m.d.2.i. m anagement, d éveloppement i nternational & i nformatique sara edf management...

M.D.2.I.Management, Développement International & Informatique

SARA EDF• Management Software of European aid• Several versions depending on the user requirements,

namely: – SARA EDF NAO for the National Authorising Officer

and contracts managing(specific commitments).– SARA EDF PE for the the programme estimates (see

separate presentation).

• In the two versions, SARA keeps the accounts according to the Pratical Guide and prepares the reports requested by the European Union.

SARA EDF


SARA EDF NAO & PE• A project can use SARA EDF PE even if the NAO don’t

use SARA FED NAO • Conversely, the NAO can use SARA FED NAO to prepare

the dashboards of European aid and to manage specific commitments and PEs, even if the projects don’t use SARA EDF PE

• Disbursements can be validated either by the projects, either by the NAO, or not be validated at all in the software.

• There is a special procedure for rejected pieces or unvalidated ones.

SARA EDF NAO and PE


SARA EDF PE

• For the Programme estimates financed by EDF

• And the constitution of the record of expenditure

• In acordance with procedures of the lastest version of practical guide.

SARA EDF NAO and PE


SARA EDF NAO

• For the management of specific commitmets (service contracts, supplies,works and grant contracts)– In Accordance with the Practical Guide.

• For the NAO support units– Dashboards of the European aid– Preparing POs/ROs– Closure of the financial commitments & Projects

SARA EDF NAO and PE

The grants can be managed with SARA EDF PE if it is budgeted within the Programme EstimateOr separately with SARA NAO in the opposite case.


SARA EDF NAO Grant contracts

SPECIFIC COMMITMENTS

• individual financial commitments• The contracts• The advance (initial allocation)• Supplier's invoices

– Gross value– Reimbursement of advance (initial allocation)– Guarantee retention– Net Value

• Reimbursement of Guarantee retention • Reimbursement of the initial advance• Issuing the payment orders.


SERVICE CONTRACTS, SUPPLIES AND WORKS



Data structure (specific commitments)


In a Project,

We create an Individual Financial commitment

Then the single contract to which it corresponds.

The price schedule of the contract appears in the last subwindow below.

The data Structure is displayed in the main window during the whole work session.


SERVICE CONTRACTS, SUPPLIES AND WORKS

THE CONTRACT (Identification sheet)

THECONTRACT

1. 4 tab

2. The contract amount can be slightly different from the individual financial commitment.

3. But Currency should be the same.

4. The supplier is selected from the combo box.


THE CONTRACT (BUDGET)• The contract amount is divided into "budget lines"

- Attached to an item of the financial plan. - Defined on Quant./ UP./ Total amount.

• The user provides the invoices to be issued in accordance with the contract: date, description, amount. He can do it for the whole duration of the contract, for a part of it or invoice by invoice.

• The gross and net values of the invoices are calculated by the software.

• The grant contracts are managed according to their own procedure.

THECONTRACT


THE PAYMENT ORDERS

ADVANCE (INITIAL ALLOCATION)

1.The proposed amount of the initial advance and the net value of the invoices are calculated by the software.

2.The PO can be printed in EXCEL or previewed.

3. A transmission slip may be printed by the software.


INVOICING


OUTPUT STATES

Now the Contract Card can be printed


The output forms

OUTPUT FORMS

PO ledger by Financial commitmentsInvoice following-upMonitoring of advances / retentionMonitoring in quantity, and in value.


OUTPUT FORMS

PO Ledger by FC


OUTPUT FORMS

Invoice following-up

Note that reimbursable don’t appear here, but only the gross value of invoice and the deductions.


OUTPUT FORMS

MONITORING OF ADVANCES/RETENTION


OUTPUT FORMS

MONITORING THE BUDGET IN QUANTITY AND VALUE


CLOSURE OF THE COMMITMENTS

• When the closure is accepted (if the conditions are met), it isn't possible to change anything in the data for this FC.

• But the closure is reversible.• While all the FC are closed, you can

also close the project as a whole.

CLOSURE OF COMMITMENTS


Dashboards(Summary statements for all projects)

• Several projects followed on the computer• Several projects followed on the computer,

with detail by Financial Commitment• All PO issued on the computerAll these summary statements in EUR

DASHBOARDS


DASHBOARDS


DASHBOARD(one project)

• Follw-up the Financial Plan of the Project (All Individual Financial Commitments).

• Follow-up of the Financial Plan of the Project by individual financial commitment.

• Expenditure by individual financial commitment.These last last statements presented in EUR and in

the currency of the individual financial commitment.

DASHBOARDS


PROJECT MONITORING Individual financial commitments, signed contracts and total

expenditure by item of the financial plan of the project

DASHBOARDS


Budget of the individual financial commitment, by item of the financial plan.

DASHBOARDS


Expenditure of individual financial commitment, by item of the financial plan.

DASHBOARDS

m.d.2.i. m anagement, d éveloppement i nternational & i nformatique sara edf management...

Documents

d veloppement

sara edf slide

sara nao

nformatique sara edf

nformatique sara edf

pe slide

nformatique invoicing

value slide