mcmaster universitys moveable assets policy property protection
TRANSCRIPT
McMaster University’s
Moveable Assets PolicyProperty
Protection
Security Services
• On Campus and available, 24 hours a day
• Respond to all emergencies on campus
• Provide both the policing and security functions on campus
What is Property Protection?
• Property Protection is a crime prevention program that is operated by McMaster Security Services and Environmental and Occupational Health Support Services
• This program is designed to promote the use of Operation Provident and Operation Identification
Operation Identification
• Proper Identification of your property – Helps police identify and return property
• This works whether your property is stolen of lost
– Discourages theft • Marked property is difficult to dispose and can easily
be traced
Operation Identification is a program designed to discourage theft of valuables
Operation Identification has dramatically reduced profit derived from stolen good
Moveable Assets Policy
Responsibilities:
Employees and Students need to take every precaution reasonable to protect the moveable assets and equipment of
the University
Sec 3.3
Moveable Assets Policy
To provide a system for the identification and inventory of University equipment
and moveable assets and incentives for the implementation and maintenance of
loss prevention practices directed at protecting such property from theft.
Purpose:
Sec. 1.1
Procedures
Provident NumbersMoveable assets of property having a
value in excess of $1000.00 shall be marked with a Provident Number
provided by Security Services
Sec. 4.1
What Number Should I Use?
McMaster’s Number OP5 046 800
• Each department has their own sub number added to the end of the Operation Provident Number.
• McMaster Security maintains this list. You can confirm your number by contacting the Crime Prevention Office at ext. 26060
What Do I Do?
• Use an electric engraver to mark all of your property. If your department does not have one, you can borrow one from Security Services.
• You should mark the item in two spots: one visible and one hidden
• Record the make, model and serial numbers of your property and keep this in a safe place
Procedures
• Date inventory confirmed
• Item description
• Model number
• Year
• Supplier
• Location
• Purchase Price
• Funding Source
• Provident Number
Moveable assets and equipment having a value in excess of $1000.00 shall be inventoried. Information required for
the inventory shall include:
Sec. 4.2
Protection of Assets and EquipmentKeep moveable assets and equipment secure by:
• Routinely check status of assets • Properly keying and locking doors• Storing portable items such as laptops and cameras
in locked cabinets• Maintain departmental control of keys • Maintain a key inventory and confirm quarterly• Report suspicious behaviours to Security immediately • Reporting missing equipment immediately to Security
Services ext. 24281
Sec. 4.3
What to do in your specific department?
• Security Services has created two areas to assist with securing of belongings. – Sgt of Crime Prevention
• Will conduct a security review of your area and offer assistance specific to your needs
– Technology Administrator• Will consult and assist in the installation of
security technologies in your area
What kind of Security Technologies
• Door card readers– Elimination of keys– Control who is in your area and when– Alarm system on doors if key or other
mode of entry is used
• PC Tabs– Electronic system on anything that can be
moveable that alerts security when it is moved
Use of University Equipment off Campus
To protect University equipment and ensure insurance coverage the following steps shall be taken before prior to relocating equipment to
an off campus location
• The signing authority must authorize• The equipment must be identified as Mac property
and marked with Operation Provident • A signed letter of permission must accompany the
equipment in case stopped by Security
Sec. 4.4
Compensation for Loss of Property
The property Insurance deductible for loss of moveable assets and equipment is $100,000.00 Compensation for loss by theft below the
deductible will be paid out of the University general funds, only when the following conditions are met:
• The missing equipment is on an inventory list• The missing equipment is marked with Operation Provident• There is evidence of forcible entry or forcible removal• The property is replaced with an identical or equivalent item
Sec. 4.5
Compensation for Loss by Damage
The property Insurance deductible for loss of moveable assets and equipment is $100,000.00 Compensation for loss by theft below the
deductible will be paid out of the University’s general funds, only when the following conditions are met:
• The loss is collateral damage due to an accident or failure of a University system
• The loss results from fire• The loss results from vandalism associated with
forced entry• The property is replaced with an identical or
equivalent item
Sec. 4.6
If you suspect a Burglary
•Don’t go inside
• Call security at 24281
• Do not touch anything or clean anything
up before security clears the scene
• Make a list of what is missing
Don’t Have an Engraver
• You can borrow an Engraver from Security Services by attending the 2nd floor of E.T. Clarke Center - first come first served
• Engravers can be purchased through EOHSS
Questions????