCESS

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Initial Screening Ensure all required forms, signatures and documents are present Note, an application will not be evaluated by the review panel if

Application is received after closing date Application package is not complete Applicant’s authorized organizational representative (AOR) fails to submit SF-424 by

the closing date Principal purpose of activities in the application is to provide direct benefit or service to

MBDA Application does not provide for the operation of the VBC

MBDA Merit Review Panel Independent, merit review by a panel of at least 3 individuals Each reviewer shall evaluate and provide a score for each proposal based on criteria

established in NOFO (see Evaluation Criteria – NOFO Part 1 Evaluation Criteria pages 20-22)

Recommendation and Selection Scores will be provided to the MBDA Selecting Official with a ranking of applications based

on the average of the reviewers’ scores

Award Notices Provided electronically via Grants Online System to the AOR of the successful

candidate Unsuccessful candidates will be notified in writing after a final selection is made and

offer is accepted Administrative and National Policy Requirements

Reporting MBDA Monitoring and Advisement Progress Reports

Financial Reports Progress Reports (mid-year and annual) Additional set-forth in NOFO (see Part 2, Appendix B, page 3)

MBDA Performance Evaluation MBDA On-site Reviews MBDA Program Consultation Others

AWARD ADMINISTRATION INFORMATION

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Nakita ChambersProgram Manager and Federal Program OfficerOffice of Business DevelopmentMinority Business Development AgencyU.S. Department of CommerceTel: 202.482.0065Email: nchambers@mbda.gov

AGENCY CONTACT

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Post Award Teleconference Travel

National Minority Enterprise Development Week Conference MBDA National Conference

Collaboration with MBDA Past Performance and Non-Compliance with Award Provisions Limitation of Liability Review of Risk Audit Costs Right to Use Information Freedom of Information Act Disclosure Appendices to the NOFO and Program Requirements Documents Trademark and Licensing Website and Naming Convention

OTHER INFORMATION

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Please adhere to operator instructions.

Thank you.

QUESTIONS & ANSWERS

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